Agenda 12/13/2016 Item #16C4 16.C.4
12/13/2016
EXECUTIVE SUMMARY
Recommendation to approve payment of five unpaid invoices to Kyle Construction Inc., in the
aggregate amount of$191,437 for work properly authorized and performed.
OBJECTIVE: To resolve a vendor payment dispute.
CONSIDERATIONS: At its July 12, 2016, regular meeting (during Public Comment), the Board of
County Commissioners (Board) heard from Kyle Abraham of Kyle Construction, Inc. Mr. Abraham
advised the Board that he was having difficulties getting paid for staff-approved invoices totaling
$188,502.
In-absentia on July 26, 2016, as Agenda Item 12A,the Board approved the five unpaid invoices (purchase
order numbers 4500160254, 4500165598, 45001655609, 4500164552 and 4500166735). That action was
ratified by the Board at its September 13, 2016, meeting as Agenda Item 16F. The Clerk of Courts paid
those five invoices on August 18, 2016.
Subsequent to the July in-absentia meeting, five additional Kyle Construction invoices (Purchase Order
Nos. (1) 4500161201 (in the sum of$48,946); (2) 4500161215 (in the sum of$48,247); (3) 4500163489
(in the sum of $49,422); (4) 4500168131 (in the sum of$16,365); and (5) 4500170688 (in the sum of
$28,457) were rejected. Four of the five purchase orders pre-date the July 12, 2016, Board meeting, but
had not been invoiced at that time. One purchase order was initiated after July 12,2016.
It is the position of the contractor and staff that the additional five invoices were for work quoted as lump-
sum and that no back-up was necessary; however, the Clerk's position was that they would not pay
without the appropriate back-up (which may not exist). Attachments one through six include a
presentation describing the Public Utilities Department's automated work order approval process, and
staff's review of the five invoices.
FISCAL IMPACT: The five invoices attached to this executive summary total $191,437. Funding is
available in, and is consistent with, the FY2016 Capital Budget approved by the Board on September 22,
2016. The sources of funding are the Water Capital Fund(412) and Wastewater Capital Fund(414).
GROWTH MANAGEMENT IMPACT: None.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney. Broadly
speaking, quantum merit is an equitable legal principle to determine the amount to be paid for services
when no contract exists or when there is doubt as to the amount due for the work performed but done
under circumstances when payment could be expected. Although there is a contract in place here, the
method of payment is under dispute. As set forth in the back-up, staff has reviewed the invoices as well as
the work that has been done and have concluded that in each instance the payment requested by the
contractor represents fair market value and is reasonable for the work that was done. Accordingly, this
item is approved as to form and legality,with majority vote required for approval. -JAK
RECOMMENDATION: That the Board of County Commissioners approves five unpaid invoices for
Purchase Order Nos. (1) 4500161201 (in the sum of$48,946); (2) 4500161215 (in the sum of$48,247);
(3) 4500163489 (in the sum of$49,422); (4) 4500168131 (in the sum of$16,365); and (5) 4500170688
(in the sum of$28,457).
Prepared By: Tom Chmelik, Public Utilities Engineering and Project Management Division Director
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16C.4
12/13/2016
ATTACHMENT(S)
1. Att 1 Auto WO Apvl Presentation (PDF)
2.Att 2 4500161201 packet (PDF)
3. Att 3 4500161215 packet (PDF)
4. Att 4 4500163489 packet (PDF)
5. Att 5 4500168131 packet (PDF)
6. Att 6 4500170688 packet (PDF)
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16C.4
12/13/2016
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.4
Item Summary: Recommendation to approve payment of five unpaid invoices to Kyle
Construction Inc., in the aggregate amount of$191,437 for work properly authorized and performed
Meeting Date: 12/13/2016
Prepared by:
Title: Division Director-Public Utilities Eng—Public Utilities Planning and Project Management
Name: Tom Chmelik
11/10/2016 7:28 AM
Submitted by:
Title: Division Director-Public Utilities Eng—Public Utilities Planning and Project Management
Name: Tom Chmelik
11/10/2016 7:28 AM
Approved By:
Review:
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 11/10/2016 8:02 AM
Public Utilities Department Margie Hapke Additional Reviewer Completed 11/10/2016 8:48 AM
Public Utilities Department Heather Bustos Level 1 Division Reviewer Completed 11/10/2016 8:54 AM
Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 11/10/2016 11:43 AM
Procurement Services Swainson Hall Additional Reviewer Completed 11/14/2016 8:41 AM
Procurement Services Brenda Brilhart Additional Reviewer Completed 11/14/2016 9:03 AM
Procurement Services Ted Coyman Additional Reviewer Completed 11/14/2016 9:32 AM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 11/15/2016 4:40 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 11/16/2016 11:26 AM
County Attorney's Office Jeffrey A.Klatzkow Level 3 County Attorneys Office Review Completed 11/16/2016 3:35 PM
Office of Management and Budget Susan Usher Additional Reviewer Completed 12/02/2016 9:54 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 12/04/2016 12:21 PM
Board of County Commissioners MaryJo Brock Meeting Pending 12/13/2016 9:00 AM
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Attachment 1
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Public Utilities Planning&Project Management
Implemented July 2075
Project —
Cost ,3,375
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Time 9 month P0,a months total .-.
Completed January 5,2015 118 months in 1
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rigina! Process
Paper Work Order Form
• Multiple signatures required o
* Approvers located in multiple locations throughout
the County
Series process
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multiple parties to expedite approvals
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16.C.4.a
Attachment 1
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-process Improvement Team (PIT)
Business Objectives
• Shorten Work Order approval time (non-BCC less
than $200,000)
• Eliminate lost Work Orders
• Track Work Order approval routing
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• Provide QA/QC
• Ability to measure Work Order approval performance
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Pocess Improvement Team (PIT)
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• Determined workflow automation would achieve oo
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• Evaluated existing options
• SIRE
• SharePoint
• Selected SIRE
• Linked directly to ECM
• Mimics the familiar AgendaCentral process
• Hyland PO for creating report-January 24, 2014
• Pilot testing- Started July 2014
2
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Attachment 1
- --Process Improvement Team (PIT)
Approach (continued)
* Vetted with stakeholders o
• Internal Project Managers
• Internal Approvers
• Clerk of Courts - October 29, 2014
• County Attorney's Office- November 4, 2014
• Purchasing- December 9, 2014
• Formally implemented -January 5, 2015 0
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P cess Comparison
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Approval Package i.Proposal i.Proposal
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Signature Page 3.Approval Sheet
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• Provides additional approve QC °3
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performance.
• In summary: Less Time-Better Records
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Packet Pg. 1083,
16.C.4.b
o ler County
Public Utilities Department
Engineering & Project Management Division
October 31, 2016
ATTN: Jeff Klatzkow
County Attorney, Collier County
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RE: Gulf Shore Drive and Sea Breeze WM a)
Underground Utilities Contract 14-6213
Purchase Order Number 4500161201
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Dear Mr. Klatzkow:
Purchase order 4500161201 was approved in accordance with the Public Utilities
Planning and Project Management standard automated workflow process in SIRE. This
process requires an initial pre-review by Public Utilities Operations Finance and three
additional quality control approvals, above and beyond what is required by the
Procurement Policy. Reference Automated Work Order Approval presentation. 0
Based on knowledge and experience, the proposal received from Kyle Construction for
purchase order 4500161201 represents fair market value and is reasonable. Reference 0)
Purchase Order, Notice to Proceed, Work Order and SIRE Approval Sheet.
