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Agenda 12/13/2016 Item #16C5 16.C.5 12/13/2016 EXECUTIVE SUMMARY Recommendation to approve a $374,065 work order under Request for Quotation 14-6213-81 to Quality Enterprises USA, Inc., to replace aeration equipment under Water Reclamation Facility Technical Support Project Number 70148. OBJECTIVE: To maintain wastewater treatment capacity and Irrigation Quality (IQ) water production at the North County Water Reclamation Facility (NCWRF) in compliance with Florida Department of Environmental Protection agency regulations. CONSIDERATIONS: The proposed scope of work under Project Number 70148, "Water Reclamation Facilities Technical Support Project," is consistent with the Capital Improvement Program (CIP) contained in the 2014 Water, Wastewater, Irrigation Quality Water, and Bulk Potable Water Master Plan/CIP Plan approved by the Board of County Commissioners (Board) on November 10, 2015, as Agenda Item 9C, as Appendix III of the 2015 AUIR/CIE. Funding is available in, and is consistent with, the FY2017 CIP Budget. This project will replace the aerators on Oxidation Ditch No. 2 at the NCWRF. Oxidation Ditch No. 2 has six separate rotating aerators that play a critical role in the wastewater treatment process and the production of IQ water. The aerators operate continuously, 24 hours a day, 7 days a week, 365 days a year. The existing aerators are approximately 21 years old, and have reached the end of their useful lives. They can no longer be repaired due to wear and corrosion. This project replaces an essential treatment element benefitting the customers currently served by the NCWRF. Request for Quotation 14-6213-81, "NCWRF Oxidation Ditch No. 2 Equipment Replacement," was distributed on October 6, 2016, to the six vendors under the Fixed-Term Underground Utilities Contract 14-6213. Three contractors submitted quotations (summarized below)by the October 21,2016, deadline. VENDOR QUOTE Quality Enterprises USA $ 374,065.00 Douglas N. Higgins, Inc. $ 419,150.00 Mitchell & Stark $ 439,115.00 The equipment manufacturer, Evoqua Water Technologies, performed a site visit and recommended needed repairs that staff used to develop the quote specifications. Staff budgeted $450,000 for the work based on similar projects. The lowest quote is lower than budgeted, and staff determined that it is fair and reasonable, and recommends awarding the contract to Quality Enterprises USA, Inc. The quote is $75,935 (17 percent) lower than the cost opinion prepared by staff. The quote tabulation, analysis chart, and work order are Attachments 1, 2, and 3,respectively. The quote specifications informed the respondents there may be unforeseen conditions associated with the project. The quote amount incorporates an allowance of $40,000 for owner-directed additional work including, but not limited to, modifications or repair resulting from unforeseen electrical, mechanical or structural work associated with this project. The price for any additional work, should any be needed, will be negotiated prior to commencement in accordance with the county's Procurement Ordinance and the terms of the agreement. FISCAL IMPACT: Funding is available in, and is consistent with, the FY2017 Capital Budget approved by the Board on September 22, 2016. The source of funding is the Wastewater User Fee Fund Packet Pg.1123 16.C.5 12/13/2016 (414). This is a replacement project; therefore, operating costs are not expected to change. LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval.