Agenda 12/13/2016 Item #16D 5 16.D.5
12/13/2016
EXECUTIVE SUMMARY
Recommendation to approve a Collier County Tourist Development Council (TDC) Category "A"
Grant Application for Beach Park Facilities Enhanced Maintenance Services for Fiscal Year 2017
in the Total Amount of $46,368, approve the necessary budget amendment, and make the finding
that the project promotes tourism.
OBJECTIVE: To maintain the expected level of service for beach maintenance during peak season.
CONSIDERATIONS: Collier County Parks and Recreation is requesting funding for increased beach
maintenance during the FY 17 season in order to better serve the needs of beach visitors during high
season. Beach visitation reports for FY 16 document over 500,000 visitors at the Division's four locations
with amenities during the months of January through May. Increased maintenance will be provided by
ISS Facility Services, Inc., currently under contract with Collier County for these services.
Barefoot Beach Preserve, Vanderbilt Beach Park, South Marco Beach Access, and Tigertail Beach Park
will receive increased maintenance from January 2,2017 to May 31,2017.The increased schedule will be
five days a week, Friday through Tuesday, eight hours per day. (Visitation data demonstrates a decrease
in beach park visitation on Wednesdays and Thursdays, and those two days will be managed by current
full-time division employees.) Increased service will include continuous restroom maintenance, trash
removal, cleaning of foot showers, restock all restrooms materials, and documentation that the assigned
work has been completed.
FISCAL IMPACT: Sufficient funds are available in TDC Beach Park Facility Fund (183) reserves to
support this grant. A budget amendment is required.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to
this action.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for approval. -CMG
ADVISORY BOARD RECOMMENDATION(S): At the January 20, 2016 Parks and Recreation
Advisory Board (PARAB) meeting, this grant application was recommended for approval (approved 7 to
0). At the April 25, 2016 meeting, the TDC made a recommended finding that this expenditure promotes
tourism and recognized the necessity for the expenditure; however, the TDC further recommended that
the item be funded through the annual budget process (approved 8 to 0). The TDC agreed to revisit the
item if necessary, and the TDC was re-approached with this item on November 28, 2016 and approved it
unanimously.
RECOMMENDATION: That the Board of County Commissioners approves the above-referenced
Category "A" grant application in the amount of$46,368, authorizes the necessary budget amendment,
and makes a finding that the project promotes tourism.
Prepared by: Nancy E. Olson, Region Manager, Collier County Parks and Recreation
ATTACHMENT(S)
1.TDC Grant Application (PDF)
2.TDC Minutes April (PDF)
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16.D.5
12/13/2016
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16.D.5
12/13/2016
.-. COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.5
Item Summary: Recommendation to approve a Collier County Tourist Development Council
(TDC) Category "A" Grant Application for Beach Park Facilities Enhanced Maintenance Services for
Fiscal Year 2017 in the Total Amount of$46,368, approve the necessary budget amendment, and make
the finding that the project promotes tourism.
