Forest Lakes MSTU Agenda 01/03/2017 FOREST ROADWAY AND DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
LAKES 3299 East Tamiami Trail-Suite 103,Naples,FL 34112
JANUARY 3,2017
MEETING LOCATION:
1058 FOREST LAKES DRIVE, NAPLES, FL 34105
AGENDA
I. CALL TO ORDER
II. ATTENDANCE
Advisory Committee George E.Fogg—Chair (4/21/2020)
Marianne Fanning—Vice Chair (4/21/2018)
Richard Barry (4/21/2018)
Barbara Bell (4/21/2019)
John Goody (4/21/2019)
Staff Michelle Arnold—Director
Dan Schumacher,Harry Sells—Project Managers
Contractors Aaron Gross—Ground Zero (12/31/2017)
Scott Windham—Windham Studio (12/24/2017)
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES-DECEMBER 06, 2016
V. CONTRACTOR REPORTS:
A. Windham Studio—FY17 Contract Proposal& Cost review.
B. Ground Zero Landscape Maintenance—Aaron Gross
VI. PROJECT MANAGERS REPORT:
A. Budget Report.
B. ABB Drainage Projects:
1. Stormwater Engineering—
i. Deliverables received and reviewed.
ii. Opinion of Cost& Structures.
2. Outfall Study Proposal—28-Feb-2017 completion date.
C. Traffic Safety& Standardization.
D. Perimeter Lamp Outages—Completed.
VII. NEW BUSINESS:
A. Roadway Re-striping—Cart Crossings &Crosswalks,quote requested.
VIII. OLD BUSINESS:
A. Fence Line Maintenance—Bath & Tennis and Pine Ridge Crossing.
B. Quail Run Easements—Available meeting dates after Jan-15.
C. MiraVista.
VIII. COMMITTEE MEMBER COMMENTS
IX. PUBLIC COMMENTS
X. ADJOURNMENT
NEXT MEETING: FEBRUARY 7, 2017- 10:00 AM
FOREST LAKES CONDO ASSOCIATION CLUBHOUSE
1058 FOREST LAKES DRIVE, NAPLES, FL 34112
FOREST ROADWAY AND DRAINAGE M.S.T.U.
LAKES
ADVISORY COMMITTEE
3299 East Tamiami Trail Suite 103
Naples, FL 34112
Minutes
December 6,2016
I. Call to Order
Chairman Fogg called the meeting to order at 10:00 A.M.
A quorum was established.
II. Attendance
Members: George Fogg, Chair; Marianne Fanning, Vice Chair; Richard Barry;
Barbara Bell(Excused); John Goody
County: Dan Schumacher, Project Manager; Harry Sells, Project Manager
Other: Aaron Gross, Ground Zero Landscaping; Doug Burnham, Quail Run Golf Club;
Jim Carr, Agnoli, Barber& Brundage; Matt Cull, Agnoli, Barber&Brundage; Wendy Warren,
JuriSolutions
III. Approval of Agenda
Chairman Fogg moved to approve the Agenda subject to the following change:
Move:Item VI. B—Project Managers Report, ABB Drainage Projects, to Item V. C—
Contractors Reports
Second by Ms. Fanning. Carried unanimously 4- 0.
IV. Approval of Minutes—November 1, 2016
Chairman Fogg moved to approve the minutes of the November 1, 2016 Forest Lakes Advisory
Committee meeting as presented. Second by Mr. Goody. Carried unanimously 4- 0.
V. Contractor's Report
A. Windham Studio—Scott Windham not present(report attached)
Mr. Schumacher presented the "Forest Lakes Monthly Maintenance Report"dated
November 28, 2016 from Scott Windham, Landscape Architect, Windham Studio, Inc.
Directory Sign Area
• Replace one dead Croton.
Ground Zero Landscaping will provide a quote.
Circle Median
• Trim Juniper and wilted stalks from Euphorbias.
Ground Zero Landscaping has performed this task.
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Entry East ROW
• Recently sheared Clusia should be hand trimmed as not to shred foliage.