-SRT GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan standards to ensure the adequacy and availability of viable public facilities. RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing Board of the Collier County Water-Sewer District, approves a $374,065 work order to Quality Enterprises USA, Inc., under Request for Quotation 14-6213-81 for the "NCWRF Oxidation Ditch No. 2 Equipment Replacement"Project Number 70148; and, authorizes the Chair to sign and execute the work order. Prepared By: Wayne M. Karlovich, Senior Project Manager, Public Utilities Engineering and Project Management Division ATTACHMENT(S) 1.Attachment 1 -RFQ 14-6213-81 Quote Tabulation (PDF) 2.Attachment 2 -PPMD quote analysis (PDF) 3. Attachment 3 -WO-Ox Ditch 2 Eqpt Replacement, QE (PDF) Packet Pg. 1124 16.C.5 12/13/2016 COLLIER COUNTY Board of County Commissioners Item Number: 16.C.5 Item Summary: Recommendation to approve a $374,065 work order under Request for Quotation 14-6213-81 to Quality Enterprises USA, Inc., to replace aeration equipment under Water Reclamation Facility Technical Support Project Number 70148. Meeting Date: 12/13/2016 Prepared by: Title: Project Manager, Senior—Public Utilities Planning and Project Management Name: Wayne Karlovich 11/07/2016 2:40 PM Submitted by: Title: Division Director-Public Utilities Eng—Public Utilities Planning and Project Management Name: Tom Chmelik 11/07/2016 2:40 PM Approved By: Review: Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 11/08/2016 8:04 AM Procurement Services Sandra Herrera Additional Reviewer Completed 11/09/2016 4:21 PM Public Utilities Planning and Project Management Tom Chmelik Additional Reviewer Completed Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 11/10/2016 8:21 AM Public Utilities Department Margie Hapke Additional Reviewer Completed 11/10/2016 12:54 PM Public Utilities Planning and Project Management Craig Pajer Additional Reviewer Completed Procurement Services Ted Coyman Additional Reviewer Completed 11/14/2016 9:22 AM Public Utilities Department Heather Bustos Level 1 Division Reviewer Completed 11/14/2016 10:42 AM Wastewater Beth Johnssen Additional Reviewer Completed 11/14/2016 10:50 AM Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 11/15/2016 4:39 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 11/16/2016 11:05 AM County Attorneys Office Jeffrey A.Klatzkow Level 3 County Attorney's Office Review Completed 11/16/2016 3:29 PM Office of Management and Budget Susan Usher Additional Reviewer Completed 12/02/2016 9:45 AM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 12/04/2016 12:17 PM Board of County Commissioners MaryJo Brock Meeting Pending 12/13/2016 9:00 AM Packet Pg.1125 CO ZN43■QugmP70]lMDN : £[Z uo� e! mqel 9ono1.E[r9-jI, >j - . uewq 1py:}uatupepv : • 16C.4 C) / � ; < / E o tri E 0 � fo p o TD c o _ j ... /O ue 01 $E" e \ 0 § c Q o q / § E / z / / & co co ® # E 3 co 2 » re TaE «< co - 00 � � n N / U- $ » 0 0 0 CNICe a Cl) C R 0 Lci T-' 0 '517. 0 LLI C � _ o \ \ \ \ co c) O 2 $ n « / 3 _ dQ ° � � 2 / & = zok« E ' ® 0 w • a - = I— Lu a 0 \ o ~ / 0 / I- 2k � c / o k § 2 7 a } k f 0 o I o » k i E .1:3 m 0 0 { 1— 2 = a / 2 W 0 R 0 ° E E - \ Roo0 @ § � O / rt -J IV = 0 0 \ , r 2 \ ) 3 } % 0 \ � / a) a) 25 cu o £ § \ � : 7 E ƒ 2 — / $ ? a S \ Q 0 C cl ; 7 c o ® - { o j / $ 7 - / _ ( B g E ° a 0 0 - e - - - § c \ \ \ \ \ / � / \ \ kj § o CO R ` E .0 _ � ,- = 7 \ 3 \ ] . a = $ c E co 23 ± 2 E 2 = u T.5 � � \ ƒ•_ •2a) 0Q) / s / = : § 9 /\ ± / \ \ � 2 { = = 2z ° = - - - _ ¥ u . ± 0 § 2 g 2 c\ - / / \ § \ { 4--:, •2 } LL4 .