VB MSTU Agenda 02/02/2017 Vand al&8t Ø.ae4 M.S.7.k1.
Advisory Committee
3299 East Tamiami Trail Suite 103
Naples, FL 34112
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FEBRUARY 2, 2017 2:00 P.M.
Claussen Family Center at St.John's Church
625 111TH Ave.,Naples,FL
I. Call to order
II. Attendance
Advisory committee Bruce Forman—Chairman(11/13/2019)
Bill Sjostrom—Vice Chairman(11/13/2020)
Mark Weber(11/13/2017)
Gabriella R.Miyamoto(11/13/2019)
William Harris(11/13/2020)
Staff Harry Sells—Project Manager
Landscape Robert Kindelan-CLM
Construction Dale Slabaugh,Landscape Architect
III. Approval of agenda
IV. Approval of the minutes of January 5,2017
V. Landscape Report,Robert Kindelan,Commercial Land Maintenance
VI. Project Manager Report,Harry Sells
A. Commissioners request"Pledge of Allegiance"
B. Budget report for 2/2/2017
C. Project cost status.
D. General status of burial project
E. CenturyLink network by ElectriCom
F. Phase IV status.
G. Park Benches(Three)
VI. Old Business
A. Landscape Design Connor Park,Dale Slabaugh
Grubbing 42 feet$7,650, plus 62 feet$12,750, plus 62 feet$12,750
VII. New Business
Possible new projects
A. Sidewalks east and west side of Gulf Shore Drive
B. Connor Park refurbishment,partial to complete.
C. Street Lights
D. Park Benches
E. Refurbishment of Vanderbilt Drive Landscape.
F. Maintain Landscape Bluebill
G. Landscape NW corner Vanderbilt Drive, Bluebill
VIII. Member Comment
IX. Public comment
X. Adjourn
NEXT MEETING DATE: MARCH 2,2017
Claussen Family Center at St.John's Church
625 111TH Ave.,Naples,FL
V and a'8f 8f Biwa M.S.7.1I.
Advisory Committee
3299 East Tamiarni Trail Suite 103
� Naples, FL 34112
MINUTES
JANUARY 5,2017
I. CALL TO ORDER: Mr. Sjostrom Vice Chairman, called the meeting to order at 2:02 P.M.
II. ATTENDANCE
Advisory Committee: Bruce Forman-Chairman
William Sjostrom-Vice Chair
Mark Weber
Gabriella R. Miyamoto
William Arell Harris
Staff: Harry Sells,Project Manager
Others: Gary Gorden, Commercial Land Maintenance
Wendy Warren-Juristaff
III. APPROVAL OF AGENDA
Mr. Sjostrom moved to approve the Agenda subject to the following change:
Add: Item VIII. -New Business, A. Future Projects
Second by Mr. Weber. Carried unanimously 5- 0.
IV. APPROVAL OF MINUTES NOVEMBER 3,2016
Mr. Weber moved to approve the minutes of the November 3, 2016 Vanderbilt Beach MSTU
meeting as presented. Second by Mr. Forman. Carried unanimously 5- 0.
V. WELCOME TO BILL SJOSTROM AND WILLIAM HARRIS-NEWLY APPOINTED MEMBERS
Mr. Sells reported the Board of County Commissioners (BCC)reappointed William Sjostrom to
the Vanderbilt Beach M.S.T.U. Beautification Advisory Committee on November 15, 2016 for a
term expiring November 13, 2020.
William Harris was appointed to the Vanderbilt Beach Beautification M.S.T.U. Advisory
Committee by the Board of County Commissioners (BCC) on December 13, 2016 with a term
expiring on November 13, 2020.
The Committee congratulated Mr. Sjostrom and Mr. Harris on their appointments and
requested Mr. Harris share background information with the Committee.
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Mr. Harris noted he is General Manager for The Dunes and serves on ten community association
boards. He is looking forward to contributing to the Vanderbilt Beach M.S.T.U. Advisory
Committee.
