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TDC Agenda 11/28/2016 11/22/2016 Collier County,FL:November 28,2016 November 28, 2016 MEETING AGENDA&NOTICE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Collier County Government Center,Administration Bldg. F, 3rd Floor 3299 East Tamiami Trail, Naples, FL 34112 November 28, 2016 8:3o am Collier County Commission Chambers * Requires TDC Action 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. *AGENDA AND MINUTES A. Changes and Approval of Today's Agenda B.Approval of prior TDC Meeting Minutes i. Regular Meeting 10/24/16 5. Presentations/ Public Comment- (3 minutes each) A. TDC Member Recognition Ceremony 6. * CONSENT AGENDA All matters listed under this agenda item are considered to be routine and action will be taken by one motion without separate discussion of each item. If discussion is desired by a member of the Council, that item(s)will be moved from the Consent Agenda and considered separately under New Business or Old Business. A. COASTAL ZONE MANAGEMENT These items have been before the Coastal Advisory Committee (CAC) and have received a recommendation by majority vote of the CAC to proceed with the requested work after further recommendation from the TDC for the necessary tourist tax funding. The TDC is requested to make a finding that each project promotes tourism. B. BEACH PARK FACILITIES These items have been before the Parks and Recreation Advisory Board(PARAB) and have received a recommendation by majority vote of the PARAB to proceed with the requested work after further recommendation from the TDC for the necessary tourist tax funding. The TDC is requested to make a finding that each project promotes tourism. i. Barefoot Beach Concession Stand ii. Clam Pass Geotechnical Testing iii. Beach Maintenance Seasonal Staff C. TOURISM DIVISION 7. NEW BUSINESS These items are for review and recommendation by the TDC and have not been reviewed by another County http://www.colliergov.net/your-governor ent/advisory-boards-and-authorities/tourist-development-council/tdc-agendas/2016•agendas/november-28-2016 1/3 11/22/2016 Collier County,FL:November 28,2016 Advisory Board and are to be considered for funding by a majority vote and with a finding that each request promotes tourism. A. * EVENT FUNDING REQUESTS i. Revised FBU Local Expense Funding Request Contract Amendment B. * OTHER TDT FUNDING REQUESTS i. TDC Beach Shuttle Grant Application C. * ITB 16-7o1q — Printing of Visitor Guides D. * East Naples Community Park Pickleball Shade Structure 8. OLD BUSINESS These items have been continued from a previous TDC meeting, or are reoccurring reports for review by the TDC. A. *Quarterly Financial Review 9. Council Member Discussion 10. MARKETING PARTNER REPORTS These reports are provided to TDC members on the digital link above to the County website. The Research Data Services report will be presented on a monthly basis, and the other reports will be presented at TDC meetings on an as needed basis. TDC members may request a presentation by the Marketing Partner representative or by Tourism staff at each TDC meeting. A. Research Data Services B. Paradise Advertising&Marketing, Inc. C. Lou Hammond&Associates D. Collier County Tourist Tax Collections E. Miles Partners-Website Activity F. Digital&Social Media-Paradise Advertising and Zebra Brazil G. Atilus-Search Engine Optimization H. Phase V-Fulfillment Services ii. TOURISM STAFF REPORTS These activity reports are provided to TDC members on a digital link to the County website and will be presented to the TDC on an as needed basis. TDC members may request a presentation by Tourism staff members at each TDC meeting. A. Director B. Group Sales C. Leisure &Travel Trade Sales D. Sports Marketing E. Public Relations&Communications F. Film Office G. International Representatives H. Visitor Centers 12. Detailed Staff Reports 13. Next Scheduled Meeting Date/Location —January 23, 2017 Collier County Government Center,Administration http://www.colliergov.net/your-government/advisory-boards-and-authorities/tourist-development-council/tdc-agendas/2016-agendas/november-28-2016 2/3 11/22/2016 Collier County,FL:November 28,2016 Bldg. F, 3rd Floor, 3299 East Tamiami Trail, Naples, Florida 34112 14.Adjournment All interested parties are invited to attend, and to register to speak and to submit their objections, if any, in writing, to the Council prior to the meeting if applicable. For more information, please contact Jack Wert at (239) 252-2402. If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Collier County Facilities Management Department located at 3335 Tamiami Trail East, Suite 101, Naples, FL 34112-5356, (239) 252-8380. Public comments will be limited to 3 minutes unless the Chairman grants permission for additional time. Collier County Ordinance No. 99-22 requires that all lobbyists shall,before engaging in any lobbying activities (including, but not limited to, addressing the Board of County Commissioners before the Board of County Commissioners and its advisory boards, register with the Clerk to the Board at the Board Minutes and Records Department. http://www.colliergov.net/your-government/advisory-boards-and-authorities/tourist-development-council/tdc-agendas/2016-agendas/november-28-2016 3/3 October 24, 2016 MINUTES OF THE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL MEETING Naples, Florida, October 24, 2016 1 i LET IT BE REMEMBERED the Collier County Tourist Development Council in and for the County of Collier, having conducted business herein, met on this date at 8:30 A.M. in REGULAR SESSION in Building "F" of the Government Complex, Naples, Florida with the Following members present: Chairman: t missioner Penny Taylor Vice Chairm c Sus. • it ecker a , Sacher (Excused) lark Hill ,,csam '' Robert Miller (Excused) Ed (Ski) Olesky Mac Chaudhry ic Michelle McLeod Nancy Kerns ALSO PRESENT: Jack Wert, Tourism Director Gary McAlpin, Manager, Coastal Zone Management Colleen Greene, Assistant County Attorney Kelly Green, Tourist Development Tax Coordinator Michael Obyc, Sports Marketing 1 October 24, 2016 Any persons in need of the verbatim record of the meeting may request a copy of the video recording from the Collier County Communications and Customer Relations Department or view online. 1. Call to Order—Commissioner Taylor Commissioner Taylor called the meeting to order at 8:30 A.M. 2. Pledge of Allegiance Pledge of Allegiance was recited. 3. Roll Call A quorum was established. 4. AGENDA AND MINUTES A. Changes and Approval of Today's Agenda Ms. Becker moved to approve the Agenda subject to the following changes: • Moving Items 6.A&B from the Consent Agenda to Item 7.,New Business F&G. • Hearing Item 7.0 before Item 7.A. • Adding Item 7.1-I, December Meeting Schedule • Postponing Item 7.B.i. —Marine Industries Mus' d Food Festival Grant Request. Second by Mr. Olesky. Carried unanimously 7—0. B. Approval of prior TDC Meeting Minutes i. Regular Meeting 9/26/2016 Ms. Becker moved to approve the minu the ptember 26, 2016 Meeting as presented. Second by Mr. Olesky. Carried unanimo 17. 0. 5. Presentations/Public Comment- (3 mi 110 • None 6. CONSENT AGENDA 4c) All matters listed under this agenda item are considered to be routine and action will be taken by one motion without separate discussion of each item. If discussion is desired by a member of the Council, that item(s) will be moved from the Consent Agenda and considered separately under New Business or Old Business. A. COASTAL ZONE MANAGEMENT These items have been before the Coastal Advisory Committee (CAC) and have received a recommendation by majority vote of the CAC to proceed with the requested work after further recommendation from the TDC for the necessary tourist tax funding. The TDC is requested to make a finding that each project promotes tourism. None B. BEACH PARK FACILITIES These items have been before the Parks and Recreation Advisory Board(PARAB) and have received a recommendation by majority vote of the PARAB to proceed with the requested work after further recommendation from the TDC,for the necessary tourist tax funding. The TDC is requested to make a finding that each project promotes tourism. None 2 October 24, 2016 C. TOURISM DIVISION None 7. New Business These items are for review and recommendation by the TDC and have not been reviewed by another County Advisory Board and are to be considered for funding by a majority vote and with a finding that each request promotes tourism. C. Sports Marketing Status and Future Plan (this item was heard first) Mr. Wert presented the Executive Summary "Recommendation to approve the addition of a Deputy Tourism Director position for the Tourism Division, with an emphasis on managing sports tourism" dated October 24, 2016 for consideration. He presented an analysis of a group of competitive Counties (St. Lucie, Polk, Lake, Osceola, Seminole, Marian, Escambia, Pinellas, Manatee, Sarasota, Charlotte and Lee) and their level of funding and strategic efforts to attract sporting events. He noted: • He spends approximately 25% of time in sports marketing and needs additional staff to assist with this growing market. • The current budget allocated to the endeavor is $0.5M and anticipated to expand. • The concept would include developing a partnership with the Collier County Sports Council for the promotion of events. • One of the benefits of a partnership with the Sports Council, would be their ability to accept private donations, an activity not available to the County. He recommended: 1. A Deputy Tourism Director position with a focus on sports tourism be added to the organization. 2. A dedicated sports tourism budget and sports marketing strategic plan be developed. 3. A MOU(Memorandum of Understanding) between Paradise Coast and Collier County Sports Council be implemented 4. A review of the Strategic Plan and MOU be conducted in nine months including recommendations from the TDC and Board of County Commissioners. The Council requested that staffprovide a copy of the competitive analysis to them. Speakers Terry Graham supports the recommendations and noted staff is extremely busy and recommends the position be added given the increase demand for sports events in the County. She suggested the position be titled"Director of Sports Tourism"to signal the county's commitment to the effort and the individual be dedicated to solely to Sports Marketing. Bruce Pivar supports the concept, noting the area needs to promote sporting events because currently area youth is required to travel to participate in many events. The private sector is available to help support the activities and recommended a cooperative public/private effort be established. Mary Shea, Collier County Sports Council agrees the position is necessary and the person would be able to further develop and implement marketing budgets dedicated to sports marketing. Don Hunter, General Manager Quail Creek Country Club, also supports the proposal noting it will assist staff in developing long term historic sporting events. Given the tennis and golf facilities in this area there are untapped resources to host these types of events, especially in summer months. 3 October 24, 2016 Bill Kramer, Head Coach, Naples High School Football Team supports establishing the position also noting sports is important for youth and society in general as it is the one of the few avenues available in the current environment where people find common ground. Jeff Pinteralli supports the concept and noted he has held soccer events in the area for 13-years and organizers of the event need a direct point of contact to assist in developing the most successful event possible. Mr. Wert noted: • The title of Deputy Tourism Director is necessary to place the job in the proper county pay scale to attract a qualified applicant. • The title may be amended or a sub-title may be created to address concerns. • The position is designed to eliminate the communication issues raised and provide an avenue for consistent coordination for these events. The Council noted: • The title of the position should be "Deputy Director of Sports Tourism" (or similar). • In the job description, necessary qualifications should be clear to ensure the individual possesses a strength in sports marketing. • Under Essential Duties and Responsibilities in the job description should include one responsibility will be to develop multi-level "sports" campaigns. • A representative of the Collier County Sports Council be seated on the selection committee. Mr. Hill moved to recommend the Board o Coun ommissioners approve a Deputy Director of Sports Tourism position for the Tourism D ,,(i. , w an emphasis on managing Sports Tourism. Second by Ms. Becker. Discussion occurred noting the • 'o'. ' -d to be amended to ensure it is clear the person should be solely dedicated to .orts . ' ' g. Mr. Hill amended the motion to ' mend the Board of County Commissioners approve a Deputy Director of Sports Touris position for the Tourism Division,subject to the position being strategically assigned to attract sporting events to the region and that a representative of the Collier County Sports Council be seated on the selection committee. Second by Ms. Becker. Carried unanimously 7—0. F. ITB #16-7009—Beach Renourishment Hauling and Placement Contract (Items F and G were heard after Item C) Mr. McAlpin presented the Executive Summary "Recommendation to award Invitation to Bid#16- 7009-2016 Beach Renourishment-Hauling and Placement Contract to Earth Tech Enterprises, Inc., in the amount of$2,494,334, to transport,place, and grade approximately 19,842 tons of beach quality sand to the South Marco Island Beach and 116,000 tons of beach quality sand to Vanderbilt, Park Shore, Pelican Bay and Sugden Lake Beaches, authorize necessary budget amendments, authorize the Chairman to execute the Agreement, and make a finding that this item promotes tourism" dated October 24, 2016. • The work involves the upcoming truck haul project for the renourishment of the South Marco, Vanderbilt, Pelican Bay, Park Shore and Sugden Park Lake Avalon beaches. • Eight qualified responses were received for the Invitation to Bid with Earth Tech Enterprises being deemed the most qualified to complete the work at a cost of$2,494,334. 4 October 24, 2016 • The work will be completed simultaneously for all beaches. • The truck route is the same as previously used from Stewart Mine to the Corkscrew/Alico Road bypass to I-75. • It is anticipated the project will begin November 1 and be completed by the first of the year. • The cost for the sand, including placement, is $60cy for the Marco beaches and$43.38cy for the others. • The Collier County beaches will qualify for the Florida Department of Environmental Protection(FDEP) cost share program, that would reimburse 40%of the qualifying costs. • South Marco Beaches are eligible to receive FEMA funds due to damage from Tropical Storm Debbie. The County, originally awarded $161,000 in funds, is now seeking approximately $571,000. FEMA notified the County they may apply for an overrun adjustment; if unsuccessful the County may seek funding through the FDEP cost share program. • The County did request bids for fluidizing the sand and placing it on the beach, however it was deemed too expensive because it would increase the cost of the project by$381,000. • All trucks proposed to haul sand will be deemed road worthy via detailed inspections by qualified individuals. • The item was approved by the Board of County Commissioners October 11, 2016 and staff is seeking a concurrency approval for the record. The Council requested staff 1. Notify the Mayor of Estero on the inspecti ired or the trucks utilized in the sand haul. 2. Provide a schedule of the project to any plic hotel operators in the area. Ms. McLeod moved to endorse the B, • , of •n Commissioner's decision to award Invitation to Bid#16-7009-2016 Beach Re : '' men Hauling and Placement Contract to Earth Tech Enterprises,Inc., in the amoun , to transport,place and grade approximately 19,842 tons of beach quality sand to e So rco Island Beach and 116,000 tons of beach quality sand to the Vanderbilt,Park e, ' lican Bay and Sugden Lake beaches, authorize necessary budget amendments, authorize t . ' airman to execute the Agreement, and hereby finds the item promotes tourism. Second by Ms. :ecker. Carried unanimously 7—0. G. 2016 Beach Renourishment CO #1 —CB&I Mr. McAlpin presented the Executive Summary "Recommendation to approve and authorize the Chairman to execute Change Order No. 1 with CB&I Environmental&Infrastructure, Inc. (CB&I), to provide pre placement survey,post placement survey, quality control and quality assurance professional engineering services under Contract No. 16-6629—2016, Beach Renourishment for time and material not to exceed$86,153.50, and make a finding that this item promotes tourism" dated October 24, 2016. He noted: • The County pays for the sand to be placed on the beaches and the work involves verification on the amount and location of material placed during the project's time frame. • Previously, work had been the responsibility of the contractor but the County is assuming responsibility to more effectively control the activity. Ms. Becker moved to endorse the Board of County Commissioner's decision to approve and authorize the Chairman to execute Change Order No. 1 with CB&I Environmental& Infrastructure,Inc. (CB&I), to provide pre placement survey,post placement survey, quality control and quality assurance professional engineering services under Contract No. 16-6629- 5 October 24, 2016 2016 Beach Renourishment for time and material not to exceed$86,153.50 and hereby finds the item promotes tourism. Second by Ms. McLeod. Carried unanimously 7—0. A. EVENT FUNDING REQUESTS i. Sports Event Funding Request—Senior Softball Winter Nationals Mr. Obyc presented the Executive Summary "Recommendation to approve Tourist Development Tax Category "B"funding to support the Senior Softball USA Winter Nationals up to $6,500 and make a finding that these expenditures promote tourism"dated October 24, 2016 for consideration. Mr. Hill moved to recommend the Board of County Commissioners approve Tourist Development Tax Category "B"funding to support the Senior Softball USA Winter Nationals up to $6,500 and hereby finds the expenditure promotes tourism. Second by Mr. Olesky. Carried unanimously 7—0. ii. Funding request for sport event site costs to support events to be hosted Dec—Jan 2017 Mr. Obyc presented the Executive Summary "Recommend approval of Tourist Development Tax Category "B"funding to support eight upcomin FY 17 Sports Events up to a total of $68,200.00 and make a finding that these expendit s promote tourism" dated October 24, 2016 for consideration. He noted: Florida State Pickleball Championship - Dece r 9-11, 2016 - $5,500. Sports Recruiting Showcase - DecembeiWk11, - $4,850. NFHCA (National Field Hockey Coaches Association) Winter Escape - January 2-8, 2017 - $23,700 HITS (Horses in the Sun) Triat - 6-8, 2017 - $11,500. Dimitri Cup— 1St Weekend er- January 14-16, 2017 - $7,450. Dimitri Cup—2nd Week- You s cer- January 21-22, 2017 - $4,850. Dimitri Cup—3rd Weekend - su Soccer- January 28-29, 2017 - $4,850. Winter Classic Pickleball To •. ent—January 27-29, 2017 - $5,500. The Council requested staffprovide the following information for any future repeat event grant requests: 1. The funds approved for the previous year and the rationale for any request for increased funding. 2. The return on investment for the event. 3. An analysis of the hotel occupancy generated by the event. Ms. Becker moved to recommend the Board of County Commissioners approve Tourist Development Tax Category "B"funding to support eight upcoming FY17Sports Events up to a total of$68,200.00 and hereby finds the expenditure promotes tourism. Second by Mr. Hill. Carried unanimously 7—0. iii. Sports Event Basketball Tournament Sponsorship Requests—Dec.2016 Mr. Obyc presented the Executive Summary "Recommend approval of Tourist Tax Category "B"funding to sponsor The Gulfshore Holiday Hoopfest and Naples Holiday Shootout Basketball Tournaments, totaling$13,500.00 and make a finding that these expenditures promote tourism" dated October 24, 2016 for consideration. He noted: 6 October 24, 2016 The Gulfshore Holiday Hoopfest- December 27-30, 2016 - $5,000. The Naples Holiday Shootout- December 27-20, 2016 - $8,500. Ms. Becker moved to recommend the Board of County Commissioners approve Tourist Tax Category "B"funding to sponsor The Gulfshore Holiday Hoopfest and The Naples Holiday Shootout Basketball Tournaments, totaling$13,500.00 and hereby finds the expenditure promotes tourism. Second by Mr. Olesky. Carried unanimously 7—0. B. OTHER TDT FUNDING REQUESTS i. TDC Category B Grant Request-Marine Industries Music & Food Festival Postponed D. County Museums Quarterly Report Amanda Townsend,Interim Director—Collier County Museum provided the "SEPTEMBER 2016 VISITATION REPORT" for informational purposes. In September, the museum system had a total of 3,128 visitors at its five locations (Main Museum - 456, Naples Depot- 1,232, Marco Island Historical Museum - 435, Museum of the Everglades-882 and Roberts Ranch - 123). She noted the report will be provided on a regular basis and staff is working to incorporate destination of origin statistics with the data. E. FBU Letter to Collier Schools Athletic Directors Mr. Wert presented the Executive Summary"Recommendation that the Tourism Development Council direct the TDC Executive Director to send a joint letter with the Sports Council to the Collier County High School Athletic Directors asking their help for the Football University (FBU) Championship Week, December 14-20, 2016" dated October 24, 2016 for consideration. The council requested the letter be disseminated to school principals and athletic directors and Ms. Becker will work with staff to develop the final product. Mr. Olesky moved to direct the TDC Executive Director to send a joint letter with the Sports Council to the Collier County High School Athletic Directors asking their help in the Football University (FBU) Championship Week,December 14-20, 2016 Second by Ms. Becker. Carried unanimously 7—0. H. December Meeting Ms. Becker moved to cancel the December regularly scheduled TDC Meeting. Second by Mr. Hill. Carried unanimously 7—0. 8. Old Business These items have been continued from a previous TDC Meeting, or are reoccurring reports for review by the TDC. 9. Council Member Discussion Commissioner Taylor reported the documentary "Paradise Reef" has been nominated for an Emmy award from the Suncoast Chapter of the National Academy of Television Arts and Sciences (NATAS). 