Agenda 12/13/2016 Item #16E4 16.E.4
12/13/2016
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to sign the Assumption Agreement from
Riva Modeling Systems Inc. to PowerPlan Inc., as it relates to RFP #13-6064 "Asset Management
Software and Consulting."
OBJECTIVE: To assign the Agreements from the original party, Riva Modeling Systems Inc. to
PowerPlan Inc.
CONSIDERATIONS: On January 14, 2014 (Agenda Item 11C) the Board of County Commissioners
awarded Woolpert, Inc., a Primary Master Agreement and, among other vendors, RIVA Modeling
Systems, Inc. a License Agreement and Support and Maintenance Agreement for RFP #13-6064 "Asset
Management Software and Consulting." The awarded License Agreement and Support and Maintenance
Agreement to RIVA Modeling Systems, Inc. are the subject of the proposed Assumption Agreement
assigning all rights, duties,benefits, and obligations to PowerPlan Inc.
The acquisition of Riva Modeling Systems Inc. took place on February 8, 2016, and County staff was
notified on August 19, 2016. Staff has acquired the necessary documents from PowerPlan Inc., which
have been reviewed and approved by the County Attorney's Office. The Procurement Services Division
is recommending approval of the assumption of this Agreement with PowerPlan Inc.
FISCAL IMPACT: There is no fiscal impact.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
Executive Summary.
LEGAL CONSIDERATIONS: The County Attorney has reviewed this item and approved it as to form
and legality. Majority support is required for approval. - JAK
RECOMMENDATION: That the Board of County Commissioners approves and authorizes its
Chairman to sign the proposed Assumption Agreement with PowerPlan Inc. as it relates to RFP #13-6064
"Asset Management Software and Consulting."
Prepared By: Viviana Giarimoustas,Procurement Technician, Procurement Services Division
ATTACHMENT(S)
1. 13-6064 Assumption Agreement (PDF)
2. 13-6064 Exhibit A (PDF)
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16.E.4
12/13/2016
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.4
Item Summary: Recommendation to approve and authorize the Chairman to sign the Assumption
Agreement from Riva Modeling Systems Inc. to PowerPlan Inc., as it relates to RFP #13-6064 "Asset
Management Software and Consulting."
Meeting Date: 12/13/2016
Prepared by:
Title: Purchasing Technician—Procurement Services
Name: Viviana Giarimoustas
11/10/2016 11:58 AM
Submitted by:
Title: —Procurement Services
Name: Ted Coyman
11/10/2016 11:58 AM
Approved By:
Review:
Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 11/10/2016 1:47 PM
Administrative Services Department Pat Pochopin Level 1 Division Reviewer Completed 11/10/2016 2:27 PM
Procurement Services Ted Coyman Additional Reviewer Completed 11/14/2016 9:11 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 11/14/2016 6:57 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 11/16/2016 2:25 PM
County Attorneys Office Jeffrey A.Klatzkow Level 2 Attorney Review Completed 11/16/2016 3:37 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 11/16/2016 2:37 PM
County Attorneys Office Jeffrey A.Klatzkow Level 3 County Attorney's Office Review Completed 11/16/2016 3:37 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 11/16/2016 4:37 PM
County Manager's Office Leo E.Ochs Level 4 County Manager Review Completed 11/28/2016 12:12 PM
Board of County Commissioners MaryJo Brock Meeting Pending 12/13/2016 9:00 AM
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16.E.4.a
ASSUMPTION AGREEMENT
This Assumption Agreement is effective on this day of December, 2016, by and c
between PowerPlan Inc. ("PowerPlan")and Collier County,a political subdivision of the State of
Florida("County").
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WHEREAS, on January 14, 2014 (Agenda Item 11-C), the County approved a Software 0
License Agreement and a Software Support and Maintenance Agreement with RIVA Modeling
Systems, Inc., as part of its award of RFP #13-6064, "Asset Management Software and
Consulting." Copies of the Executive Summary, Software License Agreement, and Software
Support and Maintenance Agreement are attached hereto as Exhibit A and hereinafter referred to d
as the "Agreements."
WHEREAS, RIVA Modeling Systems, Inc., hereby represents to Collier County that by
virtue of an acquisition, PowerPlan is the successor in interest to in relation to the Agreements; c
and g
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WHEREAS, the parties wish to formalize PowerPlan's assumption of rights and
obligations under the Agreement effective as of the date first above written. 2
NOW THEREFORE, INCONSIDERATION of the mutual promises in this Assumption E
Agreement, and for other good and valuable consideration, the receipt and sufficiency of which
are acknowledged by the parties, it is agreed as follows:
1. PowerPlan accepts and assumes all rights, duties, benefits, and obligations of the :.
Vendor under the Agreements, including all existing and future obligations to pay and perform
under the Agreements.
2. PowerPlan will promptly deliver to County evidence of insurance consistent with
the Agreement.
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3. Further supplements to, or modifications of, the Agreements shall be approved in
writing by both parties.
4. Notice required under the Agreements to be sent to Vendor shall be directed to:
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ATTN: Kent Kelley
PowerPlan Inc.
300 Galleria Parkway, Suite 2100 Q
Atlanta, GA 30339
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5. The County hereby consents to PowerPlan's assumption of the Agreements in
order to continue the services provided under RFP #13-6064. No waivers of performance or
extensions of time to perform are granted or authorized. The County will treat PowerPlan as the
Vendor for all purposes under the Agreements. Except as provided herein, all other terms and
conditions of the Agreements remain in full force and effect.
[16-PRC-03204/1300878/1] 1 �D
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16E.4.a
IN WITNESS WHEREOF,the undersigned have executed and delivered this Assumption
Agreement as indicated above.
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ATTEST: BOARD OF COUNTY COMMISSIONERS F.
DWIGHT E. BROCK,Clerk COLLIER COUNTY,FLORIDA c
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EXHIBIT
1/14/2014 11.C16..E.4.b
EXECUTIVE SUMMARY
Recommendation to award Contract 13-6064 in the amount of$2,208,599 for Asset Management
software and consulting, including implementation and integration, to Woolpert, Inc.; award
licensing and maintenance agreements for software totaling$497,775; and authorize funding in the a
amount of $567,893 for the approved Phase Three of existing contract 10-5447 with EMA of
Minnesota,Inc. ao
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OBJECTIVE: To more cost-effectively manage the repair and maintenance of all assets. This c
project is a full-scale implementation program within the Public Utilities Division.(PUD). Upon
successful completion, the program will serve as a model for future use throughout the County
Manager's Agency.
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CONSIDERATIONS: On June 24, 2008, as Agenda item .10G, the Board of County
Commissioners (Board) adopted the 2008 Water and Wastewater Master Plan Updates that
identified the requirement for a comprehensive asset management program. The proposed scope
of work is consistent with the 2008 Water Master Plan Update, Project 71012, "Asset
as
Management," Section 8, Table 8-2, page 3 of 5, line 93; the 2008 Wastewater Master Plan
update, Section 8, Table 8-2, page 3 of 5, line 83;the 2010 Potable Water CI.P Update,page 3 of
4. line 5 1; and the 2010 Wastewater CIP Update, page 3 of 4 line 58, as identified in the 2011 o
User Fee Rate Study.
The following is a brief chronology of the program and communications with the Board since
September 2011. As directed.. the PUD has returned to the Board with status updates, as well as
confirmed continued direction,throughout the lifecycle of the program.
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Date Item Description
_ N
Contract 10-5447-awarded to EMA.