Ground Zero Landscaping will hand prune more often.
• Trim Cabbage Palm Fronds to clear sidewalk area.
Ground Zero trimmed as requested.
Main Entry Island
• Significant infestation of weeds in the St. Augustine lawn in the entry medians and
directory sign area observed.
Ground Zero Landscaping will re-treat the area with Atrazine.
• Irrigation functioning properly.
Staff will confer with Mr. Windham to verb as vegetation appears dry.
Forest Lakes Boulevard
• Light poles#148: Pink Tabebuia is largely defoliated and health should be monitored.
Committee discussed possibility of seasonal defoliation. Ground Zero Landscaping will
fertilize the tree and monitor its health.
• Light pole#113: The Crepe Myrtle has three thin trunks and requires additional
reinforcement for the third trunk.
Ground Zero Landscaping has installed additional supports to the third trunk.
• Light pole#167: Trim Shady Lady limbs to conform to ten foot clearance standard above
the sidewalk.
Ground Zero Landscaping pruned the Shady Lady.
Woodshire Lane
• Light pole#51: Two Laurel Oaks are in distress and should be considered for removal.
This item is not within Ground Zero Landscaping's Scope of Work Mr. Gross will flag the
trees for ease of Committee viewing.
Mr. Schumacher will request a quote for removal of the trees.
• Light pole#55: Trim Cabbage Palm frond to conform to ten foot clearance standard while
maintaining upper fronds to provide shade.
The following item was discussed by the Committee:
• Responsible party(the Quail Run Golf Club versus Ground Zero Landscaping) for
maintenance of the East ROW Golf Course Calusia hedge.
Mr. Burnham, Quail Run Golf Club and Mr. Gross, Ground Zero Landscaping, will meet
to define an agreement for responsibility of this item and report their conclusion to the
Committee.
B. Ground Zero Landscape Maintenance—Aaron Gross
Mr. Gross reported that item details on Scott Windham's status report have been addressed as
noted under Item V.A and updated the Committee on the Main Entry Island irrigation and quote
proposal for Cassia trees as follows:
• The irrigation clock malfunctioned and he installed a new clock provided under warranty
by the supplier.
• Ground Zero Landscaping, submitted a proposal, number E339, dated November 29, 2016
in the amount of$926.80 to replace two Cassia trees at the front entrance.
2
The Committee tabled a decision on the front entrance Cassia tree project until the next meeting
requesting a review of the proposed landscaping with Scott Windham during the next community
drive-through.
C. ABB Drainage Projects
Mr. Carr and Mr. Cull,Agnoli, Barber and Brundage,presented a power point presentation of
the proposed drainage improvements for the Forest Lakes MSTU and distributed an"Opinion of
Cost."
Project Overview
• Improve drainage of Forest Lakes Blvd near intersection of Quail Forest Blvd.
• Increase pipe size of outfall to lake.
• Add headwall at lake outfall.
• Add new inlet on north side of Forest Lakes Blvd.
• Review of existing conditions.
• Locate existing utilities.
• Review disruption of landscape area and trees along pipe alignment.
During Committee discussion the following was noted:
• Pipe replacement is planned for the same location as the current pipe.
• Diameter of pipe options—24"versus 36"and benefits of size.
• Should the entire run of pipe be oval pipe versus a combination of oval and standard
circular pipe?
Mr. Carr noted he does not recommend continuous oval pipe based on cost increase.
• Is the headwall required or can existing conditions be maintained?
Mr. Carr. agreed to reevaluate the headwall construction and/or adjust the headwall to
meet existing conditions.
• Is there an"as built"by electrical engineers?
Mr. Carr will investigate if original "as built"drawings are available.
• Electrical conduits will run under the sidewalk.
• The elevation variance between the road and the outfall is 2 %2 feet.
• The field work is complete.
• Availability of funds to finance the project.