Meeting Date: 12/13/2016
Prepared by:
Title: Operations Analyst—Parks &Recreation
Name: Natali Betancur
11/09/2016 2:47 PM
Submitted by:
Title: Division Director-Parks&Recreation—Parks &Recreation
Name: Barry Williams
11/09/2016 2:47 PM
Approved By:
Review:
Parks&Recreation Ilonka Washburn Additional Reviewer Completed 11/09/2016 2:51 PM
Parks&Recreation Barry Williams Additional Reviewer Completed 11/14/2016 5:07 PM
Public Services Department Amanda O.Townsend Additional Reviewer Completed 11/15/2016 7:48 AM
Public Services Department Hailey Margarita Alonso Level 1 Division Reviewer Completed 11/16/2016 3:45 PM
Grants Edmond Kushi Level 2 Grants Review Completed 11/21/2016 2:44 PM
County Attorneys Office Colleen Greene Additional Reviewer Completed 11/28/2016 11:59 AM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 11/28/2016 1:15 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 11/28/2016 2:58 PM
County Attorneys Office Scott Teach Level 3 County Attorneys Office Review Completed 11/28/2016 4:00 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 11/30/2016 11:54 AM
Grants Therese Stanley Additional Reviewer Completed 12/05/2016 11:42 AM
County Manager's Office Leo E.Ochs Level 4 County Manager Review Completed 12/05/2016 12:04 PM
Board of County Commissioners MaryJo Brock Meeting Pending 12/13/2016 9:00 AM
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16.D.5.a
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
CATEGORY "A" GRANT APPLICATION
Beach Park Facilities Increased Maintenance During Season
1. Name and Address of Project Sponsor Organization:
Collier County Parks and Recreation Department
North Collier Regional Park
15000 Livingston Road
Naples, FL 34109
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2. Contact Person, Title and Phone Number:
Name: Barry Williams, Director E
Address: 15000 Livingston Road
City: Naples ST: FL; ZIP 34109
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Phone: (239) 252-4035 FAX: (252) 530-6538
Other: (239)280-7035
3. Organization's Chief Official and Title:
Barry Williams, Director
Collier County Parks and Recreation Department N
4. Details of Project-Description and Location:
Collier County Parks and Recreation is requesting funding for increased beach Q
maintenance during the FY16/17 season in order to better serve the needs of beach
visitors during high season. Beach visitation reports for FY16 documents over 500,000
visitors at the Division's 4 locations with amenities during the months of January through c9
May. v
Barefoot Beach Preserve, Vanderbilt Beach Park, South Marco Beach Access, and
Tigertail Beach Park will receive increased maintenance from January 2, 2017— May 31,
2017. The increased schedule will be 5 days a week, Friday through Tuesday, (visitation
cc
data demonstrates a decrease in beach park visitation on Wednesdays and Thursdays and
those 2 days will be managed by current full-time division employees) 8 hours per day.
Increased maintenance will include continuous restroom maintenance, trash removal,
cleaning of foot showers, restock all restrooms materials, and documentation that the
assigned work has been completed.
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16.D.5.a
5. Estimated project start date: January 2, 2017
6. Estimated project duration:
• January 2,2017—May 31, 2017
7. Total TDC Tax Funds Requested: $46,368.00
8. If the full amount requested cannot be awarded, can the program/project
be restructured to accommodate a smaller award? s
Yes ( ) No (X)
Ta
Beach Park Facilities Increased Maintenance During Season
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a)
PROJECT BUDGET
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PROGRAM ELEMENT AMOUNT
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TDC Funds Requested $46,368.00
City/Taxing District Share $N/A ••
State of Florida Share $N/A to
Federal Share $N/A
0
TOTAL: $46,368.00
0.
a
PROJECT EXPENSES: $46,368.00 Q
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TOTAL: $46,368.00
I have read the Tourist Development Category "A" Beach Funding Policy covering
beach renourishment and pass maintenance and agree that my organization will
co if ly with all i elines and criteria.
,11/4'://6
Signatu ie of Sponsor Organization's Chief Official a
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April 25,2016
development funds from Category "A" beaches to Category "D"fishing piers with a supermajority
vote of the Board, and make the finding that the project promotes tourism"dated April 25,2016 for
consideration. They noted:
• The County Ordinance caps the amount to be funded out of the Category"D""fishing pier"
at a maximum of$200,000 annually.
• Currently the$200,000(for a 4-year period)is allocated to the Naples Pier and Staff is
requesting the item be funded via reallocation of funds from Category"A."
• The reallocation requires a super majority vote of approval by the BCC.
Ms. Becker moved to recommend the Board of County Commissioners approve one (1) Collier
County Tourist Development Council Category "A"Grant Application for Beach Park Facilities
for Fiscal Year 2016/2017 in the Total Amount of$310,000,reallocate tourist development funds w
from Category "A"beaches to Category "D"fishing piers with a supermajority vote of the Board
and hereby finds the item promotes tourism. Second by Mr.HilLris
Discussion occurred noting it may be beneficial to determine if other funding sources are available
and for staff to identify the status of the funds pre approved for the Naples Pier renovation in the
Executive Summary.