Phase One: System requirements and beta demonstration ti
September Board Agenda project for Water and Wastewater Departments. i N
13,2011 Item IOE
Phase Two: Stand-alone GIS-based Interim Work Order j Q
System implemented across the Water-Sewer District. 3
Phase Three: Definition and support of integration into SAP
(not actual integration costs)—approved but not funded. W
November Board Agenda A brief presentation as part of the AUIR agenda to further
8, 2011 Item 8A v explain how each Division will implement plans that will c'+
ultimately integrate with the PUD pilot program results.
June I_, Board Agenda
GMD added scope to evaluate existing data collection
2012 Item 16E3 strategies,and how to migrate to industry best work
management practices. cts
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1/14/2014 11 .C.
July 24, Board Agenda Reallocation of tasks from Phase 3 to Phase 2. Allowed
2012. Item 16C8 requirements gathering and RFP solicitation to expedite
program. c
June 11, Board Agenda PUD added scope to support the compilation,evaluation,and =
2013 Item 16E4 review of scripted demonstrations of:proposed Customer a
Relations Management Systems m
Asset assessment of known assets, and the movement through
2013 October 1, Board Workshop the lifecycle. RFP status,contract negotiations and anticipated Q
20 t 3 Board award. .2
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On March 5, 2013, the Purchasing Department issued.RF.P 13-6064. Email notices were sent to E
1,696 vendors. Full solicitation packages were downloaded by 107 vendors. Five consulting u)
firms submitted proposals by the April 4, 2013,. deadline. A countywide selection committee ofcn
seven reviewed the proposals and ranked the firms as shown on the Selection Committee Final E
Ranking Sheet—Step 2 (Attachment A). The selection committee requested a final presentation '�,
and interview with the three top ranked firms, Woolpert, Inc. (Woolpert), who proposed a o
Cityworks solution integrated with ESRI(GIS),Black and Veatch.Corporation, who proposed an 2
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SAP centric solution and The Timmons Group who also proposed a Cityworks solution. The
Timmons Group elected to not participate in the final presentation. At the conclusion of the ix
presentation and interview, the selection committee ranked each firm as shown on the Selection E
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Committee Final Ranking Sheet— Step 3 (Attachment B). Staff then negotiated the final contract
----, scope, deliverables, schedule, and fees, and recommended award of the contract to Woolpert. '
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Woolpert is the prime vendor who is responsible for integrating multiple ''commercial off-the-
shelf' software applications and ensuring the required functionality that will be achieved through e
standard configuration and not specialized customization. Software agreements with Cityworks, c
Inc.. RIVA Modeling, GE Workflow, and Woolpert e311 are for licensing and maintenance .,
alone with no configuration. Each licensing agreement provides immediate rights to the E
software, while each maintenance agreement provides access to improvements, bug fixes, and N
software enhancements over the life of the contract. The county has both existing GE Systems Q
contracts in place. To leverage the solution proposed by Woolpert, staff recommends amending M
the existing GE Systems GlobalCare contract to include provisions for GE Workflow. Each r--
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licensing agreement and maintenance agreement to be approved along with the Master ='
Agreement with Woolpert is attached to this item as Attachments F through L, and is Q
incorporated into the Master Agreement under Exhibit F. :a
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Through the phased implementation schedule. the applications in the table below will be W
installed, configured. and. tested individually. Upon individual application acceptance, all o
applications will then be integrated together and tested to ensure the required functionality is ca
achieved. Hence, the project implementation will not be complete until allindividual °'
applications and the entire system are fully integrated and successfully tested.
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A brief description of the software is provided below.
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1/14/2014 11.C.
I PRIME VENDOR-Woolpert Inc.
j Responsible for configuration,integration,and functionality of all software below
Primary Ancillary 1 c
Software Software Functional Description —
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f Commercial off-the-shelf software `o
Cityworks °-
I Work and Inventory Management `o
(Azteca) Full integration with existing(31S(ESRI)and SAP
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Commercial off-the-shelf software °-
Modeling Forecasts short-and long-term predictive and preventative work
Essential to determine CI.P programs linked to SAP c
GE Commercial off-the-shelf software y
V4'orkFlow Applies SCADA data to assets(pumps, motors,valves,etc.) E
Automatically generates work requests y
Commercial off-the-shelf software >,
Woolpertq portalto
Vv'eb-based customer request a)
e311 Allows customers to enter,monitor,and close complaints =
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To protect the County's interest in the project, staff has negotiated the following: >
1. A progress payment schedule as part of the integration services agreement to make Woolpert i
responsible for the successful installation and testing of the individual modules and the E
successful integration of the total system thereafter;
2. A refund provision in each software licensing agreement should any of the licensed products c
fail to perform; and
3. A detailed scope to perform value engineering and fully support a Quality Assurance and
Control program during implementation, with EMA of Minnesota (EMA) whose final phase Q
(Phase Three) was approved but not funded in the initial contract (10-5447), and change the e
duration of the contract to align with the implementation phase of Contract 13-6064. Theo
Phase Three scope was negotiated and reduced to match the needs of the proposed solution Q-
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(reference Attachment C). =
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FISCAL IMPACT: A seven-year forecast illustrates the anticipated costs in each year for capital Q
and operational costs. Included in this timeframe is an anticipated hardware replacement cycle ti
in year six (2019). A detailed Total Cost of Ownership analysis is provided in Attachment D N
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Included in the Total Cost of Ownership are anticipated costs of future enhancements and
integrations to our current SAP system which include guidance on materials management and
inventory process control with a focus on streamlined data integration across multiple systems. w
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Table 1 —PUD Estimated Expenditures o
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 r
2014 2015 2016 2017 2018 2019 2020 :r
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Capital 53,113,956 51,265,593 $727,805 $ - $ - $84,597 S - E
Operational $56,732 $274,554 $288,821 $759,482 $841,457 $927.529 $1,028,906ca
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$S . $100.000 $1.10,000 $120;000 $125,000 $130,000 $130,000
Staffing
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1/14/2014 11 .C.
Table 1 above represents the PUD funding and an estimated level of staffing to support the
QA/QC, data integrity and business process implementations over the forecast period.
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It is anticipated that approximately$225,000 of additional capital would be required for software
licensing to support expansion to other divisions. Upon Agency implementation, operational
costs will be allocated among the participating divisions.
Funds are available in the FY.14 budget under Project 50105, as approved by the Board on
September 19, 2013.. The source of funding is Water. Wastewater, and Solid and Hazardous
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Waste User Fees, Funds 412,414 and 474.
LEGAL CONSIDERATIONS: There is a total of eight agreements that require the approval of the
Board attached to this item: 1 Master Agreement with. Woolpert, 3 Licensing Agreements (Woolpert,
Cityworks, RIVA), 3 Maintenance Agreements(Woolpert, Cityworks, RIVA) and I contract amendment cn
with GE Systems to provide GE WorkFlow. This item has been approved as to form and legality and
requires a majority vote for approval.-ERP
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan 2
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex-officio Governing Board o
of the Collier County Water-Sewer District,
• award Contract 13-6064 in the amount of $2.208.599 to Woolpert, Inc., for
'Implementation and.Integration services;
• authorize the Chairwoman to sign and execute the attached agreements for all software a)
licenses and maintenance after review and approval by the County Attorney's Office;
• procure necessary hardware and software; and authorize staff to issue purchase orders to a
— Woolpert for Implementation and Integration Services in the amount of E
$2,208,599.00;
— Azteca for Cityworks software in the amount of$311,925.00;
— RIVA Modeling for Capital planning and Prioritization software in the amount of
$125,000.00;
— GE Systems for GE WorkFlow SCADA work management software in the
amount of$50,850.00;
— Woolpert (e311) for Customer portal request application software in the amount 1.6
of$10,000.00; and
• approve scope modifications and date changes to existing Contract 10-5447 with EMA of
Minnesota, Inc., to coincide with the implementation schedule, and authorize staff to to
issue a purchase order in the amount of$567,893 for Phase Three.