10. Marketing Partner Reports These reports are provided to TDC members on the County's website via a digital link The Research Data Services report will be presented on a monthly basis, and other reports will be presented at TDC 7 October 24, 2016 Meetings on an as needed basis. TDC members may request a presentation by the Marketing Partner representative or by Tourism staff at each TDC Meeting. Marketing Partner Reports—October 24,2016 A. Research Data Services—Dr. Walter Klages "Research Report—Klages Research and Research Data Services, Inc. B. Paradise Advertising—Nicole Delaney "Paradise Advertising and Marketing, Inc—Marketing Report" C. Lou Hammond & Associates—PR Services—Jonell Modys "Lou Hammond&Associates and CVB PR Team Public Relations Report" D. Collier County Tourist Tax Collections—Jack Wert "Collier County Tax Collector Tourist Tax Collections" E. Miles Partners—Website Activity—Buzzy Ford "Web Site Analytics" F. Digital & Social Media - Paradise Advertising and Zebra Brazil "Brazil Social Media Marketing" G. Atilus—Search Engine Optimization "Digital/Social Media Marketing" H. Phase V- Fulfillment Services—Ja ert "Phase V Fulfillment Services" 11. Tourism Staff Reports These activity reports are provided to TDC members on a digital link to the County website and will be presented to the TDC on an as needed basis. TDC members may request a presentation by Tourism staff members at each TDC meeting. A. Director—Jack Wert B. Group Sales—Debi Benedetti C. Leisure and Travel Trade Sales D. Sports Marketing E. Public Relations & Communications—Jonell Modys F. Film Office—Jack Wert G. International Representatives—Jack Wert H. Visitor Centers—Lori Lou Waddell 12. Detailed Staff Reports Submitted 13. Next Scheduled Meeting Date/Location—November 28,2016—8:30 a.m. Collier County Government Center,Administration Bldg. F,3rd Floor, 3299 Tamiami Trail East,Naples, Florida 34112 8 October 24, 2016 There being no further business for the good of the County, the meeting was adjourned by order of the chair at 11:35 A.M. COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Chairman, Com ssi ner y Taylor These minutes approved by the Board/Committee on as presented or as amended 9 November 28,2016 Consent Agenda 6-B(i) 1 of 7 EXECUTIVE SUMMARY Recommendation to award a work order under Contract Number 16-6618 to Compass Construction, Inc. for the renovation of the Barefoot Beach Concession facility in the amount of $49,295.00 and make a finding that this expenditure promotes tourism. OBJECTIVE: To renovate the Barefoot Beach Concession facility to support the vendor services at the beach park. CONSIDERATION: Currently, the Parks and Recreation Division has a contracted concessionaire that provides services at the Barefoot Beach Park. The concessionaire provides food and beverages at this location for visitors at Barefoot. On April 22, 2013, the TDC approved a grant application related to converting the existing Storage Area & Ranger Office at the pavilion in the main parking area to a concession stand (Item 7C) in the amount of$50,000. The area to be renovated was originally designed as a concession facility in 1992 but was later converted to a storage and ranger office. The concessionaire, Cabana Dan, has agreed to provide upgrades to the restored concession area upon completion. He has already made improvements beachside and is committed to make improvements that will benefit the concessionaire per his agreement. Returning the original concession to its intended use is the County's responsibility. Currently $2,900 has been spent on updating the original design with BSSW Architects and $15,897.00 for updating the site permit by Q. Grady Minor. In addition $500.00 has been spent on the Site Development Plan—Insubstantial(SDPI)Application. This is included in the project approved budget. The project consists of restoring the concession area to its original purpose, including the reinstallation of plumbing fixtures, the installation of a roll up shutter, and installing a low profile grease interceptor. It also includes the relocation of the park ranger, storage cabinets and other furniture from their current location in the concession space to a temporary office module for a period of up to 12 months until a new multipurpose addition to the pavilion can be permitted and constructed. The concession renovations were previously approved by TDC at the October 26, 2015 meeting for the award of$39,962.00 to PBS Contractors. The project was unable to move forward due to outstanding issues between the Clerk of Courts and the Contractor. The request for rebid was delayed until the revised contract with the General Contractors was secured. The project was rebid on September 20,2016. The bid tab for the rebid of the concession is shown below. Contractor Total Bid Total Bid+ Allowance($5,000) Varian Construction, Co. $79,301.00 $84,301.00 Surety Construction, Co. No Bid EBL Construction, Co. $54,845.29 $59,845.29 Chris-Tel Construction, Co. $48,645.00 $53,645.00 Bradanna, Inc. $86,842.00 $91,842.00 Compass Construction, Inc. $44,295.00 $49,295.00 November 28,2016 Consent Agenda 6-B(i) 2 of 7 FISCAL IMPACT: Funding in the amount of $49,295.00 from Tourist Development revenues is available and appropriated for this Project No. 80242 within the Parks and Recreation Beach Park Facilities Capital Fund 183 (TDC Beach Parking Facilities). GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: That the Tourist Development Council recommends award of the proposed work order using Contract Number 16-6618 to Compass Construction, Inc. for the Barefoot Beach concession renovations, Project No. 80242, in the amount of$49,295.00, and makes a finding that the project expenditure promotes tourism. Prepared by: Felicia Kirby,Associate Project Manager,Facilities Management Department Attachment: Work Order,Bid Tab C m 0 N (h N O O O O O o 0 N O iriO� CTI Lfl m Q m it) 1--. N M N N .. 00 Cl:' li 01 Z y in IA.A. N O R U Q- N E C V N► i/. ill. in. 0 O O 0 0 i CO N N 01 nj 0 co co et y co C pmp O�0O rl 0J C V? V1 O 4/1.01 CleC N C Ca 13 i v ci v O .N m c c c H N CIJ O O O 0 U O O Ui C - up IT U3 U ~ co a in M t ,, in in '^ V 'L • • CO .c U U a V C c CO U N O O N N v N M N N t0 1A ai f- Cr 0 H 01 Ol 01 Cr M Ol co T Z LL 1.11 C 00 iAict i/? CO i It U i/. in O -0 in 01 m 0 in. CO co c .0 O CO 0 '3 L m N Z 4 o 0 0 0 0 0 e4 ami H in M Tr M M O C Lr1 O% M On d N u i 4.4 CO o C RI O .i (0 co H E C) U C O C N N c0 VI — CD M U Y L c0 N O C c CU '- E + Zr OL c �0 i O O S '' CO in O_ a' O (6 U E U i c � >" O y0 ,, N O ice/? m N c i ca +.,(.,) + ++ O O N -O }+ � C -O "a O O miCOca.+ m O E m 0 O CO` 1_CON C 0 0 O O CO CO H CC co H- O O H November 28,2016 Consent Agenda 6-B(i) 4 of 7 WORK ORDER/PURCHASE ORDER Contract 16-6618 "Annual Contract for General Contractors" Contract Expiration Date: June 28,2017 . This Work Order is for General Contractor services for work known as: Project Name:Barefoot Beach Concession Stand Renovations Project No: 80242 The work is specified in the proposal dated October 3,2016 which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this Work Order/Purchase Order is assigned to: Compass Construction,Inc. Scope of Work: As detailed in the attached proposal and the following: Provide labor and material for the renovations of the Barefoot Beach concession stand per drawings from BSSW Architects and attached proposal dated October 3, 2016 from Compass Construction, Inc.,which is attached to this Work Order. Schedule of Work: Complete work within 90 days from the date of the Notice to Proceed which is accompanying this Work Order. The Contractor agrees that any Work Order that extends beyond the expiration date of Agreement# 16-6618 will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. Compensation: In accordance with the Agreement referenced above,the County will compensate the Firm in accordance with following method(s): ®Quoted Lump Sum (QLS) ❑Lump Sum Plus Reimbursable Costs(LS+RC)❑Time&Material(T&M) (established hourly rate—Schedule A) ❑ Cost Plus Fixed Fee(CPFF),as provided in the attached proposal. I Total Quote $44,295.00 Lump Sum Allowance for unforeseen conditions $ 5,000.00 Lump Sum TOTA Quote ' `,295.00 Lump Sum PREPARED B : I 1 _..it,.,/ /ytb obert uente ,P .,ect Manager Date Facilities Manage ,ent Division November 28,2016 Consent Agenda 6-B(i) 5 of 7 REVIEW BY: -/6 —!L f on ,PE Date Princi roject Manager Facilities Management Division � �,. ., t., APPROVED BY: UL ��'(/� /o/ Barry Willi s,Director Dte Parks&R reation Division By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby discloses,that,to the best of their knowledge and belief,all relevant facts concerning past,present,or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed. Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning of any actual or potential conflict of interest that arises during the Work Order and/or project duration. ACCEPTED BY: Compass Construction,Inc. h#- - /7/1/,../ / 6 / Name uthorized Officer Date November 28,2016 Consent Agenda 6-B(i) 6 of 7 O \\. onri October 3,2016 pass Collier County Government Construction, Inc. Facilities Management Division Naples,Fl ( 7ze a,'o Oearellenc& Attn:Hank Jones Re:Project#80242 Proposal Renovation Barefoot Beach Concession Stand Dear Mr.Jones: Thank you for allowing us the opportunity to provide a revised proposal on the above referenced project.The revised proposed bid form is attached along with this letter. Our proposal is based upon e-mail dated 9/30/16 which included 3 attachments consisting of Bid sheet,RFQ and 4 sheets of plans and electric verification e-mail dated 9/29/16. The following items are not included in our proposal: Permit Fees Architectural Services Bond Any overtime or after normal working hours construction. Should you have any questions,or require additional information,please do not hesitate to contact me. Sincerely, COMPASS CONSTRUCTION,INC. Bruce Downs Estimator 824 Lafayette St. • Cape Coral,FL 33904-9031 • Phone:239-542-7118 * Fax:239-542-8648 www.comoassconstruction.corn • State-Certified General Contractor • License Number CG CO25919 November 28,2016 Consent Agenda 6-B(i) 7 of 7 Barefoot Beach Concession Renovations Renovation of Existing Concession are per BSSW drawings 138,900.00 Cost of trailer rental for one year $ 4,645.00 Relocation of existing cabinets and other furniture from space to trailer $ 750.00 Total 44,295.00 Cost Of Trailer Month to Month $ 350.00 November 28,2016 Consent Agenda 6-B(ii) 1 of 7 EXECUTIVE SUMMARY Recommendation to award a work order to Forge Engineering Inc., using Contract Number 13- 6164 Professional Services for Engineers and Architects, for geotechnical testing at Clam Pass Beach Park for$4,965.00 and make a finding that this expenditure promotes tourism. OBJECTIVE: To obtain a geotechnical report from soil boring tests along the privacy wall between Clam Pass Beach Park and the Seagate Property Owners to determine restrictions on the replacement of a new wall. CONSIDERATION: The existing privacy wall at the southern boundary of Clam Pass Beach Park is approximately 30 years old. It is damaged, collapsing and needs to be replaced. The Parks & Recreation Division would like to include the replacement of the wall with the bidding and construction of the Clam Pass parking modifications. The wall has already been included and approved in the Clam Pass Parking Area Insubstantial Change Site Improvement Plan by the Collier County Growth Management Department. Since sections of the existing wall are collapsing, a new wall material will be used to replace the existing wall,to ensure longevity and durability. To determine the acceptable parameters for a new wall material, a geotechnical report is needed from soil boring tests along the boundary of the wall. The study is needed to determine what material can be used based on the soil at the project site. ADVISORY BOARD RECOMMENDATION: On July 29, 2015 the Tourist Development Council approved a grant application for$1,160,000.00 for Clam Pass Beach Park,with$125,000.00 approved for the reconstruction of the wall on the southern boundary,with a 6-0 vote. FISCAL IMPACT: Funding in the amount of $4,965.00 from Tourist Development revenues is available and appropriated for this Project No. 88043 within the Parks and Recreation Beach Park Facilities Capital Fund 183 (TDC Beach Parking Facilities). GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: That the Tourist Development Council recommends award of the proposed work order using Contract Number 13-6164 to Forge Engineering Inc. for geotechnical testing at Clam Pass Park Beach Park, Project No. 88043, in the amount of$4,965.00, and makes a finding that this project expenditure promotes tourism. Prepared by: Felicia Kirby,Associate Project Manager,Facilities Management Division Attachments: Work Order,Proposal,Photo 1 November 28,2016 Consent Agenda 6-B(ii) 2 of 7 WORK ORDER/PURCHASE ORDER Contract 13-6164"Professional Services for Engineers and Architects-TE" Contract Expiration Date: March 8,2019 This Work Order is for professional testing services for work known as: Project Name: Clam Pass Parking Modifications Project No: 88043 The work is specified in the proposal dated November 2, 2016 which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this Work Order/Purchase Order is assigned to: Forge Engineering, Inc. Scope of Work: As detailed in the attached proposal and the following: * Task I Three Soil Test Borings and Report Analysis Schedule of Work: Complete work within 30 days from the date of the Notice to Proceed which is accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the expiration date of Agreement# 13-6164 will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. Compensation: In accordance with the Agreement referenced above, the County will compensate the Firm in accordance with following method(s): ®Negotiated Lump Sum (NLS) :Lump Sum Plus Reimbursable Costs (LS+RC) OTime& Material (T&M) (established hourly rate—Schedule A)❑ Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the attached proposal. Task I $4,965.00 LS TOTAL FEE $4,965.00 LS IL/ Contract No. 13-6164 Project No.88043 Page 1 of 3 �' November 28,2016 Consent Agenda 6-B(ii) 3 of 7 11[116 PREPARED BY: Felicia Kirby, ssociate Project Manager Date Facilities Management Division REVIEWED BY: J ,,, l/— 3—/ Margaret A. Bishop,P.E., Project Manager Date Facilities Management Division • REVIEWED BY: If-3 /L Hank Jone , P.E., Principal P oject Manager Date Fac' ' 'es Man ent Division APPROVED BY: /t ,j /6 Barry illiams, Director Da Parks Recreation Division By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby discloses,that,to the best of their knowledge and belief, all relevant facts concerning past,present, or currently planned interest or activity(financial,contractual,organizational,or otherwise)which relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed. Additionally,the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning of any actual or potential conflict of interest that arises during the Work Order and/or project duration. ACCEPTED BY: Forge gi eri2g, . a A tj ` 7L� 4 ///'V/ Ri and P. Lu b g ' . Date P ncipal Engineer (Remainder of page intentionally left blank) �I Contract No. 13-6164 Project No.88043 Page 2 of 3 ,�� November 28,2016 Consent Agenda 6-B(ii) 4 of 7 November 2, 2016 COLLIER COUNTY FACILITIES MANAGEMENT DIVISION Attn: Ms. Felicia Kirby 3335 Tamiami Trail East, Suite 101 Naples, Florida 34112 Office: 239.252.4233 Cell: 239.269.0617 Email: feliciakirby@colliergov.net Subject: Proposal for Geotechnical Exploration PROPOSED CLAM PASS PARKING AREA WALL 465 Seagate Drive Naples, Collier County, Florida Forge Engineering Proposal Number 109-095.01 P Forge Engineering Inc. (FORGE) is pleased to present this proposal as requested by you on November 1, 2016 in an e-mail to Robert J. McGinnis, E.I., of our firm. Included in this proposal is the project information provided, the requested scope of services, our projected schedule, and our fee for these services. Project Information Our understanding of this project is based on the provided information, review of a "Overall Site Plan" prepared by Grady Minor dated July 2016, which delineates the requested boring locations, together with some assumptions that we have made based on our experience with similar projects. We understand this phase of the project consists of demolishing the existing wall and constructing a new privacy wall. We have not been provided specifics, but assume the construction will consist of a combination of drilled cast-in-place foundation elements and pre-cast wall sections. Proposed Scope of Services Considering the project information stated above and review of the provided documents, we understand the following scope of services is requested for this project: • Contacting Call Sunshine for locating underground utilities, • Mobilization of drill rig to the site, • Drilling three soil test borings to depths of 25 feet below existing grade, • Obtain representative soil samples from soil borings, • Grout soil borings in accordance with local and state requirements, • Completing corrosion series testing (pH, Resistivity, Chloride and Sulphate Content)on three soil samples collected from the soil borings, November 28,2016 Consent Agenda 6-B(ii) 5 of 7 • Completing laboratory moisture content, Atterberg Limits, organic content, grain size, and percent fines testing on a few selected soil samples to assist in refining soil classifications and design values, • Stratification of the borings by a geotechnical engineer, • Analyzing the data, • Writing an engineering report summarizing the findings and presenting: • Boring logs representing the encountered subsurface conditions, • Boring location plan depicting the relative location of the borings, • Results of the laboratory testing, • Estimated wet season groundwater level, • Geotechnical engineering evaluation of the assumed foundation, • Recommendations for monitoring and testing during construction. You will be responsible to provide us right of entry onto the property as well as to indicate to us the location of any utilities or other sensitive site features that are known to you. Our fieldwork will result in some change in the condition of the site. The samples obtained during our study will not be disposed of within 120 days of the bid date, which will be provided to FORGE. The scope of this work is for geotechnical services and not any form of environmental assessment. However, it will be our responsibility to notify you if we encounter soil or groundwater conditions that obviously appear to contain hazardous materials. It will be the responsibility of the owner of the property to inform the appropriate regulatory authorities if hazardous materials are on the site. Schedule Based on our current schedule, we will initiate underground utility location operations within two working days following receiving and accepting your properly authorized Purchase Order. We will then mobilize equipment to the site within 10 days of utility locates being completed. We will issue our written report to you within 20 days of completing the fieldwork. Fee We will provide the scope of services outlined above for a lump sum fee of $4,965 in accordance with Exhibit 1, Contract Amendment 1, dated 4/27/2016. We will submit an invoice at the completion of our scope of services. The invoice is due in accordance with the Florida Statute 218.70 (known as the Local Government Prompt Payment Act). Limit of Liability We will maintain insurance coverage in effect during our scheduled duration of involvement with this project. All the services performed in this study will be governed by the applicable laws of the State of Florida and the Terms and Conditions stated in our contract number 13-6164 with Collier County. Post Report Consultation We would like to continue our involvement with the project after the submittal of our report. However, our fee includes only the costs associated with a post-report consultation by telephone. Any additional services will be an increase to our scope that will require an additional fee. November 28,2016 Consent Agenda 6-B(ii) 6 of 7 Authorization To authorize our services please issue us a Purchase Order. This proposal and our annual contract along with amendments shall represent the entire agreement between the parties for the services to be performed. We appreciate the opportunity to submit this proposal and look forward to working with you on this project and future opportunities. Sincerely, FORGE ENGINEERING, INC. Certificate of Authorization No.7544 Xobertj: �tc�,ch►'u44- 2u zard P L Robert J. McGinnis, E.I. Richard P. Lundberg, P.E. Staff Engineer Principal Engineer Distribution: 1 -Addressee (via e-mail), 1 - File , , y"y� i ,� wr �'• t.'�' ""•T, •.`` 1,d /F > • i i a.. , { p q f• • l ..._.o . ,, 01 41,. 44 a • 1t. • . C' .. - �' I , {fit. w rf '14 ,S, .� a +. 1 y te '.. 1 ti ;,. wr ;.4,,.: t ya ffi A ' ,•- _ F gar_ :: sem' ,, .: ,.� / November 28,2016 Consent Agenda 6-B(iii) 1 of 7 EXECUTIVE SUMMARY Recommendation to approve one (1) Collier County Tourist Development Council Category"A" Grant Application for Beach Park Facilities for Fiscal Year 2017 in the Total Amount of $46,368, approve necessary budget amendment, and to make the finding that the project promotes tourism. OBJECTIVE: To obtain Collier County Tourist Development Council grant funding as recommended by the Parks &Recreation Advisory Board. CONSIDERATIONS: Collier County Parks and Recreation is requesting funding for increased beach maintenance during the FY 17 season in order to better serve the needs of beach visitors during high season. Beach visitation reports for FY16 documents over 500,000 visitors at the Division's 4 locations with amenities during the months of January through May. Increased maintenance will be provided by ISS Facility Services, Inc., currently under contract with Collier County for maintenance services. Barefoot Beach Preserve, Vanderbilt Beach Park, South Marco Beach Access, and Tigertail Beach Park will receive increased maintenance from January 2, 2017— May 31, 2017. The increased schedule will be 5 days a week, Friday through Tuesday, (visitation data demonstrates a decrease in beach park visitation on Wednesdays and Thursdays and those 2 days will be managed by current full-time division employees) 8 hours per day. Increased maintenance will include continuous restroom maintenance, trash removal, cleaning of foot showers, restock all restrooms materials, and provide documentation that the assigned work has been completed. Staff previously requested these funds from the TDC; however the TDC recommended that Staff seek general funds for this purpose. Staff advised the TDC that they would present the item for consideration of the FY 17 budget cycle; however, if not approved Staff would approach the Tourist Development Council for reconsideration (see attached minutes of the April 25, 2016 meeting). Funding for this added maintenance was not approved in the budget cycle. FISCAL IMPACT: Sufficient funds are available in TDC Beach Park Facility Fund (183) reserves to support this grant. A budget amendment is required. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval.—CMG ADVISORY BOARD RECOMMENDATION(S): At the January 20, 2016 Parks and Recreation Advisory Board (PARAB) meeting, this grant application was recommended for approval (approved 7 to 0). At the April 25, 2016 meeting the Tourist Development Council recommended that this expenditure promotes tourism and recognized the necessity for the November 28,2016 Consent Agenda 6-B(iii) 2 of 7 expenditure however recommended that the item be funded through the annual budget process (approved 8 to 0). RECOMMENDATION: That the Collier County Tourist Development Council approves the above-referenced Category"A" grant application in the amount of$46,368, authorizes necessary budget amendment, and makes a finding that the projects promotes tourism. Prepared by: Nancy E. Olson,Region Manager, Collier County Parks and Recreation November 28,2016 Consent Agenda 6-B(iii) 3 of 7 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Park Facilities Increased Maintenance During Season 1. Name and Address of Project Sponsor Organization: Collier County Parks and Recreation Department North Collier Regional Park 15000 Livingston Road Naples, FL 34109 2. Contact Person, Title and Phone Number: Name: Barry Williams, Director Address: 15000 Livingston Road City: Naples ST: FL; ZIP 34109 Phone: (239) 252-4035 FAX: (252) 530-6538 Other: (239)280-7035 3. Organization's Chief Official and Title: Barry Williams,Director Collier County Parks and Recreation Department 4. Details of Project-Description and Location: Collier County Parks and Recreation is requesting funding for increased beach maintenance during the FY16/17 season in order to better serve the needs of beach visitors during high season. Beach visitation reports for FY16 documents over 500,000 visitors at the Division's 4 locations with amenities during the months of January through May. Barefoot Beach Preserve, Vanderbilt Beach Park, South Marco Beach Access, and Tigertail Beach Park will receive increased maintenance from January 2, 2017—May 31, 2017. The increased schedule will be 5 days a week, Friday through Tuesday, (visitation data demonstrates a decrease in beach park visitation on Wednesdays and Thursdays and those 2 days will be managed by current full-time division employees) 8 hours per day. Increased maintenance will include continuous restroom maintenance, trash removal, cleaning of foot showers, restock all restrooms materials, and documentation that the assigned work has been completed. November 28,2016 Consent Agenda 6-B(iii) 4 of 7 5. Estimated project start date: January 2, 2017 6. Estimated project duration: • January 2, 2017—May 31, 2017 7. Total TDC Tax Funds Requested: $46,368.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes ( ) No (X) Beach Park Facilities Increased Maintenance During Season PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $46,368.00 City/Taxing District Share $N/A State of Florida Share $N/A Federal Share $N/A TOTAL: $46,368.00 PROJECT EXPENSES: $46,368.00 TOTAL: $46,368.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Signature of Sponsor Organization's Chief Official Date November 28,2016 Consent Agenda 6-B(iii) 5 of 7 November 28,2016 Consent Agenda 6-B(iii) April 25,/61ti development funds from Category "A"beaches to Category "D"fishing piers with a supermajority vote of the Board and make the finding that the project promotes tourism"dated April 25,2016 for consideration. They noted: • The County Ordinance caps the amount to be funded out of the Category"D""fishing pier" at a maximum of$200,000 annually. • Currently the$200,000(for a 4-year period)is allocated to the Naples Pier and Staff is requesting the item be funded via reallocation of funds from Category"A." • The reallocation requires a super majority vote of approval by the BCC. • Ms.Becker moved to recommend the Board of County Commissioners approve one(1)Collier County Tourist Development Council Category "A"Grant Application for Beach Park Facilities for Fiscal Year 2016/2017 in the Total Amount of 5310,000,reallocate tourist development funds from Category "A"beaches to Category"D"fishing piers with a supermajority vote of the Board and hereby finds the item promotes tourism. Second by Mr.HiL Discussion occurred noting it may be beneficial to determine if other funding sources are available and for staff to identify the status of the funds pre approved for the Naples Pier renovation in the Executive Summary. Ms.Becker amended the motion to recommend , , of County Commissioners approve one(1)Collier County Tourist Development Co it • 1_; ry"A"Grant Application for Beach Park Facilities for Fiscal Year 2016/2017 in - ,ant of$310,000,reallocate tourist development funds from Category"A"be, • to ory"D"fishing piers with a supermajority vote of the Board and hereby item promotes tourism. The motion is subject to: , 1. Determining if an alternate T; - for the project is available. If there is an alternate source available,it be ,, - Y ., it does not create a delay in completing the work Z Staff revising the Executive S '''identifying the status and timeline for the encumbennent of the funds in n to the Naples Pier renovation. Second by Mr.HiL Carried unanimously 7—0. Mr. Olesky abstained f. TDC Cat.A Grant Application Beach Facilities Seasonal Maintenance Staff—Barry Williams Mr.Williams and Mr.McAlpin presented the Executive Summary "Recommendation to approve one (1)Collier County Tourist Development Council Category "A"Grant Application for Beach Park Facilities for Fiscal Year 2016/2017 in the Total Amount of$39,868 and to make the finding that these expenditures promote tourism"dated April 25,2016 for consideration. They noted: • The proposal is to employ 4 seasonal job bank personnel to manage the rest room facilities, and assist in disposal of on-site refuse,etc. • The item would be funded from monies dedicated to capital expenditures and the County Attorney has opined the proposal is permitted under the Statute if the Council can find the expenditure promotes tourism. • Items of this nature have been funded from revenue generated by the sale of beach parking stickers,however adequate funds are not available in the account to support the activity. • The expenditure has not been proposed in the Department's Fiscal Year 16/17 budget and consideration is being given to increasing the fee associated with the acquisition of a beach parking sticker. 5 November 28,2016 Consent Agenda 6-B(iii) April25,7 7176 Council discussion occurred noting it may be prudent to fund the item through the department's operating budget on an as needed basis. Mr.Hill moved for the Council to find the expenditure promotes tourism and recognize the necessity for the expenditure to serve the facilities on a seasonal basis however recommends the item be funded from a source other than a grant from the beach park facilities account Second by Ms.Becker. Carried unanimously 8—0. Staff reported they will present the item to the BCC as recommende4 and if necessary will return to the Council with a grant application to fund the item. g. FY 16/17 TDC Category A Beach Park Facilities Grant Applications(Fund 183) Mr.Williams presented the Executive Summary "Recommendation to approve six(6)Collier County Tourist Development Council Category "A"Grant Applications for Beach Park Facilities for Fiscal Year 2016/2017 in the Total Amount of$2,165,000.00 and to make the finding that the projects promotes tourism"dated April 25,2016 for consideration. He identified the following requests: • Barefoot Beach Preserve-$40,000 • City of Naples Lowdermilk Park Pavilion Concession Repair- $100,000 Dana Sousa and Mike Leslie from the City of Naples reported the City will be responsible for any costs in excess of the$100,000 requested for the project. • Clam Pass Electrical Uuarade-$800,000L� r Mr.Williams reported the Parks and Recreation Advisory Board recommended the Naples Grande Beach Resort be contacted to determine if they may assist in funding the project To date he has not received a response from the representatives of the company. The Council determined to remove this item from the request until the funding sources have been finally identified and or Staff to return with an out of cycle grant request Commissioner Taylor left at 11:00 a.m. Ms. Becker assumed the Chair • North Shore Gulf Access at the end of Seagate Drive in North Naples-$260.000. The Council recommended Stall-contacts the GulfShore Association of Condominiums to coordinate with them on any plans they may have in the area. • Tigertail Beach Park-$690,000 • Vanderbilt Beach Park-$275,000 Mr.Miller moved to recommend the Board of County Commissioners approve six(5)Collier County Tourist Development Council Category"A"Grant Applications for Beach Park Facilities for Fiscal Year 2016/2017 in the Total Amount of$1,365,000.00 and hereby finds the item promotes tourism. Second by Ms.Kerns. Carried unanimously 7—0. Mr. Sacher left the meeting at 11:04 a.m. Ms. McLeod left the meeting at 11:04 a.m. h. FBU Media Coverage Contract Mr.Wert presented the Executive Summary"Recommendation to approve an agreement between 6 November 28,2016 New Business 7-A(i) 1 of 12 EXECUTIVE SUMMARY Recommendation to approve Amendment #1 to Tourism Category B Contract between Collier County and Football University, LLC for 2016 Football University (FBU) event expenses with a revised local support budget of $136,735 and make a finding that this expenditure promotes tourism. OBJECTIVE: To approve Contract Amendment #1 to revise line item amounts in the local event expenses agreement for the 2016 FBU National Championships in Collier County. CONSIDERATIONS: The FBU event has been hosted in Collier County for two years. This is a national championship football event showcasing the best sixth, seventh and eighth grade football teams and stars from around the nation. The event has been televised(locally/nationally) for the past two years and has brought great exposure to our community. The event takes place in December, prior to the busy Christmas to New Year's holiday period. Due to the expanded schedule of the 2016 event,it was determined that extended coverage is necessary in order to sufficiently accommodate the increased number of participating teams and games at all venues. In addition, a Championship venue was added for the final day of competition. Below is a breakdown of original approved costs and proposed increases for the 2016 event. Proposed FBU National Championship Expenses 2016 Expenses to be Paid By Collier County Vendor Projected Cost Original Approved Expenditure Stadium Rental Fees and Event Staffing $55,775.00-To Collier County Public $25,985.00 (including but not limited to site managers, Schools, First Baptist Academy, and custodians,event clean up,EMT etc.) North Collier Regional Park as facilities to meet the needs of the FBU event and staffing cost, per FBU contract needs on attached document. Team Transportation to and from stadiums by $20,000.00 — As our portion of the $20,000.00 local transportation company total transportation cost as outlined in FBU agreement. Game Officials and Athletic Trainers $20,160.00—Per contract attached for $15,300.00 game officials and trainers for this event. Trainers are independent contractors. Hospitality accommodations for FBU staff $11,500.00 — To host hotel for event $10,600.00 and event workers. staff as chosen by FBU. Trophies for winning teams $2,000.00 —Will obtain quotes per the $600.00 Board's Procurement Ordinance from local trophy companies and County approved vendors Player and parent welcome reception and $15,300.00 — Will obtain quotes per $10,200.00 promotional items the Board's Procurement Ordinance from local and County approved vendors for specialty items Law Enforcement for security during games $12,000.00—To City of Naples Police $3,315 and Collier County Sheriff for security per FBU contract attached. Total $136,735 November 28,2016 New Business 7-A(i) 2 of 12 FISCAL IMPACT: Funding for support for the FBU event will be budgeted in the Tourism Division FY 17 budget in Fund 184 in the amount of$136,735 in Sports Marketing Event Support. GROWTH MANAGEMENT IMPACT: There are no Growth Management impacts associated with this Executive Summary. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: That the Board approves Amendment #1 to Tourism Category B Contract between Collier County and Football University, LLC for 2016 Football University (FBU) event expenses with a revised local support budget of $136,735 and make a finding that this expenditure promotes tourism. Prepared by: Jack Wert,Tourism Director Attachments: Contract Amendment,Contract with AAG November 28,2016 New Business 7-A(i) 3 of 12 EXHIBIT A Contract Amendment#1 All American Games FBU Agreement This amendment, dated this day of November, 2016 to the referenced agreement shall be by and between the parties to the original Agreement,Collier County,Florida,("Host"or"Collier County")and Football University,LLC("Vendor"or"FBU"). Statement of Understanding Re: "All American Games FBU Agreement" WHEREAS, the Board of County Commissioners with a recommendation from the Tourist Development Council approved the Contract with Football University,LLC for Operational Expenses for the 2016 FBU National Championship and related events;and WHEREAS,FBU has requested an amendment to reflect changes to Schedule I-A for Projected Expenses; and WHEREAS,this Amendment will increase the Projected Expenses by$50,735.00,and WHEREAS,the Tourist Development Council has reviewed and made a recommendation to the Board of County Commissioners ("Board") to approve this expenditure and make a finding that this expenditure promotes tourism, and the Board has approved said recommendation and made a finding that this expenditure promotes tourism. NOW, THEREFORE, based upon the mutual covenants and premises provided herein and other valuable consideration, the Parties agree to amend the All American Games FBU Agreement approved on April 12, 2016 (Item 16F5). In order to continue the services provided for in the original Contract document referenced above, the Parties agree to amend the above referenced Contract as provided herein: Words underlined have been added. Words struele4hreugh have been deleted. _ 1 1 1 _. _ -. •.. _ . .. . • _ - .. . . .. ... . _ _. . ._ menegeFsJ J 1 - 1 1 1..1 _ _ _ ..: - .__ . workers: • Ordinance: [04-CMG-00002/1302338/1] Page 1 of 3 �1 O November 28,2016 New Business 7-A(i) 4 of 12 - . ! ! ! � Schedule I-A is deleted in its entirety and replaced with the following table of expenses: Expenses to be Paid by Collier County Vendor Projected Cost Stadium Rental Fees and Event Staffing(including but $55.775.00 — To Collier County Public Schools. First not limited to site managers. custodians. event clean Baptist Academy. and North Collier Regional Park as up.EMT etc.). facilities to meet the needs of the FBU event and staffing cost per FBU contract ►mss,on attached document. Team Transportation to and from stadiums by local $20.000.00 — As our portion of the total transportation transportation company. cost as outlined in FBU agreement. Game Officials and Athletic Trainers. $20.160.00—Per contract attached for game officials and trainers for this event. Trainers are independent contractors. Hospitality accommodations for FBU staff and event $11.500.00 —To host hotel for event staff as chosen by workers. FBU. Trophies for winning teams. $2.000.00 — Will obtain quotes per the Board's Procurement Ordinance from local trophy companies and County approved vendors, Player and parent welcome reception and promotional $15.300.00 — Will obtain quotes per the Board's items. Procurement Ordinance from local and County approved vendors for specialty items. Law Enforcement for security during games. $12.000.00 - To City of Naples Police and Collier Cgnty Sheriff for security per FBU contract attached. All other terms and conditions of the Agreement shall remain in force. [04-CMG-00002/1302338/1] Page 2 of 3 �1 ,9Q November 28,2016 New Business 7-A(i) 5 of 12 IN WITNESS WHEREOF, the Contractor and the County have each, respectively, by an authorized person or agent,hereunder set their hands and seals on the date(s)indicated below. Accepted: ,2016 ATTEST: OWNER: DWIGHT BROCK,Clerk BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY,FLORIDA By: By: DONNA FIALA,Chairman Approved as to form and legality: Colleen M.Greene Assistant County Attorney [04-CMG-00002/130233811] Page 3 of 3 November 28,2016 New Business 7-A(i) 6 of 12 -40k -ArgiNNIN ALL AMEIRICAN GAMES• March 10.2016 Naples,Marco Island. Everglades CVB 2660 Horseshoe Drive Suite#105 Naples,FL 34104 In accordance with our discussions with Naples,Marco Island,Everglades Convention and Visitors Bureau(CVB).a part of Collier County Government(County),this letter("Agreement") sets forth the agreement among Football University, LLC ("FBU ), located at 100 Forge Way. Suite 1, Rockaway,New Jersey 07866,and the Collier County Board of County Commissioners, located at 3301 Tamiami Trail East,Naples. FL 34112 for ("CVB's") participation as a national sponsor and Naples as the host city of the FBU National Championship and related events (the "National Championship") to be played during the week of December 17-20, 2016 and TBD in December 2017. 1. Elements of the National Sponsorship of the National Championship. A. CVB elements. 1. Naples,Florida shall be designated the Host City of the FBU National Championship for 6th,7th,8th grade. 11. Sponsorship/Operational Event Costs including essential site costs such as field rental fees. local transportation of teams,medical coverage at events,officials,hospitality.sitecosts. A. Operational Benefits. The CVB shall provide, directly or through third parties, the operational benefits set forth on Schedule I — A. Expenses and costs are subject to approval and appropriation by Board of County Commissioners and will be in compliance with legal uses of tourist tax revenues. III. Right of First Negotiation A. Extension:Right of First Negotiation. The parties hereto agree that the Term of this Agreement with Collier County is to be the official Host Community of the National Championship for the 2016 through 2017 editions of the National Championship. Additionally, within thirty (30) days following the Term.FBU and the CVB and then-current advertising, marketing and public relations agency with respect to the National Championship, FBU shall deliver a proposal for the terms and conditions for a renewal of such sponsorships ("Proposal"). The CVB shall have the exclusive right of negotiation with respect to the Proposal for thirty (30) days following delivery of the Proposal ("Negotiation Period"). At this time based on the success of the event the extension of term will be renewed or terminated via written agreement. November 28,2016 New Business 7-A(i) 7 of 12 IV. Additional 7 erms A. Licenses. l. During the term of this Agreement. County grants FBU a limited license to use the designation of Naples as the Host City of the National Championship in online and print marketing and the CVB trademarks delivered by CVB or their advertising agency of record to FBU. and to use all CVB proprietary creative materials. trade names, logos and artwork created by CVB and delivered to FBU pursuant to the terms of this Agreement (collectively"CVB Marks") for the sponsorships and activities described herein, in the performance of FBU's responsibilities hereunder. FBU will honor any reasonable request by the CVB to cease using, or modify its use of, any CVB Marks in particular materials. Except for the rights expressly granted by the CVB with respect to the CVB Marks,the CVB reserves all rights in and to the CVB Marks, including but not limited to the right to sublicense the CVB Marks to third parties. The CVB Marks are trademarks exclusively owned and controlled by the County and that all goodwill associated with the use of the CVB Marks shall inure to the benefit of the CVB. FBU shall not seek to register any name or trademark that includes or is confusingly similar to the CVB Marks. 2. During the term of this Agreement, FBU grants the CVB a limited license to use the designation of Naples as the Host City of the National Championship in online and print marketing and the FBU trademarks delivered by FBU to the CVB,and to use all FBU proprietary creative materials,trade names,logos and artwork created by FBU and delivered to the CVB pursuant to the terms of this Agreement, including but not limited to, the National Championship logo (collectively "FBU Marks") for the sponsorships and activities described herein, in the performance of the CVB's responsibilities hereunder. The CVB will honor any reasonable request by FBU to cease using,or modify its use of, any FBU Marks in particular materials.Except for the rights expressly granted by FBU with respect to the FBU Marks, FBU reserves all rights in and to the FBU Marks, including but not limited to the right to sublicense the FBU Marks to third parties. The FBU Marks are trademarks exclusively owned and controlled by FBU and all goodwill associated with the use of the FBU Marks shall inure to the benefit of FBU. Neither the CVB or County shall seek to register any name or trademark that includes or is confusingly similar to the FBU Marks. 411!) Naples Sponsorship Agreement Page 2 November 28,2016 New Business 7-A(i) • 8 of 12 B. Representations. Warranties and Indemnifications. I. Collier County represents and warrant solely for the benefit of FBU that: a) It has the right, power and authority to enter into this Agreement as approved by Board of Collier County Commissioners; b) Entering into this Agreement does not violate any agreement between the parties and any third party;and c) That the products, services, information or materials provided by or on behalf of the CVB, when used in accordance with this Agreement, do not infringe any existing U.S. copyrights. patents, trademarks, or other intellectual property rights of any third party. The County and CVB warrants that it has the right to provide the products, services, information or materials in accordance with the terms and conditions of this Agreement and such products, services, information or materials shall not infringe the intellectual property rights nor improperly provide the trade secret any third party. 2. FBU represents and warrants that: a) It has the right,power and authority to enter into this Agreement; b) Entering into this Agreement does not violate any agreement between the parties and any third party. 3. INDEMNIFICATION To the maximum extent permitted by Florida law,the FBU shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the FBU or anyone employed or utilized by the FBU in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in section 768.28, Florida Statutes. Each party shall promptly advise the other in writing of any claim or demand against the other party or known to a party related to or arising out of the other party's activities under this Agreement. Naples Sponsorship Agreement 0Page 3 November 28,2016 New Business 7-A(i) 9 of 12 E. Limitation of Liability. 