The work under purchase order 4500161201 was performed satisfactorily in accordance
with the work order. Kyle Construction has a satisfactory performance and warranty Q
record on previous, similar utility related projects. Pre-payment review performed by o
Public Utilities Operations Finance included in SAP workflow consistent with countywide r
requirements finds the invoice for work under Purchase Order 4500161201 to be in o
accordance with Procurement Policy and the terms of the contract and work order. 0
Reference Attachment Goods Receipt. N
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Sincerely, »�
Diana Dueri, PMP Oscar Martinez, P.E., PMP
Project Manager Principal Project Manager
cc:
Dr. George Yilmaz, Public Utilities Department Head
Tom Chmelik, Enginering and Project Management Division Director
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Pak.UG i es Engineering&Pre t ivtana ernent C bbn•3339 Earniarni Trail East Suite 303•Naples.F€arida 34112-5361 •239-252-4295•FAX 239-252-5379
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Send all Invoices to:
Collier County Board of County Commissioners 01.1..4,, Collier County Board of County Commissioners
Procurement Services Division Attn:Accounts Payable
Phone;239-252-8407 tr _ 3299 Tamiami Tri E Ste 700
Fax: 239-732-0844 r. 4 Naples FL 34112-5749
Tax Exempt:85-8015966531C-1 r-4,:$4" OR email to:bccapclerk@coliierclerk.com
Purchase Order number must appear on all related
correspondence,shipping papers and invoices:
Vendor# 101770 Purchase order'.
KYLE CONSTRUCTION INC PO Number 4500161201 Date 09/23/2015
3636 PROSPECT AVE
NAPLES FL 34104 Contac Pardon W Projects
Please deliver to:
PLANNING &PROJECT MANAGEMENT DEPT Delivery Date: CA-
Nathan Beals, PMP, Project Manager
3339 TAMIAMI TRL E, STE 303 a'
NAPLES FL 34112-5361 c
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Terms of Payment Net 30 Days O
item Material ,Description ,Order•Qty'-Unit` 'Price Per Unit Net Value
00010 NLS-Task 1-16"x6"hot tap on west side o 48,946 EA 1.00 48,946,00
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Project Name:Gulf Shore Dr.and Seabreeze Ave.WM Improvement c
16"x6"hot tap on west side of Gulf Shore Dr.and connect to existing main serving Seabreeze Ave. Abandon existing main
on the east side of Gulf Shore Dr:
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Total net value exci.tax USD 48,946.00'
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VENDOR Terms and Conditions E
The VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Procurement Services Division site: g
http://purchasing.colliergov.net/Purchasing%20Policy/Forms/Allltems.aspx,including delivery and payment terms.Further the VENDOR agrees to:
1. Provide goods and services outlined in this Purchase Order with the prices,terms,delivery method and
specifications listed above,
2 Notify department Immediately if order fulfillment cannot occur as specified.
3. Send all invoices to:
Collier County Board of County Commissioners
Attn:Accounts Payable
3299 Tamiami Tri E Ste 700
Naples FL 34112-5749
OR email to:bccapclerk@colliercierk.com
The Purchase Order is authorized under direction of Collier County Board of County Commissioners by:
Allison Kearns,Interim Director,Procurement Services Division
Printed 10/31/2015 @ 10.21:48 412-273512-834999-71010.31 Page of 1
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V leri to
Administrative Services Division
August 11, 2016 Purchasing
Mr. Kyle Abraham
Kyle Construction
3636 Prospect Avenue
Naples, FL 34104
RE: NOTICE-TO-PROCEED FOR Gulf Shore Dr. and Seabreeze Ave. WM
Improvement
Contract No: 14-6213 -
Purchase Order No: 4500161201 01
Collier County Project No: 71010.31 0
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Dear Mr. Abraham, >
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This letter serves as Collier County's official NOTICE TO PROCEED (NTP) to your
Company to commence with the above referenced project. This NTP is issued pursuant 2
to Contract #14-6213. The purchase order number is shown above and a copy of the L
P.O. is enclosed. N
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This NTP is limited to the scope of work for: Gulf Shore Dr. and Seabreeze Ave. WM
Improvement for the lump sum cost of$48,946.00. Y,.�
To facilitate the payment process, please include the following information on each
invoice: The beginning and ending billing dates; the purchase order/work order number
written above, as well as the Collier County project number. Also, please describe clearly
which task(s) is/are being billed to, and do not invoice more than is remaining in a
particular task. Lastly, please mark the final invoice as "FINAL". Q.
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Commencement date for the services associated herewith shall be considered to be
August 15, 2016. Final completion of all work shall be considered to be September 14, o
2016 a total of 30 days. No work is authorized after the final completion date herein 0
unless the time of the contract/work order is extended on or before the final completion N
date. Invoices for unauthorized work will not be paid. a
If you have any questions, please contact me.
Sincerely, ct
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Diana C. Dueri, PMP
Project Manager
C: Swain Hall, Procurement Strategist ,,�., :
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Parthmod D art t-3327 Taman Trai',East•Naples.Florida 34112-490'1.www caliergov net'pur t:asIng
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WORK ORDER/PURCHASE ORDER
Contract 14-6213 "Underground Utility Contractors"
Contract Expiration Date:July 7.2016
This Work Order is for professional utility services for work known as:
Project Name: Gulf Shore Dr. and Seabreeze Ave.WM Improvement
Project No: 71010.31
The work is specified in the proposal dated August 20,2015 which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, o
this Work Order/Purchase Order is assigned.to:Kyle Construction.Inc. a)
Scope of Work; As detailed in the attached proposal and the following: N
* Task I I6"x6"hot tap on west side of Gulf Shore Dr. and connect to existing main. serving
Seabreeze Ave. Abandon existing main on the east side of Gulf Shore Dr.
Schedule of Work: Complete work within 30 days from the date of the Notice to Proceed which is o
accompanying this Work.Order. The Contractor agrees that any Work Order that extends beyond the 11
expiration date of Agreement 4 14-6213 will survive and remain subject to the terms and conditions y
of that Agreement until the completion or termination of this Work Order. g
Compensation: In accordance with the Agreement referenced above,the County will compensate the Y
Film in accordance with following method(s): ► Negotiated Lump Sum (NLS) _.Lump Sum Plus
Reimbursable Costs(LS+RC) []Time & Material (T&M) (established hourly rate Schedule A) 0
Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the
attached proposal.
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Task I $48,946.00 NLS
TOTAL FEE $48,946.00
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PREPARED BY: Nathan Beals 09/21/201.3
Nathan Beals,PMP,Project Manager Date
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby '
discloses,that,to the best of their knowledge and belief all relevant facts concerning past,present, or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order andfor project
duration.