Prepared by: Aaron Cromer, Planning and Project Management Department Principal Project c
Manager, Public Utilities Division; and Tracey Payne, Applications Support, Applications
Analyst.Administrative Services Division. 17)
Attachments:
Attachment A - Selection Committee Final Ranking Sheet—Step 2
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1/14/2014 11.C.
Attachment B - Selection Committee Final Ranking Sheet-Step 3
Attachment C -EMA Scope of Work
Attachment.D -Total Cost of Ownership ci
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Attachment E- 13-6064 for Asset Management Software and Consulting with IT Documents =
Attachment F - Azteca Cityworks License Agreement t°
Attachment G -Azteca Cityworks Update and Support Agreement
Attachment H.- RIVA Modeling Systems Inc. - Software License Agreement
Attachment I - RIVA Modeling Systems, Inc. - Software Support and Maintenance Agreement a.
Attachment J - Woolpert e3.11 - Software License Agreement
Attachment K - Woolpert e311 - Support and Maintenance Agreement
Attachment L- 11-5752 GE Contract Amendment
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RIVA MODELING SYSTEMS INC.
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SOFTWARE SUPPORT AND MAINTENANCE
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AGREEMENT Li
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This Agreement is by and between Riva Modeling Systems Inc. ("Riva" ) and Collier E
County, a political subdivision of the State of Florida, (the "Client"): ..,
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Riva Modeling Systems Inc. ( Riva ) provides support and maintenance for each Riva c
software module. The Support fee covers technical support provided by telephone and -°'a
Internet/email during normal business hours (8:00 am EST- 5:00 pm EST) for trained 02
users. For purposes of this Agreement, trained users are those users who have attended >
at least the Basic Users' course for the package or module they have licensed. b:
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Users are provided a direct number and email address for their Riva project manager as r
well as a central number and email address for software support inquiries. This support a
package covers all new releases/versions of the Riva applications during the support cu
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period. This support and maintenance agreement commences, and is payable, upon 2
completion of Riva implementation at the client site. Q
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Purchase of an Annual Support and Maintenance Agreement covers the following Q
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• Major and minor version updates. Configuration changes will be supplied as XML
packages. These are applied using the XML/Object import facility in Riva. The Q
user will select a file to load the changes to Riva. Technical changes will be
provided as complete deployments. Additional database specific changes may be w
deployed as scripts.
• Support of Riva Product versions older than 18 months may result in time and
material support charges. r
• Unlimited normal business hours technical support (excluding consulting).
Support is provided by phone or e-mail. Use of desktop sharing and/or remote E
control software may be required, and shall be limited to designated Client staff
who have completed Riva configuration training. t6
• Normal Support covers inquiries as to technical use (Riva script assistance), Q
security configuration questions, troubleshooting support for existing
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synchronizations, reports and other configuration elements, and any issues
which can be traced to failure of the Riva application to perform as delivered, __
barring issues caused by untrained Riva users.
• This coverage EXCLUDES Riva personnel effecting changes or enhancements
outside of the final delivered and accepted scope of work. Riva staff undertaking
additional reporting requirements, synchronization changes, additional data
configuration, strategy adjustments, additional security profiles and any other
effort which in the normal course of work would be considered "configuration"
is also excluded, except where Riva is offering remote guidance and/or support
as outlined above. Work outside of the final delivered and accepted scope of
work may require separate and additional billing under a Statement of Work.
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Acknowledge and Resolve Times
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Riva shall provide response times in accordance with the following:
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• Incident Severity Level 3 — Critical Business Impact impairing system availability
and affecting core business functions; Riva will respond within 30 minutes and o
resolve within eight(8) business hours.
• Incident Severity Level 2 — High Business Impact impairing peripheral
functionality, but not impeding use of software. This severity includes a client's
VIP users (users trained in basic or advanced configuration). Riva will respond
within 3 hours and resolve within two (2) business days.
• Incident Severity Level 1—Moderate Business Impact impairing minor use of the
software; Riva will respond within 3 hours and resolve within five (5) business
days.
• Request Severity Level 0 — Low or No Business Impact to the use of the
software. All business functions are available, but fulfilling a client's request for ti
service is required to improve functionality, manage new and existing users,
perform current application version patches or schedule a repair activity of a
known problem. This also includes a request to provide documentation,
information, advice or access to a service. As well, changes to attribute names,
adding attributes, measures, and altering strategies to be more inclusive or w
exclusive fall within this measure. If a change request is required to resolve this c
issue, Riva will schedule with the client.
Please see Table 1 below for more information:
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• Receive Incidents and Service Requests
• Log Incidents and Service Requests in Riva's support ticket tool, detailing the End c
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Severity Level
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• Resolve support tickets at first contact where possible
• Escalate Severity 3 support tickets immediately and Severity 2 and 3 support
tickets that are nearing a service level breach or as required
• Dispatch support tickets to appropriate Riva resources or other 3rd-Party
Providers when not resolved at first contact
• Monitor and track support tickets through to resolution ;
• Provide the current status of support tickets to clients upon request. ;>.
Our client is responsible for the following: _
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• Report Incidents and Service Requests to the Service Desk 2
• Maintain an updated contact listing for use by Service Desk personnel in
contacting designated personnel for assistance and notification
• Maintain an updated VIP contact list for use by Service Desk personnel for o
properly assigning severity levels
• Assist in ensuring client's support teams and other contracted vendors, report
incident status and resolution back to the Service Desk
• Provide an adequate level of onsite and/or remote access for all Riva resources a,
for which Riva has incident resolution responsibility.
Service Management Services a
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The Service Manager will function as the single point of accountability and interface for
the delivery of Riva's services to our clients. He or she is Client's escalation point for any
issues as well as for discussion of new or changing requirements. Ultimately, the Service
Manager is responsible to the Client for ensuring service levels are met,that services are
being delivered to Client's satisfaction, and to continually look for ways to better align
these services with the goals of Client's organization. s
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Riva's Service Manager is responsible for delivering the following in-scope services
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within established service levels:
• Be a focal point and contact point for clients with respect to Riva's services
• Monitor and review Riva's services, service delivery, and service levels °?
• Review the underpinning contacts of 3rd-party service providers 5
• Identify and remediate service deficiencies and implement service improvement
programs
• Escalate and manage high priority issues
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• Provide updates and management reports to clients
• Review and discuss reports, high priority issues, and future client requirements E
• Prepare Statements of Work for projects that fall out of scope of the services a
described in this document
• Negotiate change to services, service delivery, and service levels with clients and
Riva's service delivery teams °.
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• Monitor the quality and effectiveness of support services for our client's account c
• Prepare, conduct, analyze and respond to Client Satisfaction Surveys.
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Reporting and Communication
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There quarter to be held between
Riva and client, to evaluate the performance and service a°
levels. This meeting will also encompass discussions on
service level fulfillment,service delivery, and future projects
that may affect the service levels in this agreement.