1. IN NO EVENT NO PARTY HERETO SHALL BE LIABLE TO THE ANOTHER. OR ANY THIRD PARTY. FOR ANY INCIDENTAL. CONSEQUENTIAL. INDIRECT. SPECIAL. OR PUNITIVE DAMAGES (INCLUDING WITHOUT LIMITATION LOST PROFITS OR LOST DATA) ARISING OUT OF THIS AGREEMENT (WHETHER FOR BREACH OF CONTRACT,TORT,NEGLIGENCE.OR OTHER FORM OF ACTION)OR ITS TERMINATION, AND IRRESPECTIVE OF WHETHER SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF ANY SUCH LOSS OR DAMAGE. F. Confidential Information. 1. The parties shall keep in confidence, and shall neither use nor disclose to any third party, any information concerning this Agreement. or any other non-public information concerning the parties or any information proprietary to the parties (collectively,the"Confidential Information").which may be disclosed to the other party in connection with this Agreement. Neither party shall use the name of the other party in any publicity release, advertising or otherwise without the other party's prior written approval. The provisions of this section shall survive any termination of this Agreement. Confidential Information does not include information that: (i) is or becomes part of the public domain, other than through breach of this Agreement by recipient: (ii)is required to be disclosed by court order or other legal process; (iii) is disclosed to the recipient by a third person after the full execution of this Agreement, and that third person has a legal right to make such disclosure; or(iv)is known to the recipient before receipt thereof under this Agreement or is independently developed by or for the recipient without reference to Confidential Information received from the disclosing party,as evidenced by its written records. This paragraph shall survive the expiration or termination of this Agreement for a period of one(1)year. This Agreement is subject to the provisions of Ch. 119,Fla. Stat.,Florida's Public Records Law. G. Term and Termination. 1. The term of this Agreement shall commence as of the date the Agreement is executed by both parties, unless terminated earlier as set forth below,or extended in accordance with the provisions of Section (III)(A) hereof. Each party may immediately terminate this Agreement in event of notice of breach by the other party and such other party's failure to cure such breach within thirty (30) days of written notice of such breach. H.No Assignment;Independent Contractors. 1. The parties have entered into this Agreement based upon the particular reputation,capabilities and experience of the other party. Accordingly, the parties may not assign this Agreement or any of its rights hereunder, nor delegate or Naples Sponsorship Agreement Page 4 November 28,2016 New Business 7-A(i) • 10 of 12 otherwise transfer any of its rights or obligations hereunder to any unrelated third party. unless the prior written consent of the other party shall first be obtained. Notwithstanding anything to the contrary in the foregoing,the CVB acknowledge and agree that certain obligations of FBU may be performed by affiliates thereof or its contractors. Moreover, the parties are independent contractors and neither has any authority to bind the other in any agreement or obligation. This Agreement does not create a joint venture. partnership or other relationship of any kind. or an obligation to form any such relationship between the parties. I. Notices. 1. All notices and other communications hereunder shall be in writing and shall be given by hand delivery to the other party or by registered or certified mail, return receipt requested, postage prepaid, or by next-day delivery service by a nationally recognized overnight courier,with confirmation of receipt.addressed to the parties at the addresses indicated on the first page hereof and to the individuals signing this Agreement on the execution page hereof. The contact for the CVB shall be Michael Obyc at 2660 N. Horseshoe Drive#105 Naples,FL 34104. J. Severability. 1. If any provision in this Agreement is found to be invalid, unlawful or unenforceable to any extent,such provision shall be excluded from the Agreement. which shall continue to be valid and enforceable in all other respects to the fullest extent permitted by law. K. Governing Law. 1. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida, exclusive of its rules related to choice of laws. Any action or proceeding commenced by either party in connection with this Agreement shall be commenced exclusively in the state or federal courts situated in the Collier County or the Middle District of Florida,State of Florida. L. Entire Agreement Amendment. 1. This Agreement constitutes the entire agreement between the parties and supersedes all prior or contemporaneous agreements,understandings,and communications between the parties, whether oral or written,with respect to the subject matter hereof.This Agreement may be amended or modified only with the mutual written consent of both parties.A waiver of any provision of this Agreement in a given instance will not be deemed a waiver of such provisions at any other time. M. Force Majeure. 1. Neither party shall be liable for failure to comply with any of the terms and conditions of this Agreement when such failure to comply has been caused by fire, Naples Sponsorship Agreement Page 5 November 28,2016 New Business 7-A(i) ' 11 of 12 labor dispute, strike. war, insurrection, terrorism. government restrictions. natural disasters. weather, acts of God or other circumstances beyond the reasonable control of the parties("Force Majeure"). The party affected by such Force Majeure shall give prompt notice to the other party of such Force Majeure, and shall take whatever steps are reasonably necessary under the circumstances to attempt to relieve the effect of such Force Majeure. N. Counterparts. 1. This Agreement may be executed by manual or facsimile signatures and in counterparts. each of which shall be deemed an original and all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF,the parties have caused this Agreement to be executed by their duly authorized representatives as of the date shown below. j Football University,LLC By',A .# tr__/,,,,k N. 41 '. , ------04 rci,,.,.-------- . Title: _44 _a: i Dated: 67 L ATTES 'r A�+,+6"'� a.. BOARD OF COUNTY COMMISSIONERS DWigHrt.tiR CLERK COLLIER COUNTY,FLORIDA, id;puss . :. .i lSt ,,pp Cierk Do 4: t:1 a,Chairman Approvgd e'fnrM and legality: Dated: ,„,k\vat i, C�: Ai til 0 olleen M.Greene Assistant County Attorney Naples Sponsorship Agreement Page 6 0 New Business 7-A(i) • 12 of 12 Schedule I -A Naples. Marco Island, Everglades Convention& Visitors Bureau Operational Consideration FBU National Championship Expenses 2016 Expenses to be Paid By Collier County I Vendor Projected Cost Stadium Rental Fees and Event Staffing (site $25,985.00-To Collier County Public Schools and managers,custodians,event clean up etc.) City of Naples for Fleishman Park as facilities to meet the needs of the FBU event per FBU contract attached. Team Transportation to and from stadiums by local $20,000.00 — As our portion of the total transportation company transportation cost as outlined in FBU agreement. Game Officials and Athletic Trainers $15,300.00 — To All American Games, Inc. per contract attached for game officials and trainers for this event.Trainers are independent contractors. Hospitality accommodations for FBU staff and $10,600.00 — To host hotel for event staff as event workers. chosen by FBU. All hospitality accommodations will be secured from local vendors following the Board's Procurement Ordinance. Trophies for winning teams $600.00 —Will obtain quotes per the Board's Procurement Ordinance from local trophy companies and County approved vendors Player and parent welcome reception $10,200.00 — Will obtain quotes per the Board's Procurement Ordinance from local and County approved vendors for specialty items Law Enforcement for security during games $3,315 — To City of Naples Police and Collier County Sheriff for security per FBU contract attached. Total $86,000.00 Expenditures to be paid by Collier County in compliance with Collier County's Purchasing Ordinance and Policies. Naples Sponsorship Agreement Page 7 November 28,2016 New Business 7-B(i) 1 of 5 EXECUTIVE SUMMARY Recommendation to approve Category "A" Tourist Development Council Grant applications from the Public Transit & Neighborhood Enhancement Division and the Parks and Recreation Division for a three year grant totaling $412,250; authorize the Chairman to sign Grant Agreements following County Attorney's approval; and make a finding that these expenditures will promote tourism. OBJECTIVE: To obtain approval of Category "A" Tourist Development Fund 183 Grant application requests for a three year grant totaling $337,250 for the implement a beach circulator route and Fund 184 Grant requests for a three year grant totaling$75,000 at$25,000 per year for a total request of$412,250. CONSIDERATIONS: The Collier County Park and Recreation Division has noted days where beach parking facilities are at capacity by 10:00 a.m. through 2:00 p.m. each day during the high season months. In an effort to assist the Parks and Recreation Division and increase access to the beach facilities, the Public Transit & Neighborhood Enhancement (PTNE) Division submitted a grant to the Florida Department of Transportation to establish a beach shuttle/circular to service the Delnor-Wiggins and Vanderbilt beaches during the high season months (December 1s`through April 30`"or January 152 through May 31s`). For the first year, the beach shuttle service will start as soon as possible after all required approvals are received. With Tourism as a major economic driver for Collier County, this route will provide beach access to visitors staying at hotels and seasonal vacation rentals along the corridor. The shuttle/Circular is proposed to run Monday through Sunday during the peak beach hours from 9:00 a.m. to 3:00 p.m. and provide access to the attractors such as North Collier Regional Park and the Children's Museum of Naples, Connor Park, Bluebill Beach Access and Vanderbilt Beach. This route will provide connection opportunities with at least 3 other Collier Area Transit routes. The proposed service would operate along the following roadway segments that are not currently served by fixed route public transit: Livingston Road;Vanderbilt Beach Road; Gulfshore Boulevard and Bluebill Avenue. Project Details: Total 3-year Fund 183 Fund 184 Task Request Cost Request (per year) Operating Costs $274,500 $137,250 $0 Fully Burden cost per Revenue Hour($87/rev.hr.) Bus Lease $75,000 $75,000 $0 Other Improvement Costs Shade structure(s), seating, signage, schedules, and $125,000 $125,000 $0 portable restroom facilities Marketing Costs $75,000 $0 $25,000 Misc. $0 $0 $0 Annual Total $549,500 $337,250 $25,000 November 28,2016 New Business 7-B(i) 2 of 5 Elements FY 2017 FY 2018 FY 2019 Personnel Costs* N/A N/A N/A Operating and Maintenance of CAT $91,500 $91,500 $91,500 Shuttle Bus Lease $25,000 $25,000 $25,000 Marketing $25,000 $25,000 $25,000 Shuttle Stop $100,000 N/A $25,000 Infrastructure Costs Total Operating Costs $241,500 $141,500 $166,500 Minus Beach Shuttle TBD $35,000 $55,000 Revenues** Transit Grant $45,750 $45,750 $45,750 TDC Beach Park $170,750 $70,750 $95,750 Facilities Fund TDC Marketing Fund $25,000 $25,000 $25,000 Net Operating Effect $0 $35,000 $55,000 *Personnel costs are included in Operating and Maintenance and associated with seasonal use of CAT bus for seasonal route. **Revenue assumption is 150 days operating with 50 riders per day @$5 per passenger(after 2nd year shows increase to 75 riders per day) The Board of County Commissioners approved the submittal of the grant in May 2015, and the County was notified by FDOT on October 20, 2016 of the intent to award the grant. Grant funding in the total amount of $137,250 will be awarded over a 3 year period to operate the route. An equal match of $137,250 is needed to fully fund the proposed route for a total cost of$274,500. This grant funding is subject to approval and annual appropriation by the Board of County Commissioners. FISCAL IMPACT: Funds in the amount of$337,250 are available for appropriation from Category"A" Bach Park Facilities Fund 183, and funds in the amount of$25,000 are available for marketing from Tourism Fund 184 from the BCC approved FY 17 budget. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval.-CMG GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this item. RECOMMENDATION: That the Collier County Tourist Development Council approve the above referenced Category "A" grant applications in the amount of$412,250; authorize the Chairman to sign Grant Agreements following County Attorney's approval; and make a finding that the expenditure promotes tourism. Prepared by: Michelle Arnold,Director-Public Transit&Neighborhood Enhancement Division Attachments: CATEGORY"A"GRANT APPLICATION November 28,2016 New Business 7-B(i) 3 of 5 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Collier Area Transit North Naples Beach Shuttle 1. Name and Address of Project Sponsor Organization: Collier County Public Transit& Neighborhood Enhancement Division Harmon Turner Building 3299 East Tamiami Trail, Suite 103 Naples, FL 34112 2. Contact Person, Title and Phone Number: Name: Michelle Arnold,Director Address: 3299 East Tamiami Trail, Suite 103 City Naples State Florida ZIP 34112 Phone: 239-252-5841 FAX: 239-252 3929 Other: 239-877-8138 3. Organization's Chief Official and Title: Michelle Arnold, Director Collier County Public Transit&Neighborhood Enhancement Division 4. Details of Project-Description and Location: The Collier County Park and Recreation Division has noted days where beach parking facilities are at capacity by 10:00 a.m. through 2:00 p.m. each day during the high season months. In an effort to assist the Parks and Recreation Division and increase access to the beach facilities, the Public Transit & Neighborhood Enhancement (PTNE) Division submitted a grant to the Florida Department of Transportation to establish a beach shuttle/circular to service the Delnor-Wiggins and Vanderbilt beaches during the high season months (December 1St through April 30th or January l't through May 31St). For the first year, the beach shuttle service will start as soon as possible after all required approvals are received. With Tourism as a major economic driver for Collier County, this route will provide beach access to visitors staying at hotels and seasonal vacation rentals along the corridor. The shuttle/Circular is proposed to run Monday through Sunday during the peak beach hours from 9:00 a.m. to 3:00 p.m. and provide access to the attractors such as North Collier Regional Park and the Children's Museum of Naples, Connor Park, Bluebill Beach Access and Vanderbilt Beach. This route will provide connection opportunities with at least 3 other Collier Area Transit routes. The proposed service would operate along the following roadway segments that are not currently served by fixed route public transit: Livingston Road; Vanderbilt Beach Road; Gulfshore Boulevard and Bluebill Avenue. November 28,2016 New Business 7-B(i) Collier County Tourist Development Council 4 of 5 Category "A" Grant Application Page 2 Grant funding of in the total amount of$137,250 will be awarded over a 3 year period to operate the route. An equal match or$137,250 is needed to fully fund the proposed route for a total cost of$274,500. Additionally, funding is needed to market the route, install infrastructure and lease the bus for seasonal operation. 5. Estimated project start date: December 2016 6. Estimated project duration: Three(3)years 7. Total TDC Tax 183 Funds Requested: $337,250 8. Total 184 Fund Requested: $25,000 (ner year for 3 years) 9. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes () No (1) Collier Area Transit North Naples Beach Shuttle (Project Title) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested(3 year total) $ 337,250 Tourism Fund 184($25,000 per year for 3 years) $ 75,000 City/Taxing District Share $ 0 State of Florida Share(3 year total) $ 137,250 Federal Share $ 0 TOTAL $ 549,500 PROJECT EXPENSES: (Engineering,Mobilization,Contractor,Monitoring,etc.) Operating costs $ 274,500 Bus Purchase/Annual Lease $ 75,000 Other improvement costs $ 125,000 Marketing costs $ 75,000 Misc. $ 0 TOTAL(Annual total) $ 549,500 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. II.3.1 , Signature of Sponsor Organization's Chief Official Date f 2 ai rdo• v = . ', LAGAN BIYD N LOGAN BLVD _O- �O/ a, . 451AN4 P6LYD W M Onl$d'J$tl' W +--. a,�dY 11p;lObAN BLVD N ®Q x e 0AKES BLVD OAKEN BLVD 4���' VINEYARDS r. 1 74 aC <..,--i '�..Q 0 }+ n • l jt ..,.a R; ..L.S,, AtRPORE PULLING RD t.o w If' c t t.k,,,C1 ; -41t.. I 4)551ON DR " 'Z. "r` f c ad MNYylyd137OOO9 "'. s _ € 4 'sg' r$c :15'19.3,1 L,a" AR,R..‘-' Ls NES'S* V tt, tRAit 131Y0 M 7 u O U 7 Et u E o 0..'4.7 u u G G L• C O R F^ V C 7 O U �, L O d bO I. O R U U 0 0 0 + I November 28,2016 EXECUTIVE SUMMARY New Business 7-C 1 of 44 Recommendation to award ITB 16-7019-Printing of Visitor Guides to Graphic Reproductions,Inc. for the Tourism Department to print Collier County Visitor Guides and make a finding that this action promotes tourism. OBJECTIVE: Recommendation to select printer for tourism annual Visitor Guide. CONSIDERATIONS: Annually the Tourism Department produces a printed Visitor Guide for the destination. At the conclusion of each contract term, Collier County requires a competitive bidding process. The Collier County Procurement Division developed ITB 16-7019- Printing of Visitors Guides. The ITB was publicly advertised on October 11, 2016. E-mail notices were sent to 304 firms with 31 firms requesting full solicitation packages. Three bid responses were received by the due date of October 24, 2016.The recap of the bids is on the attached Bid Tabulation. Staff recommends award of the printing of the Tourism Guide to the lowest, qualified,responsive bidder, Graphic Reproductions,Inc.,Titusville,FL. The results of the bid response from Graphic Reproductions,Inc. are as follows: Version A-68 Pages—Perfect Bound $62,889.44 Version B-68 Pages-Saddle Stitch $52,448.00 Version C-60 Pages-Perfect Bound $44,940.62 Version D-60 Pages—Saddle Stitch $49,117.28 The binding method(Perfect Bound or Saddle Stitched)will ultimately depend on the final number of pages in the guide based on the number and size of ads the publisher is able to secure. Staff will determine the binding method and number or pages when the 2017 guide production is completed. The publisher of the guide is not printing the guide, so that is the reason we requested bids on several options as indicated above. FISCAL IMPACT: The cost to print the 2017 Visitor Guide is between $44,940.62 and $62,889.44 depending on the final page count and binding option chosen. The funding for this printing is in the FY 17 Tourism Division budget in Fund 184. The cost history to print the annual Visitor Guide has ranged between$40,353 and$42,727 over the past five years. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan with this action. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: Recommendation to award ITB 16-7019-Printing of Visitor Guides to Graphic Reproductions, Inc. for the Tourism Department to print the 2017 Collier County Visitor Guides and make a finding that this action promotes tourism. Prepared by: Jack Wert,Tourism Director Attachments: Bid Tabulation; Bid Solicitation; Graphic Reproductions,Inc. Proposal CO U o � w N N O 06 2 N N C N to E m O O O zZ ` a m O ri m CD 00 ea rn m O N Ol -(ll- -(/). t/? t/} CLO C• lDlD O O �L Lcl I.f1 CT) 6) 0- lD lD Ol Ql � ' Ol Dl M Cr) c I Ol Lc1 N If) CD I.r) C. -Cf)- -(/)- 113 /)- t{3 CL U, IO N 00 L O CD N a of CO 0 N C..1 00 d �-+ oo rn Q N N al CD r-I O O N d. \ N � \ N OO C t C t r•-I c-I DUDU L ©m m a t s U i4. aJ C4J c0 aJ (0 Z c0 N d N N E di Ii a) a) CU v0 c) I- CC co cv (0 Q a a a v v 00 00 O O CU CU I I I 0 0 Q m U 0 \ \ CECE -0v) 000 0 N N aJ S S-. L C a) > a) > o November 28,2016 y� New Business 7-C Cosier County 3 of 44 Administrative Services Department Procurement Services Division INVITATION TO BID Date: 10/11/2016 From: Adam Northrup, Procurement Strategist (239) 252-6098 (Telephone) (239) 252-6302 (FAX) adamnorthrup@colliergov.net (Email) To: Prospective Vendors Subject: Solicitation: 16-7019 - Printing of Visitor Guides As requested by the Naples, Marco Island, Everglades Convention & Visitors Bureau, the Collier County Board of County Commissioners Procurement Services Division has issued this ITB for the purpose of obtaining fair and competitive responses. Please refer to the Public Notice included in this document for the opening date and time and any applicable pre-ITB conference. All questions regarding this ITB must be submitted online on the Collier County Procurement Services Division Online Bidding System website: www.colliergov.net/bid. All responses to questions will be posted on the website with electronic notification to all prospective vendors. We look forward to your participation in Collier County's competitive procurement process. cc: Jack Wert, Executive Director of Tourism Proaieoert9ervices D,isim•3327 Tamiami Trail East•Naples.Florida 34112-4901•239252-8407•www.coliergov.nettprowiementsendcea November 28,2016 New Business 7-C 4 of 44 Invitation to Bid Index Public Notice 3 Exhibit I: Scope of Work, Specifications and Response Format 4 Exhibit II: General Bid Instructions 7 Exhibit Ill: Standard Purchase Order Terms and Conditions 13 Exhibit IV: Additional ITB Terms and Conditions 16 Attachment 1: Vendor Submittal -Vendor's Non-Response Statement 23 Attachment 2: Vendor's Check List 24 Attachment 3: Vendor Submittal - Bid Response Form 25 Attachment 4: Vendor Submittal— Local Vendor Preference Affidavit 27 Attachment 5: Vendor Submittal— Immigration Affidavit 28 Attachment 6: Vendor Substitute W—9 29 Attachment 7: Vendor Submittal - Insurance and Bonding Requirements 30 November 28,2016 New Business 7-C 5 of 44 c; ,er County Active Services Department Procurement Services Division Public Notice Sealed bid responses for Solicitation 16-7019 - Printing of Visitor Guides, will be received electronically only at the Collier County Government, Procurement Services Division, 3327 Tamiami Trail E, Naples, FL 34112 until 3:00 PM, Collier County local time on 10/24/2016. Solicitation responses received after the stated time and date will not be accepted. Solicitation 16-7019 -Printing of Visitor Guides All questions regarding this ITB must be submitted online on the Collier County Procurement Services Division Online Bidding System website: www.collierqov.net/bid. All responses to questions will be posted on the website with electronic notification to all prospective vendors. All solicitation responses must be made on the official ITB response form included and only available for download from the Collier County Procurement Services Division Online Bidding System website noted herein. ITB Documents obtained from sources other than Collier County Procurement Services Division may not be accurate or current. Collier County encourages vendors to utilize recycled paper on all manual bid response submittals. Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA BY: /s/Allison Kearns Interim Director, Procurement Services Division Publicly posted on the Collier County Procurement Services Division website: www.colliergov.net/purchasinq and in the lobby of the Procurement Services Division Building on 10/11/2016. November 28,2016 New Business 7-C 6 of 44 Exhibit I: Scope of Work, Specifications and Response Format As requested by the Collier County Naples, Marco Island, Everglades Convention & Visitors Bureau Division (hereinafter, the "Division or Department"), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, "County") has issued this Invitation to Bid (hereinafter, "ITB") with the intent of obtaining bids from interested and qualified firms in accordance with the terms, conditions and specifications stated or attached. The Vendor, at a minimum, must achieve the requirements of the Scope of Work and specifications stated. Background The Naples, Marco Island, Everglades Convention & Visitors Bureau (CVB) is the official destination marketing organization for Collier County. The County covers a large geographic area and has a diversified tourism product. Brief Description of Purchase The County currently has a contract to develop and produce a Visitor Guide for the entire destination and the County, and is now desirous of contracting with a company to print 100,000 copies of the publication. The publication will be used as a fulfillment piece for the combined tourism marketing effort of the overall destination. Historically, County departments have spent approximately $48,000. This amount has been provided for reference only and no minimum amount is guaranteed or implied; future expenditures will be based on available County Department budgetary funding. Detailed Scope of Work County Staff is currently working with a contracted vendor to develop and create a production proof of its 2017 Visitor's Guide. When the final product is approved for printing, it will be provided to the awarded bidder for the printing of 100,000 copies, packed and delivered to the the Naples, Marco Island, Everglades Convention &Visitors Bureau. Interested bidders will be asked to provide pricing for four options each for the number of pages and the binding method for this guide. Version A would consist of 68 pages, perfect bound; Version B would consist of 68 pages, saddle stitched; Version C would consist of 60 pages, perfect bound; and Version D would consist of 60 pages, saddle stitched. The version of the guide that will be awarded depends on the amount of content that is available to be included in the guide and the County's decision on the preferred binding method. A full specification of each version is listed below: Version A: 68 Pages (64 text pages + 4 cover pages) Quantities: 100,000 Trim Size: 8"h x 10.5"h Paper: 80#gloss cover; 60##3 gloss text Bindery: Perfect Bound Packaging: Carton Pack Details: Flood Gloss UV F&B Cover Version B: 68 Pages (64 text pages +4 cover pages) Quantities: 100,000 Trim Size: 8"h x 10.5"h Paper: 80#gloss cover; 60##3 gloss text November 28,2016 New Business 7-C 7 of 44 Bindery: Saddle Stitched Packaging: Carton Pack Details: Flood Gloss UV F&B Cover Version C: 60 Pages (56 text pages +4 over pages Quantities: 100,000 Trim Size: 8"h x 10.5"h Paper: 80#gloss cover; 60##3 gloss text Bindery: Perfect Bound Packaging: Carton Pack Details: Flood Gloss UV F&B Cover Version D: 60 Pages (56 text pages +4 cover pages Quantities: 100,000 Trim Size: 8"h x 10.5"h Paper: 80#gloss cover; 60##3 gloss text Bindery: Saddle Stitched Packaging: Carton Pack Details: Flood Gloss UV F&B Cover Award Criteria ITB award criteria is as follows: • All questions on the Bid document shall be answered as to price(s), time requirements, and required document submissions. • Award shall be based upon the responses to all questions on the Bid Response Page(s). • Further consideration may include but not be limited to, references, completeness of bid response and past performances on other County bids/projects. • Prices will be read in public exactly as input on the electronic bid response form or written on the manually submitted Bid Response Page(s) at the time of the bid opening; however, should an error in calculations occur whenever unit pricing and price extensions are requested, the unit price shall prevail. Mathematical miscalculations may be corrected by the County to reflect the proper response. • The County's Procurement Services Division reserves the right to clarify a vendor's proposal prior to the award of the solicitation. • It is the intent of Collier County to award to the lowest, qualified and responsive vendor(s). • For the purposes of determining the bidder with the lowest price the following methodology will be used: Provide pricing for lines 1, 2, 3 and 4. The lowest price for lines 1, 2, 3 or 4 will be awarded, depending on the final size of the book, and the preferred method of binding as provided by the production company(either 68 pages or up to 60 pages). Line # Description Unit Price Version A: 68 pages(64 text pages plus 4 cover pages): Cost for printing, 1 binding, packaging and distribution Perfect Bound [Quantities: 100,000; Trim Size: 8"h x 10.5"h; Paper: 80#gloss cover; 60##3 gloss text; Packaging: Carton Pack; and Details: Flood Gloss UV F&B Cover] Version B: 68 pages(64 text pages plus 4 cover pages): Cost for printing, 2 binding, packaging and distribution, Saddle Stitch [Quantities: 100,000; Trim Size: 8"h x 10.5"h; Paper: 80#gloss cover; 60##3 gloss text; Packaging: Carton Pack; and Details: Flood Gloss UV F&B Cover] November 28,2016 New Business 7-C 8 of 44 Version C: 60 pages (56 text pages plus 4 cover pages): Cost for printing, 3 binding, packaging and distribution Perfect Bound [Quantities: 100,000; Trim Size: 8"h x 10.5"h; Paper: 80#gloss cover; 60##3 gloss text; Packaging: Carton Pack; and Details: Flood Gloss UV F&B Cover] Version D: 60 pages(56 text pages plus 4 cover pages): Cost for printing, binding, packaging and distribution, Saddle Stitched; [Quantities: 100,000; 4 Trim Size: 8"h x 10.5"h; Paper: 80#gloss cover; 60##3 gloss text; Packaging: Carton Pack; and Details: Flood Gloss UV F&B Cover] • Collier County reserves the right to select one, or more than one suppliers, however, it is the intent to select single awardee. • The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation. Term of Contract The contract term, if an award(s) is/are made is intended to be for two (2)years with three (3) one year renewal options. Prices shall remain firm for the initial term of this contract. Requests for consideration of a price adjustment must be made prior to the contract anniversary date, in writing, to the Procurement Director. Price adjustments may be based upon multiple factors: the consumer price index (CPI) over the past twelve (12) months, market conditions and rate, budget availability, program manager approval, or a combination thereof. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Projected Timetable Event Date Issue Solicitation Notice 10/11/2016 Last Date for Receipt of Written Questions 10/20/2016; 5:00PM Solicitation Deadline Date and Time 10/24/2016; 3:00PM Anticipated Evaluation of Submittals Week of 10/24/2016 Anticipated Board of County Commissioner's Contract November 2016 Approval Date Vendor Required Documents • Attachment 2: Vendor's Check List • Attachment 3: Vendor Bid Response Form • Attachment 4: Local Vendor Preference • Attachment 5: Immigration Law Affidavit • Attachment 6: Vendor Substitute W-9 • Attachment 7: Insurance and Bonding Requirement November 28,2016 New Business 7-C 9 of 44 Exhibit II: General Bid Instructions 1. Purpose/Objective As requested by the Collier County departments or divisions identified in Exhibit 1, the Collier County Board of County Commissioners Procurement Services Division (hereinafter, the County) has issued this Invitation to Bid (hereinafter, the "ITB", or"Bid")with the sole purpose and intent of obtaining bid responses from interested and qualified firms in accordance with the terms, conditions, and specifications stated and/or attached herein/hereto. The successful vendor will hereinafter be referred to as the "Vendor". All bids must be submitted on the Bid form furnished by the County noted in Attachments 2, 3, 4, 5, 6, and 7 of this ITB. No bid will be considered unless the Bid form is properly signed. Vendor is responsible to read and follow the instructions very carefully, as any misinterpretation or failure to comply with these instructions could lead to the bid submitted as being rejected as non-responsive. 2. Pricing Vendors must provide unit prices using the unit of measured specified by the County. All prices will remain firm for a period of one hundred and eighty (180) calendar days from date of bid opening. After award by the Board of County Commissioners, prices may only be adjusted as outlined in Exhibit I: Term of Contract. 3. Alternate Bid Pricing In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide pricing for all alternates as listed. The omission of a response or a no-bid or lack of a submitted price will be the basis for the rejection of the submitted bid response. All bids responses received without pricing for all alternates as listed will be considered technically non-responsive and will not be considered for award. 4. Equal Product Manufacturer's name, brand name and/or model number are used in these specifications for the purpose of establishing minimum requirements of level of quality, standards of performance and/or design required, and is in no way intended to prohibit the bidding of other manufacturer's items of equal or similar material. An equal or similar product may be bid, provided that the product is found to be equal or similar in quality, standard of performance, design, etc. to the item specified. Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of factory information sheets (specifications, brochures, etc.) and test results, if applicable, of unit bid as equal or similar. Equal product samples, if required for evaluation, and at no cost to the County, must be submitted with Bid. Unless otherwise directed in the solicitation, the bid will not be considered unless samples are delivered to specified address by bid due date. The County shall be sole judge of equality or similarity, and its decision shall be final in the best interest. November 28,2016 New Business 7-C 10 of 44 5. Discounts Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be considered in the award of tie bids. In no instance should payment terms less than fifteen (15) calendar days be offered. 6. Exceptions Vendors taking exception to any part or section of these specifications shall indicate such exceptions on a separate sheet entitled "EXCEPTIONS TO SPECIFICATIONS." Failure to indicate any exceptions to the specifications shall be interpreted as the Vendors intent to fully comply with the specifications as written. The County, at its sole discretion, shall determine if the exceptions are material in nature, and if the Vendor's exceptions may be declared grounds for rejection of bid proposal. 7. Addenda The County reserves the right to formally amend and/or clarify the requirements of the bid specifications where it deems necessary. Any such addendum/clarification shall be in writing and shall be distributed electronically to all parties who received the original bid specifications prior to the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through a notice of addendum or questions and answers to all vendors registered under the applicable commodity code(s) at the time when the original ITB was released, as well as those vendors who downloaded the ITB document. Additionally, all addendums are posted on the Collier County Procurement Services Division Online Bidding System website: www.collieroov.net/bid. Before submitting a bid response, please make sure that you have read all, understood clearly and complied completely with any changes stated in the addenda as failure to do so may result in the rejection of your submittal. 8. Bid Submission All electronic bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System: www.colliergov.net/bid. If you must submit a paper copy, all paper bids shall be submitted to the County Procurement Director, Collier County Government, Procurement Services Division, 3327 Tamiami Trail E, Naples, FL 34112, by the date and time as stated in the Legal Notice. The County assumes no responsibility for bid responses received after the due date and time, or at any office or location other than that specified herein, whether due to mail delays, courier mistakes, mishandling, inclement weather or any other reason. Late bid responses shall be returned unopened, and shall not be considered for award. Vendors must submit one (1) paper copy clearly labeled "Master," and one (1) compact disks (CD's)with one copy of the proposal on each CD in Word, Excel or PDF. List the Solicitation Number and Title on the outside of the box or envelope. All bids sent by courier service must have the bid number and title on the outside of the courier packet. Vendors who wish to receive copies of bids after the bid opening may view and download same from the Collier County Procurement Services Division Internet bid site. 9. Questions November 28,2016 New Business 7-C 11 of 44 If the vendor should be of the opinion that the meaning of any part of the Bid Document is doubtful, obscure or contains errors or omissions it should report such opinion to the Procurement Strategist before the bid opening date. Direct questions related to this ITB only to the Collier County Procurement Services Division Internet website: www.colliergov.net/bid. Questions will not be answered after the date noted on the ITB. Vendors must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Procurement Services Division Online Bidding System website. For general questions, please call the referenced Procurement Strategist identified in the Public Notice. 10. Protests Any prospective vendor / proposer who desires to protest any aspect(s) or provision(s) of the solicitation (including the form of the solicitation documents or procedures) shall file their protest with the Procurement Director prior to the time of the bid opening strictly in accordance with the County's then current Procurement Ordinance and policies. 11. Rejection and Waiver The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to select the bid that best meets the requirements of the County. Vendors whose bids, past performance or current status do not reflect the capability, integrity or reliability to fully and in good faith perform the requirements denoted may be rejected as non- responsive. Bids that do not meet all necessary requirements of this solicitation or fail to provide all required information, documents or materials may be rejected as non-responsive. 12. Local Vendor Preference (LVP) The County is using the Competitive Sealed Quotation methodology of source selection for this procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier County Procurement Ordinance. Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year. Under this solicitation, bidders desiring to receive local preference will be invited and required to affirmatively state and provide documentation as set forth in the solicitation in support of their November 28,2016 New Business 7-C 12 of 44 status as a local business. Any bidder who fails to submit sufficient documentation with their bid offer shall not be granted local preference consideration for the purposes of that specific contract award. Except where federal or state law, or any other funding source, mandates to the contrary, Collier County and its agencies and instrumentalities, will give preference to local businesses in the following manner. Competitive bid (local price match option). Each formal competitive bid solicitation shall clearly identify how the price order of the bids received will be evaluated and determined. When a qualified and responsive, non-local business submits the lowest price bid, and the bid submitted by one or more qualified and responsive local businesses is within ten percent of the price submitted by the non-local business, then the local business with the apparent lowest bid offer (i.e., the lowest local bidder) shall have the opportunity to submit an offer to match the price(s), less one (1) dollar, offered by the overall lowest, qualified and responsive bidder. In such instances, staff shall first verify if the lowest non-local bidder and the lowest local bidder are in fact qualified and responsive bidders. Next, the Procurement Services Division shall determine if the lowest local bidder meets the requirements of Fla. Stat. Sec.287.087 (Preferences to businesses with drug-free workplace programs). If the lowest local bidder meets the requirements of Fla. Stat. Sec. 287.087, the Procurement Services Division shall invite the lowest local bidder to submit a matching offer, less one (1) dollar, within five (5) business days thereafter. If the lowest local bidder submits an offer that fully matches the lowest bid, less one (1) dollar, from the lowest non-local bidder tendered previously, then award shall be made to the local bidder. If the lowest local bidder declines or is unable to match the lowest non-local bid price(s), then award will be made to the lowest overall qualified and responsive bidder. If the lowest local bidder does not meet the requirement of Fla. Stat. Sec 287.087, and the lowest non-local bidder does, award will be made to the bidder that meets the requirements of the reference state law. Bidder must complete and submit with their bid response the Affidavit for Claiming Status as a Local Business which is included as part of this solicitation. Failure on the part of a Bidder to submit this Affidavit with their bid response will preclude said Bidder from being considered for local preference on this solicitation. A Bidder who misrepresents the Local Preference status of its firm in a bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one (1)year. The County may, as it deems necessary, conduct discussions with responsible bidders determined to be in contention for being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to solicitation requirements. 13. Immigration Affidavit Certification Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet-based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction services. Exceptions to the program: November 28,2016 New Business 7-C 13 of 44 • Commodity based procurement where no services are provided. • Where the requirement for the affidavit is waived by the Board of County Commissioners Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also required to provide the Collier County Procurement Services Division an executed affidavit certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the BidderNendor does not comply with providing both the acceptable E- Verify evidence and the executed affidavit the bidder's/vendor's proposal may be deemed non-responsive. Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all purchases not covered under the "Exceptions to the program" clause above. For additional information regarding the Employment Eligibility Verification System (E-Verify) program visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor's responsibility to familiarize themselves with all rules and regulations governing this program. Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. 14. Lobbying All firms are hereby placed on NOTICE that the County Commission does not wish to be lobbied either individually or collectively about a project for which a firm has submitted a bid. Firms and their agents are not to contact members of the County Commission for such purposes as meetings of introduction, luncheons, dinners, etc. During the bidding process, from bid opening to final Board approval, no firm or its agent shall contact any other employee of Collier County with the exception of the Procurement Services Division. 15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501) In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.orq/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 16. General Information November 28,2016 New Business 7-C 14 of 44 When it is deemed by the County that a bid cannot be awarded as originally intended, the County reserves the right to award this bid through an approach which is the best interest of the County. Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying as low bid, the County shall ask vendors to submit certification that they have a drug-free workplace in accordance with Section 287.087 Florida Statutes. Should all vendors provide said certification; the County will give local vendor preference. 