Page 1 of 2
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ACCEP FED BY: Kyle Construction, Inca
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N. Title of Authorized Company Officer Date
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KYLE CO1VSTRLICfON, INC. PROPOSAL,
3636 PROSPECT AVENUE DATE
8/20/15
NAPLES, FL 34104
Ph: 643-7059
Fax: 643-4678 JOB NAME ._
SEABREEZE AVE. & 2
NAME/ADDRESS GULF SHORE DR.
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COLLIER COUNTY GOVERNMENT d
ATTN: PAM LIBBY
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ITEM DESCRIPTION QTY UNIT COST TOTAL
1 16"X6" HOT TAP ON WEST 1 LS $48,946.00 $48,946.00 In
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SIDE OF GULF SHORE. o
RUN 6" PIPE UNDER GULF a
�.. SHORE DR. &CONNECT TO
THE EXISTING MAIN ..
SERVING SEABREEZE AVE.
ABANDON EXISTING 8"
MAIN ON THE EAST SIDE
OF GULF SHORE DR.
INCLUDES MILL& j N
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DISPOSAL,SIDE WALK I o
RESTORATION i n
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*COUNTY TO SUPPLY ALL
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**DOES NOT INCLUDE ANY
PERMITS OR ASSOCIATED w
FEES, R.O.W,Oct ' Q
TOTAL PROPOSAL: $48,946.0
INCLUDES ALL MATERIAL, LABOR&EQUIPMENT.
Packet Pg. 1089
16.C.4.b
Page l of 1
Project Number:71010.31
COLLIER COUNTY
Public Utilities Division
Work Order Approval Sheet
Project Name: Gulf Shore Dr. and Seabreeze Ave. 11V11/1 Improvement
Project Number: 71010.31
Submitted and Approved By Date o
Nathan Beals 09/21/2015 16:05:10 c
Approved By Date
WolinKelii, 09/22/2015 07:44:31 S
Accounting Technician, Public Utilities Department °
Pam Libby, 09/22/2015 08:02:17
Manager- Distribution, Public Utilities Department o
Oscar Martinez, 09/22/2015 08:26:20 N
Project Manager, Principal, Public Utilities Department o
ChmelikTom, 09/22/2015 09:07:55 ;,
Division Director- Public Utilities Eng, Public Utilities
Department
Steve Messner, 09/22/2015 15:08:05
Division Director-Water, Public Utilities Department
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Co ter County
Public Utilities Department
Engineering & Project Management Division
October 31, 2016
ATTN: Jeff Klatzkow
County Attorney, Collier County a
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RE: Channel Ave and Gulf Shore Dr. WM 41
Underground Utilities Contract 14-6213 N
Purchase Order Number 4500161215 0
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Dear Mr. Klatzkow: °
Purchase order 4500161215 was approved in accordance with the Public Utilities c
Planning and Project Management standard automated workflow process in SIRE. This
process requires an initial pre-review by Public Utilities Operations Finance and three
additional quality control approvals, above and beyond what is required by the ro
Procurement Policy. Reference Automated Work Order Approval presentation. 0
0
Based on knowledge and experience, the proposal received from Kyle Construction for �-"1
purchase order 4500161215 represents fair market value and is reasonable. Reference o)
Purchase Order, Notice to Proceed, Work Order and SIRE Approval Sheet. N
The work under purchase order 4500161215 was performed satisfactorily in accordance
with the work order. Kyle Construction has a satisfactory performance and warranty 0.
record on previous, similar utility related projects. Pre-payment review performed by ID
Public Utilities Operations Finance included in SAP workflow consistent with countywide
requirements finds the invoice for work under Purchase Order 4500161215 to be in o
accordance with Procurement Policy and the terms of the contract and work order. 0
Reference Goods Receipt. co
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Sincerely,
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Diana Dueri, PMP Oscar Martinez, P.E., PMP a
Project Manager Principal Project Manager
cc:
Dr. George Yilmaz, Public Utilities Department Head
Tom Chmelik, Engineering and Project Management Division Director
01.124,
42
Pubic UU ities Fivine ring&Project Management DK s on•3334;Tamiami Trail East,Suite 303.Naples.Florida 34112-5361 .239-252-4285 FAX 239-252-5378
Packet Pg. 1092
16.C.4.c
Send all Invoices to:
Collier County Board of County Commissioners l01,-1-1,„ Collier County Board of County Commissioners
Procurement Services Division r"": r Attn:Accounts Payable
Phone:239-252-8407 4
• • 3299 Tamiami Tri E Ste 700
�.,� Fax: 239-732-0844 �, -� Naples FL 34112-5749
Tax Exempt:85-80159665310-1 Ot.N1 OR email to:bcc,apcierk@colliercleric.com
Purchase Order number must appear on all related
correspondence,shipping papers and invoices: I
Vendor# 101770 Purchase order
KYLE CONSTRUCTION INC Po Number 4500161215 D81s 09/24/2015
3636 PROSPECT AVE contact Person W Projects
NAPLES FL 34104
Please deliver to:
PLANNING & PROJECT MANAGEMENT DEPT Delivery Date: o
Nathan Beals, PMP, Project Manager 2
3339 TAMIAMI TRL E,STE 303 .a
NAPLES FL 34112-5361 N
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Terms of Payment Net 30 Days
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Item .. ;Material Description. Order Qty.;Unit= Price Per-Unit 'Net Value rn
00010 NLS-Task 1-1X xX hot tap on west side o 48,247 EA 1.00 48,247.00
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Project Name:Gulf Shore Dr.and Channel Dr.WM Improvement
16"x6"hot tap on west side of Gulf Shore Dr.,pipe to east side,and connect new 6"line to Channel Dr.main. Abandon
existing 8"water main on the east side of Gulf Shore Dr.
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The VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Procurement Services Division site:
http://purchasing.coliiergov.net/Purchasing°A20PolicyfForms/Allltems.aspx,including delivery and payment terms.Further the VENDOR agrees to: Q
1. Provide goods and services outlined in this Purchase Order with the prices,terms,delivery method and
specifications listed above.
2. Notify department Immediately if order fulfillment cannot occur as specified.
3. Send all invoices to:
Collier County Board of County Commissioners
Attn:Accounts Payable
3299 Tamiami Tr)E Ste 700
Naples FL 34112-5749
OR email to:bccapclerk@colliercierk.com
i—.. The Purchase Order is authorized under direction of Collier County Board of County Commissioners by.
v,4 Allison Kearns,Interim Director,Procurement Services Division
Prime,", 10/3112016 @ 1520.40 412-273512-634999-71010.3, Page 1 of 1
Packet Pg.1093
16.C.4.c
Co ler County
Administrative Services Division
August 11, 2016 Purchasing
Mr. Kyle Abraham
Kyle Construction
3636 Prospect Avenue
Naples, FL 34104
RE: NOTICE-TO-PROCEED FOR Gulf Shore Dr. and Channel Dr. WM Improvement 2
Contract No: 14-6213 -�
Purchase Order No: 4500161215
Collier County Project No: 71010.31
Dear Mr. Abraham,
This letter serves as Collier County's official NOTICE TO PROCEED (NTP) to your
Company to commence with the above referenced project. This NTP is issued pursuant g
to Contract #14-6213. The purchase order number is shown above and a copy of the g
P.O. is enclosed.