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Quarterly A summary of the customer activity& provider performance
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Resolution times by severity
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The pricing for Client's Annual Software Support and Maintenance will be confirmed a
during the initial license fee determination. Increases in Maintenance Fees per calendar o
year (if any) shall not be greater than the lesser of; an increase in the Consumer Price 3
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Resource Rates E
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Pricing for Riva resources for additional time and material projects is listed below: >,
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Project Manager $200 >
Consultant $200 ii
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Senior Implementation Specialist $175
Junior Implementation Specialist $150
Developer $175 a)
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Terms and Conditions co
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Initial Payment: The initial support payment will be billed upon successful o
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implementation of the software in Client's environment, after installation, configuration E
and training have been completed. This will determine the renewal anniversary date. N
Payment will be made upon receipt of a proper invoice and in compliance with Section Q
218.70, Fla. Stats.,otherwise known as the "Local Government Prompt Payment Act". m
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Renewal: The contract shall be for an initial one (1) year period, commencing on the Q
day immediately following completion of the system implementation and terminating
one (1) year from that date. The Client may, at its discretion and with the consent of
Riva, renew the Agreement under all of the terms and conditions contained in thisx
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Agreement for ten (10) additional one (1) year periods.The Client shall give Riva written co
notice of the Client's intention to renew the Agreement term not less than sixty (60) co
days prior to the end of the Agreement term then in effect. If notice is riot received then
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the Agreement will be deemed to have been renewed for an additional year. Upon c
expiration of the renewal periods, the Agreement may be amended by the Parties to Ear
provide for additional renewal periods. Alternatively, the County Manager, or his c
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designee, may also, at his discretion, extend the Agreement under all of the terms and Q
conditions contained in this Agreement for up to one hundred eighty (180) days. The
County Manager, or his designee, shall give the Riva written notice of the Client's
Riva Modeling Systems Inc. el 7 1
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intention to extend the Agreement term not less than ten (10) days prior to the end of Li
the last Agreement period.
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Upon acceptance of an annual renewal, an invoice will be generated in an amount equal
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to twenty-seven thousand five-hundred US dollars ($27,500), which is 22% of the
original license fee of one hundred twenty-five thousand US dollars ($125,000), plus
22% of any amounts for any additional extensive customization costs incurred since °
initial implementation, adjusted by the U.S. Consumer Price Index-South Region for the
immediate twelve (12) month period preceding the anniversary date of the Agreement.
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Cancellation: The Agreement can be cancelled by the Client at any time in writing by e-
mail, fax or letter. In case of cancellation, Riva will pro-rate any unused time on this a,
agreement and issue a refund. Notification should be provided to:
accounts@rivamodeling.com.
Performance Warranty: Riva shall provide all services hereunder in a good, timely and
workmanlike manner consistent with leading industry standards. If the Client E
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determines that Riva is in default under this Agreement, the Client shall notify Riva in 2
writing of Riva's default(s). If the Client determines that Riva has not remedied and
cured the defaults) within fifteen (15) calendar days following receipt by Riva of said
written notice or such longer period of time as may be consented to by the Client in
writing and in its sole discretion, then Client, at its option, without releasing or waiving a)
its rights and remedies against Riva and without prejudice to any other right or remedy
it may be entitled to hereunder or by law, may terminate Riva's right to proceed under a
the Agreement, in whole or in part. E
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Confidentiality: Each of us shall use reasonable efforts (and, in any event, efforts that
are no less than the efforts we use to protect our own Confidential Information) to efi
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protect from disclosure such information that is the Confidential Information of the N
other. Each of us shall divulge such Confidential Information only to our employees,
subcontractors or agents who require access to it for the purposes of this Agreement.
"Confidential Information" means all data and information relating to either of our
business, management or affairs, provided, however, that Confidential Information shall w
not include any data or information which: (i) is or becomes publicly available through o
no breach of this Agreement; (ii) is already in the rightful possession of the receiving
party prior to disclosure hereunder; (iii) is independently developed; (v) is rightfully
obtained from a third-party; or (vii) is disclosed pursuant to court order or other legal
compulsion. Confidentiality of information contained in this agreement is subject to the E
requirements of the Florida Public Records Act, Chapter 119, Fla. Stat., and the Florida
Sunshine Law, Chapter 286, Fla. Stat.
Riva Modeling Systems Inc. 8
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Governing Law: Any suit or action brought by either party to this Agreement against d
the other party relating to or arising out of this Agreement must be brought in the c
appropriate federal or state courts in Collier County, Florida, which courts have sole and c
exclusive jurisdiction on all such matters.
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Waivers: Any consent by a party to, or waiver of, a breach by the other, whether a
express or implied, shall not constitute a consent to or waiver of or excuse for any other °
different or subsequent breach unless such waiver or consent is in writing and signed by c
the party claimed to have waived or consented. 0
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Subject to Appropriation: It is further understood and agreed by and between the co
parties herein that this agreement is subject to appropriation by the Board of County a)
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Commissioners.
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Definitions: 2
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Service Level Agreements (SLAs) are targets which allow our clients to understand
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timeliness and level of performance to expect from Riva. o
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Resolve Time refers to the agreed-upon time to resolve a client's service request. Q
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incident is an event which is not part of the standard operation of a client's service a.
which causes a disruption or reduction in the quality of services and client productivity. CA
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Service Request is a request from a client for information, advice, documentation, M
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Change refers to the addition, modification or removal to the client's approved Q
environment.
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Request For Change (RFC) is used to record details of a request for a change to a client's
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baseline environment. 0
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Change Management is the process responsible for controlling the lifecycle of all c
changes. An RFC is the initial step in the change process. RFCs should pass through an 0
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internal Riva change management meeting for review and approval. _c
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Escalation means contacting designated personnel to advise them of high severity
incidents. Escalation of incidents is intended to assist in incident resolution and client E
communication.
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Single Point of Contact (SPDC) refers to Riva's Service Desk. Clients will have a single
contact phone number and email as an entrance point to Riva's support.
The Service Manager will function as the single point of accountability and interface for c
the delivery of Riva's services to our clients. He or she is Client's escalation point for any
issues as well as for discussion of new or changing requirements. Ultimately, the Service ?
Manager is responsible to the Client for ensuring service levels are met,that services are �.
being delivered to Client's satisfaction, and to continually look for ways to better align (7)
these services with the goals of Client's organization.
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VIP End User is a client's user trained in basic or advanced configuration.
Support Agreement Coverage Specifics E
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Client: Collier County Government
3339 Tamiami Trail East,Suite 303 .
Naples, FL 34112-5361
Software: RIVA Decision Support (DS) (the"Software") solely for the
Public Utilities Division 47,
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Effective Date: to be confirmed N
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Annual Support Cost: US Dollars$27,500
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IN WITNESS WHEREOF, the parties have each, respectively, by an authorized person or c
agent, have executed this Agreement on the date(s) indicated below.
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ATTEST: BOARD OF COUNTY COMMISSIONERS a
OF COLLIER COUNTY, FLORIDA o
Dwight E. Brock 'Clerk ii
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BY: � a By: t `_ I
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Attest as to Chairttlan p Y
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RIVA MODELING SYSTEMS INC, a)
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SOFTWARE LICENSE AGREEMENT
This Agreement is by and between Riva Modeling Systems Inc. ("Riva" ) and Collier
County, a political subdivision of the State of Florida, (the "County" or "Client"): cn
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RIVA Modeling Systems Inc. ("RIVA" ) authorizes the County, the undersigned, to install
and use RIVA Decision Support (DS) (the "Software") on one server for use by County -a
personnel. This server is designated as the County's Production Server. The County is 2
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also authorized to install the Software on additional servers solely for the purpose of
testing existing and new releases of the Software prior to releasing them for use. The
County may also copy the Software for backup and archival purposes, In the event that 2
an additional Production Server is required to accommodate the assets of the Public
Utilities Divison, Riva will allow an additional license at no extra cost to the County. The
initial Software license may be used solely for assets belong to the Public Utilities
Division of Collier County Government. As other divisions/departments integrate this
software, incremental costs will be incurred in accordance with the Riva DS Collier
County Pricing for Additional Departments List attached as Exhibit 1.