17. Bid Award Process Award of contract will be made by the Board of County Commissioners in public session. Award shall be made in a manner consistent with the County's Procurement Ordinance. Award recommendations will be posted outside the offices of the Procurement Services Division as well as on the Collier County Procurement Services Division website on Wednesdays and Thursdays prior to the County Commission meetings. Any actual or prospective respondent who desires to formally protest the recommended contract award must file a notice of intent to protest with the Procurement Director within two (2) calendar days (excluding weekends and County holidays) of the date that the recommended award is posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be given instructions as to the form and content requirements of the formal protest. A copy of the "Protest Policy" is available at the office of the Procurement Director. November 28,2016 New Business 7-C 15 of 44 Exhibit III: Standard Purchase Order Terms and Conditions 1. Offer delivery; provided that risk of loss prior to This offer is subject to cancellation by the actual receipt of the goods by the COUNTY COUNTY without notice if not accepted by nonetheless remain with VENDOR. VENDOR within fourteen (14)days of issuance. b) No charges will be paid by the COUNTY for packing, crating or cartage unless otherwise 2. Acceptance and Confirmation specifically stated in this Purchase Order. This Purchase Order (including all documents Unless otherwise provided in Purchase attached to or referenced therein) constitutes Order, no invoices shall be issued nor the entire agreement between the parties, unless payments made prior to delivery. Unless otherwise specifically noted by the COUNTY on freight and other charges are itemized, any the face of this Purchase Order. Each delivery of discount will be taken on the full amount of goods and/or services received by the COUNTY invoice. from VENDOR shall be deemed to be upon the c) All shipments of goods scheduled on the terms and conditions contained in this Purchase same day via the same route must be Order. consolidated. Each shipping container must be consecutively numbered and marked to No additional terms may be added and Purchase show this Purchase Order number. The Order may not be changed except by written container and Purchase Order numbers must instrument executed by the COUNTY. VENDOR be indicated on bill of lading. Packing slips is deemed to be on notice that the COUNTY must show Purchase Order number and objects to any additional or different terms and must be included on each package of less conditions contained in any acknowledgment, than container load (LCL) shipments and/or invoice or other communication from VENDOR, with each car load of equipment. The notwithstanding the COUNTY'S acceptance or COUNTY reserves the right to refuse or payment for any delivery of goods and/or return any shipment or equipment at services,or any similar act by VENDOR. VENDOR'S expense that is not marked with Purchase Order numbers. VENDOR agrees 3. Inspection to declare to the carrier the value of any All goods and/or services delivered hereunder shipment made under this Purchase Order shall be received subject to the COUNTY'S and the full invoice value of such shipment. inspection and approval and payment therefore d) All invoices must contain the Purchase Order shall not constitute acceptance. All payments are number and any other specific information as subject to adjustment for shortage or rejection. identified on the Purchase Order. Discounts All defective or nonconforming goods will be of prompt payment will be computed from the returned pursuant to VENDOR'S instruction at date of receipt of goods or from date of VENDOR'S expense. receipt of invoices, whichever is later. Payment will be made upon receipt of a To the extent that a purchase order requires a proper invoice and in compliance with series of performances by VENDOR, the Chapter 218, Fla. Stats., otherwise known as COUNTY prospectively reserves the right to the "Local Government Prompt Payment cancel the entire remainder of the Purchase Act," and, pursuant to the Board of County Order if goods and/or services provided early in Commissioners Purchasing Policy. the term of the Purchase Order are non-conforming or otherwise rejected by the 5. Time Is Of the Essence COUNTY. Time for delivery of goods or performance of services under this Purchase Order is of the 4. Shipping and Invoices essence. Failure of VENDOR to meet delivery a) All goods are FOB destination and must be schedules or deliver within a reasonable time, as suitably packed and prepared to secure the interpreted by the COUNTY in its sole judgment, lowest transportation rates and to comply shall entitle the COUNTY to seek all remedies with all carrier regulations. Risk of loss of available to it at law or in equity. VENDOR any goods sold hereunder shall transfer to agrees to reimburse the COUNTY for any the COUNTY at the time and place of expenses incurred in enforcing its rights. November 28,2016 New Business 7-C 16 of 44 VENDOR further agrees that undiscovered VENDOR shall indemnify and hold harmless the delivery of nonconforming goods and/or services COUNTY from any and all claims, including is not a waiver of the COUNTY'S right to insist claims of negligence, costs and expenses, upon further compliance with all specifications. including but not limited to attorneys'fees, arising from, caused by or related to the injury or death 6. Changes of any person (including but not limited to The COUNTY may at any time and by written employees and agents of VENDOR in the notice make changes to drawings and performance of their duties or otherwise), or specifications, shipping instructions, quantities damage to property (including property of the and delivery schedules within the general scope COUNTY or other persons), which arise out of or of this Purchase Order. Should any such change are incident to the goods and/or services to be increase or decrease the cost of, or the time provided hereunder. required for performance of the Purchase Order, an equitable adjustment in the price and/or 11. Warranty of Non-Infringement delivery schedule will be negotiated by the VENDOR represents and warrants that all goods COUNTY and VENDOR. Notwithstanding the sold or services performed under this Purchase foregoing, VENDOR has an affirmative obligation Order are: a) in compliance with applicable laws; to give notice if the changes will decrease costs. b) do not infringe any patent, trademark, Any claims for adjustment by VENDOR must be copyright or trade secret; and c) do not constitute made within thirty (30) days from the date the unfair competition. change is ordered or within such additional period of time as may be agreed upon by the VENDOR shall indemnify and hold harmless the parties. COUNTY from and against any and all claims, including claims of negligence, costs and 7. Warranties expense, including but not limited to attorneys' VENDOR expressly warrants that the goods fees, which arise from any claim, suit or and/or services covered by this Purchase Order proceeding alleging that the COUNTY'S use of will conform to the specifications, drawings, the goods and/or services provided under this samples or other descriptions furnished or Purchase Order are inconsistent with VENDOR'S specified by the COUNTY, and will be of representations and warranties in section 11 (a). satisfactory material and quality production, free from defects and sufficient for the purpose If any claim which arises from VENDOR'S breach intended. Goods shall be delivered free from any of section 11 (a) has occurred, or is likely to security interest or other lien, encumbrance or occur, VENDOR may, at the COUNTY'S option, claim of any third party. These warranties shall procure for the COUNTY the right to continue survive inspection, acceptance, passage of title using the goods or services, or replace or modify and payment by the COUNTY. the goods or services so that they become non-infringing, (without any material degradation 8. Statutory Conformity in performance, quality, functionality or additional Goods and services provided pursuant to this cost to the COUNTY). Purchase Order, and their production and transportation shall conform to all applicable 12. Insurance Requirements laws, including but not limited to the Occupational The VENDOR, at its sole expense, shall provide Health and Safety Act, the Federal commercial insurance of such type and with such Transportation Act and the Fair Labor Standards terms and limits as may be reasonably Act, as well as any law or regulation noted on the associated with the Purchase Order. Providing face of the Purchase Order. and maintaining adequate insurance coverage is a material obligation of the VENDOR. All 9. Advertising insurance policies shall be executed through No VENDOR providing goods and services to the insurers authorized or eligible to write policies in COUNTY shall advertise the fact that it has the State of Florida. contracted with the COUNTY for goods and/or services, or appropriate or make use of the 13. Compliance with Laws COUNTY'S name or other identifying marks or In fulfilling the terms of this Purchase Order, property without the prior written consent of the VENDOR agrees that it will comply with all COUNTY'S Purchasing Department. federal, state, and local laws, rules, codes, and ordinances that are applicable to the conduct of its business. By way of non-exhaustive example, 10. Indemnification this shall include the American with Disabilities Act and all prohibitions against discrimination on November 28,2016 New Business 7-C 17 of 44 the basis of race, religion, sex creed, national conditions of this Purchase Order, provided that origin, handicap, marital status, or veterans' COUNTY has provided VENDOR with notice of status. Further, VENDOR acknowledges and such breach and VENDOR has failed to cure without exception or stipulation shall be fully within 10 days of receipt of such notice. responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 19. General as located at 8 U.S.C. 1324, et seq. and a) This Purchase Order shall be governed by regulations relating thereto, as either may be the laws of the State of Florida. The venue amended. Failure by the awarded firm(s) to for any action brought to specifically enforce comply with the laws referenced herein shall any of the terms and conditions of this constitute a breach of the award agreement and Purchase Order shall be the Twentieth the County shall have the discretion to Judicial Circuit in and for Collier County, unilaterally terminate said agreement Florida immediately. Any breach of this provision may b) Failure of the COUNTY to act immediately in be regarded by the COUNTY as a material and response to a breach of this Purchase Order substantial breach of the contract arising from by VENDOR shall not constitute a waiver of this Purchase Order. breach. Waiver of the COUNTY by any default by VENDOR hereunder shall not be 14. Force Majeure deemed a waiver of any subsequent default Neither the COUNTY nor VENDOR shall be by VENDOR. responsible for any delay or failure in c) All notices under this Purchase Order shall performance resulting from any cause beyond be sent to the respective addresses on the their control, including, but without limitation to face page by certified mail, return receipt war, strikes, civil disturbances and acts of nature. requested, by overnight courier service, or by When VENDOR has knowledge of any actual or personal delivery and will be deemed potential force majeure or other conditions which effective upon receipt. Postage, delivery and will delay or threatens to delay timely other charges shall be paid by the sender. A performance of this Purchase Order, VENDOR party may change its address for notice by shall immediately give notice thereof, including all written notice complying with the relevant information with respects to what steps requirements of this section. VENDOR is taking to complete delivery of the d) The Vendor agrees to reimbursement of any goods and/or services to the COUNTY. travel expenses that may be associated with this Purchase Order in accordance with 15. Assignment Florida Statute Chapter 112.061, Per Diem VENDOR may not assign this Purchase Order, and Travel Expenses for Public Officers, nor any money due or to become due without the employees and authorized persons. prior written consent of the COUNTY. Any e) In the event of any conflict between or assignment made without such consent shall be among the terms of any Contract Documents deemed void. related to this Purchase Order, the terms of the Contract Documents shall take 16. Taxes precedence over the terms of the Purchase Goods and services procured subject to this Order. To the extent any terms and /or Purchase Order are exempt from Florida sales conditions of this Purchase Order duplicate and use tax on real property, transient rental or overlap the Terms and Conditions of the property rented, tangible personal purchased or Contract Documents, the provisions of the rented, or services purchased (Florida Statutes, Terms and/or Conditions that are most Chapter 212), and from federal excise tax. favorable to the County and/or provide the greatest protection to the County shall 17. Annual Appropriations govern. The COUNTY'S performance and obligation to pay under this Purchase Order shall be contingent upon an annual appropriation of funds. 18. Termination This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the VENDOR. This Purchase Order may be terminated immediately by the COUNTY for breach by VENDOR of the terms and November 28,2016 New Business 7-C 18 of 44 Exhibit IV: Additional ITB Terms and Conditions 1. Additional Items and/or Services During the contract term, Collier County reserves the right to add related items and/or services upon negotiation of a satisfactory price by the Project Manager and Vendor. 2. Conflict of Interest Vendor shall provide a list of any businesses and/or organizations to which the firm has any affiliation or obligations within the past five (5) years; whether paid or donated, which could be construed by the County as a conflict of interest. Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 3. Vendor Performance Evaluation Collier County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon completion/termination of agreement. 4. Deductions for Non-Performance The County reserves the right to deduct a portion of any invoice for goods not delivered, or services not performed in accordance with requirements, including required timeframe. The County may also deduct, or chargeback the Vendor the costs necessary to correct the deficiencies directly related to the Vendor's non-performance. 5. Termination Should the Contractor be found to have failed to perform services in a manner satisfactory to the County, the County may terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a thirty(30) day written notice. The County shall be sole judge of non-performance. In the event that the award of this solicitation is made by the Procurement Services Director, the award and any resultant purchase orders may be terminated at any time by the County upon thirty (30) days written notice to the awarded vendor(s) pursuant to the Board's Procurement Ordinance. 6. Offer Extended to Other Governmental Entities Collier County encourages and agrees to the successful vendor extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful vendor. 7. Environmental Health and Safety All Vendors and Sub vendors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. November 28,2016 New Business 7-C 19 of 44 Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right-of-way for the purpose of inspection of any Vendor's work operations. This provision is non-negotiable by any department and/or Vendor. All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as determined by the engineer. All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. 8. Florida Wood Products The Vendor/Contractor agrees to comply with Florida Statute 255.20 to provide lumber, timber and other forest products produced and manufactured in the State of Florida as long as the price, fitness and quality are equal. 9. Public Records Compliance Florida Public Records Law Chapter 119, including specifically those contractual requirements in 119.0701(2)(a)-(b) as follows: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 The Contractor must specifically comply with the Florida Public Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. 10. Standards of Conduct The Vendor shall employ people to work on County projects who are neat, clean, well-groomed and courteous. Subject to the American with Disabilities Act, Vendor shall supply competent November 28,2016 New Business 7-C employees who are physically capable of performing their employment duties. The Co 4May require the Vendor to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment on Collier County projects is not in the best interest of the County. 11. Protection of Property The Vendor shall ensure that the service is performed in such manner as to not damage any property. In the event damage occurs to any property as a direct result of the Vendor or their Sub vendor in the performance of the required service, the Vendor shall repair/replace, to the County's satisfaction, damaged property at no additional cost to the County. If the damage caused by the Vendor or their Sub vendor has to be repaired/replaced by the County, the cost of such work will be deducted from the monies due the Vendor. The County's project manager, shall coordinate with the Vendor / Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. 12. Prohibition of Gifts to County Employees No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 13. Invoice and Payments Unit Price: the County agrees to pay a firm total fixed price (inclusive of all costs, including labor, materials, equipment, overhead, etc.) for a repetitive product or service delivered (i.e. installation price per ton, delivery price per package or carton, etc.). The invoice must identify the unit price and the number of units received (no contractor inventory or cost verification required). Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor's invoices must include: • Purchase Order Number • Description and quantities of the goods or services provided per instructions on the County's purchase order or contract. Invoices shall be sent to: Board of County Commissioners Clerk's Finance Department ATTN: Accounts Payable 3299 Tamiami Trail E Ste 700 Naples FL 34112 Or emailed to: bccapclerke..collierclerk.com. November 28,2016 New Business 7-C Collier County, in its sole discretion, will determine the method of payment for goo&°a /or services as part of this agreement. Payment methods include: • Traditional—payment by check, wire transfer or other cash equivalent. • Standard — payment by purchasing card. Collier County's Purchasing Card Program is supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules. The County may not accept any additional surcharges (credit card transaction fees) as a result of using the County's credit card for transactions relating to this solicitation. The County will entertain bids clearly stating pricing for standard payment methods. An additional separate discounted price for traditional payments may be provided at the initial bid submittal if it is clearly marked as an "Additional Cash Discount." Upon execution of the Contract and completion of each month's work, payment requests may be submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for payment without prior approval from the Project manager. All invoices should be submitted within the fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or processed for payment) unless specifically authorized by the Project Manager. Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of"laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. 14. Survivability Bids (ITBs/RFPs): The Consultant/Contractor/Vendor agrees that any Work Order/Purchase Order that extends beyond the expiration date of Solicitation 16-7019 resultant of this solicitation will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of any Work Order/Purchase Order. 15. Insurance Requirements The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in Insurance and Bonding Requirements Attachment of this solicitation. The Vendor shall procure and maintain November 28,2016 New Business 7-C property insurance upon the entire project, if required, to the full insurable value of the2scope of work. The County and the Vendor waive against each other and the County's separate Vendors, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from the County's separate Vendors, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. Collier County shall be responsible for purchasing and maintaining, its own liability insurance. Certificates issued as a result of the award of this solicitation must identify "For any and all work performed on behalf of Collier County." The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain a severability of interests provisions. Collier County Board of County Commissioners shall be named as the Certificate Holder. The "Certificate Holder" should read as follows: Collier County Board of County Commissioners Naples, Florida The amounts and types of insurance coverage shall conform to the minimum requirements set forth in the Insurance and Bonding Requirements Attachment, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be Vendor's sole responsibility. Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer. The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the County for such costs within thirty (30) days after demand, the County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement between the County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or November 28,2016 New Business 7-C companies used. The decision of the County to purchase such insurance coverage(s) siW no way be construed to be a waiver of any of its rights under the Contract Documents. If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contracts. 15. Debris Vendor shall be responsible for the removal and disposal of all debris from the site and the cleaning of the affected areas. Vendor shall keep the premises free of debris and unusable materials resulting from their work and as work progresses; or upon the request of the County's representative, shall remove and dispose such debris and materials from the property. The Vendor shall leave all affected areas as they were prior to beginning work. 16. Direct Material Purchase The County reserves the right to require Vendor to assign some or all of its agreements with material suppliers directly to the County. Any such goods and/or materials purchased by the County pursuant to such an assignment of a material supply agreement shall be referred to as "County Furnished Materials" and the responsibilities of both the County and the Vendor relating to said materials shall be governed by the terms and conditions of this solicitation. Additionally, the County at its sole option may choose to purchase some or all of the goods and/or materials from other suppliers. In either instance the County may require the following information from the Vendor: • Required quantities of material. • Specifications relating to goods and/or materials required for job including brand and/or model number or type if applicable • Pricing and availability of goods and/or materials provided under Vendor's agreements with material suppliers 17. Grant Compliance The purchase of any goods and/or services that are funded through Federal Grant Appropriations, the State of Florida, or any other public or private foundations shall be subject to the compliance and reporting requirements of the granting agency. 