Opinion of Cost
The"Opinion of Cost"submitted by Agnoli, Barber and Brundage totaled$93,737 for the stormwater
improvements. $12,000 allocated for Roadway and Drainage Allowance may not be required and
$16,150 budgeted for concrete endwalls may be reduced if the bank and rip rap can be restored.
Coordination of Agnoli,Barber and Brundage projects to include the North and West Oufall project
(proposal due February 2017)will potentially avoid incremental costs for mobilization.
Mr. Schumacher noted the stormwater project and required funding is subject to review and
approval by the accounting office.
VI. Project Managers Report
A. Budget Report and Funding Projects from Reserves for Future
Mr. Schumacher presented the"Forest Lakes MSTU Fund 159, December 6, 2016"for FY17
noting:
3
• $157,255 of the $189,580 FY 17 Ad Valorem Tax budget has been collected.
• The Operating Expense budget is $167,383 of which$117,974 is committed and$11,051
in invoices has been paid.
• Operating Expense available balance for FY17 is $38,358.42.
• Funds committed for Agnoli,Barber and Brundage engineering fees for the Study of the
North&West Outfall project total $13,920.
• Hart's Electric has presented a quote for lighting maintenance which, if approved, will be
reflected in the January 2017 budget.
• Reserve Funds total$232,700.
• Total available balance of$326,005 plus funds committed and not spent yields Estimated
Cash balance of$443,979.
B. Perimeter Lamp Outages—Quote Requested
Mr. Schumacher provided a quote for replacement of community lamp outages from Hart's
Electric Inc. in the amount of$2,365.
Chairman Fogg motioned to approve the proposal from Hart's Electrical Inc. dated
December 1, 2016 to replace lamps in twenty-two fixtures with allowance for six ballasts and
ten fuses at a cost not to exceed$2,400.00. Second by Mr. Barry. Carried unanimously 4—0.
C. Traffic Study and Standardization
Mr. Schumacher researched options to standardize signage and speed limits with Collier County
Traffic Ops enforcement with the following results:
• 30 MPH is the minimum enforceable speed;however a waiver can be requested by the
MSTU to reduce the speed to 25 MPH.
• An agreement can be executed between the Sheriff's department and the MSTU to enforce
speed limits, a precedent set by other communities.
• The feedback from residents in other communities regarding this policy has been negative.
During Committee discussion the following was stated:
• Forest Lakes streets are a combination of public and private property posing the question as
to the right of accessibility by Collier County Traffic Ops and their ability to issue
summons.
• There is not a Master Homeowners Association so multiple Associations have to concur
and sign off on the policy.
Mr. Schumacher will invite a representative(s)from the County Traffic Division to attend a
future meeting to update the Committee on new rules regarding speed limit enforcement, safety
and available options.
VII. New Business
A. Roadway Re-striping—Quote Requested
Mr. Schumacher reported one company, McShea Contracting, is authorized to re-stripe Collier
County roadways. The firm initially utilized Google Earth to identify striping on roadways as a
basis for their proposal dated November 30,2016 in the amount of$17,701.
4
During Committee discussion the following was noted:
• Golf Cart and Pedestrian Crossings paint options include A. replacement, or B. paint over
existing striping.
• Does the quote include reflector replacement?
• Should the edge of the roadways be striped?
• Research if striping of golf cart crossings was previously approved.
• Prioritizing of areas to be striped—roadways versus pedestrian and cart crossings.
Mr. Schumacher will investigate prior authorization of striping for golf cart and pedestrian
crossings and report his findings to the Committee.
Mr. Schumacher will request the contractor conduct a walk through and finalize a quote
incorporating labor and materials for all streets and pedestrian and golf cart crossings.
Mr. Goody moved to authorize striping of golf cart and pedestrian crossings at a cost not to
exceed$5,000.00. Second by Ms. Fanning. Motion carried 3 "yes-1 "no." Chairman Fogg
opposed stating a priority preference for roadway striping.
VIII. Old Business
A. Fence Line Maintenance—Naples Bath & Tennis and Pine Ridge Crossing Notified
The meeting scheduled for December 6, 2016 with Pine Ridge Crossing and Code Enforcement
was cancelled.
