Lely Beautification MSTU Minutes 10/20/2016 1001 GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East Suite 103
Naples, FL 34113
Minutes
October 20,2016
I. Call to Order
Chairman Branco called the meeting to order at 2:05 PM. A quorum was established.
II. Attendance
Members: Chairman Tony Branco, Robert Slebodnik, Kathleen Dammert(Excused), Linda
Jorgensen, Thomas Connolly(Excused)
County: Dan Schumacher- Project Manager; Harry Sells -Project Manager
Others: Mike McGee - Landscape Architect; Gary Gorden- CLM; Wendy Warren-Juristaff
III. Approval of Agenda
Mr. Slebodnik moved to approve the Agenda subject to the following changes:
Additions: Item X. —New Business
D. Replacement of Light Fixture at Forest Hills Boulevard and Augusta Boulevard
E. Canal Clearing of Vegetation
F. Fence Repair at Doral Circle
G. Alternate Meeting Location
Second by Ms. Jorgensen. Carried unanimously 3- 0.
IV. Approval of Minutes—September 15,2016
Ms. Jorgensen moved to approve the minutes of the September 15, 2016 meeting as presented.
Second by Chairman Branco. Carried unanimously 3- 0.
V. Chairman's Report—Tony Branco
Chairman Branco expressed his goal for timely action on items reported at the monthly meetings
noting:
• The community tour exhibited landscape maintenance improvements.
• The Palm fronds over the solar panel at the corner of Forest Hills Boulevard and Augusta
Boulevard for Lely Golf Estate Monument have not been pruned.
• He did not receive the Lighting Report as requested at the September 15, 2016 meeting.
• He requested Mr. Schumacher arrange a meeting with the lighting contractor.
• Retrofitting or conversion of lamps to LED's is an active project to pursue.
Chairman Branco requested Staff update him after the weekly landscape drive through is conducted.
Mr. Schumacher will include Chairman Branco in the Lighting Report distribution and schedule a
meeting with the lighting contractor.
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Chairman Branco requested Mr. McGee contact Dana Souza, Community Services Director,
City of Naples, to inquire on the procedure for LED light fixture conversion project for the City of
Naples Pier.
VI. Project Managers Report- Dan Schumacher,Harry Sells
A. Budget Report
Mr. Schumacher summarized the"Lely MSTU Fund Budget 152 dated October 20, 2016" for
information purposes and provided an overview of the budget noting:
• Ad Valorem property tax revenue for FY17 is $234,800 including interest.
• Carry forward funds total $252,959 bring Total Revenue to $487,759.
• FY 17 planned Operating Expense Budget is $177,059. Current commitments total
$114,947 and 2017 YTD expenditures total $4,069.
• Uncommitted Operating Expense funds available are $58,041.94.
• Line 34, Improvements General, $99,400 is reserved to finance special projects.
• Catastrophe/Hurricane and Insurance reserve funds balance is $170,700.
• Total available balance less committed expenses totals $368,742.
B. Lighting Inspection Report
Mr. Schumacher presented the "Lely MSTU Lighting Inspections" which outlines activity through
October 11, 2016.
• Seven light bulbs are not functioning based on the current report submitted by CLM.
Mr. Sells arrived.
C. Status of Irrigation
Mr. Sells updated the Committee on the irrigation systems as follows:
• Collier County converted to a new centralized software program.
He has access to the server and will ensure the irrigation system functions properly.
D. Warren Street Backflow Preventer Protection—Bollards Complete
Mr. Schumacher reported the Bollards are securely installed and painted.
E. Quotes
Mr. Schumacher conducted a community drive through with Commercial Land Maintenance
(CLM) and compiled a list of proposal quotes for landscaping and monument maintenance.
During Committee discussion the following was noted:
• Confirmation from Mr. Gorden, CLM, regarding availability and installation time frame
of plant material and schedule for power washing of monuments.
• Interference of Florida Power& Light construction causing damage to plants post
installation.
• Mr. Schumacher will confirm the schedule for the replacement of the Podocarpus at the
fence along Rattlesnake Hammock Road and Doral Circle.
• Pressure cleaning of the sign monuments at the St Andrews main entrance will be
completed prior to the installation of Christmas lights.
• Planting beds on Median#15 will be prepped to reduce weed growth prior to new plant
installation.
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• Mr. Sells will adjust clocks and zones impacting irrigation at the Saint Andrews entrance
and Valley Stream Circle to ensure sod refurbishment is adequately irrigated.