18. Equipment Vendor shall have available and in good working condition, the necessary equipment to perform the required service. If required by the County, the Vendor shall supply a list of equipment and an hourly rate for each. Hourly rates will commence once equipment arrives at the service site, unless otherwise agreed in writing by the Project Manager. In the event that additional specialized and/or heavy equipment (backhoe, crane, mudhog, etc.) is needed, the Project Manager must be notified in advance for approval. The reimbursement of additional equipment expense shall be at cost and will commence once equipment arrives at the service site, unless otherwise agreed in writing by the Project Manager. The County reserves the right to request and obtain documentation of the Vendor's cost for time and material projects, and to withhold payments until documentation is provided. November 28,2016 New Business 7-C All County-purchased equipment must be new and of current manufacture in producti4°fat4the time of bid opening, and carry industry standard warranties. At the time of delivery, at least two (2) complete shop repair manuals and parts lists must be furnished with each type of equipment. Vendor must service all equipment prior to delivery and/or acceptance by the County. The scope of these specifications is to ensure the delivery of a complete unit ready for operation. Omission of any essential detail from these specifications does not relieve the Vendor from furnishing a complete unit. November 28,2016 New Business 7-C 25 of 44 ,er County AdrnhistralivesDepartment Procurement services Division Attachment 1: Vendor Submittal -Vendor's Non-Response Statement The sole intent of the Collier County Procurement Services Division is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons why prospective Vendors did not wish to respond to this ITB. If your firm is not responding to this ITB, please indicate the reason(s) by checking any appropriate item(s) listed below and return this form via email or fax to the Procurement Strategist listed on the first page or mail to: Collier County Procurement Services Division, 3327 Tamiami Trail East, Naples, Florida 34112. We are not responding to this ITB for the following reason(s): Solicitation: 16-7019 - Printing of Visitor Guides ❑ Services requested not available through our company. ❑ Our firm could not meet specifications/scope of work. ❑ Specifications/scope of work not clearly understood (too vague, rigid, etc.) ❑ Project is too small. ❑ Insufficient time allowed for preparation of response. ❑ Incorrect address used. Please correct mailing address: ❑ Other reason(s): Firm's Complete Legal Name Address City, State, Zip Telephone Number FAX Number Signature/Title Type Name of Signature Date: November 28,2016 New Business 7-C 26 of 44 ter County Admiristrative Services Departrnent Procurement Services Division Attachment 2: Vendor's Check List IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the spaces indicated and return with bid. Vendor should check off each of the following items as the necessary action is completed: 1. The Bid has been signed. 2. The Bid prices offered have been reviewed. 3. The price extensions and totals have been checked. 4. The payment terms have been indicated. 5. Any required drawings, descriptive literature, etc. have been included. 6. Any delivery information required is included. 7. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has been included. 8. Addendum have been signed and included, if applicable. 9. Affidavit for Claiming Status as a Local Business, if applicable. 10. Immigration Affidavit and company's E-Verify profile page or memorandum of understanding. 11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this ITB. 12. The mailing envelope must be addressed to: Procurement Director Collier County Government Procurement Services Division 3327 Tamiami Trail E Naples FL 34112 The mailing envelope must be sealed and marked with: • Solicitation: 16-7019 -Printing of Visitor Guides • Opening Date: 10/24/2016; 3:00PM 13. The bid will be mailed or delivered in time to be received no later than the specified opening date and time. (Otherwise bid cannot be considered.) 14. If submitting a manual bid, include any addenda (initialed and dated noting understanding and receipt). If submitting bid electronically, bidder will need to download all related documents on www.colliergov.net/bid. The system will date and time stamp when the addendum files were downloaded ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET. Company Name Signature &Title Date November 28,2016 New Business 7-C 27 of 44 Colter County Administrative Services Department Procurement Services Division Attachment 3: Vendor Submittal -Bid Response Form FROM: Board of County Commissioners Collier County Government Center Naples, Florida 34112 RE: Solicitation: 16-7019 -Printing of Visitor Guides Dear Commissioners: The undersigned, as Vendor, hereby declares that the specifications have been fully examined and the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as per the scope of work. The Vendor further declares that the only persons, company or parties interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is made without connection with any other person, company or companies submitting a Bid; and it is all respects fair and in good faith, without collusion or fraud. The Vendor proposes and agrees if this bid is accepted, to comply with the requirements in full and in accordance with the terms, conditions and specifications denoted herein. The Vendor agrees to provide the following: Line# Description Unit Price Version A: 68 pages(64 text pages plus 4 cover pages): Cost for printing, 1 binding, packaging and distribution Perfect Bound [Quantities: 100,000; Trim Size: 8"h x 10.5"h; Paper: 80#gloss cover; 60##3 gloss text; Packaging: Carton Pack; and Details: Flood Gloss UV F&B Cover] Version B: 68 pages (64 text pages plus 4 cover pages): Cost for printing, 2 binding, packaging and distribution, Saddle Stitch [Quantities: 100,000; Trim Size: 8"h x 10.5"h; Paper: 80#gloss cover; 60##3 gloss text; Packaging: Carton Pack; and Details: Flood Gloss UV F&B Cover] Version C: 60 pages (56 text pages plus 4 cover pages): Cost for printing, 3 binding, packaging and distribution Perfect Bound [Quantities: 100,000; Trim Size: 8"h x 10.5"h; Paper: 80#gloss cover; 60##3 gloss text; Packaging: Carton Pack; and Details: Flood Gloss UV F&B Cover] Version D: 60 pages(56 text pages plus 4 cover pages): Cost for printing, binding, packaging and distribution, Saddle Stitched; [Quantities: 100,000; 4 Trim Size: 8"h x 10.5"h; Paper: 80#gloss cover;60##3 gloss text; $ Packaging: Carton Pack; and Details: Flood Gloss UV F&B Cover] Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be considered and computed in the tabulation of the bids. In no instance should terms for less than fifteen (15) days payment be offered. November 28,2016 New Business 7-C Prompt Payment Terms: % Days; Net_ Days 28 of 44 Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid response pages. The undersigned do agree that should this Bid be accepted, to execute a formal contract, if required, and present the formal contract to the County Procurement Director for approval within fifteen (15) days after being notified of an award. IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of , 20 in the County of , in the State of Firm's Complete Legal Name Address City, State, Zip Florida Certificate of Authority Document Number Federal Tax Identification Number CCR#or CAGE Code Telephone Number FAX Number Signature/Title Type Name of Signature Date Additional Contact Information Send Payments To: (REQUIRED ONLY if different from above) Firm's Complete Legal Name Address City, State, Zip Contact Name Telephone Number FAX Number Email Address November 28,2016 New Business 7-C 29 of 44 Colter county Ackninistrative Services Department Procurement Services Division Attachment 4: Vendor Submittal— Local Vendor Preference Affidavit Solicitation: 16-7019-Printing of Visitor Guides(Check Appropriate Boxes Below) State of Florida(Select County if Vendor is described as a Local Business ❑ Collier County ❑ Lee County Vendor affirms that it is a local business as defined by the Procurement Ordinance of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Procurement Ordinance: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail,or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a"local business"unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way.This may include, but not be limited to,the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section.A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year under this section. Vendor must complete the following information: Year Business Established in ❑Collier County or❑ Lee County: Number of Employees (Including Owner(s)or Corporate Officers): Number of Employees Living in ❑ Collier County or❑ Lee(Including Owner(s)or Corporate Officers): If requested by the County, vendor will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable. Vendor Name: Date: Address in Collier or Lee County: Signature: Title: STATE OF FLORIDA ❑ COLLIER COUNTY ❑ LEE COUNTY Sworn to and Subscribed Before Me, a Notary Public,for the above State and County, on this Day of , 20 Notary Public My Commission Expires: (AFFIX OFFICIAL SEAL) November 28,2016 New Business 7-C Co ier County 30 of 44 Ave Services DeparVrient � Procurement Services Division Attachment 5:Vendor Submittal—Immigration Affidavit Solicitation: 16-7019 - Printing of Visitor Guides This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's)and Request for Proposals (RFP)submittals. Further,Vendors/ Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor/ Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e)Section 274A(e)of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e)of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws(specifically to the 1986 Immigration Act and subsequent Amendment(s))and agrees to comply with the provisions of the Memorandum of Understanding with E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/Bidder's proposal. Company Name Print Name Title Signature Date State of County of The foregoing instrument was signed and acknowledged before me this day of ,20_,by who has produced as identification. (Print or Type Name) (Type of Identification and Number) Notary Public Signature Printed Name of Notary Public Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein,the truth and accuracy of this affidavit to interrogatories hereinafter made. November 28,2016 New Business 7-C Colter County 31 of 44 Administrative Services Department Procurement Services Division Attachment 6:Vendor Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County(including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name (as shown on income tax return) Business Name (if different from taxpayer name) Address City State Zip Telephone FAX Email Order Information Remit/Payment Information Address Address City State Zip City State Zip FAX FAX Email Email 2. Company Status(check only one) _Individual/Sole Proprietor _Corporation _Partnership _Tax Exempt(Federal income tax-exempt entity _Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) Enter the tax classification (D=Disregarded Entity, C=Corporation,P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature Date Title Phone Number November 28,2016 New Business 7-C 32 of 44 CO iter County Adrrtinistrative Services Deparhnertt Procurement Services Division Attachment 7: Vendor Submittal - Insurance and Bonding Requirements Insurance/Bond Type Required Limits 1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ® Employer's Liability $100,000 single limit per occurrence 3. ® Commercial General Bodily Injury and Property Damage Liability(Occurrence Form) patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 4. ® Indemnification To the maximum extent permitted by Florida law, the Contractor/Vendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals'fees,to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone employed or utilized by the Contractor/Vendor/Consultant in the performance of this Agreement. 4. ❑Automobile Liability $ Each Occurrence; Bodily Injury&Property Damage, Owned/Non-owned/Hired;Automobile Included 5. ❑ Other insurance as ❑Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage(Jones Act)shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence ❑ Professional Liability $ per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate ❑ Project Professional Liability $ Per Occurrence 0 Valuable Papers Insurance $ Per Occurrence November 28,2016 New Business 7-C 33 of 44 ❑ Employee Dishonesty/Crime $ Per Occurrence Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss Payee endorsement naming Collier County. 6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers'check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5%of the cost proposal.All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as"A-"or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders'surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc.of 75 Fulton Street, New York, New York 10038. 8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as"ADDITIONAL INSURED"on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description,or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty(30) Days Cancellation Notice required. 10/3/2016 Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five(5)days of the award of this solicitation. Name of Firm Date Vendor Signature Print Name Insurance Agency Agent Name Telephone Number November 28,2016 New Business 7-C 34 of 44 C+O 76 0 Administrative services Department Roanerta services oi�sian Attachment 2: Vendor's Check List IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the spaces indicated and return with bid. Vendor should check off each of the following items as the necessary action is completed: 1. The Bid has been signed. 2. The Bid prices offered have been reviewed. 3. The price extensions and totals have been checked. 4. The payment terms have been indicated. 5. Any required drawings, descriptive literature, etc. have been included. 6. Any delivery information required is included. 7. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has been included. 8. Addendum have been signed and included, if applicable. 9. Affidavit for Claiming Status as a Local Business, if applicable. 10. Immigration Affidavit and company's E-Verify profile page or memorandum of understanding. 11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this ITB. 12.The mailing envelope must be addressed to: Procurement Director Collier County Government Procurement Services Division 3327 Tamiami Trail E Naples FL 34112 The mailing envelope must be sealed and marked with: • Solicitation: Error! Reference source not found. • Opening Date: 10/24/2016; 3:00PM 13.The bid will be mailed or delivered in time to be received no later than the specified opening date and time. (Otherwise bid cannot be considered.) 14. If submitting a manual bid, include any addenda(initialed and dated noting understanding and receipt). If submitting bid electronically, bidder will need to download all related documents on www.colliergov.net/bid. The system will date and time stamp when the addendum files were downloaded ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET. Is res o pa :Sire • c-b?r_N.Life_S?&RAA- 6 1-142.4.41lo Date Error!Reference source not found. 24 ITB Template 06132016 November 28,2016 New Business 7-C 35 of 44 Adminisindve Services Depejlment Procurement Servizes Division Attachment 3: Vendor Submittal-Bid Response Form FROM: CAIOCies, Board of County Commissioners Collier County Government Center Naples, Florida 34112 RE: Solicitation: Errorl Reference source not found. Dear Commissioners: The undersigned, as Vendor, hereby declares that the specifications have been fully examined and the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as per the scope of work. The Vendor further declares that the only persons, company or parties interested in this Bid or the Contract to be entered into as principals are named herein;that this Bid is made without connection with any other person, company or companies submitting a Bid; and it is all respects fair and in good faith, without collusion or fraud. The Vendor proposes and agrees if this bid is accepted, to comply with the requirements in full and in accordance with the terms, conditions and specifications denoted herein.The Vendor agrees to provide the following: Line# Description Unit Price Version A: 68 pages(64 text pages plus 4 cover pages):Cost for printing, f � 1 binding,packaging and distribution Perfect Bound[Quantities: 100,000;Trim $ io ,+ Size: 8"h x 10.5"h; Paper: 80#gloss cover, 60##3 gloss text; Packaging: Carton Pack;and Details: Flood Gloss UV F&B Cover] Version B: 68 pages(64 text pages plus 4 cover pages):Cost for printing, 2 binding, packaging and distribution,Saddle Stitch[Quantities: 100,000;Trim $ 5, 48 Size: 8"h x 10.5"h; Paper 80#gloss cover 60##3 gloss text; Packaging: Carton Pack;and Details: Flood Gloss UV F&B Cover] Version C: 60 pages(56 text pages plus 4 cover pages):Cost for printing, n 3 binding, packaging and distribution Perfect Bound[Quantities: 100,000;Trim $4F �62 Size: 8'h x 10.5"h; Paper: 80#gloss cover; 60##3 gloss text; Packaging: Carton Pack; and Details: Flood Gloss UV F&B Cover] Version D:60 pages(56 text pages plus 4 cover pages):Cost for printing, binding, packaging and distribution, Saddle Stitched;[Quantities: 100,000; 4 Trim Size: 8"h x 10.5"h; Paper:80#gloss cover;60##3 gloss text; $ IR 11 7' Packaging:Carton Pack;and Details: Flood Gloss UV F&B Cover] Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any,will be considered and computed in the tabulation of the bids. In no instance should terms for less than fifteen (15)days payment be offered. Error! Reference source not found. 25 ITB Template 06132016 November 28,2016 New Business 7-C 36 of 44 Prompt Payment Terms: % 15Days; Neto Days Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid response pages.The undersigned do agree that should this Bid be accepted, to execute a formal contract, if required, and present the formal contract to the County Procurement Director for approval within fifteen(15) days after being notified of an award. IN WITNESS WHEREOF, WE have hereunto s bscribedour names on this D44 day of QdltS-4 ,20 in the County of (( , in the State of Firm's Complete Legal Name C7" P!4 PG rkep rOctutii&lets D,AC, Address o:i y'" sgaiNtsaLA1/4..) City, State, Zip T l t1 S t \ -Q--> Florida Certificate of Authority Document Number Federal Tax Identification ,5'1 - AQ a a--P3 L q Number 1 LM 3 CCR#or CAGE Code Telephone Number 3o- FAX Number �: 38-3— '� 4• Signature/Title �iMaar_ • 1..1_4_ r Type Name of Signature b 5S--/ Date NI 24/1st ....... ......******.......,M********* ********************* ***** ********************* *****4.** Additional Contact Information Send Payments To: (REQUIRED ONLY if different from above) Firm's Complete Legal Name Address City, State, Zip Contact Name Telephone Number FAX Number Email Address Error!Reference source not found. 26 RB Template_06132016 November 28,2016 New Business 7-C Cpyp��► 37 of 44 I�drr�tiie6atNe 5ervioes Depertrr�ent Procurement services Divisien Attachment 5:Vendor Submittal—Immigration Affidavit Solicitation: Error! Reference source not found. This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formai invitations to Bid(ITB's)and Request for Proposals(RFP)submittals. Further,Vendors/Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to Include this Affidavit and acceptable evidence of enrollment in the E-Verify program.may deem the Vendor Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers,constituting a violation of the employment provision contained in 8 U.S.C.Section 1324 a(e)Section 274A(e)of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e)of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws(specifically to the 1986 Immigration Act and subsequent Amendment(s))and agrees to comply with the provisions of the Memorandum of Understanding with E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System(E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/Bidder's proposal. Company Name 7pefr'tvi f e,0 1iC�i of 1 S ICS. Print Na e 1 • . '4 ' Title \A Signature Date I L ',Ruh NUMMI i State of P6A0I6 County of P LQ,(J0/8.• The foregoing Instrument was signed and acknowledged before me thls944 day of `hit ,20U42,by C)(1tnt.el I<WJ►'�Irby who has produced `UD L ES tia- III-0 as identification. P' or , pe N e) (Type of Identification and Number) e' 'tom. Notary -u. Sigre ((- t Printed Name of Notapr Public it*i NN COMMIX*#1384859 --„,„1;t0 EXPIRES:Nov.13,2017 1#62L(ESV I111314!;,:r5 Notary Commission Number/Expiration The signee of this Affidavit guarantees,as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. Error!Reference source not found. 28 ITB Template_06132016 November 28,2016 New Business 7-C ?B1'CONri ► 38 of 44 Administrative Services Department Pmasemsnt Services Dwision Attachment 6:Vendor Substitute W–9 Request for Taxpayer identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County(including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General information (provide all information) Taxpayer Name it1-" re A (as shown on income tax return) Business Name (lf different from tai ager name Address _mmola -+ 1}� �n�Q city Tt 5] ]1 State Zip .7;9.-79 5s e Telephone 3a1-d10_1 tit FAX 191 An–S`IRi Email + fre. (* Order Information Remit/Payment information Address �v1•� Address City State Zip City State Zip FAX FAX Email Email 2. Company Status(check only one) _Individual 1 Sole Proprietor 4,Zorporation _Partnership _Tax Exempt(Federal income tax-exempt entity —Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) Enter the tax classification (D=Disregarded Entity, C=Corporation,P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) 3 r-a/ $.-7 leo (Vendors who do not have a TIN,will be required to_provide a social security number prior to an award of the contract.) 4. Sign and Date F• Certification: • 'penalties of perfu , I certify that the information shown on this form is correct to my knowledge. Si' Date L01214 ((gs • • Title � 1L.. kl#0.41 y,�r t Phone Number Error! Reference source not found. 29 ITB Template 06132016 November 28,2016 New Business 7-C 39 of 44 w Form W-9 Request for Taxpayer Give Form to the (Rev.December 2014) Identification Number and Certification N°a" .°o"tit Department of the Truantsend to the IRS. Intimal Revenue SetWoe - 1 Name(as shown on your income tax return).Nome is required on this line;do not leave this fine blank Graphic Reproductions,Inc. N 2 Business name/disregarded entity name.If different from above 2- Graphic Press 3 Check appropriate box for federal tax classification;Check only one of the followIrboxes:seven 4 Exemptions(codes apply only to S 0 IndiWdueVsoie proprietor or 0 c Corporation p s Corporation 0 Partnership 0 TrusVestate anahn entroa,not indMduamb;sae .Ingle-member LLC hatnuodons on page�: I ❑LkNted!lability company.Enter the tax classification(C=C corporation,S.S corporation,P■partrrratdp)a'I Exempt Pay)code(II army) Nab.For a single-member LLC that Is dlwgarded,do not check LLC,check the appropriate box In the Ila tnovei�for Exenmption horn FATCA reportingthe tax olassifcrilon of the single-member owner. (any) i ❑Other(see instruetIons) peplos brow*•WdUMd•IMON*ua 6 Address(number,street,end apt.or suite no.) Requester's name and address(colonel)2214 Garden Street Suite B e City,state.and ZIP code a Titusville,FL 32796 7 List account numbers)here(optional) P.i r 1 I Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid L1Oe101 security numbe- r.r f backup withholding.For individuals,this R generally your social security number(MN).However,for e ems,alien,is our sole proprietor, ntiiicatidisregarded eon nt mb NN).If see you don have instructions number,see Howe 3. other a - llN on3 Pa0e . or Note.If the account le In more than one name,see the instructions for line 1 and the chart on page 4 for 1 employer Identification number gtidelnes on whose number to enter. 