0
This NTP is limited to the scope of work for: Gulf Shore Dr. and Channel Dr. WM
Improvement for the lump sum cost of$48,247.00.
To facilitate the payment process, please include the following information on each M
invoice: The beginning and ending billing dates; the purchase order/work order number c
written above,as well as the Collier County project number. Also, please describe clearly a,
which task(s) is/are being billed to, and do not invoice more than is remaining in a
particular task. `Lastly, please mark the final invoice as "FINAL". �-
Commencement date for the services associated herewith shall be considered to be
August 15, 2016. Final completion of all work shall be considered to be September 14,
2016 a total of 30 days. No work is authorized after the final completion date herein
unless the time of the contract/work order is extended on or before the final completion M
date. Invoices for unauthorized work will not be paid.
If you have any questions, please contact me.
Sincerely, ca
•
Diana C. Dueri, PMP
Project Manager
C: Swain Hall, Procurement Strategist , 44
De at 3327'�'am ami T xaii East•
P�u�� Naples Florida 341124901 www.coll9argvv nettpurr_tsassn
Packet Pg. 1 094
16.C.4.c
WORK ORDER/PURCHASE ORDER
Contract 14-6213 "Underground Utility Contractors"
Contract Expiration Date:July 7.'2016
This Work Order is for professional utility services for work known as:
Project Name:Gulf Shore Dr.and Channel Dr. WM Improvement
Project No: 71010.31
The work is specified in the proposal dated August 20,2015 which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,
this Work Order/Purchase Order is assigned to: Kyle Construction.Inc.
N
Scope of Work: As detailed in the attached proposal and the following:
* Task I 16"x6" hot tap on west side of Gulf Shore Dr., pipe to east side, and connect new 6"
line to Channel Dr. main. Abandon existing 8"water main on the east side of Gulf Shore Dr. L,
Schedule of Work: Complete work within 30 days from the date of the Notice to Proceed which is .2
accompanying this Work Order. The Contractor agrees that any Work Order that extends beyond the
expiration date of Agreement# 14-6213 will survive and remain subject to the terms and conditions v,
of that Agreement until the completion or termination of this Work Order, v
Compensation: In accordance with the Agreement referenced above,the County will compensate the
Firm in accordance with following method(s): ZNegotiated Lump Sum (NLS) Lump Sum Plus ..
Reimbursable Costs (LS+RC) 1Time & Material (T&M) (established hourly rate -Schedule A) E n
Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the N
attached proposal.
Task I $48,247.00 NLS
TOTAL FEE $48.247.00
U)
PREPARED BY: Nathan Beals 09/21/2015 M
Nathan Beals, PMP, Project Manager Date
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby 2
discloses,that,to the best of their knowledge and belief,all relevant facts concerning past. present. or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which w
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally. the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
Page 1 of 2
Packet Pg. 1095
16.C.4.c
PTh
ACCEPTED BY: Kyle Construction, Inc.
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ame • itle of Authorized Company Officer Da e
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Packet Pg. 1096
I6.C.4.c
1<YLE CONSTgLUCTION, INC. PROPOSAL
3636 PROSPECT AVENUE DATE
8/20/15
NAPLES, FL 34104
Ph: 643-7059
Fax: 643-4679 JOB NAME
CHANNEL AVE. &GULF a�
NAME/ADDRESS SHORE DR. 2
N
COLLIER COUNTY GOVERNMENT
ATTN: PAM LIBBY c
ITEM DESCRIPTION QTY UNIT COST TOTAL
U
16"X6" HOT TAP ON WEST 1 LS $48,247.00 $48,247.00 c
SIDE OF GULF SHORE, 3
PIPE TO EAST SIDE& a�
CONNECT NEW 6"LINE TO
CHANNEL AVE.MAIN. ••
ABANDON EXISTING 8"
M
WATER MAIN ON EAST
SIDE OF GULF SHORE DR. a
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TO INCLUDE MILL&OVER , a
LAY ON GULF SHORE DR.,
N
SIDEWALK REPAIR&ALL 7.0
SITE RESTORATION. o
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*COUNTY TO SUPPLY ALL
PARTS &PIPE
**DOES NOT INCLUDE ANY
PERMITS OR ASSOCIATED
FEES, R.O.W,ect.
Z"'
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TOTAL PROPOSAL: $48,247.00
INCLUDES ALL MATERLAL, LABOR&EQUIPMENT.
Packet Pg. 1097
16.C.4.c
Page 1 of 1
Project Number:71010.31
COLLIER COUNTY
Public Utilities Division
Work Order Approval Sheet
Project Name: Gulf Shore Dr. and Channel Dr. WM Improvement
Project Number: 71010.31
Submitted and Approved By Date 2
Nathan Beals 09/21/2015 16:07:44
Approved By Date
WolinKelli, 09/22/2015 08:56:59
Accounting Technician, Public Utilities Department
1.0
Oscar Martinez, 09/22/2015 08:57:48 =
Project Manager, Principal, Public Utilities Department 0
Pam Libby, 09/22/2015 09:00:22 N
Manager- Distribution, Public Utilities Department o
ChmelikTom, 09/22/2015 09:08:05
Division Director- Public Utilities Eng, Public Utilities
Department
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Steve Messner, 09/22/2015 15:07:58
Division Director-Water, Public Utilities Department
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Display Material Document ®'2O6 3 Ifi lyAr»old
}CrJlar. htaterlalDocument '5001466373 2016 ',4t„l
Genera. Vendor }
252-2532NN/A t` Fl Documents tt
Entered BY Calk Amo#Q ! t
Created On 10/26/2016',09.09:05
Transaction Code Goods Movement MIGO_GR a
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16,C.4.d
Goter Cc s.�t y
Public Utilities Department
Planning & Project Management Division
August 29, 2016
ATTN: Jeff Klatzkow
County Attorney, Collier County
RE: Gulf Shore Drive and Bayview Avenue WM Improvement
Underground Utilities Contract 14-6213 2
Purchase Order Number 4500163489 -�
C
N
Dear Mr. Klatzkow:
0
Purchase order 4500163489 was approved in accordance with the Public Utilities >
Planning and Project Management standard automated workflow process in SIRE. This
process requires an initial pre-review by Public Utilities Operations Finance and three o
additional quality control approvals, above and beyond what is required by the
Procurement Policy. Reference Automated Work Order Approval presentation.
Based on knowledge and experience, the proposal received from Kyle Construction for v
purchase order 4500163489 represents fair market value and is reasonable. Reference
Purchase Order, Notice to Proceed, Work Order and SIRE Approval Sheet.
The work under purchase order 4500163489 was performed satisfactorily in accordance
with the work order. Kyle Construction has a satisfactory performance and warranty
record on previous, similar utility related projects. Pre-payment review performed by
Public Utilities Operations Finance included in SAP workflow consistent with countywide a
requirements finds the invoice for work under Purchase Order 4500163489 to be in co
accordance with Procurement Policy and the terms of the contract and work order.
