Agenda 12/13/2016 Item #16D10 16.D.10
12/13/2016
EXECUTIVE SUMMARY
Recommendation to approve a Memorandum of Understanding with the Southwest Florida
Workforce Development Board which will provide funds to allow up to 130 children to receive
recreational opportunities at Collier County Parks and Recreation facilities during the summer.
OBJECTIVE: To allow up to 130 children to participate in recreation programs during the summer.
CONSIDERATIONS: The Parks and Recreation Division provides recreation experiences for children
throughout Collier County. In Immokalee, recreation programs are provided at the Immokalee
Community Park and Immokalee South Park.
The Southwest Florida Workforce Development Board is again participating in a community-wide
initiative for 2017 called the Immokalee Out-Of-School Time Initiative (IOSTP). This program seeks to
provide recreational opportunities for the children of Immokalee during the summer. Recreational
opportunities include; field trips, cultural, athletic, educational, and water activities. Children will
participate in a variety of different art, music, fitness and educational opportunities that teach good
sportsmanship. Also included is the implementation of"7 Habits of Happy Kids" throughout each Parks
and Recreation out-of-school program.
The Memorandum of Understanding provides up to 130 children with these opportunities during the
summer. This is the second year the Southwest Florida Workforce Development Board has approached
Collier County Parks and Recreation Division to partner in this summer camp initiative.
FISCAL IMPACT: To provide the appropriate staffing for the IOSTP program, personal service and
operating costs will be impacted in the amount of $78,500. The Southwest Florida Workforce
Development Board will provide up to $78,500 to fund the summer enrichment program(summer camp),
depending on staff needs based on the number of participants. It is estimated that the program will have
between 50 and 130 participants. The reimbursed amount will cover the personal service and operating
costs as well as the cost of supplies and equipment necessary to run the program. Funds have been
budgeted in the appropriate Park cost centers within the MSTD General Fund(111).
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
action.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for approval. - CMG
RECOMMENDATION: That the Board of County Commissioners approves and authorizes the
Chairman to sign the MOU with the Southwest Florida Workforce Development Board.
Prepared By: Natali Betancur, Operations Analyst,Parks and Recreation Division
ATTACHMENT(S)
1. SFWDB GPS MOU (PDF)
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16.D.10
12/13/2016
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.10
Item Summary: Recommendation to approve a Memorandum of Understanding with the
Southwest Florida Workforce Development Board which will provide funds to allow up to 130 children
to receive recreational opportunities at Collier County Parks and Recreation facilities during the summer.
Meeting Date: 12/13/2016
Prepared by:
Title: Operations Analyst—Parks &Recreation
Name: Natali Betancur
10/24/2016 12:17 PM
Submitted by:
Title: Division Director-Parks&Recreation—Parks&Recreation
Name: Barry Williams
10/24/2016 12:17 PM
Approved By:
Review:
t'-\ Parks&Recreation Ilonka Washburn Additional Reviewer Completed 10/25/2016 8:39 AM
Parks&Recreation Barry Williams Additional Reviewer Completed 10/31/2016 10:08 AM
Public Services Department Hailey Margarita Alonso Level 1 Division Reviewer Completed 11/10/2016 11:15 AM
Public Services Department Amanda O.Townsend Additional Reviewer Completed 11/14/2016 2:46 PM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 11/15/2016 7:57 AM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 11/15/2016 1:05 PM
Grants Edmond Kushi Level 2 Grants Review Completed 11/21/2016 2:26 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 11/21/2016 4:15 PM
County Attomey's Office Jeffrey A.Klatzkow Level 3 County Attomey's Office Review Completed 11/22/2016 8:26 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 11/23/2016 2:58 PM
Grants Therese Stanley Additional Reviewer Completed 12/05/2016 11:03 AM
County Manager's Office Leo E.Ochs Level 4 County Manager Review Completed 12/05/2016 11:53 AM
Board of County Commissioners MaryJo Brock Meeting Pending 12/13/2016 9:00 AM
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MEMORANDUM OF UNDERSTANDING
between
THE SOUTHWEST FLORIDA WORKFORCE DEVELOPMENT BOARD,INC.
and
COLLIER COUNTY,A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA 0
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FOR THE DELIVERY OF C�
2016-2017 SUMMER CAMP
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IMMOKALEE OUT-OF-SCHOOL TIME INITIATIVE(IOSTI)
IN COLLIER COUNTY
C.)
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This Memorandum of Understanding is entered into between the Southwest Florida Workforce Development °
Board, Inc. (hereinafter referred to as the"SFWDB") and Collier County, a political subdivision of the state of
Florida through its Collier County Parks and Recreation Department(hereinafter referred to as the"Parks and
Recreation").
I.Purpose
The purpose of this Memorandum of Understanding is to support the implementation of the Naples Children and c°n
Education Foundation Immokalee Out-of-School Time Initiative (IOSTP), locally known as GPS (Great Programs c"
Synergizing), in Collier County, Florida, in a 2017 Summer Project to provide up to 130 students (80 at N
Community Park, 50 at South Park) with summer camp and tutoring programs. The project is funded by the
Naples Children and Education Foundation from June 1, 2017,through August 31, 2017.