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This Software License Agreement (SLA) authorizes an unlimited number of people the
County designates to access or otherwise use the services or functionality of the
Software provided from the County's designated Production Server.
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The license rights granted to the County herein take effect on the date that this SLA is
executed by both parties and are perpetual and irrevocable (except for the County's
breach of the license terms) and apply to all updates, upgrades, fixes, patches and other o
software provided to the County by RiVA as part of any support and maintenance
services or otherwise.
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in consideration of the license rights granted herein, the County agrees to pay RIVA the
one-time software license fee of one hundred twenty-five thousand US dollars a)
($125,000). The County has the right to terminate this agreement and receive a full c
refund if the Software does not substantially conform to its published specifications and r
meet the Riva-related requirements outlined in B-5 of Exhibit 1 — Functional
Requirements included in the Woolpert Inc. response to the Collier County FL
Solicitation No. 13-6064 for Asset Management Software and Consulting.The license fee
Riva Modeling Systems Inc. (111) 1
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is due and payable upon the earlier of: the date of execution of this Agreement and d
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shipment of the Software disks by Riva; or the date that the RIVA components are
installed on the County's Servers. a
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It is further understood and agreed by and between the parties herein that this
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agreement is subject to appropriation by the Board of County Commissioners. o
The County may not re-sell, give away, or transfer the Software to any other =
organization or individual, provided that the County may transfer the Software and this E
SLA: (a) to an affiliate as part of an internal reorganization or (b) as part of an
amalgamation. Nothing herein shall grant the County any ownership or intellectual N
property rights in the Software. °'
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RIVA agrees that the County may, upon notice to RIVA, permit one or more of the
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County's third party service providers ("Third-Party Providers") to: (a) use, host, install, 2
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operate, customize and/or maintain the Software and its documentation for the sole
purpose of providing services to the County; and/or (b) manage and administer this
Agreement on the County's behalf, including the day to day communication with RiVA 2
and the receipt, but not the payment (which shall remain the County's responsibility), of
any invoices to be delivered hereunder. Notwithstanding anything herein to the a)
contrary, the County shall be permitted to provide a copy of this SLA to such Third-Party m
Providers to ensure their compliance with the terms hereof. °'
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Please return a signed copy of this license agreement to RIVA at: 0Q.
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RIVA Modeling Systems Inc. c
220-410 Adelaide Street West Q
Toronto, Ontario M
MSV 158 Cs1
Limited Warranty
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RIVA represents,warrants and covenants that (I) it is and shall be the exclusive owner of x
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the Software and has and shall have the right to grant all of the license rights herein; (ii)
the Software and its documentation, and their use by the County hereunder, do not and cc
will not infringe,violate or misappropriate the intellectual property rights of any person; r
(iii) the Software will perform in accordance with its documentation and its functional c
and technical specifications; and (iv) no portion of the Software, as delivered to the a)
County, contains or will contain any disabling mechanism or protection feature designed =
to prevent its use (this includes, without limitation, any computer virus, worm, lock, asQ
drop dead device, Trojan-horse routine, trap door, time bomb or any other codes or
instructions that may be used to access, modify, delete, damage or disable the software
or any other hardware or computer system). ''-r:7-----
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Except for the foregoing, to the maximum extent permitted by applicable law, RIVA c
provides the Software as is and with all faults, and hereby disclaims all other warranties =
and conditions, either express, implied,or statutory, including, but not limited to, any (if a
any) implied warranties or conditions of merchantability, or of fitness for a particular . d
purpose, or accuracy or completeness of responses, of results, of workmanlike effort, of a
lack of viruses and lack of negligence. o
Following full payment of any fees under this Agreement and the applicable Support and c
Maintenance Agreement, RIVA covenants to include the County as a Licensee as that E
term is defined in the third-party Escrow Agreement attached as Schedule 1 which, N
under specific circumstances would allow the County to receive an up-to-date copy of
the source-code for the Riva software products or modules the County has purchased a)
hereunder. t)
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RNA agrees to indemnify and hold harmless the County and the County's affiliates, and 2
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their respective directors, officers, employees, service providers, customers, end users, >
agents and other representatives, from any and all damages, losses or expenses E
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(including without limitation, punitive damages, court costs, arbitration fees, penalties, o
fines, amounts paid in settlement of claims, reasonable legal fees and expenses of c
investigation) which any such person may incur, suffer or become liable for as a result 9--.
of, or in connection with, and shall defend such persons against, any third party claim t.
that the software or its documentation (or any portion thereof), or use within the scope a)
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of this SLA, infringes any intellectual property rights of any third party. c
To the maximum extent permitted by applicable law, except for RIVA's indemnification E
obligation above, in no event shall the County or RIVA or its suppliers be liable for any y
special, incidental, indirect, or consequential damages whatsoever (including, but not a
limited to, damages for loss of profits) arising out of or in any way related to the use of ti
or inability to use the RIVA software product, or other wise under or in connection with
any provision of this SLA, even in the event of fault, tort (including negligence), strict Q
liability, breach of contract, or breach of warranty of RIVA or any supplier, and even if
the County or RIVA or any supplier has been advised of the possibility of such damages. 3
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Except for RIVA's indemnification obligation, notwithstanding any damages that theta
County might incur for any reason whatsoever (including, without limitation, all
damages referenced above and all direct or general damages),the entire liability of RIVA T
and any of its suppliers under any provision of the SLA for all of the foregoing shall be c
limited to the amount actually paid by the County for the RIVA software product. The a
foregoing limitations, exclusions, and disclaimers shall apply to. the maximum extent c
permitted by applicable law. Any suit or action brought by either party to this Q
Agreement against the other party relating to or arising out of this Agreement must be
brought in the appropriate federal or state courts in Collier County, Florida, which courts
have sole and exclusive jurisdiction on all such matters.
Riva Modeling Systems Inc. 3 (,
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This SLA is the entire agreement between the County and RIVA relating to the licensing
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of the RIVA software product and supersedes all prior oral or written communications, _
proposals, and representations with respect to the RIVA software product or any other vs
subject matter covered by this SLA. E.
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Any consent by a party to, or waiver of, a breach by the other, whether express or ao
implied, shall not constitute a consent to or waiver of or excuse for any other different o
or subsequent breach unless such waiver or consent is in writing and signed by the party d
claimed to have waived or consented. v,
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IN WITNESS WHEREOF,the parties have each, respectively, by an authorized person or i,
agent, have executed this Agreement on the date(s) indicated below.
a)
ATTEST: BOARD OF COUNTY COMMISSIONERS o
WOF COLLIE UN7, LORIDA @
Dwight E. Brock, Clerk it
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Attes as to Chat :ft's,(1, .;' :1;ep Cr rk Georgia-Az-I IeF,-Csa:iCa' e• .Fr 5
�`' ,� Tom Henning,
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Exhibit 1—Riva DS Collier County Pricing for Additional Departments. Li
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Department/Division License Fee Annual Support and
Maintenance Fee
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Roads $75,000 $16,500
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Parks $75,000 $16,500
Facilities $75,000 $16,500 co
Roads, Parks & Facilities $200,000 $44,000
purchased in a single
license
The above prices are valid until December 31, 2015 E
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Schedule 1—Lincoln Parry Software Escrow Agreement(#2805)follows this page. Li
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AGREEMENT NO k 2 8 0 5
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SOFTWARE ESCROW AGREEMENT a
Multi User Plan 3
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BETWEEN: a.