VI. ELECTION OF OFFICERS
Mr. Sells advised the Board a motion was in order for selection of officers for 2017.
Ms. Miyamoto moved to recommend the appointment of Bruce Forman as Chairman and
William Sjostrom as Vice Chair for the Vanderbilt Beach M.S.T.U. Advisory Committee
for 2017. Second by Mr. Weber. Carried unanimously S- 0.
VII. LANDSCAPE REPORT—GARY GORDEN,COMMERCIAL LAND MAINTENANCE
Mr. Gorden, Commercial Land Maintenance,reported on maintenance noting:
• Landscaping maintenance has been performed as scheduled.
• The Areca Palms overhanging the sidewalk in the area between Seagull Avenue and
Germain Avenue will be pruned as suggested by the Committee. Mr. Sells instructed
Mr. Gorden to cut the trunks of the Areca Palms at the bottom to prevent vegetation from
infringing on the sidewalk.
• Operating procedure for trimming of hedges and documentation of private residences
with hedges on Vanderbilt Drive was requested. Mr. Sells will forward the document
"Operating Procedures Vanderbilt Drive MSTU Landscape Maintenance on Vanderbilt
Drive".
VIII. PROJECT MANAGER'S REPORT—HARRY SELLS
A. BUDGET REPORT for 1/5/2017
Mr. Sells provided an overview on the "Vanderbilt MSTU Budget Report on Fund 143"FY17
dated January 5, 2017 highlighting:
• $627,889 of the FY17 property tax revenue budget of$1,192,800 has been collected.
• Carry Forward Funds of$252,959 bringing Total Revenue to $487,759.
• Current Operating Expense commitments total $1,152,214 and 2017 YTD expenditures
total $332,708.
• Uncommitted Operating Expense funds available are $1,362,183.42.
• The Hart's Electric purchase order of$13,220 is for utility conversion for three
residences and two commercial customers not covered in Mastec's contract.
• The ElectriCom installation for the Century Link network will be invoiced post
completion date of January 16, 2017.
• The cost for removal of the electric poles is not reflected in the budget.
• Estimated cash balance totals $2,629,683; Actual Cash balance totals $2,805,000.
B. GENERAL STATUS OF BURIAL PROJECT
Mr. Sells updated the Committee on construction Phases II and III noting:
• CWSI(Comcast)was completed October 28, 2016 and service has gone live.
• Electrical Conversion
o A Switching Order for Florida Power& Light to activate power has been written but
not released by FPL.
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o Engineer prints detailing location and depth of the conduit required by Florida Power
& Light to activate the Switching Order were submitted on January 4, 2017.
o Two Phase I Vista switches (at the north end of Gulf Shore Drive and the south end
by Moraya Bay Beach Tower)will be installed and activated on release of the
Switching Order.
o On release of the switching order, MASTEC will mobilize.
o Staff estimates time to activate the entire network will be thirty days and does not
anticipate significant power outages during the conversion period.
Mr. Sells will email the Committee an update on the status of the Switching Order.
C. CENTURY LINK NETWORK BY ELECTRICOM
The Century Link network installation by ElectriCom is estimated to be complete the week
ending January 16, 2017. All aerial cables are disabled and will be removed on installation
completion.
Mr. Sells will inspect the network installation on completion prior to removal of the cables.
D. PHASE IV STATUS
Mr. Sells recapped the status of Phase IV Construction from Bluebill Avenue north to Wiggins
Pass Road. The MSTU's project is "on hold"pending notification of start and completion dates
for the Vanderbilt Drive Pathway Project.
During Committee discussion the following was noted:
• MSTU construction for Phase IV should follow behind the County project.
• The MSTU should consider allowing Florida Power& Light to perform their services for
Phase IV independently, similar to the methodology utilized in Phase I, and coordinate
the project with Comcast and Century Link.
• Florida Power& Light provided a Good Faith Estimate on May 16, 2007 to the Collier
County Transportation Division for their services for Phases I, II, III and IV and a copy
was distributed to the Committee.
