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Minutes 11/02/2016 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION NOVEMBER 2,2016 The Pelican Bay Services Division Board met on Wednesday,November 2, 2016, at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Bohdan Hirniak Ken Dawson, Chairman Susan O'Brien Scott Streckenbein, Vice-Chairman Peggy Pinterich (absent) Joe Chicurel Mike Shepherd Tom Cravens Dave Trecker Jacob Damouni Gary Ventress Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager Marion Bolick, Operations Manager Barbara Shea, Recording Secretary Also Present Dave Cook, Pelican Bay Foundation Mary Johnson, Pelican Bay Foundation Tim Durham, County Manager's Office Jeremy Sterk, Earth Tech Jim Hoppensteadt, Pelican Bay Foundation Rafael Vazquez-Burney, CH2M Hill APPROVED AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 10/5/16 Regular Session meeting minutes 5. Audience comments 6. *Proposal for lake trial on phosphate control (25 minutes) 7. *Manatee protection zone (25 minutes) 8. Administrator's report (45 minutes) a. Update on beach renourishment b. Update on car carrier alternate site c. Update on street lights d. Update on the Bay Colony Drive drainage easement review e. Update on beach dune swale f. Bay Colony exotic removal/Lake 5-12 g. October financial report 9. Committee reports (20 minutes) a. Clam Bay b. *Landscape & Safety c. Water Management 10. Chairman's report (5 minutes) 11. Old business 1 Pelican Bay Services Division Board Regular Session November 2,2016 12. New business 13. Adjournment *indicates action items ROLL CALL Ms. Pinterich was absent and a quorum was established AGENDA APPROVAL Mr. Cravens motioned, Mr. Damouni seconded to approve the agenda as presented. The motion carried unanimously. APPROVAL OF 10/05/16 REGULAR SESSION MEETING MINUTES Mr. Cravens motioned, Mr. Streckenbein seconded to approve the 10/05/16 regular session meeting minutes as amended. The motion carried unanimously. AUDIENCE COMMENTS Mr. Henry Bachman commented on (1) the process of election/appointment of PBSD directors, and (2) the PBSD street lighting improvement plan and possible environmental and biological impacts, both intended and unintended. Ms. Annice Gregerson commented on the condition of existing PB street signage and the possibility of illuminated street signs. PROPOSAL FOR LAKE TRIAL ON PHOSPHATE CONTROL Mr. Rafael Vazquez-Burney, a consultant with CH2M Hill, provided a presentation on micro-alum dosing for algae management in stormwater lakes. He recommended a six-month trial in two lakes, with continued monitoring to determine the length of effectiveness. Dr. Trecker made positive comments on the presentation, discussed the cost effectiveness, and recommended testing. Dr. Trecker motioned, Mr. Cravens seconded to approve a test in two lakes of the Microfloc technology at a cost not to exceed $10,000. The motion carried unanimously. Upon request by Ms. O'Brien, Mr. Vazquez-Burney commented on his concerns over the use of blue tilapia as a method of algae control in PB lakes. MANATEE PROTECTION ZONE Ms. O'Brien reported that although the Local Rule Review Committee recommended to designate Clam Bay a manatee protection zone, the Florida Fish and Wildlife Conservation Commission staff recommended against this designation. She reported that the PBF is researching ways to appeal to the FWC Commissioners to designate Clam Bay a manatee protection zone. 2 Pelican Bay Services Division Board Regular Session November 2, 2016 Ms. Mary Johnson commented on the FWC manatee protection zone hearing at the state level to be held on Nov. 16. She commented that the FWC focuses on areas with numerous boats and/or numerous manatees for protection zone designation. Mr. Dave Cook reported that the PBF has authorized Mr. Jim Hoppensteadt to attend the Tallahassee hearing to speak in support of designating Clam Bay as a manatee protection zone. He suggested that a motion passed by the PBSD would assist Mr. Hoppensteadt in his efforts. Mr. Dorrill suggested that the PBSD board send a letter of support to the BCC, copying the FWC, as the PBSD board's function is to provide input and make recommendations to the BCC. Ms. O'Brien expressed concern over providing a letter of support to the BCC, as the new composition and opinions of the newly elected members of the BCC is unknown. Mr. Sterk commented on the reason for the FWC recommending against a Clam Bay manatee protection zone as being that such a designation would be impossible to enforce as Clam Bay is self-regulated. He suggested that the PBSD pursue "no wake zones" within Clam Bay for public safety. Ms. O'Brien motioned, Mr. Cravens seconded that the PBSD board support the recommendation of the LRRC Committee to designate Clam Bay a manatee protection zone with slow or idle speed restrictions throughout Clam Bay. The motion carried unanimously. ADMINISTRATOR'S REPORT UPDATE ON BEACH RENOURISHMENT Mr. Dorrill reported that the County's beach renourishment project will begin on Monday, Nov. 7. Dr. Trecker commented that Mr. Gary McAlpin, Collier County Coastal Zone Management, confirmed to him that the Pelican Bay portion of the project will likely begin in December, and will include 9200 cubic yards of sand to be distributed between markers R34 & R35 to between markers R36 & R37. UPDATE ON CAR CARRIER ALTERNATE SITE Mr. Dorrill reported that the senior leadership of the Covenant Church of Naples declined our proposed agreement to enable car carriers to off load cars on their property. He will explore a location on the north side of the Pavilion Shopping Center as an alternate site. UPDATE ON STREET LIGHTS Mr. Dorrill reported that staff has sent out request for quotes to erect three new street light poles and replace all existing light fixtures (for continuity) on Laurel Oak Dr. and Ridgewood Dr. from US 41 to Pelican Bay Blvd. with 4000 kelvin LED lights. Ms. O'Brien commented on the webinar on LED lighting, some of which indicates 3000 kelvin LED lights to be the current standard. She stated her support for the installation of the three new street light poles with LED lights, but cannot support the replacement of any existing metal halide lights with 4000 kelvin LED lights due to health concerns. 