Reference Goods Receipt.
Sincerely,
Diana Dueri, PMP Oscar Martinez, P.E., PMP
Project Manager Principal Project Manager
cc:
Dr. George Yilmaz, Public Utilities Department Head
Tom Chmelik, Planning and Project Management Division Director
r-.
cPk.
Planning&ProjectManagement Division 3339 Taman Trail East,Suite 303 .Naples.Florida 34112-5361•239-252-4285 FAX 239-252-5378
Packet Pg. 1100
16.C4.d
Send all Invoices to:
Collier County Board of County Commissioners yea.x., Collier County Board of County Commissioners
Procurement Services DivisionG ;:t
Attn:Accounts Payable
Phone:239-252-8407 y, " 3299 Tamiami Trl E Ste 700
Fax: 239-732-0844rs. • A Naples FL 34112-5749
Tax Exempt:85-8015966531C-1 ouN's' OR email to:bccapclerk@collierclerk.com
Purchase Order number must appear on all related
correspondence,shipping papers and invoices:
Vendor# 101770 Purchase order
PO Number 4500163489 Date 10/23/2015
KYLE CONSTRUCTION INC
3636 PROSPECT AVE Contact Person W Projects
NAPLES FL 34104
Please deliver to:
O
PLANNING&PROJECT MANAGEMENT DEPT Delivery Date:
Nathan Beals
3339 TAMIAMI TRL E, STE 303
NAPLES FL 34112-5361
rn
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Terms of Payment Net 30 Days
Item Material Description Order Qty Unit Price Per Unit Net Value
00010 NLS hot tap on west side of Gulf Sho 49,422 EA 1.00 49,422.00 O
t)
Task 1 $49,422.00 NLS 16"X16"hot tap on west side of Gulf Shore Dr.Pipe to east side,and connect new 6"line to
Bayview Ave main.Abandon existng"water main on the east side of Gulf Shore Dr.
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VENDOR Terms and Conditions
The VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Procurement Services Division site: Q
http://purchasing.colliergov.net/Purchasing%20Policy/Forms/Allltems.aspx,including delivery and payment terms.Further the VENDOR agrees to:
1. Provide goods and services outlined in this Purchase Order with the prices,terms,delivery method and
specifications listed above.
2. Notify department Immediately if order fulfillment cannot occur as specified.
3. Send all invoices to:
Collier County Board of County Commissioners
Attn:Accounts Payable
3299 Tamiami Trl E Ste 700
Naples FL 34112-5749
OR email to:bccapclerk@collierclerk.com
The Purchase Order is authorized under direction of Collier County Board of County Commissioners by:
Allison Kearns,Interim Director,Procurement Services Division
Printed 09106/2016 @ 09:26:26 412-273512-634999-71010,31 Page 1 of 1
Packet Pg. 1101
16.C.4.d
Co ier Comity
Administrative Services Division
August 11, 2016 Purchasing
Mr. Kyle Abraham
Kyle Construction
3636 Prospect Avenue
Naples, FL 34104
0.
0
RE: NOTICE-TO-PROCEED FOR Gulf Shore Dr. and Bayview Ave. WM Improvement
Contract No: 14-6213
Purchase Order No: 4500163489
Collier County Project No: 71010.31
0
>
Dear Mr. Abraham,
This letter serves as Collier County's official NOTICE TO PROCEED (NTP) to your 0
Company to commence with the above referenced project. This NTP is issued pursuant
to Contract #14-6213. The purchase order number is shown above and a copy of the
P.O. is enclosed.
U
This NTP is limited to the scope of work for: Gulf Shore Dr. and Bayview Ave. WM ;,
Improvement for the lump sum cost of$49,422.00.
m
To facilitate the payment process, please include the following information on each
invoice: The beginning and ending billing dates; the purchase order/work order number c
written above, as well as the Collier County project number. Also, please describe clearly
which task(s) is/are being billed to, and do not invoice more than _is remaining in a
particular task. Lastly, please mark the final invoice as "FINAL".
Commencement date for the services associated herewith shall be considered to be
August 15, 2016. Final completion of all work shall be considered to be September 14,
2016 a total of 30 days. No work is authorized after the final completion date herein
unless the time of the contract/work order is extended on or before the final completion
date. Invoices for unauthorized work will not be paid.
If you have any questions, please contact me.
0
et,
Sincerely, �J
Diana C. Dueri, PMP
Project Manager
C: Swain Hall, Procurement Strategist
Purchasing Department•3327 Tamiami Trail East•Naples,Florida 34112-4901 •www.colliergov.net/purchasing
Packet Pg. 1102
1 6.C.4.d
` WORK ORDER/PURCHASE ORDER
Contract 14-6213 "Underground Utility Contractors"
Contract Expiration Date:July 7.2016
This Work Order is for professional utility services for work known as:
Project Name: Gulf Shore Dr. and Bayview Ave. WM Improvement
Project No: 71010.31
o.
The work is specified in the proposal dated August 20.2015 which is attached hereto and made a part c
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,
this Work Order/Purchase Order is assigned to:Kyle Construction,Inc. N
Scope of Work: As detailed in the attached proposal and the following:
'o
Task I 16"x6" hot tap on west side of Gulf Shore Dr., pipe to east side, and connect new 6" E
line to Bayview Ave. main. Abandon existing 8"water main on the east side of Gulf Shore Dr. `;'
Schedule of Work: Complete work within 30 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Contractor agrees that any Work Order that extends beyond the
expiration date of Agreement # 14-6213 will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): ®Negotiated Lump Sum (NLS) [Lump Sum Plus
co
Reimbursable Costs (LS+RC) UTime & Material (T&M) (established hourly rate—Schedule A) E
Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the
attached proposal.
Task I $49,422.00 NLS o
- M
TOTAL FEE $49,422.00
0
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PREPARED BY: Nathan RP.gic 10/12/2015 Q
Nathan Beals, PMP,Project Manager Date
By the signature below, the Finn (including employees, officers and/or agents) certifies, and hereby
discloses, that,to the best of their knowledge and belief,all relevant facts concerning past, present, orra
ra
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
Page 1 of 2
Packet Pg. 1103
16.C.4.d
ACCEP i'ED BY: Kyle Construction,Inc.
4,k 4414,64,,-,. #07/3// °`
e Title of Authorized Company Officer Date
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Packet Pg. 1104
16.C4.d
KYLE CONSTRUCTION, INC. PROPOSAL
3636 PROSPECT AVENUE DATE
8/20/15
NAPLES, FL 34104
Ph: 643-7059
Fax: 643-4679 JOB NAME
0
L
BAYVIEW AVE. &GULF c
NAME/ADDRESS SHORE DR. N
a)
COLLIER COUNTY GOVERNMENT °
ATTN: PAM LIBBY E
0
ITEM DESCRIPTION QTY UNIT COST TOTAL 2
- N
1 16"X6" HOT TAP ON WEST 1 LS $49,422.00 $49,422.00 0
SIDE OF GULF SHORE, ;,
PIPE TO EAST SIDE &
CONNECT NEW 6" LINE TO
EXISTING MAIN ALONG N
BAYVIEW AVE. ABANDON
EXISTING 8"WATER MAIN °f
ON EAST SIDE OF GULF a
SHORE DR.