B. Quail Run Easements—current Rip Rap maintenance scope & costs requested.
Mr.Burnham reported the service cost for Aquagenix for weed control treatment for the lakes
and ponds is approximately$500 per month.
Mr. Burnham and Mr. Barry requested a meeting be scheduled with the Board of the Quail Run
Golf Club, Ms.Arnold,Ms. Zimmerman and Mr. Schumacher, mid—late January 2017 to
discuss delegation of rip rap maintenance.
C. Windham Studio Contract Renewal
Mr. Schumacher reported the contract with Windham Studio, Inc.,terminated in September 2016
and Mr. Windham's Landscape Architectural services have been subject to short term renewals.
He requested direction from the Committee regarding annual renewal of Windham Studio, Inc.,
services.
Chairman Fogg motioned to approve continuation of Windham Studio,Inc.'s Landscape
Architect services contract for a period of one year. Second by Mr. Goody. Carried
unanimously 4—0.
IX. Committee Member Comment
None
X. Public Comment
Mrs. Stemples requested an update on the MiraVista Condominium's property flooding issue created
when construction altered the swale.
5
Staff will continue to investigate construction history to determine if the MSTU worked on the
Mira Vista swales. Mr. Schumacher will email Mrs. Stemples updates.
Next Meeting
January 3, 2017 10:00 A.M.
Forest Lakes Condo Association Clubhouse
1058 Forest Lakes Drive,Naples FL,34110
There being no further business to come before the Committee, the meeting was adjourned by the
Chair at 11:55 PM.
FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE
George Fogg, Chairman
The Minutes were approved by the Committee on 2017 , as presented , or
as amended
6
Forest Lakes M.S.T.U. Maintenance Consulting Services
December 1, 2016
Mr. Dan Schumacher, Project Manager
Public Transportation and Neighborhood Enhancement Division (PTNE)
3299 East Tamiami Trail, Suite 103
Naples, Fla. 34112 -5746
RE: FOREST LAKES M.S.T.U. Maintenance Consulting Services for FY 2017 per the
Fixed Term Professional Landscape Architectural Services Contract#16-6598
Dear Mr. Schumacher:
As requested, we have prepared the following scope of services for your and the MSTU
Committee's review and approval.
This proposal includes maintenance consulting services to be provided on a monthly basis
generally coordinated with the M.S.T.U. Advisory Committee monthly meetings. In addition, the
limited refurbishment design services will be quoted on a per project basis due to the unknown
requirements of the work to be performed.
Understanding of project and required deliverables
We understand this maintenance consulting scope of services to be for the residents of the
Forest Lakes MSTU area to preserve and perpetuate the health and vigor of the existing median
and right-of-way landscaping while thoughtfully planning for its future enhancement together
with the MSTU Committee and Collier County staff. This will involve monthly site reviews,
monthly MSTU Committee meeting attendance (upon request), preparation of monthly status
reports, and review of maintenance contractor report sheets (upon request). Additionally, as
landscape architect design consultant, Windham Studio will complete miscellaneous design
services from time to time to refurbish the project areas as directed and prioritized by the
Committee. Lastly, we will assist the committee and county staff in reviewing and refining the
annual maintenance specifications for the project areas and assist in the bidding process.
Project Scope
As the primary team leader, Scott Windham will personally attend all advisory committee
meetings (upon request) and project site walk throughs. He will also review the General
Maintenance Report Sheets (upon request) and prepare monthly written reports to inform the
committee and county project manager of project status, contractor performance and related
action/resolution items. The monthly status reports will be submitted to the county project
manager a minimum of seven (7) days prior to the MSTU meetings.
Windham Studio,Inc.,Landscape Architecture,LC 26000365
P.O.Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936
Fax: (239) 390-1937 Email: scott@windhamstudio.com
www.windhamstudio.com
1
Forest Lakes M.S.T.U. Maintenance Consulting Services
LANDSCAPE MAINTENANCE CONSULTING SERVICES SCOPE OF SERVICES
Windham Studio, Inc. agrees to provide the following services:
TASK 1. Field Review Meetings
Windham Studio will complete one (1) site walk through per month in the field to review the
projects. Project review will include two (2) hours to complete each site visit for a total of (2)
hours per month. Windham Studio will attend all of the monthly walk throughs.