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Lincoln-Parry Associates Inc. RIVA Modeling Systems Inc, Li
114-105 Schneider Road and RB-2,530 Richmond Street West c
Ottawa,Ontario Toronto,Ontario V1
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(called the Escrow Agent) (called the Licensor) >,
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WHEREAS the Licensor carries on the business of licensing computer software and is ,a
desirous of making available severally to certain of its customers, each herein called the Licensee o
the benefits contemplated by this agreement,and; a
WHEREAS the Licensor has granted or shall grant to the Licensee the right to use certain
computer programs in object form and has agreed or shall agree to support the programs but E
wishes to maintain their confidentiality as trade secrets,and; o
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WHEREAS the Licensee is desirous of being assured that the source code, c
documentation and related materials for such programs will be made available to it for the
purposes of self support if certain events named herein occur;
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THEREFORE the parties agree as follows: o
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1. ESCROW MATERIALS standing under this agreement as though E
signed by each of the Licensees. fa
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The computer programs to which Q
this agreement applies are those named in
the List of Escrow Programs. A program 1 DELIVERY AND CERTIFICATION en
shall consist of the source code magnetically in
or optically stored, and such supporting The following procedure shall be N
documentation and related materials that adopted for the presentation and certification Q
are necessary for a reasonably competent of the Software into escrow. ai
programmer to routinely maintain and
modify such programs. The programs shall (a) Within ten (10) days after the x
be collectively referred to herein as the signing of this agreement by both parties, w
Software. the Escrow Agent shall supply to the CD
Licensor a standard sized container, which c
is capable of being sealed, and in which the r)
2. BENEFICIARIES Software shall be stored. .,.-
(b) The Licensor shall thereupon
All Licensees of the Software shall deposit the Software into the said container, a:
separately become a beneficiary hereunder identifying it by name and release number, E
upon the filing by the Licensor with the and shall certify as to the authenticity of the
Escrow Agent of a notification in the form contents in the sealed container on the form
described in Schedule C and shall have full supplied by the Escrow Agent. ::-.t
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(c) The Licensor shall seal the maintenance agreement, if any exists,
container and shall deliver it to the Escrow with the Licensee, provided that the
Agent to hold in accordance with the terms Licensee has given prior written notice c
of this agreement. to the Licensor of its intent to invoke _
(d) The Licensor will deposit new its rights under this agreement to call a
releases into escrow, and upon the filing by for a release of the Escrow Materials
the Licensor with the Escrow Agent of a o
Direction to Return or Destroy in the form o_
described in Schedule E the Escrow Agent 5. RETURN TO THE LICENSOR o
shall return earlier deposits to the Licensor
or destroy the earlier deposits as directed. The Escrow Agent shah deliver the c
(e) The Escrow Agent shall hold the Software back to the Licensor if any of the —
container in its sealed state and shall not events named in Section 4(a)or 4(b)occurs u)
open, cause or permit it to be opened under before any of the events named in Section ;;
any circumstances whatsoever except as 4(c), provided that a Termination Notice in v'
maybepermitted under thisagreement or >,
the form set out in Sch and signed co
amendments thereto. by the Licensor and Licensee has been cci
delivered to the Escrow Agent along with the m
balance of any fees and charges that are -o
4. EVENTS CAUSING RELEASE due and further provided that no other
Licensee is a beneficiary under this
The Software shall be held in agreement at the time. Where any materials cu
escrow by the Escrow Agent until the lodged In escrow are to be returned by the E
earliest of the following events: Escrow Agent to the Licensor pursuant to E
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the terms of this agreement, the Licensor o
(a) The occurrence of the following shall select the method of delivery and the
events: carrier,and shall bear the shipping cost. 5
1. A cessation of the use of the Software E
by the Licensee and the termination or
expiry of its program license 6. RELEASE TO LICENSEE Q
j agreement with the Licensor;
2. The termination or expiry caused or The Escrow Agent shall deliver the c
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permitted by the Licensee of the Software to the Licensee if any of the events a
Software maintenance and support named in Section 4(c) occurs before any of E
services portion of the said program the events named in Sections 4(a) or 4(b), a
license agreement. provided that the procedure set out below Q
(b) The termination of this has been followed and the conditions met.
agreement by consent of, 01 1. The Licensor and Licensee; (a) The Licensee has delivered to M
Z. The Licensee atone. the Escrow Agent a written request for the c�
(c) The occurrence of any of the release of the Software, accompanied by a Q
following events and provided in all events sworn affidavit from a senior officer of the
that the Licensor has not made suitable Licensee stating the particulars of the
alternate arrangements for the continued reasons for its request with reference to the
maintenance of the Software: events named in Section 4 of this w
1. A petition in bankruptcy or an agreement
assignment for the benefit of creditors (b) A copy of the request and `='
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of the Licensor is filed by the Licensor, affidavit has been delivered by the Escrow
or a third party against the Licensor Agent to the Licensor in a timely manner, as ``'
and is not dismissed within thirty (30) described below,
days of its filing; The Escrow Agent is entitled to m
2. A cessation of normal business conclusively presume that delivery of any E
operations by the Licensor during the document under this section has been made
term of this agreement and received four (4) business days after o
3. A serious continuing breach by the Q
Licensor of its support and
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having been sent by the Escrow Agent to decision of the arbitrator immediately after
the address as provided under Section 13. the expiry of any appeal period. ^
(e) No dispute In writing has been (d)The Licensor and Licensee shall
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received from the Licensor by the Escrow each pay one half of the fees and charges of c
Agent within fifteen (15) days of the the arbitration. CO
Licensor's receipt of the Licensee's request a
and affidavit. m
(d) The Licensee hes signed a non 8. VERIFICATION PROCEDURE ao
disclosure covenant in the form set out in
Schedule B and delivered it to the Escrow in order to verify the authenticity of e o
Agent. " the contents of any container deposited by
(e) All outstanding charges under the Licensor and being held In escrow the c
this agreement have been paid to the Licensee may at any time call for its N
Escrow Agent, and the Licensee has paid inspection in the manner and subject to the m
copying charges. The Licensee shall select conditions below,
the method of delivery and the carrier, and (a) The Licensee shall notify the c,N
shall bear the shipping cost. Licensor and the Escrow Agent In writing of ci
(f) In order to affect a release of its demand to inspect the contents of ac
Software to the Licensee pursuant to the container, and such notification shall be 3
terms of this agreement the Escrow Agent is made at least thirty (30) days in advance of o
assigned the right to make and deliver such the date appointed for such inspection.
copies of the Software as needed for that (b)The Escrow Agent shall appoint >
purpose. the location for such inspection. 2
(c) The Escrow Agent shall attend
the appointment time and place and shall o
7. DISPUTES AND ARBITRATION thereat produce the sealed container in
question. c
If the Licensor enters a dispute as (d) The contents of the container si—,
contemplated by Section 6(c) then the shall be removed and inspected by the
procedure set out below shall be followed Licensee in the presence of the Licensor ai
before the Software is delivered to the and a determination made as to whether Q
Licensee. they are as purported by the Licensor on its c
(a) The Licensor and Licensee shall certificate.