3 Pelican Bay Services Division Board Regular Session November 2, 2016 UPDATE ON THE BAY COLONY DRIVE DRAINAGE EASEMENT REVIEW Mr. Dorrill reported that based on our engineer's review of property lines and easements on or adjacent to Bay Colony Drive, PBSD has no roadway drainage easements in this area. UPDATE ON BEACH DUNE SWALE Mr. Dorrill reported that staff met with SWFWMD district representatives and our consultants to discuss restoring dune swale drainage and related required permits. Estimated costs for this restoration work will be provided to the board before any work begins. BAY COLONY EXOTIC REMOVAL/LAKE 5-12 Mr. Dorrill reported that staff is in the process of obtaining quotes for exotic removal at the south end of Bay Colony for drainage purposes. OCTOBER FINANCIAL REPORT Mr. Dorrill provided a recap of the October financial report which was provided to the PBSD board at the meeting. He asked the board not to vote to accept these financials as adequate time had not been available for board members to sufficiently review the report. COMMITTEE REPORTS CLAM BAY Ms. O'Brien commented on (1) the mangrove die-off acreage in Upper Clam Bay has not increased significantly based on Turrell Hall & Associates' October report, (2) tidal data provided in Humiston& Moore's October report looks good, and (3)the next Clam Bay Committee meeting will be held on Wednesday,Nov. 9. LANDSCAPE & SAFETY REPORT Dr. Chicurel reported that the Landscape & Safety Committee met on October 27 and the following items were discussed. 1. Mr. Dorrill informed the committee that the church across from Pelican Bay decided not to allow our car carriers to use their parking lot for pick-ups and drop-offs. Mr. Dorrill will continue to look for alternative sites. 2. New LED light fixtures and poles will be erected along Ridgewood Dr. and Laurel Oak Dr. adjacent to the Waterside Shops and Artis-Naples. 3. Mr. Dorrill and staff will develop a "courtesy" communication vehicle informing residents of trimming and pruning activities in Pelican Bay using a quarterly format. 4. Staff will work with The Village, Las Brisas, and Oak Lake Sanctuary to develop a cost sharing plan to help mitigate US 41 noise that has resulted from the removal of invasive exotics ordered by the county. 5. Mr. Shepherd created a magnificent "Landscape Management Plan" in order to explain, delineate and visualize the "Landscaping Goals and Guidelines" that the PBSD enacted in 2015. Work still needs to be done to determine how the community and/or staff monitors this 4 Pelican Bay Services Division Board Regular Session November 2,2016 plan and assists staff to ensure that Pelican Bay's landscape and hardscape remains well maintained and beautiful. 6. Mr. Cravens made a motion that the PBSD adopt Mr. Shepherd's "Sonnet on Signs" proposal. The proposal would (1) adopt a standard sign footing specification to ensure that Pelican Bay signs are installed vertically and remain plumb, (2) abandon the verde green finish on PB poles in favor of a solid gloss black finish, and (3) establish a maintenance program for signs so that there is continuity of appearance and verticality throughout PB. Dr. Chicurel motioned, Mr. Streckenbein seconded that the PBSD adopt Mike Shepherd's "Sonnet on Signs" proposal page 14. The motion carried 9-1,with Ms. O'Brien dissenting. Dr. Chicurel motioned, Mr. Dawson seconded to amend the motion with the addition of "pending consultation with the Pelican Bay Foundation and approval if necessary." The motion carried unanimously. Mr. Jim Hoppensteadt, Pelican Bay Foundation, commented that he would like his Strategic Planning Committee to take a look at the proposed changes included in the "Sonnet on Signs"proposal approved in the motion. Mr. Shepherd suggested the PBSD establish a dialog with the PB Foundation to discuss the PBSD or PB Foundation taking over responsibility of mailboxes of the single family homeowners. WATER MANAGEMENT Mr. Cravens commented on Mr. Vazquez-Burney's presentation on micro-alum dosing for algae management at the October Water Management Committee meeting. Mr. Cravens provided recent photos of three lakes, all showing minimal algae. Lakes displayed were (1) St. Maarten/St. Thomas lake where aerators were installed last month, and (2) Ridgewood Park lake and Community Center lake where blue tilapia were restocked in July. CHAIRMAN'S REPORT Mr. Dawson asked Ms. McCaughtry to announce the board members whose terms will expire on March 31, 2017 and to discuss the PBSD board member application and election process. Ms. McCaughtry announced those members with 03/31/17 expiring terms: Dr. Chicurel, Mr. Cravens, Mr. Damouni, Mr. Dawson, and Mr. Streckenbein. She reported that the County will notice these available terms on the second Tuesday of December and applicants will have 28 days (until January 10)to submit applications. The PBSD ordinance states that no election is required if the number of applicants is less than or equal to the number of seats available. If an election is necessary, the County will notice the election and set the balloting. In March, the BCC will vote to approve members with terms beginning 04/01/17. OLD BUSINESS None NEW BUSINESS 5 Pelican Bay Services Division Board Regular Session November 2, 2016 Mr. Bob Sanchez, Vice President of the PBPOA, invited PBSD board members to attend the next PBPOA meeting on Nov. 17 at 2:00 p.m. at the Dorchester. This will be a meeting of introduction to Commissioner-Elect Solis, and will include a discussion of PBPOA issues and priorities. ADJOURNMENT IThe meeting was adjourned at 3:27 p.m. -if Dawson, Chairman Minutes approved [ 1 as presented OR F >Cj as amended ON [ I 7- 16 j date 6