Backup Documents 01/12/2016 Item #16A 4 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office
a..A5/
4. BCC Office Board of County
Commissioners \4\
5. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff John Houldsworth Phone Number x-5757
Contact/ Department
Agenda Date Item was -1-2l-N-f-26.1 Esplanade at Hacienda L es Agenda Item Number 16-A 1 -
Approved by the BCC Phase 2A t Z t 1 L. •
Type of Document PLAT MAP Number of Original ONE
Attached Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column, whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? JH
2. Does the document need to be sent to another agency for additional signatures? If yes, /
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. ! 4-
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JH
signed by the Chairman, with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JH
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on December 13,2016 and all changes made Fres
during the meeting have been incorporated in the attached document. The County 90,4*;
Attorney's Office has reviewed the changes,if applicable. ref
9. Initials of attorney verifying that the attached document is the version approved by the , ,�l e
BCC,all changes directed by the BCC have been made,and the document is ready for t 'rro,
Chairman's signature. tele
1:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revi -u .24.05;Revised 11/30/12
16A4 4
MEMORANDUM
Date: January 4, 2017
To: John Houldsworth, Senior Engineer
Engineering Services Department
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Plat— Esplanade at Hacienda Lakes Phase 2A
Attached is a copy of the aforementioned document as referenced above, (Item
#16A4) approved by Board of County Commissioners on Tuesday, January 12,
2016.
If you need anything further, please feel free to contact me at 252-8411.
Thank you.
Attachment
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office
al/64k,
4. BCC Office Board of County
Commissioners VQ/57 V\ k�
5. Minutes and Records Clerk of Court's Office —Ft
t 14ff(
7 1-11
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff John Houldsworth Phone Number x-5757
Contact/ Department _
Agenda Date Item was -12/11720t6-Esplanade at Hacienda Lakes Agenda Item Number 16-A p,
Approved by the BCC Phase 2A \\\Z�kl_, �/
Type of Document Construction&Maintenance Agreement Number of Original Two—Agreement and
Attached and Performance Bond Documents Attached Bond
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
I. Does the document require the chairman's original signature? ++
2. Does the document need to be sent to another agency for additional signatures? If yes, ALL
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JH
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JH
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's jjf
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on December 13,2016 and all changes made t _�
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the /fix
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature. r , irim,
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16 A 4
MEMORANDUM
Date: January 4, 2017
To: John Houldsworth, Senior Engineer
Engineering Services Department
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Construction & Maintenance Agreement and Performance
Bond — Esplanade at Hacienda Lakes Phase 2A
Attached is a copy of the aforementioned document as referenced above, (Item
#16A4) approved by Board of County Commissioners on Tuesday, January 12,
2016.
If you need anything further, please feel free to contact me at 252-8411.
Thank you.
Attachment
16 /14
CONSTRUCTION AND MAINTENANCE AGREEMENT FOR SUBDIVISION
IMPROVEMENTS
THIS CONSTRUCTION AND MAINTENANCE AGREEMENT FOR SUBDIVISION IMPROVEMENTS
entered into this XC''day of zuIt gr , 2016 between Taylor Morrison of Florida, Inc.,
hereinafter referred to as "Developer", and the Board of County Commissioners of Collier
County, Florida, hereinafter referred to as the "Board".
RECITALS:
A. Developer has, simultaneously with the delivery of this Agreement, applied for the approval
by the Board of certain plat of a subdivision to be known as: Esplanade at Hacienda Lakes
Phase 2A.
B. Chapters 4 and 10 of the Collier County Land Development Code requires the Developer to
post appropriate guarantees for the construction of the improvements required by said
subdivision regulations, said guarantees to be incorporated in a bonded agreement for the
construction of the required improvements.
NOW, THEREFORE, in consideration of the foregoing premises and mutual covenants
hereinafter set forth, Developer and the Board do hereby covenant and agree as follows:
1. Developer will cause to be constructed: roadway, drainage, water and sewer improvements
within 12 months from the date of approval of said subdivision plat, said improvements
hereinafter referred to as the required improvements.