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TO INCLUDE MILL& OVER
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*COUNTY TO SUPPLY ALL
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**DOES NOT INCLUDE ANY
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TOTAL PROPOSAL: $49,422.00
INCLUDES ALL MATERIAL, LABOR&EQUIPMENT.
Packet Pg. 1105
16.C.4.d
Page 1 of 1
Project Number;71010.31
COLLIER COUNTY
Public Utilities Division
Work Order Approval Sheet
Project Name: Gulf Shore Dr. and Bayview Ave. WM Improvement
Project Number: 71010.31
0
Submitted and Approved By Date
N
Nathan Beals 10113/2015 09:17:23
Approved By Date o
WolinKelli, 10/13/2015 09:24:04 =
Accounting Technician, Utilities Finance Operations `;'
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Oscar Martinez, 10/13/2015 10:21:49
Project Manager, Principal, Public Utilities Engineering
Pam Libby, 10/14/2015 08:21:03 ci
Manager - Distribution, Water
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Steve Messner, 10/14/2015 09:07:25
Division Director- Water, Water N
ChmelikTom, 10/14/2015 16:18:24
Division Director- Public Utilities Eng, Public Utilities a
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I6.C.4.e
o ler County
Public Utilities Department
Planning & Project Management Division
July 29, 2016
ATTN: Jeff Klatzkow
County Attorney, Collier County
RE: 91st Avenue N Swales and Driveways
Underground Utilities Contract 14-6213 2
Purchase Order Number 4500168131 -�
N
Dear Mr. Klatzkow:
0
Purchase order 4500168131 was approved in accordance with the Public Utilities '
Planning and Project Management standard automated workflow process in SIRE. This
process requires an initial pre-review by Public Utilities Operations Finance and three c
additional quality control approvals, above and beyond what is required by the
Procurement Policy. Reference Automated Work Order Approval presentation.
Based on knowledge and experience, the proposal received from Kyle Construction for v
purchase order 4500168131 represents fair market value and is reasonable. Reference
Purchase Order, Notice to Proceed, Work Order and SIRE Approval Sheet.
The work under purchase order 4500168131 was performed satisfactorily in accordance
with the work order. Kyle Construction has a satisfactory performance and warranty
record on previous, similar utility related projects. Pre-payment review performed by
Public Utilities Operations Finance included in SAP workflow consistent with countywide a
requirements finds the invoice for work under Purchase Order 4500168131 to be in
accordance with Procurement Policy and the terms of the contract and work order. 0
Reference Goods Receipt.
Sincerely,
1e
ti
Diana Dueri, PMP Oscar Martinez, P.E., PMP
Project Manager Principal Project Manager
cc:
Dr. George Yilmaz, Public Utilities Department Head
Tom Chmelik, Planning and Project Management Division Director
P;anninv&Project Manaa errant D vission.3339'Farman Trap East.Suite 303 =Naps.Ronda 34112-5361•239-252-4235•FAX 239-252-5378
Packet Pg. 1108
Send all Invoices to:
Collier County Board of County Commissioners Ota rF Collier County Board of County Commissioners
Procurement Services Division v ,? Attn:Accounts Payable
Phone:239-252-8407 - " 3299 Tamiami Trl E Ste 700
Fax: 239-732-0844 �' Naples FL 34112-5749
85-8015966531 C-1 0
Tax Exempt: ,
LSA OR email to:bccapclerk@collierclerk.Com
Purchase Order number must appear on all related
correspondence,shipping papers and invoices:
Vendor# 101770 Purchase order
KYLE CONSTRUCTION INC PO Number 4500168131 Date 05/10/2016
3636 PROSPECT AVE Contact Person W Projects
NAPLES FL 34104
Please deliver to:
PLANNING & PROJECT MANAGEMENT DEPT Delivery Date: 07/03/2016
Attn: Diana Dueri
3339 TAMIAMI TRL E, STE 303
NAPLES FL 34112-5361
Terms of Payment Net 30 Days
item Material Description Order Qty Unit Price Per Unit Net Value
00010 Task 1 Regrade Swale&Repair Conc.NLS 16,365 EA 1.00 16,365.00
91st Ave N Swales and Driveways#71010.17
Total net value excl.tax USD 16,365.00
VENDOR Terms and Conditions
The VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Procurement Services Division site:
http://purchasing.colliergov.netlPurchasing%20Policy/Forms/Allltems.aspx,including delivery and payment terms.Further the VENDOR agrees to:
1. Provide goods and services outlined in this Purchase Order with the prices,terms,delivery method and
specifications listed above.
2. Notify department Immediately if order fulfillment cannot occur as specified.
3. Send all invoices to:
Collier County Board of County Commissioners
Attn:Accounts Payable
3299 Tamiami Tri E Ste 700
Naples FL 34112-5749
OR email to:bccapclerk@colliercierk.com
The Purchase Order is authorized under direction of Collier County Board of County Commissioners by:
Allison Keams,Interim Director,Procurement Services Division
ra rn
Printed 07/28/2015 @ 14:45:15 412-273512-634999-71010.17 Page 1 of 1
to Attachment: Att 5 4500168131 packet (2369 : Kyle Construction - 5 Invoices (2nd group))
Co ler + vnt
Administrative Services Division
Purchasing
May 19, 2016
Mr. Kyle Abraham
Kyle Construction
3636 Prospect Avenue
Naples, FL 34104
RE: NOTICE-TO-PROCEED FOR 91St Avenue North Swales and Driveways
Contract No: 14-6213
Purchase Order No: 4500168131
Collier County Project No: 71010.17
Dear Mr. Abraham,
This letter serves as Collier County's official NOTICE TO PROCEED (NTP) to your
Company to commence with the above referenced project. This NTP is issued pursuant
to Contract #14-6213. The purchase order number is shown above and a copy of the
P.O. is enclosed.
This NTP is limited to the scope of work for: Small Meters Replacement for the lump sum
cost of $16,365.00. Please include the purchase order number, contract number and
project number on each invoice to facilitate the payment process.
Commencement date for the services associated herewith shall be considered to be May
19, 2016. Final completion of all work shall be considered to be July 3, 2016 a total of 45
days. No work is authorized after the final completion date herein unless the time of the
contract/work order is extended on or before the final completion date. Invoices for
unauthorized work will not be paid.
If you have any questions, please contact me.
Sincerely,
Diana C. Dueri, PMP
Project Manager
C: Swain Hall, Procurement Strategist
fit NA
Fuurµas Depaitr ent•3327 Tamiami Trail East•Naples,Florida 34112-4901 •www colliergov.net/purchasing �'
n
Attachment: Att 5 4500168131 packet (2369 : Kyle Construction - 5 Invoices (2nd group)) m.