Ms. Jorgensen motioned to approve the proposal from Florida Land Maintenance,Inc., dba
Commercial Land Maintenance, E1105412REV, dated July 20, 2016, in the amount of
$1,295.00 for installation of plant material at the Doral Circle entrance median,Saint Andrew
entrance US41 and Exit 41 between south west and the bank. Second by Mr. Slebodnik.
Carried unanimously 3-0.
Ms. Jorgensen motioned to approve the proposal from Florida Land Maintenance,Inc., dba
Commercial Land Maintenance,E1105074, dated September 26, 2016, in the amount of
$635.00 for installation of plant material on Median #3. Second by Mr. Slebodnik.
Carried unanimously 3- 0.
Ms. Jorgensen motioned to approve the proposal from Florida Land Maintenance,Inc., dba
Commercial Land Maintenance, E1105430, dated September 23, 2016, in the amount of
$750.00 for replacement of Podocarpus at the fence along Rattlesnake Hammock Road at Doral
Circle. Second by Mr. Slebodnik. Carried unanimously 3- 0.
Ms. Jorgensen motioned to approve the proposal from Florida Land Maintenance,Inc., dba
Commercial Land Maintenance,E1105432, dated October 13, 2016, in the amount of$825.00 to
pressure clean the entrance signs at Saint Andrews Boulevard and the brick pavers at Doral
Circle cross walk area. Second by Mr. Slebodnik. Carried unanimously 3- 0.
Mr. Slebodnik motioned to approve the proposal from Florida Land Maintenance,Inc., dba
Commercial Land Maintenance,E1105273, dated October 13, 2016, in the amount of$1,330.00
to remove and replace existing plant material on Median #15 with Crown of Thorns. Second by
Chairman Branco. Carried unanimously 3- 0.
Ms. Jorgensen motioned to approve the proposal from Florida Land Maintenance,Inc., dba
Commercial Land Maintenance, E1105417, dated September 26, 2016, in the amount of
$2,309.50 to plant the bed entrance to Saint Andrews Median #1 in accordance with concept
plan Scheme A designed by McGee&Associate. Second by Mr. Slebodnik.
Carried unanimously 3- 0.
Ms. Jorgensen motioned to approve the proposal from Florida Land Maintenance,Inc., dba
Commercial Land Maintenance,E1105431, dated October 3, 2016, in the amount of$1,620.00
for sod refurbishment at the Saint Andrews entrance and Valley Stream Circle.
Second by Mr. Slebodnik. Carried unanimously 3-0.
F. Median 1 Replanting
1. Planting Schemes Proposed by McGee& Associates
Mr. McGee proposed four planting concept schemes for annual fall and winter plantings on
Median#1, Saint Andrew's Boulevard.
2. Selections to be made and availability and cost to be determined
The cost proposal of$2,309.50 for the project was approved in a motion noted under VI E.
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G. Rattlesnake Hammock Road Auto Accident
Mr. Schumacher updated the Committee on the status of the repair of a six to eight foot section of
hedge and fence on Rattlesnake Hammock Road noting:
• Ms.Jorgensen advised the Doral Circle Homeowner's Association stated they will not
assume responsibility for repairing/replacing the fence.
• The Homeowner's Association notified the property owner it is his responsibility to repair
the damage.
During Committee discussion the following noted:
• The MSTU will notify the Homeowner's Association they are replacing the hedge.
• Staff verified presence of irrigation at the site.
• The item is not eligible for insurance reimbursement.
• Determination if the fence is on a County Right of Way or the Doral Circle HOA property
would require survey review.
Mr. Schumacher will confirm the planting schedule with Mr. Gorden, CLM.
VII. Landscape Architect Report—McGee & Associates
Mr. McGee submitted the "Landscape Observation Report: -FY 15-16, 10/12/16 for information
purposes noting most of the Response Comments detailed in the report have been addressed by the
landscape contractor's quotes itemized under VI E.
Monument Cleaning
Mr. McGee, McGee &Associates, suggested the Committee consider a product titled"Wet and
Forget"to preserve the monuments cleanliness after pressure washing.
Water Use
Mr. Sells noted he will increase spacing between zones and there are no issues with potable water use.
Mr. Schumacher reported the monthly "Landscape Observation Report"will now include the
summary report and water flow chart as part of the monthly "Read Ahead. "
VIII. Landscape Maintenance Report—Commercial Land Maintenance
Mr. Gorden, Commercial Land Maintenance(CLM),updated the Committee on the landscape
maintenance noting:
• Trimming will be completed week of October 22, 2016.
• Pressure cleaning of the entrance signs at Saint Andrews Boulevard and the brick pavers at
Doral Circle cross walk area will be done by November 1, 2016.
• Mulch will be installed between the Christmas light installation and Thanksgiving.
