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LAB Minutes 12/14/2016 Naples, Florida, December 14, 2016 LET IT BE KNOWN that the LIBRARY ADVISORY BOARD met on this date in regular session at 10:00 a.m. in the Headquarters Library with the following members present: CHAIR: Doris J. Lewis — District 4 VICE-CHAIR: Loretta Murray— District 1 (absent) Carla Grieve — District 2 Connie Bettinger-Hennink— District 3 Marjorie H. Gagnon — District 5 ALSO PRESENT: Tanya Williams, Assistant Library Director Karen Tibbetts, Administrative Assistant Louise Franck, Friends of the Library APPROVAL OF MINUTES Ms. Lewis asked for additions or corrections to the minutes of October 19, 2016. No corrections were noted. Ms. Bettinger-Hennink moved to approve the minutes. Mrs. Gagnon seconded and the motion was carried unanimously. REPORT OF THE FRIENDS • The Memorandum of Understanding with the Friends of the Library (FOL) and Collier County Public Library (CCPL) was approved at the October 25, 2016 BCC meeting. • An e-blast email was sent to FOL members regarding their updated benefits regarding Library events/programs and registration. • Nathan Hill, local author of The Nix, was recently featured at the Hilton for an impromptu interview. • Mrs. Franck is the chairman for the non-fiction series for the FOL. This series began 4-5 years ago to encourage people to join the FOL, particularly men who normally would not attend the Nick Linn Lecture Series, which is predominantly attended by women. This series made $7K last year. • David E. Hoffman, author of The Billion Dollar Spy will be featured in January 2017. • Mrs. Grieve suggested having a wine and cheese event instead of a breakfast. • The FOL would like to encourage more library patrons to become FOL members. One suggestion would be to have circulation staff hand out a "join the Friends" piece with every check out. Another suggestion would be to add a message on the library receipt. • Mrs. Franck is working on resuming the Library's BookPage publication subscription. REPORT OF OFFICERS — None COMMUNICATIONS a—Written — None b— Personal — None • Everyone is happy that Ms. Williams is the new Library Director. PUBLIC COMMENTS — None UNFINISHED BUSINESS 1) Employee of the Month — November • Ms. Lewis nominated Glenda Agnoli, Library Assistant at the Naples Regional Library, as the November employee of the month. Ms. Bettinger-Hennink seconded the nomination and the motion passed unanimously. 2) Employee of the Month — December 1 • Ms. Bettinger-Hennink nominated Jamie Reilly, Branch Manager at the Marco Island Branch Library, as the December employee of the month. Mrs. Gagnon seconded the nomination and the motion passed unanimously. NEW BUSINESS 1) Draft Calendar for 2017 • One correction to the draft meeting schedule calendar for 2017 was noted. The November/December meeting should be held on December 13 instead of December 20. • It was decided to table this item until the January 18 meeting in order to include the new board members. • The FOL will receive a copy of the meeting schedule once it has been finalized. 2) LAB Advisory Board District 2 Term Expiration • Ms. Williams distributed application information for the District 2 board member position. • Ms. Bettinger-Hennink nominated Lynne Nordhoff for the position, Mrs. Gagnon seconded the nomination and the motion was carried unanimously. • Ms. Williams will submit this information to the BCC for approval. GENERAL CONSIDERATIONS • Ms. Williams reported that the Volunteer Appreciation Luncheons are being coordinated. The South Regional/East Naples event is tentatively planned for late January. • Ms. Williams reported that the three new Commissioners will be visiting the libraries in their districts. o Andy Solis = District 2 (HQ &VB — Monday, December 19, 10:30 am) o William McDaniel, Jr. = District 5 (IM, Wednesday, December 21, 1:30 pm) o Burt Saunders = District 3 • She will notify LAB members once dates have been confirmed for Mr. Saunders. • Ms. Bettinger-Hennink asked about the LAB officer assignments since Ms. Lewis' term will expire 12/31/16. • Ms. Williams reported that the LAB By-Laws/Article II — Officers/Sec. 4 states: "The Vice-Chairman shall serve in the absence of the Chairman and shall assume the office of Chairman in the event that the position of Chairman is vacated." Therefore, Mrs. Murray will assume the office of Chairman. Sec. 3 states: "The ranking officer or senior member of the Board is empowered to call a special election to fill any officer vacancy." The Vice-Chairman position will be addressed at the next LAB meeting DIRECTOR'S REPORT 1) FY 2016 Statistics • Circulation for FY2016 increased 2% over FY2015. • Although physical circulation decreased, electronic circulation (OverDrive) increased 7.5%. • 3M's Cloud Library is a parallel platform to OverDrive, and started two weeks ago. It is more user friendly than OverDrive. • Hoopla has been added to the subscription list beginning Monday, December 12. o This electronic platform provides access to movies and music. o Staff are becoming familiar with Hoopla prior to its availability to the public. • Door counts increased 6%. Ms. Williams added that Marco Island acquired Saturday hours in 2016. • Statistics for new library cards were not available, however, 1500 new cards were issued in October and 1300 in November. • Discussion ensued regarding the Library's record of fines and fees history. • The Library will request the BCC to approve the removal of aged accounts receivables of approximately $130K at the Tuesday, December 13 BCC meeting. This is necessary in order to be compliant with State law. 2 2) Community Assessment • Ms. Williams reported that the Library has two meeting scheduled in February for the public to provide input for the Community Assessment. • A Workshop will be held at the Naples Regional Library on Thursday, February 2 at 10 am • A Festival will be held at the Headquarters Library on Saturday, February 11 from 11 am-3pm. • Stakeholders and Civic Associations have been notified of these events. • Ms. Bettinger-Hennink will inform members of the boy and girl scouts of these events. • Face to face surveys will be conducted in January/February. • There was a small turnout at the Workshop held at the Golden Gate Library on Wednesday, November 9 at 6:30 pm. This event occurred the night after the presidential election, and another event was being held at the Senior Resource Center during that time. • Discussion ensued regarding the Community Assessment's interviews and surveys. • Face-to-face interviews stimulate more conversation for topics that may not be listed on the surveys. 3) Recognition of Service to the LAB • As their terms will end on December 31, 2016, Ms. Williams awarded Ms. Lewis and Mrs. Grieve each a plaque on behalf of the Library, staff and the County • Doris Lewis was publically recognized for her 19 years of Service and Advocacy as a Member of the Library Advisory Board. • Carla Grieve was publically recognized for her 6 years of Service and Advocacy as a Member of the Library Advisory Board. ADJOURNMENT There being no further business to come before the Library Advisory Board, Mrs. Gagnon moved to adjourn, Ms. Bettinger-Hennink seconded and the motion was carried unanimously. The meeting was adjourned at 11:00 a.m. The next Library Advisory Board meeting will be held on Wednesday, January 18, 2017 at the Headquarters Library. Approved by: y/ )10/)/(A_)?'/'`� U�/ Loretta Murray, Chair Library Advisory Board 3