• A new clubhouse at the Dunes is being constructed and electrical renovations between
Phase IV and the Dunes property should be coordinated.
The Committee requested Mr. Sells prepare a financial analysis comparing the electrical cost
for Phase I versus Phases II and III using FPL network only to present at the February
meeting.
E. 495 PINE HEDGE
MSTU Hedge at 495 Pine Avenue
Mr. Sells directed Commercial Land Maintenance to trim the hedge owned by the MSTU at
495 Pine to enhance sight line visibility. Instead of cutting the south end of the hedge to open up
the sight line the entire hedge was cut to a height of four feet.
Ms.Arnold met with the owner who objected to the pruning and is requesting the MSTU
remove the existing hedge and replant a new hedge.
The MSTU recommends leaving the current hedge and allowing it to regrow.
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Hedge Height Maintenance Policy
Mr. Sells distributed the document"Operating Procedures Vanderbilt Drive MSTU
Landscape Maintenance on Vanderbilt Drive"as part of the January 5, 2017 Agenda.
The document provided a list of the eight locations on Vanderbilt Drive at which the MSTU has
allowed the property owners to increase height of the hedges.
The Committee discussed the following information pertinent to hedge maintenance:
• The MSTU maintains hedges originally planted by homeowners before the MSTU was
established. All maintenance is within the County right of way.
• The property owners have been permitted to increase height of hedges located in the Right
of Way that the MSTU controls to act as a buffer from between private property and
Vanderbilt Drive.
• The property owner is required to share in the maintenance of the hedge to relieve the
MSTU of the cost to maintain a taller hedge
• County hedge height restrictions solely pertain to sight line standards.
The Committee proposed presenting hedge maintenance options to their constituents to ascertain
preferences for maintenance. The policy adopted would be for the MSTU to maintain the hedges
up to six feet in height; the property owner would maintain hedges between six and ten feet in
height. The policy will stipulate the MSTU retains the ability to implement a future Master Plan
for landscape improvements potentially impacting any current hedge locations.
Mr. Sells will draft a policy letter on County letterhead to apprise residents of the hedge height
compliance standards.
F. TREE REMOVAL OAK TO PALM 7 TREES
Mr. Sells reported six Carrotwood trees and one Ficus or Banyan tree between Oak Avenue and
Palm Court on Vanderbilt drive require removal. The trees are an invasive species and have
rotten trunks.
Mr. Sjostrom motioned to approve Signature Tree Care's proposal#6938, dated
December 19, 2016, in the amount of$3,375.00 to remove six Carrotwood Trees and
one Ficus or Banyan Tree on Vanderbilt Drive between Oak Avenue and Palm Court.
Second by Ms. Miyamoto. Carried unanimously 5—0.
IX. OLD BUSINESS
A. LANDSCAPE DESIGN CONNER PARK
Mr. Sells distributed a landscape plan designed by Dale Slaubaugh for the entire length of
the Conner Park area noting he has obtained a quote of$33K to remove approximately 170
feet of overgrown plant material between the beach access walkway and the water and to
add plantings.
The Committee discussed the quote proposal and will review options at the February
meeting.
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B. BENCHES
Mr. Sells distributed style options and price quotes for replacement of three damaged
benches for Committee consideration.
Mr. Sells will secure a price quote including freight charges for the bench styles presented
to the Committee and report the cost to the Committee at the February meeting.
X. NEW BUSINESS
A. FUTURE PROJECTS
New projects for MSTU consideration include:
• Sidewalks on the east and west sides of Vanderbilt Drive.
o West side of Gulf Shore Drive—installation responsibility: individual property
owners vs. the MSTU?
o Sidewalks must be ADA compliant
o Broken concrete is a code enforcement issue.
• Vanderbilt Drive west side landscaping.
• Landscaping the Park area at the Northwest corner of Vanderbilt Drive.
Committee members will submit new project recommendations at the February 2017 meeting.