WORK ORDER/PURCHASE ORDER
Contract14-6213 "Annual Contract for Underground Utilities and General Contractors'
Contract Expiration Date: July 7,2016
This Work Order is for professional water main replacementconstruction services for work known as:
Project Name: 91st Avenue North Swales and Driveways
Project No: 71010.17
The work is specified in the Proposal datedApril 14, 2016 which is attached hereto and made a part of
this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this
Work Order/Purchase Order is assigned to: Kyle Construction
Scope of Work: As detailed in the attached proposal and the following:
* Task I Regrade Swale and repair concrete driveways and stamped driveway
Schedule of Work:Complete work within 45days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement # 14-6213 will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
Compensation:In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): ®Negotiated Lump Sum (NLS)fLump Sum Plus
Reimbursable Costs (LS+RC)fTime & Material (T&M) (established hourly rate — Schedule A) n
Cost Plus Fixed Fee(CPU), as provided in the attached proposal.
Task I $16,365.00NLS
TOTAL FEE $16.365.00
PREPARED BY: Diana C. Dueri.Project Manager Date April 15.2016
By the signature below, the Firm (including employees, officers and/or agents) certifies. and hereby
discloses, that, to the best of their knowledge and belief; all relevant facts concerning past. present. or
currently planned interest or activity (financial. contractual, organizational, or otherwise) which
relates to the proposed work: and bear on whether the Firm has a potential conflict have been fully
disclosed.
Page 1 of 2
rn
n
Attachment: Att 5 4500168131 packet (2369 : Kyle Construction -5 Invoices (2nd group)) �°`
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
ACCEPTED BY: Kyle Construction.
9/C5/1/
a le an Title of Authorized Company Officer Date
4/e /14442a4.00-,..
-o
Page 2 of 2
co' a�
Attachment: Att 5 4500168131 packet (2369 : Kyfe Construction - 5 Invoices (2nd group)) m
KYLE CONSTRUCTION, INC. PROPOSAL
3636 PROSPECT AVENUE DATE
4/14/16
NAPLES, FL 34104
Ph: 643-7059
Fax: 643-4679 JOB NAME
91ST AVE SWALE&
NAME/ADDRESS DRIVEWAYS
COLLIER COUNTY GOVERNMENT
ATTN: DIANA DUERI
ITEM DESCRIPTION QTY UNIT COST TOTAL
1 RE-GRADE SWALE TO 1 LS $16,365.00 $16,365.00
ALLOW WATER TO RUN
OFF ROAD TO DITCH.
REPAIR CONCRETE
DRIVEWAY WING&APRON
OF STAMPED DRIVEWAY
TO ROW.
**NEW PAINT ON STAMPED
APRON IS NOT GUARENTEED TO
MATCH 100%.
TOTAL PROPOSAL: $16,365.00
INCLUDE ALL LABOR,EQUIPMENT,&MATERIAL.
T.,
j F/�'
`{Attachment: Att 5 4500168131 packet (2369 : Kyle Construction -5 Invoices (2nd group)) cr)
Page 1 of 1
Project Number:71010.17
COLLIER COUNTY
Public Utilities Division
Work Order Approval Sheet
Project Name: 91st Avenue North Swales and Driveways
Project Number: 71010.17
Submitted and Approved By Date
Diana Dueri 04/15/2016 15:01:16
Approved By Date
WolinKelli, 05/04/2016 15:15:09
Accountant, Utilities Finance Operations
Pam Libby, 05/04/2016 15:43:00
Manager- Distribution, Water
Oscar Martinez, 05/04/2016 15:43:02
Project Manager, Principal, Public Utilities Engineering
Steve Messner, 05/05/2016 09:30:16
Division Director-Water, Water
ChmelikTom, 05/05/2016 11:14:00
Division Director- Public Utilities Eng, Public Utilities
Engineering
FeirBryan, 05/05/2016 14:04:20
Planning & Project Management - PUD
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Attachment: Att 5 4500168131 packet (2369 : Kyle Construction - 5 Invoices (2nd group)) co'
Nth-inert ert 0+ +r On D ` R Citri Nesages �y e Pnts4n Sig Accour rrg Doer nts
t SrM Q540t w131` Vendor '101770 KY1.ECO STRUCTIONL" Dot 05/tt+f2i21b
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P.,,S..ltm A Material Short Tex# P8 Quan y O...Dek.D to Net Price Per 0—.0taii G... Requeiconer T Pte..
; I10 P Task 1 ReFade S &L 16,365.a00 EA 07/03/2016 1.00 1 EA UHDERG�.Duen 110235052
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igAtli i,,,,k, . ,__,I1 4 41 . 4, . ,
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----, Sri.Ter t` MrT Material Doctrrneat art,Poe Date E Quantity Deleery cost quantty OUn z Amountin LC Lir 1 Qty in OPUn DelCostc
CR 10 3001048244 et t w 16,3E000- 0.000 EA 16,355.00- USD 16,365.000-
GR 5001044420V155/4i.-44,14,71 ,ta , " 16iu 355.000 1)000 EA 16,365.06 USD 16,355.000
Tr./Ev.Goods receipt w 0.000 EA t 0.IO USD w 0.000
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16.C.4.f
c ._. er Comity
Public Utilities Department
Engineering & Project Management Division
October 31, 2016
ATTN: Jeff Klatzkow
County Attorney, Collier County
2
RE: Full Moon Court Lateral "V
Underground Utilities Contract 14-6213
Purchase Order Number 4500170688
Dear Mr. Klatzkow:
Purchase order 4500170688 was approved in accordance with the Public Utilities
Planning and Project Management standard automated workflow process in SIRE. This
process requires an initial pre-review by Public Utilities Operations Finance and three
additional quality control approvals, above and beyond what is required by the
Procurement Policy. Reference Automated Work Order Approval presentation.
to
Based on knowledge and experience, the proposal received from Kyle Construction for
purchase order 4500170688 represents fair market value and is reasonable. Reference
Purchase Order, Notice to Proceed, Work Order and SIRE Approval Sheet.
The work under purchase order 4500170688 was performed satisfactorily in accordance
with the work order. Kyle Construction has a satisfactory performance and warranty a
record on previous, similar utility related projects. Pre-payment review performed by co
Public Utilities Operations Finance included in SAP workflow consistent with countywide
requirements finds the invoice for work under Purchase Order 4500170688 to be in
accordance with Procurement Policy and the terms of the contract and work order.
Reference Goods Receipt.
Sincerely,
Corinne Trtan Craig Pajer, P.E.