TASK 2. Monthly Field Reports
Monthly Field Reports: Windham Studio will prepare monthly written and/or oral comments
and recommendations from on-site observations of the M.S.T.U. areas addressing:
improvements, landscape plant and irrigation maintenance problems or deficiencies. This
includes evaluation of Contractor performance per contract specifications. Windham Studio will
submit the monthly written report to Collier County PTNE staff seven (7) days prior to M.S.T.U.
meeting.
OPTIONAL SERVICES:
TASK 3. Attend M.S.T.U. Meetings
Windham Studio will attend all Forest Lakes M.S.T.0 Advisory Committee publicly advertised
meetings as needed and requested by committee. (This proposal assumes 2 meetings, upon
request)
TASK 4. Reimbursable Expenses
Includes reimbursable expenses such as courier services, prints, copies, large format printing,
etc.
FEES: Please see attached Fee Schedule
Maintenance Consulting Services fees will be billed monthly on a time and materials basis per
the attached fee schedule.
Thank you for the opportunity to submit this scope of services in order to assist the county and
the Forest Lakes M.S.T.U. Advisory Committee in maintaining and improving the district.
Sincerely,
� /,
avow
Scott Windham, ASLA
Landscape Architect, LA 000-1516
Windham Studio,Inc.,Landscape Architecture,LC 26000365
P.O.Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936
Fax: (239) 390-1937 Email: scott@windhamstudio.com
www.windhamstudio.com
2
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FOREST LAKES MSTU
FUND 159
January 3,2017
Vendor Item PO# Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (189,600.00) $ - $ (110,654.92) $ (78,945.08)
2 OVERNIGHT INTEREST $ (36.14)
3 INVESTMENT INTEREST $ (187 46)
4 INTEREST TAX COLLECTOR $ $ $
-
5 REVENUE STRUCTURE $ (189,600.00) $ - $ (110,878.52) $ (78,721.48)
6 CARRY FORWARD GEN $ (259,700.00) $ - $ - $ (259,700.00)
7 CARRY FORWARD OF ENCUMB AMT $ (16,583.50)
8 NEG 5%EST REV $ 9,500.00 $ - $ - $ 9,500.00
9 TRANSFERS&CONTRIB $ (266,783.50) $ - $ - $ (266,783.50)
10 TOTAL REVENUE $ (456,383.50) $ - $ (110,878.52) $ (345,504.98)
Agnoli,Barber&Brundage Stormwater Engineering Services 4500168571 S 12,565.00 $ -
Agnoli,Barber&Brundage Stormwater Engineering Services 4500163806 $ 886.00 $ -
Agnoli,Barber&Brundage Study of North&West Outfall 4500173709 $ 13,920.00 $ -
Windham Studuio,Inc. Landscape Architect 4500163805 $ 2,592.50 $ 540.00
11 ENGINEERING FEES $ 36,583.50 $ 29,963.50 $ 540.00 $ 6,080.00
12 INDIRECT COST REIMBURS Collier County Direct Pay $ 6,800.00 $ 3,400.00 $ 3,400.00 $ -
13 INTERDEPT.PAYMENT Collier County Direct Pay $ 34.00 $ (34.00)
14 LANDSCAPE INCIDENTALS Ground Zero Landscape Incidentals 4500172242 $ 4,000.00 $ 4,041.63 $ 958.37 $ (1,000.00)
Ground Zero Basic Level Maintenance 4500172242 $ 20,791.75 $ 4,208.25