% E - •5 L \ .. £ k a o o 0 o a) 3 } \ 77 Rsrso ] Gm ± eR — � � � ƒ / 7 f S / k\ .0\ / & 2 / 2 a alc cu } } = .20 /} \ /\ \ w ~ r C1J .9 . / } — N 16.C.5.b P"g to• a a % > a L c ":3 �p a .a O O 0e -a L c a U -= f "O N L -a CO O ` C v et L 1-n 20 ri 4+ O O H a a < CM --I:". 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O O O O O O O O O O C C Nm ,-1 Packet Pg.1127- 16.C.5.c WORK ORDER/PURCHASE ORDER d Contract 141,2.13 "Underground Utility Contractor: 16.C.5.c APPROVED BY: a) Robert.VonHolle,NCWRF Plant Manager Date E u A 0 ms APPROVED i----- -- / O 0 (,,)/ Beth�Johnss ,Wastewater Director Date427 c ,` .. ,\ ; \1\' APPROVED BY: ;'=T-J - ..._�-::,,_.._ _' �--_..__�.1........ . , /t)z /i �` � r�. c Utilities Administrator Date °' ,L Dr. � gc Yi az, ttblz s �� w APPROVED BY: drib /` ll /5/ l S- N< r .on Hall, P ocureinent Strategist Date Z By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby Ea discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or o currently planned interest or activity (financial, contractual, organizational, or otherwise) which 4 relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully 0 disclosed. it Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of z learning of any actual or potential conflict of interest that arises during the Work Order and/or project .. co duration. M N W ACCEPTED BY: QuilE 1',.rprises USA, Inc. Cr ,r/ / r �•;P ! 6 r =d E Howar . Mur eil, President Dat; cu a> cc a 7 Lu (.1 0 K 0 0 (Remainder of page intentionally left blank) w _ a) E V a a) E Page 2 of 3 Packet Pg. 1129 16.C.5.0 c IN WITNESS WHEREOF, the parties hereto,have each,respectively,by an authorized person or agent, have executed this Work Order on the date and year first written below. a) ATTEST: BOARD OF COUNTY COMMISSIONERS Dwight E. Brock, Clerk of Courts COLLIER COUNTY, FLORIDA w By: By: N Donna Fiala, Chairwoman Dated: (SEAL) 0 ea $uality Enle i'ses USA. Inc.sill r' �'I�A , . > 1 By: First itnes ' Si'n' t re Z eh � Margarita Negron Howard J. Murrell, President TType/print witness nameT TType/print signature and titleT -- j w i Second Witness a) Marcie Cohen as a TType/print witness nameT ua N U � Q I � I O Approved as to Form and Legality: 0 Assistant County Attorney a) (II Print Name a) E .) c4 Page 3 -f 3 Packet Pg. 1130 16.C.5.0 I I Coral-ter County c m Administrative Services Department E a) Procurement Services Division u REQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNDER CONTRACT a #14-6213 "Annual Contract for Underground Utilities &General Contractors" tt c Date: October 6, 2016 E a From: Swainson Hall, Procurement Strategist _ 239-252-8935, Telephone Number sw 239-252-6334, Fax Number N swainsonhall a( colliergov.net d z To: Potential Quoters .`2 Subject: RFQ 14-6213-81 NCWRF Oxidation Ditch 2 Equipment Replacement o w ns As provided in the referenced contract, the Collier County Procurement Services Division is x soliciting quotes for the referenced project. 0 u- { RFQ Due Date: Friday, October 21, 2016 at 3:00 PM = No Pre-Quote Meeting V z Pre-Quote Meeting: __ Please submit all questions online ���..- —.__ad_li I Wednesday, October 19, 2016 at 5:00 PM N Q&A Deadline: — M Number of Days to Final Completion: 180 days to substantial +30 days final = 210 days total Scope Provided __... .� _._.__----.___.._.___Yes ___ ..__ 0 Plans and Specs: I Yes c Liquidated Damages: __.