2. Developer herewith tenders its subdivision performance security (attached hereto as
Exhibit "A" and by reference made a part hereof) in the amount of $ 514,385.99 - which
amount represents 10% of the total contract cost to complete the construction plus 100%
of the estimated cost to complete the required improvements at the date of this
Agreement.
3. In the event of default by the Developer or failure of the Developer to complete such
improvements within the time required by the Land Development Code, Collier County may
call upon the subdivision performance security to insure satisfactory completion of the
required improvements.
4. The required improvements shall not be considered complete until such a statement of
substantial completion by Developer's engineer along with the final project records have
been furnished to be reviewed and approved by the County Manager or his designee for
compliance with the Collier County Land Development Code.
5. The County Manager or his designee shall, within sixty (60) days of receipt of the statement
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(16 §:t
of substantial completion, either: a) notify the Developer in writing of his preliminary
approval of the improvements; or b) notify the Developer in writing of his refusal to
approve improvements, therewith specifying those conditions which the Developer must
fulfill in order to obtain the County Manager's approval of the improvements. However, in
no event shall the County Manager or his designee refuse preliminary approval of the
improvements if they are in fact constructed and submitted for approval in accordance with
the requirements of this Agreement.
6. The Developer shall maintain all required Improvements for a minimum period of one year
after preliminary approval by the County Manager or his designee. After the one year
maintenance period by the Developer has terminated, the developer shall petition the
County Manager or his designee to inspect the required improvements. The County
Manager or his designee shall inspect the improvements and, if found to be still in
compliance with the Land Development Code as reflected by final approval by the Board,
the Board shall release the remaining 10% of the subdivision performance security. The
Developer's responsibility for maintenance of the required Improvements shall continue
unless or until the Board accepts maintenance responsibility for and by the County.
7. Six (6) months after the execution of this Agreement and once within every six (6) months
thereafter the Developer may request the County Manager or his designee to reduce the
dollar amount of the subdivision performance security on the basis of work complete. Each
request for a reduction in the dollar amount of the subdivision performance security shall
be accompanied by a statement of substantial completion by the Developer's engineer
together with the project records necessary for review by the County Manager or his
designee. The County Manager or his designee may grant the request for a reduction in the
amount of the subdivision performance security for the improvements completed as of the
date of the request.
8. In the event the Developer shall fail or neglect to fulfill its obligations under this Agreement,
upon certification of such failure, the County Manager or his designee may call upon the
subdivision performance security to secure satisfactory completion, repair and maintenance
of the required improvements. The Board shall have the right to construct and maintain, or
cause to be constructed or maintained, pursuant to public advertisement and receipt of
acceptance of bids, the improvements required herein. The Developer, as principal under
the subdivision performance security, shall be liable to pay and to indemnify the Board,
upon completion of such construction, the final total cost to the Board thereof, including,
but not limited to, engineering, legal and contingent costs, together with any damages,
either direct or consequential, which the Board may sustain on account of the failure of the
Developer to fulfill all of the provisions of this Agreement.
9. All of the terms, covenants and conditions herein contained are and shall be binding upon
the Developer and the respective successors and assigns of the Developer.
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16A4
IN WITNESS WHEREOF, the Board and the Developer have caused this Agreement to be
executed by their duly authorized representatives this 2z:2 day of Deco. .. f , 2016.
(Name of Entity)
SIGNED IN THE PRESENCE OF Taylor Morrison of Florida, Inc
By: � By:
Printed Name/Title: Andrew Miller, Authorized
Printed Name: 7--~.5Av 'Jatarei` Agent
By: - (Provide Proper Evidence of Authority)
I
Printed Name: ' e / / eo-v•--
N 4 4b?'Yh�
ATT�'7t� •� ' - 1140
.r J ttest as to T airman s
BOARD OF COUNTY COMMISSIONERS
a {mat°ttr
DWIGHT E. BROCK,CLERK.' OF COLLIER COUNTY, FLORIDA
t By
eputy Clerk= ';ttes is:tr Chairman's o.+4-‘a 'F:qlq, ..\nq: r•^naln
skit>;tire only.
Appr ved as t form and legality:
S�o-tk A. 64-b•.,/2_
Assistant County Attorney
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