Mr. Forman and/or Mr. Sjostrom will present projects for future consideration to residents at
the Vanderbilt Beach Residents Association meeting and solicit member feedback.
XI. MEMBER COMMENT
None
XII. PUBLIC COMMENT
None
There being no further business for the good of the County,the meeting was adjourned by
order of the Chair at 4:03 P.M.
VANDERBILT BEACH MSTU ADVISORY COMMITTEE
Bruce Forman, Chairman
The minutes approved by the Board/Committee on , 2017
"as submitted" [ ] OR "as amended" [ ].
NEXT MEETING DATE: FEBRUARY 2,2017 2:00 P.M.
"CLAUSSEN FAMILY CENTER"AT ST.JOHN'S CHURCH
625 111TH AVENUE,NAPLES,FLORIDA
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VANDERBILT MSTU
FUND 143
February 2,2017
Vendor Item PO# Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (1,192,800.00) $ - $ (1,005,449.73) $ (187,35027)
2 DEL AD VALOREM $ - $ - $ - $ -
3 OVERNIGHT INTEREST $ - $ - $ (670.00) $ 670.00,
4 INVESTMENT INTEREST $ (2,000.00) $ - $ (3,952.05) $ 1,952.05
5 INTEREST TAX COLLECTOR $ - $ - $ -
6 REVENUE STRUCTURE $ (1,194,800.00) $ - $ (1,010,071.78) $ (184,728.22)
7 TRANSFERS FROM PROP APP $ - $ - $ - $
8 TRANSFERS FROM TAX COLL $ - $ - $ - $ -
9 CARRY FORWARD GEN $ (960,500.00) $ - $ - $ (960,500.00)
10 CARRY FOR OF ENCUMB AMT $ (882,004.94) $ - $ - $ (882,004.94)
11 NEG 5%EST REV $ 59,800.00 $ - $ - $ 59,800.00
12 TRANSFERS&CONTRIB $ (1,782,704.94) $ - $ - $ (1,782,704.94)
13 TOTAL REVENUE $ (2,977,504.94) $ - $ (1,010,071.78) $ (1,967,433.16)
14 SURVEYING FEES RWA,Inc Surveying 4500166989 $ 18,112.00 $ 10,112.00 $ - $ 8,000.00
15 INDIRECT COST Collier County Indirect Cost Direct Pay $ 26,100.00 $ 13,050.00 $ 13,050.00 $ -
Florida Land Maintenance Landscape Incidentals 4500171726 $ 9,045.00 $ 2,055.00
Signature Tree Care Tree Arborist 4500175060 $ 3,375.00 $ -
16 LANDSCAPE INCIDENTALS $ 100,000.00 $ 12,420.00 $ 2,055.00 $ 85,525.00
Florida Land Maintenance Ground Maint 4500171726 $ 57,686.00 $ 11,314.00
Electricom,LLC Utility Conversion 4500171210 $ 347,012.55 $ -
Hole Montes CEI Utility Conversion 4500152314 $ 100,910.60 $ 70,226.55
Mastec North America,Inc. FPL Util.Aerial to Underground Cony 4500163308 $ 510,295.89 $
Harts Electric Install new power 4500166205 $ 13,220.00 $ -
Cable Wiring Specialist Comcast Underground 4500165508 $ - $ 270,970.05
Locate Holdings Inc Locate Services for Buried Utilities 4500175418 $ 3,000.00 $ -
18 OTHER CONTRACTUAL $ 2,647,992.94 $ 1,032,125.04 $ 352,510.60 $ 1,263,357.30'
19 ELECTRICITY FPL Electricity 4700002986 $ 200.00 $ 75.41 $ 24.59 $ 100.00
20 WATER AND SEWER Collier County Util. Water&Sewer 4700002980 $ 30,000.00 $ 17,928.99 $ 12,071.01 $ (0.00)