$1,100.00 per day __. w E Payment & Performance Bonds If over$200,000.00 a) --- U i R Your quotation response for this project is due no later than the date and time specified above. We 0 will not accept any quotation responses later than the noted time and date. If your firm is unable to respond electronically, your quotation must be received in the office of the Purchasing Department at a the above referenced address no later than the time and date specified. We look forward to your w N fi participation in this request for information/quotation process. U ' Quality Enterprises USA, Inc. —_ 0 Firm's Complete Legal Name p 239-43 200 239-435-7202 O Tel umber l Fax Number Siaatu e c President a) Title ✓ Howard J. Murrell 10/21/16 As Print Name Date Q .LC. c C.) j C: Wayne Karlovich /Project Manager 2 1 RFQ 14-6213-81 Packet Pg. 1131 16.C.5.c QUOTE SCHEDULE COLLIER COUNTY QUOTE NO. 14-6213-81 a, QUOTATION OPENING DATE - OCTOBER 21, 2016 c a m CONTRACTOR Quality Enterprises USA, Inc. NCWRF Oxidation Ditch 2 Equipment Replacement 0. NORTHCOUNTY WATER RECLAMATION FACILITY E COLLIER COUNTY PUBLIC UTILITIES DEPARTMART w N o Z Item Estimated Basis s No. Description Quantity of Payment Total 1 Perform all Contract Work described in the Fact Sheet Lump Sum $334,065.00 O U- 2 Allowance Fund for Owners Use as Directed. This fund will be used only at the Owner's direction to address unforeseen Z electrical, mechanical, structural work, or c•, equipment inspection and service work M associated with replacement of the N equipment. Inclusion of the Allowance Fund ww as part of the Quoted Price is not a guarantee that the Contractor will be paid any portion or the full amount of the m Allowance Fund. Time and Materials $40,000.00 cts a d TOTAL PRICE FOR ITEMS 1 AND 2 $ 374,065.00 x O O M C d V ca Q C d cC Q Packet Pg. 1132 16.C.5.c ,o► er County Public Utilities Planning and Project Management w c d FACT SHEET FOR: E a as a Project Name: NCWRF Oxidation Ditch 2 Equipment Replacement ) Contract# 14-6213-81 a Contract Title: Underground Utility Contractors P a Project Manager Name: Wayne Karlovich •a Project Number(s): 73968.48.17 LU N O General Information Z The documents provided for this request for quotation are intended to provide the information by w which prospective contractors may understand the requirements of Collier County relative to the o removal and replacement of NCWRF Oxidation Ditch 2 Aeration Equipment. o ft' Prior to providing a quote, Contractor shall inspect the site and work area to review the site conditions o and constraints that may affect the work. � Project Description z The North County Water Reclamation Facility(NCWRF) operates three oxidation ditches located in M the northern portion of the treatment plant site for treating wastewater. All three tanks use Orbal M aeration discs and equipment sold by Evoqua Water Technologies LLC. Oxidation Ditch #3 was recently renovated and is currently operational. Oxidation Ditch #2 was renovated about four years CY ago and requires minor equipment replacement. Oxidation ditch#1 requires a complete replacement of aeration equipment consisting of discs, shafts, bearings and drive units. Representatives from E Evoqua have assessed the condition of existing equipment and have provided a proposal for materials °; and field service for Oxidation Ditch#2. Under this project all aeration equipment is being removed o. and replaced for Oxidation Ditch#2. re w a Scope of Work: w 1. Contractor shall purchase parts and services from Evoqua Water Technologies LLC as L detailed herein and in the attached proposal from Evoqua Water Technologies LLC. Contractor shall supply additional components required to complete the work such as new x stainless steel anchor bolts for the bearing base plates, grout, adhesives, lubricants, and other o incidentals. 