within ten (10) days after the entering of a (e) If the contents are determined to a
dispute name an arbitrator to decide be as purported,they will be resealed and E
whether the Licensee is entitled to receive returned to the Escrow Agent to continue to N
the Software. If they are unable to agree hold in escrow. The Licensee shall pay all ei
upon the selection of an arbitrator then the costs associated with the inspection,
Escrow Agent shall make the said selection. including machine time, operating personnel
en
(b) The arbitration shall otherwise travel, food, lodging and a reasonable per N
be conducted in accordance with the Rules diem fee for the attendance of all the parties
for the international Chamber of Commerce attending at the inspection. Q
Court of Arbitration, and the Escrow Agent If the contents of the container are
shall immediately upon the expiry of any determined not to be as purported, then the
appeal period carry out the decision of the Licensor shall pay all of the costs named .c
arbitration. above and shall also forthwith deliver to the w
• (c) In addition to such other powers Escrow Agent a copy of the authenticco
as may be conferred on the arbitrator under software as purported on the Licensor's e
cp
enabling legislation the arbitrator shall be certification, and the Licensee may first `,:)
empowered to decide whether an event verify that the same are authentic. r
described in Section 4 has occurred, m
whether all other conditions for release have E
been met, and to order or enjoin release. E
The arbitrator's decision shall be binding. `'
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9. DUTIES OF ESCROW AGENT year or part year payable on the anniversary
date of this agreement c
(a)The Escrow Agent shall store the (d)Respecting each notice in writing
sealed containers in a safe and secure sent by the Escrow Agent a fee of $40.00 ea
location of its own choosing. payable on receipt of invoice. a
(b) The Licensor may direct the (e)Respecting the return or `m
Escrow Agent to store the sealed containers destruction of each container held in escrow 3
in a locationn selected by the Licensor, in a fee of $65.00 per container payable on o°.
which event the Escrow Agent shall comply receipt of invoice. o
with such direction provided that access to (f)Respecting all expenses incurred
the location is under the Escrow Agent's by the Escrow Agent for media, copying, c
control and that any additional cost incurred shipping or delivery, special storage u)
by the Escrow Agent in using the site are requested by the Licensor a charge for such E
paid by the Licensor, amounts disbursed due and payable on m
(c)The Licensor represents that the receipt of account rn
Software does not require any storage (g) Respecting any attendance cn
conditions other than office environment made by the Escrow Agent in carrying out its chc
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conditions. The Escrow Agent shall exercise obligation under this agreement or related .-
reasonable judgment in the handling of the thereto, travel, lodging and legal o
Software in event of a dispute and shall not representation expenses incurred if any plus 0
be liable to either party except for grossly or the then current per diem attendance fee as
deliberately negligent conduct payable on receipt of invoice. >
(d) Following the request for (h)The term of this agreement shall E
release of Software pursuant to Section 6, if continue so long as any beneficiary has E
any fees or charges are or become rights under it, however the Licensor may 2
outstanding then the Escrow Agent shall not transfer this agreement to another escrow
be required to perform any of its obligations agent at any time provided that all d
under this agreement until its account has outstanding fee and charges have been E
ai
been paid. The Escrow Agent may accept paid' The Escrow Agent mayresign at a)
payment its account from either the the (1)end f any year provided that it has Q
Licensor or Licensee. c
delivered at least thirty (30) days prior o
written notice to the Licensor to find a a
10. FEES, CHARGES AND TERM replacement
(j)The fees above shall be in force E
c
for a period of one year. Thereafter the N
The Licensor shall pay to the Escrow Agent may alter the fees provided Q
Escrow Agent the following fees and that any increase is part of a general fee <h
charges: increase. i--
(a) An annual fee of $800.00
(k) GST, HST and all applicable ea
payable upon execution by the Licensor of
Provincial taxes.
this agreement and on each anniversary
date thereafter unless earlier terminated by3
either party. 11. DEFAULT IN PAYMENT 'X
(b) This agreement shall continue UJ
thereafter on a yearly basis unless If the Licensor fails to pay any fee or
terminated by either party bygivingchar the other g$ on then the Escrow `c'
Its due date, o
at least thirty(30)days writtenotice prior to Agent may, after giving the Licensor and M
any anniversary date, and provided that all Licensee hereunder thirty (30) days prior
named beneficiaries have either ceased to written notice to make such payment,
agreement and either destroy thisc
terminate
hold a user license for the Software or havez
consented to the termination of this or return the escrow materials in its E
possession at the Escrow Agent's option. _c
agreement. The remedies above do not exclude any r
(c) Respecting each issued ...
standard size container a fee of$90.00 per other remedies that are otherwise available Q
to the Escrow Agent. This notice shall be
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sent to the Contact and Address provided on license agreement or to expand the scope of
the most recently dated Schedule C forms use.
received by the Escrow Agent, and shall be c
conclusively deemed as having been c
received upon being sent. 15.ANNUAL NOTIFICATION TO a
LICENSEE d
3
12. INSPECTION 0
The Escrow Agent shall deliver an a.
For the purpose of ensuring that any activity report in writing to each of the o
sealed container delivered to and held by Licensee(s) no less often than once each Li
the Escrow Agent under this agreement year, describing the escrow deposits If any
remains in a sealed state, either the that were made during the preceding year w
Licensor or the Licensee may at any time and levy a notification fee as set out in m
demand to inspect such container at the Section 10(d) to be paid by the Licensor for 0
offices of the Escrow Agent, and the Escrow each report delivered by the Escrow Agent co
Agent shall produce such container on a rn
timely basis for inspection.
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16. GOVERNING LAW a
0
13. NOTICES This agreement shall be governed 2
ra
by the laws of the Province of Ontario
Any notice required to be given in without reference to its conflict of laws o!
writing under this agreement shall be provision. E
conclusively deemed to have been given 0
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and received when made at the sender's .5
option by fax, email, first class post, courier 17. LOSS, DAMAGE OR D—
or prepaid certified or registered post, return DESTRUCTION
receipt requested, to the respective, fax L
numbers, email addresses or streetQ
If the escrow materials
addresses appearing on Schedule 0 or to are lost,
damaged or destroyed without fault by the 0
such other fax numbers, email address or
street addresses as the parties may from Escrow Agent or for reasons beyond the o
time to time direct. control of the Escrow Agent, such as acts of a
God, war, insurrection or terrorism, then the E
Licensor at Its own expense shall make a N
fresh deposit to replace the escrow Cl)
14. TITLE AND COPYRIGHT materials so lost,damaged or destroyed. Q
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(a)Title to the Software shall remain vl
in the Licensor either in its own right or as CN
agent for the owner. The Escrow Agent 18. ENUREMENT Q
shall have title to the physical storage -.
medium but not to the Software residing on This agreement shall be binding 3
it upon and enure to the benefit of parties and
(b) Upon a release of Software the beneficiaries named by the Licensor and w
pursuant to this agreement the Licensee the assignees of each of them. This
shall have the right to make copies of the agreement may not be assigned by the Lo
Software for the purpose of program Escrow Agent without the prior written ,
execution, back up, support, maintenance consent of the Licensor. chr
and development all restricted to the c
Licensee's internal use of the Software as cu
permitted in its program license agreement. E
Release of the Software to the Licensee v
does not relieve it of its obligation to pay ra
license fees if any under the program Q
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19. GENERAL
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(a)The Escrow Agent may rely on all
documents, notices and communications on
their face, and is not required to make
further inquiry into their authenticity or the
Cr)
veracity of their contents.
(b)Nothing in this agreement shall
be construed so as to expand, contract or o
create new obligations to support and
maintain the software.
(c)If any matter under this
agreement is in dispute then the Escrow E
Agent shall be entitled to stand still with a>
respect to its obligations to either hold or tn
release the Software until the disputing rn
parties have finally settled the matter by
mutual consent, court or arbitration
proceedings.
