Agenda 01/24/2017 Item #16E601/24/2017
EXECUTIVE SUMMARY
Recommendation to approve Change Order #001 for the Learning Management System content
bundle and services package upgrade in the amount of $16,800 to Cornerstone OnDemand, Inc. for
Contract 16-6621, Learning Management System.
OBJECTIVE: To enhance the course offerings available to employees in the Learning Management
System.
CONSIDERATIONS: The Board approved the award of Contract 16-6621, for $135,500.00, to
Cornerstone OnDemand, Inc. (Cornerstone), during the October 11, 2016 Board meeting (Agenda Item
16.E.15.) for the acquisition of web-based Learning Management software for employee training
programs, which included the GoldPlus content bundle.
Collier County currently provides training and development opportunities to its employees predominantly
in a classroom-based environment. These courses are taught in a centralized location and can
accommodate only a limited number of participants. As training options are currently scheduled, team
members who wish to take advantage of learning opportunities must often travel and devote a significant
portion of their work day to participate. The primary HR training facility has a maximum capacity of 30
students for instructor-led courses, and the average cost per training hour per participant is $7.92, if all
seats are filled. Further, with limited seating for each of the instructor -led courses, we only have the
opportunity to provide classroom-based learning to 1.4% of our employee population at any given time.
The Human Resources Division sought a technology solution that would assist the organization in
providing continual learning opportunities to 100% of team members through a Learning Management
System. These systems are software applications, often web-based, that are used to administer, document,
track and report on electronic educational technology courses or programs (often called e-learning).
Strategic objectives of implementing this initiative include effectively aligning business objectives with
employee performance through effective learning solutions; enhancing the scope and quality of resources
available in support of the agency’s talent development strategy; making training continually available to
team members; creating and/or providing engaging learning content to inspire ongoing learning; reducing
the costs associated with classroom-based learning and providing learning opportunities for
geographically-dispersed learners.
This Change Order will authorize the upgrade of the content bundle and services package from the
GoldPlus to PlatinumPlus option, which is a result of additional budgetary flexibility that we were
unaware of at the time the selection of the GoldPlus bundle was made. With the GoldPlus bundle, the cost
per employee per year was $14.00 for 30 courses, or approximately $.46 per course. The cost of the
PlatinumPlus bundle per employee per year is $22.00 for 90 courses, or approximately $.24 per course.
Course length per the provider varies; Collier County has selected courses that range from .5 hours to 2.5
hours in length. While we are able to implement the project as originally contracted, making this change
affords the opportunity to offer a broader scope of courses, including versions of courses which mirror the
Collier County Government mandatory training curriculum. This package is anticipated to result in
enhanced clarity and understanding of program concepts, behavioral expectations and will better serve the
diverse training needs of the Collier County Government employee population.
FISCAL IMPACT: Funding for implementation of a Learning Management System was approved as
part of the FY 2017 Human Resources budget under fund and cost center 001-121810, in the amount of
$135,500.00. The change will result in an additional cost of $16,800.00; the funds are available in the
Human Resources budget.
16.E.6
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01/24/2017
GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with
this action.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval.-SRT
RECOMMENDATION: That the Board of County Commissioners approves Change Order #001 for the
upgrade of the content bundle and services package for the Learning Management System in the amount
of $16,800.00, to Cornerstone OnDemand, Inc., Contract 16-6621, Learning Management System and
authorizes the Chairman to execute the Change Order.
Prepared by: Amy Lyberg, Human Resources Division Director
ATTACHMENT(S)
1. 16-6621 Cornerstone Change Order #1 (PDF)
16.E.6
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01/24/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.6
Item Summary: Recommendation to approve Change Order #001 for the Learning Management
System content bundle and services package upgrade in the amount of $16,800 to Cornerstone
OnDemand, Inc. for Contract 16-6621, Learning Management System.
Meeting Date: 01/24/2017
Prepared by:
Title: Division Director - Human Resources – Human Resources
Name: Amy Lyberg
12/20/2016 8:45 PM
Submitted by:
Title: Division Director - Human Resources – Human Resources
Name: Amy Lyberg
12/20/2016 8:45 PM
Approved By:
Review:
Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 12/21/2016 8:19 AM
Administrative Services Department Pat Pochopin Level 1 Division Reviewer Completed 01/03/2017 12:22 PM
Procurement Services Rhonda Burns Additional Reviewer Completed 01/11/2017 5:30 PM
Procurement Services Ted Coyman Additional Reviewer Completed 01/11/2017 5:48 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 01/12/2017 3:43 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 01/12/2017 5:09 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 01/17/2017 1:13 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 01/17/2017 1:24 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 01/17/2017 2:10 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 01/17/2017 4:33 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 01/17/2017 5:11 PM
Board of County Commissioners MaryJo Brock Meeting Pending 01/24/2017 9:00 AM
16.E.6
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16.E.6.a
Packet Pg. 957 Attachment: 16-6621 Cornerstone Change Order #1 (2506 : Learning Management System Change Order #1)
16.E.6.a
Packet Pg. 958 Attachment: 16-6621 Cornerstone Change Order #1 (2506 : Learning Management System Change Order #1)
16.E.6.a
Packet Pg. 959 Attachment: 16-6621 Cornerstone Change Order #1 (2506 : Learning Management System Change Order #1)