Mr. Sells requested CLM retain a count of mulch bags used for future reference.
IX. Old Business
A. Christmas Decorations-2016
1. Whited Holiday Decor Quote Received (updated), same price and under$3000
a. The quote for Christmas decorations includes lighted garlands on four(versus two last
years) lamp posts.
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2. NTP Installation Date Confirmed November 15th (4 days later)
Installation will be complete no later than November 15, 2016.
3. PO Request Submitted
a. Whited Holiday Decor has provided an Insurance Certificate.
b. The Purchase Order and Notice to Proceed (NTP)have been issued.
B. Pinehurst Entrance Sign Lighting
1. Light Kits received and installed by Tony
Chairman Branco reported the spot lights at the base of the solar panels at the entrance to the
Pinehurst community are installed and working.
2. The two monuments visited during October monthly drive through
The entry monuments were previewed for new design concepts.
C. Refurbishment of Entry Monuments
1. McGee & Associates Investigating Requirements
Mr. McGee will compile information on design requirements for the two monuments.
2. Prospective Styles to be Considered
• Chairman Branco recommended members tour other areas to review designs concepts.
• Chairman Branco suggested a projector be made available at the meeting facility to
view design options in a large scale format.
3. Reports from the Field?
None
D. Unfinished Business
1. Insurance Pebble Beach Light Pole
Claim still in process.
X. New Business
A. Mulch
This item was discussed under VIII.
B. Electrical Outlet—2016
1. Saint Andrews Entrance Median
A new electrical receptacle will be installed at Saint Andrews and US 41 late October to early
November to power lighted garlands on two (2)additional lamp poles.
2. Quotes received from Simmonds Electric and Hart's Electrical.
Proposals for new receptacle installation were received from Hart's Electrical,Inc. in the amount
of$315 and Simmonds Electrical of Naples, Inc. in the amount of$857.
Ms. Jorgensen motioned to accept the proposal from Hart's Electrical Inc. dated October 7, 2016
in the amount of$315.00 to install a Black Receptacle Perma Post by the J-Box in the entry island
at Saint Andrews and U.S. 41. Second by Mr. Slebodnik. Carried unanimously 3—0.
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C. Project Proposals for the FY-17 Year
1. Traffic Calming—Possible Traffic Ops Presentation
The Committee discussed signage options to slow traffic in the community.
Chairman Branco reported observation of effective "slow down" signage in Olde Naples in
the Central Avenue vicinity and recommended Staff and the Committee view it for possible
incorporation in to the new median.
2. Lighting Pebble Beach Circle, Pebble Beach Cart Crossing,Forest Hills Cart Crossing.
Potential for Doral Circle.
Tabled to a future meeting.
D. Replacement of Light Fixture At Forest Hills and Augusta Boulevard
Chairman Branco reported the light fixture for the solar panel on Forest Hills and Augusta
Boulevard is broken noting:
• The fixture has temporarily been reattached.
• Previously replacement fixtures were ordered from the solar company who provided an
LED fixture.
• LEDTRONICS, the manufacturer, has four LED fixtures in stock at a cost of$124.80.
Chairman Branco recommended Staff order the fixtures from LEDTRONICS at a cost of
$124.80 plus shipping and retain Hart's Electric Inc. to install the fixture and a new box on a
time and material (cost for the box)basis not to exceed $100.
Mr. Schumacher will order the fixtures and give Hart's Electric Inc. authorization to proceed
with the repair if the quote for time and materials is$100 or less.
E. Canal Clearing of Vegetation
Mr. Schumacher sent a request to the Road and Bridge Maintenance Division to clear the canal
in the proximity of the school and Saint Andrews Boulevard. The project can be undertaken by
the department if it is County controlled.
Mr. Schumacher will report his findings to the Committee at the November meeting.
F. Fence Repair at Doral Circle
This item was discussed under VI G.
G. Alternate Meeting Locations
The Committee discussed alternate meeting locations noting the November 2016 meeting will be
held at the Collier County South Regional Library, 8065 Lely Cultural Parkways,Naples, FL
34113.
Staff will research meeting facility alternative locations and update the Committee.
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XI. Member Comments
None
XII. Public Comments
None
There being no further business to come before the Committee, the meeting was adjourned by the
Chair at 3:35 PM.
LELY GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
_ __--/
Tony a co, Chairman
The Minutes were approved by the Committee on NC,\/'E me erg iii 2016, as presented x , or
as amended .
NEXT MEETING: NOVEMBER 17,2016-2:00 PM
COLLIER COUNTY SOUTH REGIONAL LIBRARY
8065 LELY CULTURAL PKWY
NAPLES,FL 34113
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