Hanrula Landscaping Swale Maintenance 4503173070 $ - $ 1,121.46
Hannula Landscaping Swale Maintenance 4500173334 $ 38,429.75 $ 1,570.25
15 OTHER CONTRACTUAL $ 90,000.00 $ 59,221.50 $ 6,899.96 $ 23,878.54
16 ELECTRICITY FP&L Electricity 4700003055 $ 15,000.00 $ 9,960.45 $ 2,739.55 $ 2,300.00
17 WATER AND SEWER City of Naples Reclaimed Water 4700003056 $ 3,000.00 $ 1,164.16 $ 335.84 $ 1,500.00
18 RENT EQUIPMENT JM Todd Copier/Printer Lease(shared) 4500171793 $ 300.00 $ 133.06 $ 133.06 $ 33.88
19 INSURANCE GENERAL Collier County Insurance Direct Pay $ 200.00 $ 200.00 $ - $ -
20 SPRINKLER SYSTEM MAIN FIS Irrigation Parts 4500172143 $ 500.00 $ 464.70 $ 35.30 $ 0.00
21 MULCH Forestry Resources Mulch 4500171699 $ 1,000.00 $ 700.00 $ - $ 300.00
22 LIGHTING MAINTENANCE Harts Electric Electrical Service 4500173658 $ 5,000.00 $ 4,800.50 $ 199.50 $
23 OTHER MISCELLANEOUS Juristaff,Inc. Transcriptionist 4500172142 $ 3,200.00 $ 1,953.87 $ 746.13 $ 500.00
24 OFFICE SUPPLIES Staples Advantage Office Supplies 4500171792 $ 300.00 $ 200.00 $ 100.00
25 COPYING CHARGES JM Todd Monthly CPC (shared) 4500171800 $ 300.00 $ 223.80 $ 76.20 $ (0.00)
26 FERT HERB CHEM $ 1,000.00 $ - $ - $ 1,000.00
27 OTHER OPERATING SUPPLIES $ 200.00 S - $ - $ 200.00
28 OPERATING EXPENSE $ 167,383.50 $ 116,427.17 $ 16,097.91 $ 34,858.42
29 TRANS TO 111 UNINCOR $ 49,800.00 $ - $ - $ 49,800.00
30 TRANSFERS $ 49,800.00 $ - $ - $ 49,800.00
31 Budget Trans from Appraiser $ 2,000.00 $ - $ 382.98 $ 1,617.02
32 Budget Trans from Tax Collector $ 4,500.00 $ - $ 2,785.01 $ 1,714.99
33 TRANSFERS CONST $ 6,500.00 $ - $ 3,167.99 $ 3,332.01
34 RESERVES FOR FUTURE CONST $ 232,700.00 $ - $ - $ 232,700.00
35 RESERVES $ 232,700.00 $ - $ - $ 232,700.00
36 TOTAL BUDGET $ 456,383.50 $ 116,427.17 $ 19,265.90 $ 320,690.43
Total Available Balance $ 320,690.43
Plus Commited And Not Spent $ 116,427.17
I Estimated Cash $ 437,117.60
Estimated Cash Less
Uncollected Ad Valorem Taxes $ 358,172.52
145,888,273 FY 11 Final Taxable Value
132,933,552 FY 12 Final Taxable Value
129,715,669 FY 13 Oct Taxable Value
129,977,881 FY 14 Oct Taxable Value
140,171,072 FY 15 Oct Taxable Value
152,711,784 FY 16 Oct Taxable Value
165,745,378 FY 17 July Taxable Value
8.53% Adj.16 to 17
Property Tax Limitation Impact
FY 17 Gross Taxable Value 165,745,378 FY 17 FY 16 Debt Service Operations Total
Minus:New Const.Annex. 244,373 Millage 1.1438 1.1940 2.7532 0.5228 3.2760
Plus:Amendment#1 TV Component 0 Extension 189,580 182,338 401,700 76,300 478,000
Adj.Taxable Value 165,501,005 2.8562 1.1438 4.0000
FY 16 Levy 182,338 473,400 189,600 683,000
Rolled Back Rate(less Amend.One) 1.1017 Variance 113,300 185,000
91%of 1.2468 1 0409
91%of Rolled Back Rate 1.0026
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