2. Contractor shall use qualified personnel or subcontractor(s)to disassemble the equipment and install new components. c 3. Disassembly of the equipment may reveal the need for rehabilitation work in addition to that o specifically included the quotation. Contractor shall inspect the equipment as the work o progresses and notify the Owner of any additional parts in need of replacement. w 4. Contractor shall supply and coordinate services from Evoqua Water Technologies LLC to Q certify that the part/equipment were installed properly, supervise startup, and provide operator instruction for the existing and newly installed equipment. 5. General requirements: y a. All work shall be coordinated with the operational needs of the treatment plant. Q b. The work stated as `provide' means to furnish and install. NCWRF Ox Ditch 2 Equipment Replacement Page 1 of 2 Packet Pg. 1133. I6.C.5.c c. Contractor and subcontractors shall attend meetings with County staff to plan and schedule the work. d. No plant equipment or systems shall be shut down without permission from the NCWRF Plant Manager. e. Contractor shall reference the Collier County Utility Standards Manual for all construction activities. E f. The Contractor shall supervise, plan, schedule and execute the Work. g. The Contractor shall unload, store, and provide labor, supervision, coordination and Q. equipment for all aspects of the project. h. The NCWRF will have other construction projects ongoing.As a result,the Contractor shall coordinate his work with these other projects. This coordination may include submitting weekly schedules and cooperating with other contractors. i. Substantial completion shall be 180 days from the Notice to Proceed (NTP) W j. Final completion shall be 210 days from the NTP. o z Pricing: • The contractor shall offer a proposal for the entire project as herein specified. • Include a line item called "Allowance for Owner's Use as Directed". The amount of the allowance shall be as listed in the Bid Schedule. This fund will be used only at the Owner's direction to address unforeseen electrical, mechanical or structural work associated with this o project. Inclusion of the Allowance Fund as part of the Contract Price is not a guarantee that u the Contractor will be paid any portion or the full amount of the Allowance Fund. Liquidated Damages Should Contractor fail to complete the Work by the Final Completion date, liquidated damages shall N be $1,100.00 for each calendar day thereafter until Final Completion is achieved. U Reference Drawings • None co co Other Documents • Ox Ditch #2 Guidance • Tank 2 Parts List a- • Field Service Tank#2 -z X O o M z E as Y Y Y C, E C) lQ NCWRF Ox Ditch 2 Equipment Replacement Page 2 of 2 Packet Pg. 1134 I C3. } ) E § o 2 �\ w % \ 2 � © o S _ J c o jk \ } Q . a = m - f @ § / \ § aiL c o c o N k \ \ 7 d E f E to z / 7 ¢ . j ■ Q - .- c = J / w / .r.N n 0 / � S « � ■ o 0 % _ < s P 0 � � �Q EL / o In o 0 e a - 7 0 : 2 Iii o k « 2 5 r) I el " Z9 ® k § � �2 / ~ ■ (;): GO 1-c) - / J / \ 2 0 z2ci § k / / o ' ` � q ° O z m a. 3 q w 2 \ � \ � / ƒ } k aC. ) -J U . tt C') R, 0 O j 2 4" 2Cs ozz ] # = \ q w k� 0 \ _ j_ ® at '- Cr Iv \ § k , £ ) 7f 0 _ m ; � .a 2 - § 0 \ o �� S { � ; g ® � ° : \ . ) @ \ \ f ± 7 � f { § / M ° = 952c2ca % b \ § \ ) % / 2 # ¥ . / / k c { CD _ « , f § 22 } U)c .-3 E k - / « } } 24c c / E ° 2 = � ! k t = o . 9 2 ° / � » •/ kf Ca a { & ` ; © ° S = * � Ea - = 2 $ = ° ` - - = a tee . % - ] 7 } / / ] 8c 'c-c 0 ƒ { \ { / � ¥ oE _ � s' ; - 223 22 C) Ta 7 \ _ c o : a $ / S m a < 3 \ / _ m 2 f E / / E o = o m f j a I@ ¥ \ § k5 ) ® § ƒ2 } \} , - r ƒ I < 00a, I£ & % a ) kk 3 7 E aa 2 � . 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