21 RENT LAND Vanderbilt Real Estate Holdings Parking Lease 4700002870 $ 2,500.00 $ 4,800.00 $ 2,400.00 $ (4,700.00)
22 RENT EQUIPMENT J.M.Todd Copier Lease(shared) 4500171793 $ 300.00 $ - $ 133.06 $ 166.94
23 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 600.00 $ 450.00 $ 150.00 $ -
Florida Irrigation Supply Irrigation Parts 4500164397 $ 7,027.29 $ 472.71
Florida Irrigation Supply Irrigation Parts 4500171647 $ - $ (16.31)
24 SPRINKLER SYSTEM MAIN $ 10,000.00 $ 7,027.29 $ 456.40 $ 2,516.31
25 MULCH Forestry Resource Mulch 4500171658 $ 4,000.00 $ 4,412.64 $ 27.84 $ (440.48)
26 LICENCES AND PERMITS Collier County Permits Direct Pay $ 2,000.00 $ - $ 2,000.00 $
27 CLERKS RECORDING FEES Clerk of Courts Recording Fees Direct Pay $ 300.00 $ - $ - $ 300.00
28 LEGAL ADVERTISEMENTS $ 400.00 $ 400.00
29 OTHER MISCELLANEOUS Juristaff,Inc Transcriptionist Serv. 4500171659 $ 2,000.00 $ 1,315.81 $ 484.19 $ 200.00
30 OFFICE SUPPLIES Staples Advantage Office Supplies 4500171792 $ 300.00 $ 183.22 $ 16.78 $ 100.00
31 COPYING CHARGES JM Todd Monthly CPC(shared) 4500171800 $ 300.00 $ 223.79 $ 76.21 $ 0.00
32 FERT HERB CHEM $ 1,800.00 $ 3,307.50 $ - $ (1,507.50).
33 OTHER OPER SUPPLIES Matulay's Cont Green Fence Cloth&Cable Ties Visa $ - $ - $ 409.15 $ (409.15)
34 OTHER TRAINING $ 200.00 $ - $ - $ 200.00
35 OPERATING EXPENSE $ 2,847,104.94 $ 1,107,431.69 $ 385,864.83 $ 1,353,808.42
36 TRANS TO 111 UNINCOR $ 91,500.00 $ - $ - $ 91,500.00
37 Budget Trans from Appraiser $ 9,500.00 $ - $ 4,611.96 $ 4,888.04
38 Budget Trans from Tax Collector $ 29,400.00 $ - $ 20,358.99 $ 9,041.01
39 TRANSFERS $ 130,400.00 $ - $ 24,970.95 $ 105,429.05
40 TOTAL BUDGET $ 2,977,504.94 $ 1,107,431.69 $ 410,835.78 $ 1,459,237.47
2,068,487,415 FY 10 Final Taxable Value
2,005,897,752 FY 11 Final Taxable Value Total Available Balance $ 1,459,237.47
1,910,384,837 FY 12 Final Taxable Value Plus Commited And Not Spent $ 1,107,431.69
1,904,063,751 FY 13 July 1 Taxable Value
1,945,640,639 FY 14 Jury 1 Taxable Value I Estimated Cash $ 2,566,669.16
2,044,186,286 FY 15 July 1 Taxable Value
2,195,715,846 FY 16 July 1 Taxable Value
2,385,592,169 FY 17 July 1 Taxable Value
Estimated Cash Less
8.65% Ad, 16 to"7 Uncollected Ad Valorem Taxes $ 2,379,318.89
FY17 FY16
IA'11aye 0.5000 05000 Mlllage Cap-.5000 I Actual Cash I
Extension 1,192.796 1,097,858
Property Tax Limitation Impact
FY 17 Gross Taxable Value 2,385,592.169
Minus.New Const.Annex. 5,049.987
Plus:Amendmentfl TV Component 0
AdJ Taxable Value 2,380.142,182
Prior year FY16 Levy(Proceeds) 1,097,858 1,022,093 DR 422 Levy
Rolled Back Rate (less Amend.One) 0.4613
91%of Rolled Back Rate 3.4197