Minutes 10/27/2016 PELICAN BAY SERVICES DIVISION
LANDSCAPE & SAFETY COMMITTEE MEETING
OCTOBER 27, 2016
The Landscape & Safety Committee of the Pelican Bay Services Division met on Thursday,
October 27 at 1:00 p.m. at the Community Center at Pelican Bay, located at 8960 Hammock Oak
Drive,Naples, Florida 34108. The following members attended.
Landscape & Safety Committee Mike Shepherd
Joe Chicurel, Chairman Scott Streckenbein
Tom Cravens Gary Ventress (absent)
Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst
Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager
Marion Bolick, Operations Manager Barbara Shea, Recording Secretary
Also Present Jim Carr, Agnoli Barber & Brundage, Inc.
Ken Dawson, PBSD Board Tom Hollis, Hollis Engineering Consultants
Thomas Folden, Collier County Sheriffs Office Frank Laney, Pelican Bay Foundation
APPROVED AGENDA (AS PRESENTED)
1. Call to order
2. Pledge of Allegiance
3. Agenda approval
4. Approval of 09/26/16 meeting minutes
5. Audience comments
6. Administrator's Report
a. Car carrier update
*b. Lighting update
7. Discussion of a policy of communicating with property owners when hard pruning is
anticipated adjacent to their property.
8. Complaints of noise from US 41 by Las Brisas residents
9. "Landscape Management Plan" (expectations of landscape & hardscape appearances)—
presentation by Mike Shepherd
10. "Sonnet on Signs"—presentation by Mike Shepherd
11. Old Business
12. New Business
13. Adjournment
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Pelican Bay Services Division Landscape & Safety Committee Meeting
October 27,2016
ROLL CALL
Mr. Ventress was absent and a quorum was established
AGENDA APPROVAL
Mr. Cravens motioned, Mr. Streckenbein seconded to approve the agenda as
presented. The motion carried unanimously.
APPROVAL OF 09/26/16 MEETING MINUTES
Mr. Cravens motioned, Mr. Shepherd seconded to approve the 09/26/16 meeting
minutes as amended. The motion carried unanimously.
AUDIENCE COMMENTS
Mr. Garth Henry commented that the beautification of the cul-de-sac islands is fantastic.
ADMINISTRATOR'S REPORT
CAR CARRIER UPDATE
Mr. Dorrill reported that the senior leadership of the Covenant Church of Naples declined
our proposed agreement to enable car carriers to off load cars on their property. Mr. Cravens
suggested the area in the rear of the Pavilion shopping center on Vanderbilt Beach Rd. as an
alternate site. Mr. Dorrill will explore this idea with the owners of that property.
LIGHTING UPDATE
After committee discussion, and hearing comments from our lighting engineer Mr. Tom
Hollis, committee consensus was agreement that the PBSD will erect three new street light poles
and replace all existing light fixtures (for continuity) on Laurel Oak Dr. and Ridgewood Dr. from
US 41 to Pelican Bay Blvd. with "shoebox" style LED light fixtures. All metal halide fixtures
removed will be stored and used as replacement backup inventory for the remaining existing
street light fixtures in Pelican Bay.
Ms. Diane Lustig suggested that the PBSD contact the PBF to discuss their recent
experience with installing LED lights in the Commons parking lot.
DISCUSSION OF A POLICY OF COMMUNICATING WITH PROPERTY OWNERS
WHEN HARD PRUNING IS ANTICIPATED ADJACENT TO THEIR PROPERTY.
In order to increase communication with property owners when hard pruning has been
scheduled by the PBSD, Mr. Dorrill suggested posting a quarterly work calendar (to include
specific locations of scheduled hard pruning) on the PBSD website. He will direct staff to
develop a draft quarterly work calendar as a "courtesy" communication vehicle for review at the
next committee meeting.
COMPLAINTS OF NOISE FROM US41 BY LAS BRISAS RESIDENTS
Mr. Shepherd commented on Las Brisas resident complaints on increased noise from US
41 subsequent to the removal of invasive exotics along US 41 south of Gulf Park Dr. Mr.
Dawson commented on Oak Lake Sanctuary and Pinecrest resident complaints on the same
issue. Mr. Dorrill responded that staff would prepare a sketch of appropriately sized plantings to
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Pelican Bay Services Division Landscape& Safety Committee Meeting
October 27,2016
mitigate the noise from US 41 to bring back to the next committee meeting for review and
discussion. In conjunction, he will develop a plan for cost-sharing with the adjacent
associations.
LANDSCAPE MANAGEMENT PLAN
Dr. Chicurel, Mr. Cravens, and Mr. Streckenbein complemented Mr. Shepherd on his
"Landscape Management Plan," created to explain, delineate and visualize the "Landscaping
Goals and Guidelines" enacted by the PBSD in 2015.
By mutual consensus of the committee, it was agreed that the "List of Approved
Horticultural Species" included in the "Landscape Management Plan" would be amended as
follows: (1) remove ficus trees, and (2) add wart fern as a material under ground cover.
Mr. Dorrill commented that he would provide information on any obligation by the
PBSD to maintain scrub oak at the next committee meeting.
SONNET ON SIGNS
Mr. Cravens motioned, Mr. Streckenbein seconded to recommend to the full
board to adopt the proposal in Mike Shepherd's "Sonnet on Signs." The motion
carried unanimously.
Ms. Diane Lustig suggested that the PBSD contact the PBF for their input on this issue.
The committee members mutually agreed that Dr. Chicurel would contact Mr. Dave Cook to
obtain PBF input.
OLD BUSINESS
None
NEW BUSINESS
Mr. Cravens commented on staff's obtaining clarification on an issue relating to Sunshine
Law. Ms. McCaughtry summarized County Attorney Klatzkow's comments on changes to a
published agenda: He stated that changes and/or additions to a published agenda are not a
violation of Sunshine Law; each board controls its agenda.
ADJOURNMENT
The meeting was adjourned at 2:41 p.m.
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i•- I icurel, Chairman
inutes approved [ j as presented OR I 1 as amended ON I wT 20 16 1 date
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