Project Manager Principal Project Manager
cc:
Dr. George Yilmaz, Public Utilities Depart -it Head
Tom Chmelik, Engineering and Project C°ra ent Division Director
?boo Unifies Engineering&Proiect Management Division•3339 Tamiami Trail East,Suite 303•Napies,Honda 34112-5361 •239-252-4285•FAX 239-252-5378
Packet Pg. 1116
Send all Invoices to: 16.C.4.f
Collier County Board of County Commissioners j� aat Collier County Board of County Commissioners
Procurement Services Division G 4, Attn:Accounts Payable
Phone:239-252-8407 3299 Tamiami Trl E Ste 700
�
Fax: 239-732-0844 >
Tax Exempt:85-8015966531C-1 r OR OR Naples FL 3
OR email to:: 749
bccapclerk@collierclerk.com
Purchase Order number must appear on all related
correspondence,shipping papers and invoices:
Vendor# 101770 Purchase order
KYLE CONSTRUCTION INC Po Number 4500170688 Date 09/02/2016
3838 PROSPECT AVE contact Person WW Projects
NAPLES FL 34104
Please deliver to:
PLANNING& PROJECT MANAGEMENT DEPT Delivery Date:
Attn: Corinne Trtan 2
3339 TAMIAMI TRL E, STE 303
NAPLES FL 34112-5361
N_
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Terms of Payment Net 30 Days
Item Material Description Order Qty Unit Price Per Unit Net Value
00010 Task 1 Install New 6"Sewer Lateral LS 28,457 EA 1.00 28,457.00 c
0
4032 Full Moon Ct.Lateral Installation
70043.21.4 c
Item completely delivered ***
Total net value excl.tax USD 28,457.00
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VENDOR Terms and Conditions s
The VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Procurement Services Division site:
http://purchasing.colliergov.net/Purchasing%20Policy/Forms/Ailitems.aspx,including delivery and payment terms.Further the VENDOR agrees to:
1. Provide goods and services outlined in this Purchase Order with the prices,terms,delivery method and
specifications listed above.
2, Notify department Immediately if order fulfillment cannot occur as specified.
3. Send all invoices to:
Collier County Board of County Commissioners
Attn:Accounts Payable
3299 Tamiami Trl E Ste 700
Naples FL 34112-5749
OR email to:bccapclerk@collierclerk.com
The Purchase Order is authorized under direction of Collier County Board of County Commissioners by:
ry Allison Kearns,Interim Director,Procurement Services Division
Packet Pg..1 17
Printed 11/01/2016 e 11:19:47 414-26'3614-631400-70043:21:4
16C.4.f
Co ler County -�
Administrative Services Department
September 2, 2016 Procurement Services Division
Kyle Abraham
Kyle Construction, Inc.
3636 Prospect Ave
Naples, FL 34104
RE NOTICE-TO-PROCEED FOR 4032 Full Moon Ct. lateral installation
Contract No. 14-6213 2
Purchase OrderNVork Order No. 4500170688 a)
Collier County Project No. 70043.21.4
Dear Mr. Abraham:
This letter serves as Collier County's official NOTICE TO PROCEED (NTP) to your Company to
commence with the above referenced project. This NTP is issued pursuant to Contract#14-6213.
The purchase order number is shown above and a copy of the P.O. is enclosed.
0
This NTP is limited to the scope of work for: 4032 Full Moon Ct. lateral installation for the lump
sum price of$28,457.00. N
0
To facilitate the payment process, please include the following information on each invoice: The
beginning and ending billing dates; the purchase order/work order number written above, as well Y�
as the Collier County project number, Also, please describe clearly which task(s) is/are being
billed to, and do not invoice more than is remaining in a particular task Lastly, please mark the 07
final invoice as "FINAL".
Commencement date for the services associated herewith shall be considered to be September
6, 2016. Final completion of all work shall be considered to be December 5, 2016, a total of 90
days. No work is authorized after the final completion date herein unless the time of the c00
contract/work order is extended on or before the final completion date. Invoices for unauthorized
work will not be paid. c
If you have any questions, please contact me. •
C
Sincerely,
a)
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ct
Corinne Trtan
Project Manager
C: Swain Hall, Procurement Strategist
fj fr'.
Reamed Services Duron.3327 Taman Trail East•Naples t inride34112-4901•239-232.8407• www;colliergov.netlprocurementservices
Packet Pg. 1118
16.C.4.f
WORK ORDER/PURCHASE ORDER
Contract 14-6213 "Annual Contract for Underground Utility Contracting Services"
11 Contract Expiration Date: July 7,2018
This Work Order is for professional underground services for work known as:
Project Name:4032 Full Moon Ct.lateral installation
Project No: 70043.21.4
The work is specified in the proposal dated August 22,2016 which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,this
Work Order/Purchase Order is assigned to: Kyle Construction.Inc.
2
Scope of Work: As detailed in the attached proposal and the following: a,
* Task I Install a new 6"sewer lateral
N
Schedule of Work: Complete work within 90 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the c
expiration date of Agreement# 14-6213 will survive and remain subject to the terms and conditions of .n
that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): ®Negotiated Lump Sum (NLS) [Lump Sum Plus
Reimbursable Costs (LS+RC) [Time &Material (T&M) (established hourly rate—Schedule A) ❑
Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the
attached proposal. Y •
Task I $28,457.00 LS o
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TOTAL FEE $28,457.00 LS
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00
00
rpsex. /1,"
PREPARED BY: Corinne Trtan,Project Manager c
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By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses,that,to the best of their knowledge and belief, all relevant facts concerning past,present, or C
currently planned interest or activity(financial,contractual,organizational,or otherwise)which relates
to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed.
Additionally,the Firm agrees to notify the Procurement Director,in writing within 48 hours of learning y
of any actual or potential conflict of interest that arises during the Work Order and/or project duration.
ACCEPTED BY: Kyle Construction,Inc.
. .. 23//b
&T 'e of Authorized Officer Date
40 dikechArtn Ply Cf
Page 1 of 1
Packet Pg. 1119
16.C.4.f
KYLE CONSTRUCTION, INC. PROPOSAL
3636 PROSPECT AVENUE DATE
8/22/16
NAPLES, FL 34104
Ph: 643-7059
Fax: 643-4679 JOB NAME
4032 FULL MOON CT. c,
NAME/ADDRESS SEWER LATERAL
N
COLLIER COUNTY GOVERNMENT
ATTN: CORINNE TRTAN °
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ITEM DESCRIPTION QTY UNIT COST TOTAL 3
L
1 INSTALL NEW 6"SEWER 1 LS $28,457.00 $28,457.00
LATERAL AT 4032 FULL 0
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MOON CT. TO INCLUDE .-.
CUTTING IN TEE AT MAIN,
WELL POINTS, PUMPER M
TRUCKS, PARTS&ALL
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TOTAL PROPOSAL: $28,457.00 CIS
INCLUDE ALL LABOR, EQUIPMENT, &MATERIAL.
Packet Pg. 1120
16C.4.f
Page 1 of 1
Project Number:70043.21.4
COLLIER COUNTY
Public Utilities Department
Work Order Approval Sheet
Project Name: 4032 Full Moon Ct. lateral installation
Project Number: 70043.21.4
a
2
Submitted and Approved By Date a�
a
TrtanCorinne 08/24/2016 08:52:50
Approved By Date
WolinKelli, 08/24/2016 11:28:45
Accountant, Utilities Finance Operations
NagySteve,
08/24/2016 14:46:38 0
Manager-Wastewater Collection, Wastewater
w
PajerCraig, 08/25/2016 16:07:54 c
Project Manager, Principal, Public Utilities Engineering 0
ChmelikTom, 08/25/2016 17:01:09
Division Director- Public Utilities Eng, Public Utilities
Engineering
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JohnssenBeth, 08/30/2016 14:01:25
Division Director -Wastewater, Wastewater a
00
00
FeirBryan, 08/30/2016 16:38:24
Planning & Project Management- PUD
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