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IN WITNESS WHEREOF the parties have by their representatives so authorized executed
this agreement to go into force on the date below first mentioned,
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ESC-• AGENT: LIC 6 a
Lin,coin -arty Assoc i c. RIV•;.,,t.'14" y 6-
.''will' --_.__.-- Authorize. Representative- .nature o
Authorized'' ve Signature
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Name Name vi
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APR ii a ZiiUB APR U 31008 /`r .. c
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LIST OF ESCROW PROGRAMS
SOFTWARE ESCROW AGREEMENT NO. t! 2 8 0 5
C�'-.�cY t+'f .:F� z"r 3p!9 .�u ,:.^ r,.. •; `u{.7of 6!'.s:
1 RIVA Asset Capital asset repository software
Repository a
2 1 RIVA Enterprise Capital a$set consolidation software o
I Inventory
3 RIVA ONLINE Long-range capital asset valuation&management software
4 RIVA Capital Capital project management software
Project
Management cn
System
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6
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' The Licensor shall deposit updates, to the Software above-listed not less frequently than annually, and
such updates shall be considered as included in the Software. a)
as
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SCHEDULE A-TERMINATION NOTICE
TO: Lincoln-Parry Associates Inc. f6
North America: 1-888-771-2042 0_
Telephone No.: 1-613-842-8912
Fax No.: 1-613-839-1362 0
a
Email: deskaksoftesccrow.corn
Website: www.softescrow.corn
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TAKE NOTICE "NAT tke.Licensor and the Licensee bein• parties to a Software Escrow Agreement a)
bearing No. Yl! 1 g U b and dated APR 0 3 41 l; do hereby terminate the said >,
agreement as of the date of this notice and direct you to deliver the Software thereunder held try you to the N
Licensor forthwith. a)
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LICENSOR: LICENSEE:
RIVA Modeling Systems Inc.
iY
Authorized Representative Signature Authorized Representative Signature
Print Name i Print Name
ate.
Title j Title
Date ' Date
Telephone No. Telephone No.
Fax No. fax No.
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E-Mail Address E-Mail Address
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SCHEDUL B— NON-DISCLOSURE COVENANT
TO: Escrow Agent TO: LICENSOR
Lincoln-Parry Associates Inc. RIVA Modeling Systems Inc.
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WHEREAS the Licensor and the Licensee are parties to a Software Escrow Agreement bearing No. a
0. 2 $ 0 5 and dated APR Q 3 pursuant to which the Software therein shall be
released to the Licensee by the Escrow Agent, and; 2
0
WHEREAS a prior condition of such release is set out in Section 6(d)of the said agreement, namely c
that the Licensee must first execute this form of non disclosure covenant and deliver it to the Escrow Agent; y
THEREFORE the Licensee covenants as follows for the benefit of the Licensor. �,
1. To hold the Software in the strictest of confidence, recognizing that it is a valuable trade secret of the
Licensor and that its improper disclosure will cause substantial and irreparable injury to the Licensor.
2. To restrict the use of the Software solely and exclusively for the purpose of supporting the Licensee's
own installation or the installations of sub-licensees if the Licensee is an authorized VAR or OEM of the 2
Software, and for no other purpose whatsoever. Licensee acknowledges that title to the Software shall at >
all times remain with the Licensor.
3. To restrict disclosure of the Software or any part thereof to only those of the Licensee's employees or
agents who have a bona fide need to know,and who have received written notice of the confidential nature
of the Software and have agreed to abide by these restrictions.
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4. Other than for back up, not to make any copy,derivation,translation or imitation of the Software, or to
use any of its algorithms,designs or architecture in producing another program. a,
5. To fully observe and perform all other obligations which may bind the Licensee under any other
agreement,which exist between it and the Licensor.
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LICENSEE:
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Authorized Representative Signature
Print Name
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Telephone No. c)
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Fax No.
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E-Mail Address
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SCHEDULE C -NOTIFICATION
TO: Lincoln-Parry Associates inc. CC:Licensee c
North America: 1-888-771-2042
Telephone No.: 1-813-842-8912
Fax No.: 1-613-839-1362
Email: deskesoftescrow.com
Website: www.softescrow.com
BE INFORMED THAT E
N
E
Licensee
Name: ) U)
Address: a�
C)
3
Contact
its
Telephone No. Fax No. E-Mall Address:
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has become a licensed user of those ;parer s included in the Software described or otherwise included in
Software Escrow Agreement No. k? ! U S and bearing date APR 0 3 2008 between
you and RIVA Modeling Systems inc.(Licensor)which are listed below and as such becomes entitled to the
rights of a beneficiary thereunder upon filing of this Notification with the Escrow Agent. The Licensee's
rights under this Agreement shall relate to the Software in those container(s) held by the Escrow Agent for a)
which the Licensee has a valid license agreement that is not in arrears or otherwise in default, at such time
as those rights are exercised.
Programs of the software licensed by the Licensee listed below and the most recent deposit of Escrow fl-
Materials pertaining to the above named beneficiary was made on Month Day
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Year N
1.
2.
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3
4,
LICENSOR: RIVA Modeling Systems Inc.
Authorized Representative Signature
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Name S
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Title
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Date Q
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SCHEDULE D
CHANGE OF ADDRESS NOTIFICATION
Forward to: Lincoln-Parry AssocIates Inc.
CDNorth America: 1-888-771-2042
Telephone No.: 1-613-842-8812
a
Fax No.: 1-613-838-1362
Email: deskflsoftescrow,corn •-
Website: www.softescrow.com
SOFTWARE ESCROW AGREEMENT NO.
X2505
coCHANGE TO LICENSOR:0 CHANGE TO LICENSEE:0 cn
Name
ca
Address
E
Address
4 CD
Contact
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Telephone
4
Fax
Email
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Please update your records accordingly for the above as follows:
CHANGE APPLIES TO: N
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I6.E.4.b
SCHEDULE E—DIRECTION TO RETURN OR DESTROY
TO: Lincoln-Parry Associates Inc.
North America: 1-888-771-2042
Telephone No.: 1-613-842-8912
Fax No.: 1-613-838-1362
Email: deskasoftesc w,com
Website: www.softescrow.com a°
RE: Software Escrow Agreernent No.
kt 2805 °
Dated:
Container No. w
E
d
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The LICENSOR represents that all of the software materials in the above cited container have been
replaced with more recent versions now lodged with Lincoln-Parry Associates Inc. and that no
Beneficiary/Licensee under the above agreement has any further interest In the software materials in
Container No. being returned to the Licensor or destroyed as per the direction below,
(select one of the following)
0 You are hereby directed to return the materials above described. o
Ship via Federal Express Account#
E You are hereby directed to destroy the materials above described. c�
LICENSOR: RETURN: ai
RIVA Modeling Systems Inc.
a
Authorized Representative Signature
Print Name
Title 0-)
M
Date
Telephone No.
Fax No. 1.11
CD
E-Mail Address
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TO: Lincoln-Parry Associates Inc, C.C. Licensee
114-105 Schneider Road
Ottawa, Ontario 3
K2K1Y3
Central Fax: 1-613.638-1362 2
Email: deskrrsoftescrow.com
Support Team: 1-888-7771-2042
BE INFORMED THAT PURSUANT TO SECTION 4(a)
a)
Name: >
N
a)
Address:
0
2
Contact: m
Tel. No Fax No. Email:
is no longer a licensed user of those programs included in the Software described or otherwise
included in Software Escrow Agreement No, ss and bearingdated ~'
_ �J� �O8 between you and RIVA ModeTl'h SYstEm'Inc. (Licensor)which are listed
below: a)
a�
Programs of the Software NOT licensed by the Licensee:
1,
2,
3.
4,
LICENSOR:RIVA Modeling Systems inc. re)
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Authorized Representative Signature
Lai
ca
Print Name
M
Title
a�
Date
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