O
II. Services to be Provided by Parks and Recreation
Parks and Recreation agrees to: o
A. Provide a 9-week (5 days a week) summer program to 130 kindergarten through 5`h grade students (80
ca
at Community Park; 50 at South Park);
B. Conduct the program at the cost of$550.00 per student or a total budget not to exceed $71,500.00, o
which shall include field trips and appropriate snacks;
C. Report in writing on agreed upon deliverables (Attachment A) to include: (1) attendance verification
for all students attending the Community Park and South Park Summer camps; and, (2) pre-and post- a
assessment results in at least one (1) academic area;
D. Collaborate with GPS to include GPS provided academic tutoring in student schedules;
E. Implement the 7 Habits of Happy Kids ubiquitously throughout each Parks and Recreation time
program;
F. Provide transportation by Parks and Recreation vehicles (vans) as needed for program delivery within
the fixed budget not to exceed $7,000.00
G. Participate in GPS meetings to provide reports and updates and to offer programmatic suggestions;
H. Submit in writing any and all proposed changes in program to SFWDB for written approval prior to
implementation;
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I. Maintain usual and customary records to be available upon request;
J. Submit invoices to SFWDB for services rendered to include materials/supplies, personnel. Such
invoices may be computer-generated and may be in electronic, facsimile, or paper format; and,
K. Submit final invoice no later than September 15,2017. Failure to submit final invoice and report
by September 15, 2017, will constitute breach of contract and may result in the forfeiture of all
or partial funding.
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III. Services to be Provided by the Workforce Board y
a.
The Workforce Board agrees to:
A. Provide reimbursement services to Parks and Recreation as necessary and documented to support the ca
implementation of the 2017 Summer Program for a total funding amount not to exceed $78,500.00;funds
shall support: (1)the Immokalee Community Park camp scholarships,not to exceed$44,000.00; (2)the
Immokalee South Park camp scholarships,not to exceed$27,500.00;and, (3)the use of Parks and `o
Recreation vans as necessary for program implementation,not to exceed$7,000;
B. Provide weekly tutoring services and resources to all students enrolled in both Community and South Park o
facilities;and,
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C. Provide one Project Director to assist Parks and Recreation in the full implementation of the IOSTP 2016- t,
2017 Summer Project.
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IV. General Conditions co
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A. Parks and Recreation and its representative signing this document attest that: N
1. Parks and Recreation as an organization in part or as a whole is not presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by .°
any federal department or agency; and,
2. Parks and Recreation or any of its agents are not suspended or debarred or otherwise excluded from
receiving Federal funds.
0
B. Parks and Recreation and the Workforce Board agree that: n.
1. Each party is solely responsible for the negligent acts or willful omissions of its own designated
agents and agrees to hold the other parties harmless against any claim or suit, including all costs and
attorney's fees arising from the act, omission, or negligence of its own officers, agents, volunteers or V4-
employees,
employees, including, but not limited to, claims or suits based on allegations of discrimination on the
basis of race, creed, color, national origin, gender, age, sexual orientation, or disability;
2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florida c
agree to be responsible for the negligent acts or willful omissions of their own designated agents .
only to the extent allowed by § 768.28, Florida Statutes;
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3. Each party agrees to maintain the confidentiality of any shared student records as required by Florida
and Federal law, and that such records shall be used only for purposes allowed under § 1002.22,
Florida Statutes, and shall be shared only with written parental permission; and
4. Each party commits to support the other in its implementation and to work collaboratively with the
other and in consultation with the Florida Department of Education program office if any changes,
adjustments, or improvements to this arrangement become necessary or desirable.
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V. Duration of Memorandum of Understanding '2
This Memorandum of Agreement shall begin when signed by all parties and shall end on September 15, 2017, °
except as provided in Article V ("Termination") of this Memorandum of Understanding. It is understood
that this agreement may be amended during the program year at the direction of the Naples Children and
Education Foundation or as a result of programmatic need. Any such revisions shall be in writing and agreed o
upon by both parties.
VI. Termination
N
Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made
herein upon no less than thirty (30) days advance notice to each of the other parties. In the event of termination o
by either party, payment will be made by the Workforce Development Board to Parks and Recreation for .—
services rendered through the effective date of termination.
N
In agreement with the provisions of this Memorandum of Understanding, the partners affix their signatures in °
the spaces provided. 1
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2
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, Chairman Date
Collier County Board of County Commissioners
U.
C,
Joe Paterno, Executive Director Date
Southwest Florida Workforce Development Board, Inc.
Approved as to form and legality ._
Page 3 of 4 ATTEST:
DWIGHT E. BROCK, Clerk
Assistant County Attorney
By:
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Attachment A:Deliverables NCEF Required with each Invoice
ma" rag a r g3',�- .� i e 5 x ass'x` ' z-
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la Attendance data verification and the Average Daily Attendance(ADA)for the
June 30,2017 time period covered in the invoice for all students in program(not solely funded
by GPS)
July 31,2017 0
® Written Program Report to include: a
August 31,2017 * Description of how funds were spent during time period invoiced c�
• Summation of the goals(WIGs)that have been met or what progress 2
co
has been made toward each 0
• Listing any personnel (staff/board)changes that have occurred
Description of how you are measuring the project's impact on students or c
the broader community(include specific indicators of change and timeline) L
® Receipts for any and all materials and payroll records to equal the total amount
of the funds requested in the invoice
0
U.
N
*Attendance Threshold Rule: Programs not averaging at least 80%of the proposed daily student attendance
goals are at risk of not adequately meeting proposed levels of operation
N
• Programs falling below the 80%threshold will work with the GPS coordinator to either(1) identify
strategies to improve attendance during the next quarter; or(2)modify the attendance goals of the N
program `r
• If the latter option(#2) is agreed upon,the GPS funding will be adjusted proportionately(e.g. 10%
fewer students will result in 10% less funding) for the following quarters c
• If option 1 is implemented and a program continues to fail to meet its ADA goal,the GPS funding
will be adjusted proportionately for the subsequent quarters of operation(e.g., ADA is 10%lower
than the 80%,then the GPS funding is reduced by 10%)
* Within the MOU program year and budget, if a program documents increases to its original ADA
goals, it may invoice according to the signed Memorandum of Understanding m
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