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Ms. Becker amended the motion to recommend th' . 'and of County Commissioners approve
one (1) Collier County Tourist Development Co it • e:ory "A"Grant Application for Beach
Park Facilities for Fiscal Year 2016/2017 in t - 'I A aunt of$310,000, reallocate tourist
development funds from Category "A"bea• • to ' egory "D"fishing piers with a 0
supermajority vote of the Board and hereby b'' e item promotes tourism. The motion is
subject to:
1. Determining if an alternate r• • z_ - , for the project is available. If there is an alternate fts
source available, it be utiliz• 'ro • : it does not create a delay in completing the work. N
2. Staff revising the Executive Su ,4 ry identifying the status and timeline for the
encumberment of the funds in r• ation to the Naples Pier renovation.
Second by Mr. Hill. Carried unanimously 7—0. Mr. Olesky abstained.
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f. TDC Cat.A Grant Application Beach Facilities Seasonal Maintenance Staff—Barry Williams
Mr.Williams and Mr.McAlpin presented the Executive Summary "Recommendation to approve
one (1) Collier County Tourist Development Council Category "A" Grant Application for Beach F
Park Facilities for Fiscal Year 2016/2017 in the Total Amount of$39,868 and to make the finding
that these expenditures promote tourism" dated April 25,2016 for consideration. They noted: n
• The proposal is to employ 4 seasonal job bank personnel to manage the rest room facilities,
and assist in disposal of on-site refuse, etc. ra
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• The item would be funded from monies dedicated to capital expenditures and the County Q
Attorney has opined the proposal is permitted under the Statute if the Council can find the
expenditure promotes tourism.
• Items of this nature have been funded from revenue generated by the sale of beach parking
stickers,however adequate funds are not available in the account to support the activity.
• The expenditure has not been proposed in the Department's Fiscal Year 16/17 budget and
consideration is being given to increasing the fee associated with the acquisition of a beach
parking sticker.
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April 25, 2016
Council discussion occurred noting it may be prudent to fund the item through the department's
operating budget on an as needed basis.
Mr. Hill moved for the Council to find the expenditure promotes tourism and recognize the
necessity for the expenditure to serve the facilities on a seasonal basis however recommends the
item be funded from a source other than a grant from the beach park facilities account. Second
by Ms. Becker. Carried unanimously 8—0.
Staff reported they will present the item to the BCC as recommended, and if necessary will return
to the Council with a grant application to fund the item. »�
g. FY 16/17 TDC Category A Beach Park Facilities Grant Applications(Fund 183) a,
Mr.Williams presented the Executive Summary "Recommendation to approve six (6) Collier
County Tourist Development Council Category "A" Grant Applications for Beach Park Facilities
for Fiscal Year 2016/2017 in the Total Amount of S2,165,000.00 and to make the finding that the
projects promotes tourism"dated April 25, 2016 for consideration. He identified the following
requests:
• Barefoot Beach Preserve - $40.000
• City of Naples Lowdermilk Park Pavilion Concession Repair- $100,000 co
Dana Sousa and Mike Leslie from the City of Naples reported the City will be responsible
for any costs in excess of the$100,000 requested for the project.
• Clam Pass Electrical Upgrade- $800,000 y.
Mr. Williams reported the Parks and Recreation Advisory Board recommended the Naples c�
Grande Beach Resort be contacted to determine if they may assist in funding the project.
To date he has not received a response from the representatives of the company.
The Council determined to remove this item from the request until the funding sources e
have been finally identified and or Staff to return with an out of cycle grant request.
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Commissioner Taylor left at 11:00 a.m.
Ms. Becker assumed the Chair
C,
• North Shore Gulf Access at the end of Seagate Drive in North Naples - $260,000.
The Council recommended Staff contacts the Gulf Shore Association of Condominiums
to coordinate with them on any plans they may have in the area.
• Tigertail Beach Park- $690,000
• Vanderbilt Beach Park- $275,000
Mr. Miller moved to recommend the Board of County Commissioners approve six(5) Collier w
County Tourist Development Council Category "A"Grant Applications for Beach Park Facilities "z-
for
for Fiscal Year 2016/2017 in the Total Amount of$1,365,000.00 and hereby finds the item
promotes tourism. Second by Ms. Kerns. Carried unanimously 7—0.
Mr. Sacher left the meeting at 11:04 a.m.
Ms. McLeod left the meeting at 11:04 a.m.
h. FBU Media Coverage Contract
Mr. Wert presented the Executive Summary"Recommendation to approve an agreement between
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