5 _71--9T 8 2 7 0 6 ® Certification Under penalties of perjury,I certify that 1. The number shown on this form Is my correct taxpayer identification number(or I am waiting for a number to be Issued to me);and 2. I am not subject to backup withholding because:(a)I am exempt from backup withholdkq,or(b)I have not been notified by the Internal Revenue Service(IRS)that tam aubject to backup withholding as a result of a failure to report ail Interest or dividends,or(c)the IRS has notified me that I em no longer subject to backup withholding;and 3. I fart a U.S.citizen or other U.S.person(defined below);and 4.The FATCA code(e)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct. Certtnoatlon instructions.You must crone out item 2 above If you have been notified by the IRS that you are currently subject to backup withholding because you have Wed to report all Interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage Interest paid,acquisition or abandonment of secured property,cancellation of debt,oontrlbutkons to an individual retirement arrangement(IRA),and genersM,payments other than interest and dividends,you are not required to sign the certification,but you mut provide your correct TIN.Sea the Instructions on page 3. NM ilgtibae of w t Hero U.S.person Dant' i h i J 1.0 General Instructions •Form 1098(home mortgage Intend,1094-E V ant loan interest,1098-T (tuition) Section references are to the Memel Revenue Code unless otherwise noted. •Form 1099-C(canceled debt) Futas lure ei legislation waded afterbion about e it)b atm v affecting Form W-9(such •Form 1099-A(acquisition or abandonment of secured property) Purpose of Form Use Form W4 only if you are a U.S,person(Including a resident eller),to provide your correct TIN. M IndWkdual or entity(Form W-9 requester)who is required to fib en information if you do not return Form W-9 to ate requester with a TIN,you might be subfeet return with the IRS must obtain your correct taxpayer identification number(TIN) to PrP withholding.See Murat Is backup withholding?on page 2. which may be your social security number(S3N),individual taxpayer IdentBteatlon Sy signing the tilled-out form,yaw number(!Tint,adoption taxpayer identification number(A11N),or employer identidoa tion number 01IN1,Certify that the Till),to report on en information return the amount paid to to be ertify you are giving Is eared(or you are waling fore number you,or other amount reportebb on en information return.Examples of information returns Include,but are not limited to,the following: 2.Certify that you are not'Awl to backup wi hholding,or •Form 1099-MIT(Interest earned or paid) 3.Claim exemption from backup ceding 2 you area U.S.exempt payee.II •Form 1099-DIY(dividends,Including those from stock'or mutual funds) applies,you are also certifying that■a U.S.person,your allocable shre of any partnership income from a tho •Form 1009-MISC serous types of income,prizes,awards,or gross proceeds) withholdingtax on foreign partners'shoe or businesseIvey Innot subject boome and lar Form 099-B(stook or mutual fund sales and certain other transactions by 4.Certify that FATCA cods(s)enteral on this form(if any)Indicating that you are exempt from the FATCA reporting,Is corset.See What is FATCA reporfypr/on •Form 1099-5(proceeds from reel estate transactions) page 2 for further information. •Form 1099-K(merchant card and third party network transactor* Cat.No.10231X Form W-9(Rev.12-2014) November 28,2016 New Business 7-C 40 of 44 CO 7e7' Administrative Services Department Procurement Services Division Attachment 7: Vendor Submittal-Insurance and Bonding Requirements Insurance/Bond Required Limits - 1. 12 Worker's Statutory Limits of Florida Statutes,Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ® Employer's Liability $100.000 single limit per occurrence 3. ®Commercial General Bodily Injury and Property Damage Liability(Occurrence Form) patterned after the current $1,000,000 single limit per occurrence,$2,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors;Products and Completed Operations and Contractual Liability. 4. ® Indemnification To the maximum extent permitted by Florida law,the ContractorNendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities,damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals'fees,to the extent caused by the negligence, recklessness,or intentionally wrongful conduct of the ContractorNendor/Consultant or anyone employed or utilized by the ContractorNendor/Consultant in the performance of this Agreement. 4. ❑Automobile Liability $ Each Occurrence; Bodily Injury&Property Damage, Owned/Non-owned/Hired;Automobile Included 5. ❑ Other insurance as ❑Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence 0 Maritime Coverage(Jones Act)shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence 0 Pollution $ Per Occurrence ❑ Professional Liability $ per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate ❑Project Professional Liability $ Per Occurrence ❑Valuable Papers Insurance $ Per Occurrence Error!Reference source not found. 30 ITB Template 06132016 i November 28,2016 New Business 7-C 41 of 44 0 Employee Dishonesty/Crime $ Per Occurrence Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss Payee endorsement naming Collier County. 6. 0 Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers'check or an irrevocable letter of credit, a cash bond posted with the County Clerk,or proposal bond in a sum equal to 5% of the cost proposal.All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7 0 Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award,and written for 100%of the Contract award amount,the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as"A-`or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5%of the reported policy holders'surplus,all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc.of 75 Fulton Street,New York, New York 10038. 8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as"ADDITIONAL INSURED"on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners,OR, Board of County Commissioners in Collier County, OR Collier County Government,OR Collier County. The Certificates of Insurance must state the Contract Number,or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty(30)Days Cancellation Notice required. 10/3/2016 Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five(5)days of the award alas_solicitation. Name o Firm;' �C� fp(�Vt�'i+a�s� 'Date t v .J Vendor gnature _ Print Name 14-1Q T Sl Insurance Agency t 4 ( i. -► St\G-,3416>A0.9 Agent Name • Q,t.L/A.3` Telephone Number 421)- 15 7 SC4 `6-1.` 0 -r Error! Reference source not found. 31 ITS Template 06132018 November 28,2016 Rd New Bl�cinecs 7-C CERTIFICATE OF LIABILITY INSURANCE 90/ ) 9/2/20/20162016 TINS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require en endorsement A statement on this certificate does not confer rights to the certificate holder M lieu of such endorsement(s). PRODUCER Sarah Naberhaus Brown A Brown of Brevard ;,,,,,E„p�� (321)757-8686 .tbk(321)197-6697 6905 N. Wickham Road ADDRESS; Suite 501 INSURER(e)AFFORDING COVERAGE NAIC C Selbourne FL 32940 INSURERASartford Inc. Co. Of The South 38261 _ INSURED INatims art ford Underwriters IIIc. Co. 30104 Graphic Reproductions, Inc., DBA: Graphic Press INSURER C: 2214-B Garden Street INSURER D: _ INSURER E: Titusville FL 32796 POURER F: COVERAGES CERTIFICATE NUf ER:CL1692016860 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR COND)TION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,TIE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAD CLAIMS. EAR TR ADDL TYPE OF INSURANCE .111110-MOI- mucnbeimin a2VM MN% UNITS X COMMERCIAL GENERAL LLAM M EACH OCCURRENCE $ 2,000,000 DAMAGE TO RENTED A CLAIMS-MADE E OCCUR PREMISES Ea ooarreneel $ 300,000 21 OM 177417 SA 9/3/2016 9/3/2017 MED EV(Any ane Pm) $ 10,000 — PERSONALILADV INJURY $ 2,000,000 GEM AGGREGATE LSAT' PPLIES PER: GENERAL AGGREGATE $ 4,000,000 +► I POLICY n jt 0 LOC PRODUCTS-COMP/OP AGG $ 4,000,000 1I OTHERPrinting SsMc.EMI $ 2,000,000- AUTOMOELE LIABILITY rervipNGLE UMrr i 500,000 B _ANY AUTO BODILY INJURY(Por person) I ALL MIMED Z OS 21 LOC 0T5309 6A 9/3/2016 9/3/2017 BODILY INJURY(Peraasborg) $ X HIRED AUTOS X A perOl DAMAGE _ `PIP-Bello $ 10,000 — UMBRELLA A VAS H OCCUR EACH OCCURRENCE $ — EXCESS LAB CLAMS-WOE AGGREGATE _ $ DED I RETENTIONS - $ _ WORKERS COMPENSATIONMINEI QTH AND EMPLOYES LIAMLUTY Y l N rt�� ANY PROPRIETOR/PARTNER/EXECUTIVE 71 N/A EL EACH ACCIDENT $ OFFICER IE SER EXCLUDED? r deo-y In 115 dor EL DISEASE-EA EMPLOYEE $ DESCRIPTION OF OPERATIONS belowEL DISEASE-POLICY UHT $ A Printing Errors & Omissions 21 SSA 777417 9A 9/3/2016 9/3/2017 Occurrence 92,000,000 Arris 92,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(ACORD 191,Addmoml Renwks Mead may be ansohsd a sae open Is required) CERTIFICATE HOLDER CANCELLATION graphicpress-Lindaecfl.rr. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Graphic Reproductions, Inc. THE EXPIATION DATE THEREOF, NOTICE WLL BE DELIVERED IM 2214 B-Garden St ACCORDANCE WITH THE POLICYPRONBWNS. Titusville, FL 32796 AUTHORIZED REPRESENTATIVE Aaron Phillips/SRN .- ( ail ^� 01988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD !NEON'17014011 November 28,2016 New Business 7-C 43 of 44 Co Email: adamnorthrup©colliergov.net Admr traUveservioesDeperhnent Telephone: (239)252-6098 Procurement Services Milian FAX: (239)252-6302 ADDENDUM #1 Memorandum Date: 10/14/2016 From: Adam Northrup To: Interested Bidders Subject: Addendum#1 Solicitation#16-7019—Printing of Visitor Guides The following clarifications are issued as an addendum identifying the following change (s)to pages 4 and 5 of the referenced solicitation: Version A: 68 Pages(64 text pages+4 cover pages) Quantities: 100,000 Trim Size: 8"h x 10.6"h 8"8 Inches wide x 10.5 inches high. Paper: 80#gloss cover 60##3 gloss text Bindery: Perfect Bound Packaging: Carton Pack Details: Flood Gloss UV F&B Cover Version B: 68 Pages(64 text pages+4 cover pages) Quantities: 100,000 Trim Size: 8"h 8"8 Inches wide x 10.5 Inches high. Paper: 80#gloss cover, 60##3 gloss text Bindery: Saddle Stitched Packaging: Carton Pack Details: Flood Gloss UV F&B Cover Version C: 60 Pages(56 text pages+4 over pages Quantities: 100,000 Trim Size: 8"h x 10.6"h 8"8 inches wide x 10.5 inches high. Paper. 80#gloss cover; 60##3 gloss text Bindery: Perfect Bound Packaging: Carton Pack Details: Flood Gloss UV F&B Cover Version D: 60 Pages (56 text pages+4 cover pages Quantities: 100,000 Trim Size: &h x 10.5"h 8:8 inches wide x 10.5 inches high. Paper 80#gloss cover; 60##3 gloss text AddendumTemgate Revised:4/15/10 1 November 28,2016 New Business 7-C Bindery: Saddle Stitched 44 of 44 Packaging: Carton Pack Details: Flood Gloss UV F&B Cover The final product will look like a standard magazine. *** Note: Language deleted has been dough. New language has been underlined. All other terms and conditions of the agreement shall remain in force. If you require additional information please post a question on the Online Bidding site or contact me using the above contact information. c: Jack Wert, Director Tourism Illaili �/ t ' "" sign . - urn a•copy aft Is:Addendum with your submittal':for the above referenced: solib a.A,. ~' .�. : ;'.•:'1x 6:.`: .t ; .eta";t;�•r�;'�. -'v,,�\\]J 1"; :. ..'orfs �;'°„"F.•`.;,Ab !• I efitil /Liz, ''"'. (Sig - ..... , :ice , !,...,:-.-.4.:v.,,: . 7, .„--4,7,,,,....,....—:,;_-,.:.:> " ->j,A;„.. Date 'j. x `'i .,,,pyx• ;:.e.�::.:...�''?.:.4C._., ,�.a',; .s .A... 0.9::4 ;!`;;�..,:•rit r.•�"r .'..-:�<. w.•s• .E. 1 s.Z,:,,., ..t"i'.,. },:e. -- � 2E ' T2:y to v 73' �'�f' �. w (Name of Firm) .. 1:,.: ;y -, ., - • November 28,2016 New Business 7-D 1 of 4 EXECUTIVE SUMMARY Recommendation to award Invitation to Bid No. 17-7055 to the lowest, qualified responsive bidder for the "East Naples Community Park Pickleball Shade Structure," authorize the Chairman to execute the contract, make a finding that this expenditure promotes tourism, and authorize the necessary budget amendments. OBJECTIVE: To construct a shade structure over the Championship courts for the 2017 US Open Pickleball Championship. CONSIDERATION: On August 22, 2016 the Tourist Development Council(TDC) approved a work order to BSSW, Inc. for design and permitting of the shade structure. On October 24,2016, the Purchasing Department sent notices to vendors which included the County's Invitation to Bid No. 17-7055, for construction of the East Naples Community Park (ENCP) Shade Structure: bid packages were downloaded, and bids are due on November 22, 2016. The US Open Pickleball Championship is scheduled for April 23, 2017. At the time of writing this Executive Summary, the bids were not available and will not be available until after the agenda deadline for TDC. The funding request is based upon the architect's opinion of cost for construction, alternates and permitting at $945,000. Staff will announce the bids at the TDC meeting on Monday, November 28th and provide the recommended award at that time. In order for the bids to be approved by TDC and BCC, staff is recommending the contract award go to the lowest, qualified responsive bidder after final review of the Contract by the County Attorney's Office. The Executive Summary to the BCC will include the complete information including the applicable Contract. FISCAL IMPACT: $160,000 of required funding will be provided from TDC Promotion Project and Reserves Fund (196) reserves. The balance of funding will be provided from TDC Promotion Fund (184) reserves. Budget amendments will be required. One budget amendment will move $160,000 from Fund (196) reserves into the project budget and the others will move funding from TDC Fund (184) reserves and transfer those funds to TDC Fund (196) for the Pickleball Shade Structure Project. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval. —CMG RECOMMENDATION: The TDC recommends award of Bid No. 17-7055 to the lowest qualified responsive bidder for the ENCP Pickleball Shade Structure, Project No. 80341; makes a finding that this project expenditure promotes tourism; authorizes the Chairman to execute the Contract after final review by the County Attorney's Office; and authorizes the necessary budget amendments. November 28,2016 New Business 7-D 2 of 4 Prepared by: Margaret A. Bishop,P.E., Senior Project Manager,Facilities Management Division Attachments: Opinion of Cost co 0-1- o7,-, `o N 0M W N N = I N N L m O Z Z ti C O v N m �, 0 O — O V N - m E O1 O io OE 4a -0 O- C O 0 = O O -O 0 m m m m m m o +m' a n a a a a Cr; - m o 0 0 0 0 0 0 V1 o „ Fc6 = U anaa a— a hU c ,_ o co m a a m `0 a CO 2 � 4- o U 6000 6a 0 v -vo -Oc 0 0 0 0 0 ° m o c a = o ti 0 0 r r m i ,- 0 v - 0 c 0 a n a a a 6 O a o m 0 0 c ,n m .O+ c c c c c ° c t m � 'a m O0 Y Y t on p_-O Y m Y Y Y Y 0_ i N a+ O r v 3 0o c '3 v 3 3 3 3 3 -0 ' 3 r0 ° — I'D v — — — — = Y v — u v -o v v v v v v m -a v a c o " " v m m 0 i0 co 0 co 0 l41 0 0 L 0 a c C L L L = L = L Z N On U a U bo a a a a a Q a 0 O 0 0 y C � O O O v ul N O E N N N :' 3 c u L Q O 4m-, 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U v 0 0 0 0 0 0 0 0 a 0 0 o o . ea o 0 o ,.0 a s0 aa o o m m p F+ C Lf1 N Ol r a0 a N W0 O N LO 01V} N VT - rl {A L �+ O V}i"VT VT 0,.V! V) V1 lD u! N p N. — 0) t O 4.41 -ci m CO 0 t U y 0 0 0 0 H N re. mm o L . E y C! 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E Q .0 a tE 5 L c > > ¢ Q Q ¢ ,"n a a • O v v v = oa _ ia 00) O Q . 2 v1 1,'',3'_ ° 3 ° 8 ia d i.n in v1 8 aa o ¢ 6ioi cn 1 CD p a o r o N y� N C g E D] m > ZZ Co O Co O O O O O CO N EXECUTIVE S TM_T__ MARY November 28,2016 - - Old Business 8-A 1 of 18 Tourist Development Tax FY 16 Fourth Quarter Financial Review OBJECTIVE: Review of Tourist Development Tax funds FY 16 Fourth Quarter budget to actual financial reports. CONSIDERATIONS: The financial position of all funds that the Tourist Development Council (TDC) oversees is reviewed on a quarterly basis in accordance with County Ordinance 92-60. The attached report is presented in a budget to actual format. This format is derived from the County's SAP financial accounting system. The 4th quarter report (July 1- September 30, 2016) represents the preliminary fiscal yearend financial budget to actual activity in the eight TDC funds. The first page provides a recap of FY 16 Tourist Development Tax receipts. The next two pages provide a condensed summary of all TDC funds in an expense/revenue category format. The more detailed report follows. In the detail report the two capital funds, Beach Park Facilities Fund (183) and Beach Renourishment Fund (195) are organized in a project format. The balance of the funds, TDC Marketing and Promotions (184), Beach Renourishment Operations (185), TDC Museum Grants (193), TDC Program Management (194), TDC Catastrophe Recovery Fund (196), and Museum (198)are presented in an operating expense category format. Project Funds (183 and 195) do not necessarily expend funds in a regular monthly series. These funds are best reviewed on a project-by-project basis focusing on progressing through project cycle milestones and achieving individual project schedules. Operating Funds conforming to a typical operating budget, Beach Renourishment Operations (185), TDC Program Management (194) and Museum (198), expended funds consistent with budget. Expenditures in Fund(184),TDC Marketing and Promotions, is tracking a bit slower than budgeted due to lagging payments for advertising and marketing services. Fund(196),the TDC Catastrophe Recovery fund budget was developed with a substantial transfer of category B funding from Promotion Fund (184). Additional review of Ordinance 92-60, as amended, suggests that the more appropriate course is to leave these funds in Promotion Fund (184)subject to future policy direction. All the tourist tax funds are in balance, and the expenditures are in line with the FY 16 County Commission approved budget for the Tourism Division. Annual Tourist Development Tax revenue (see September 30, 2016 Revenue Report), was $21.8 million. The revenue forecast used to estimate the FY 16 budget result and develop the FY 17 budget was$21.6 million. FISCAL IMPACT: This item is for review and comment with no financial impact. RECOMMENDATION: Staff requests the TDC review the 4th Quarter Financial report. This item is for information only. SUBMITTED BY: Jack Wert,Tourism Director November 28,2016 Old Business 8-A 2 of 18 Tourist Development Tax Funds FY 2016 4th Quarter Budget to Actual Report 11-7-16 November 28,2016 COLLIER COUNTY TOURIST DEVELOPMENT TAX REVENUE Old Business 8-A 3 of 18 FY 16 TDC Revenue Report 30-Sep-2016 FY 16 Adopted FY 16 Current FY 16 YTD Var to FY 16 YTD Description Fund Budget Forecast Forecast FY 16 YTD Actual Forecast Beach Facilities 183 877,600 968,134' 968,134 977,505 9,371 TDC Promotion 184 6,881,900 7,592,151 7,592,151 7,665,636 r 73,485 Non-County Museums 193 467,0001515213 515213 520,200 4,987 TDC Admin 194 2,277,800 2,512,909' 2,512,909 2,537,231 24,323 Beach Renourishment 195 7,218,100' 7,963,096 7,963,096___ 8,040,172 77,075 Disaster Recovery 196 - - 0 - County Museums 198 1,883,500 2,077,941 2,077,941 2,098,053 20,112 Gross Budget 19,605,900 21,629,445 21,629,445 21,838,797 209,352 Less 5%Rev Res (993,200) Net Budget 18,612,700 Collections %Budget %over FY 15 %over FY 14 %over FY 13 Month Actual FY 16 Cum YTD Collected to Date Collections Collections Collections Oct __ 794,682 794,682 3.64% 16.04% 38.23% _ 26.57% Nov 1,003,722 1,798,404 8.23% 3.93% 14.57% 36.67% - Dec 1,320,636 3,119,040 14.28% 7.00% _ 25.00% 37.68% Jan 2,040,375 5,159,415 23.62% 4.65% 34.21% 59.85% Feb 3,184,388 8,343,803 38.21% 6.42% 24.80% 54.77% Mar 3,323,336 11,667,139 53.42% 7.00% 19.43% 38.67% Apr 4,295,463 15,962,602 73.09% 0.37% 15.42% 30.05% May 1,869,371 17,831,973 81.65% -8.80% -1.39% 27.73% June 1,164,488 18,996,461 86.98% 4.39% -4.24% 11.84% July 929,830 19,926,291 91.24% -3.09% -1.02% 11.79% Aug 1,096,357 21,022,648 96.26% 12.38% 10.67%_ 30.78% Sept 816,149 21,838,797 100.00% - -6.84% -19.34% 24.89% l Total 21,838,797 21,838,797 I YTD I 3.07% 14.12% 34.95% Forecast 21,629,445 Budget Comparison 5 Yr History- Budgeted Budget to Actual Month 5 Yr History-Cum Monthly Collections Actual Collections Variance Forecast Oct _ 3.45% 3.45% 675,933 794,682 _ 118,749 675,933 Nov 8.05% 4.60% 902,319 1,003,722 - 101,403 947,435 Dec 13.87% 5.82% 1,141,559 1,320,636' 179,077 1,198,637 Jan 22.02% 8.15% 1,597,029 2,040,375 443,346 1,836,584 Feb 35.02% 13.00% 2,548,546 3,184,388 635,842 2,828,886 Mar 49.98% 14.97% 2,934,356 3,323,336 388,980 3,257,135 Apr 69.59% 19.61% 3,844,419 4,295,463 451,044 4,267,305 May 79.28% 9.69% 1,900,317 i 1,869,371 (30,946) 2,109,352 June 85.43% 6.14% 1,204,350 1,164,488 (39,862) 1,336,829 July 90.34% 4.92% 963,973 929,830 _ (34,143) 1,070,010 Aug 95.48% 5.13% 1,006,669 1,096,357 89,688 1,117,402 Sept 100.00% 4.52% 886,430 816,149. (70,281) 983,937 Total 100.0% 100.0% 19,605,900 i 21,838,797 2,232,897 21,629,445 Tourist Development Tax Collection Curve „55.0 $4.5 3$4.0 $3.5 e$3.0 _o tIIi$2.5 ..,..,...,.. 8$2.0 m $1.0 $0.5 $0.0 yy o z , .. f a' f 1 a :11- g 11/13/20161014 AM HARevenue Report\Monthly Sales,and TDC Receipts.xe , , , November 28,2016 Old Business 8-A 4 of 18 Tourist Development Tax Funded Funds 4th Quarter FY16 Expense & Revenue Summary Report Amended Commitme Fund/Comm Item Adopted Budget Budget nt Actual Enc/Act * OPERATING EXPENSE 536,600 698,141 83,667 208,160 41.8% * CAPITAL OUTLAY 672,000 4,382,281 96,976 636,654 16.7% * GRANTS AND DEBT SERVICE - - - 600,000 n/a * TRANSFERS 60,000 370,000 - 310,000 83.8% * TRANSFER CONST 20,000 20,000 - 19,550 97.7% * RESERVES 8,608,100 9,289,879 - - 0.0% ** 183 TDC BEACH PARK FAC-E p 11'11 9,896,700 14,760,301 180,643 1,774,363 13.2% * REVENUE-OPERATING Sub- (937,600) (937,600) - (1,108,550) 118.2% * CONTRIBUTION AND TRANSFE (8,959,100) (13,822,701) - (12,649,811) 91.5% ** 183 TDC BEACH PARK'FAC- 'a14 (9,896,700) (14,760,301) (13,758,361) 93.2% * OPERATING EXPENSE 9,352,600 10,421,479 1,329,256 7,625,941 85.9% * TRANSFERS 3,432,500 3,432,500 - - 0.0% * TRANSFER CONST 137,600 156,800 - 153,309 97.8% * RESERVES 509,300 - - - ** 184 TDC TOURISM PROMO-Exp 13,432,000 14,010,779 Yea 6 7,779,251 65.0% * REVENUE -OPERATING Sub- (6,911,900) (6,936,900) - (7,799,728) 112.4% * CONTRIBUTION AND TRANSFE (6,520,100) (7,073,879) (8,875,983) 125.5% ** 184 TDC TOURISM PROMO-Rev (13432,000) (14,010,779) :y a' 6,675,710) 119.0% * PERSONAL SERVICE 546,100 544,100 - 526,164 96.7% * OPERATING EXPENSE 162,800 162,550 - 162,141 99.7% * CAPITAL OUTLAY - 2,250 - 2,241 99.6% * TRANSFERS 10,000 10,000 - 10,000 100.0% * RESERVES 23,700 23,700 - - 0.0% ** 185 TDC-BEACH REN OPS-Exp 742,600 742,600 700,546 94.3% * REVENUE-OPERATING Sub- (300) (300) - (2,095) 698.3% * CONTRIBUTION AND TRANSFE (742,300) (742,300) - (747,300) 100.7% x •185 TDC-BEACH REN OPS-Re1 (742,600) (742,600) - (749,395) 100.9% * OPERATING EXPENSE 700 700 - 700 100.0% * GRANTS AND DEBT SERVICE 40,000 40,000 - 19,453 48.6% * TRANSFER CONST 9,300 11,300 - 10,404 92.1% * RESERVES 1,772,200 1,770,200 - - 0.0% 193 TDC MUSEUM-Exp 1,822,200 1,822,200 30,557 1,7%' * REVENUE-OPERATING Sub- (473,000) (473,000) - (537,108) 113.6% * CONTRIBUTION AND TRANSFE (1,349,200) (1,349,200) - (1,527,350) 113.2% ** 193 TDC-MUSEUM-Rev (1'',822,200) (1,822,200) (2,064,458) 113,.3% * PERSONAL SERVICE 1,017,500 1,017,500 - 978,638 96.2% * OPERATING EXPENSE 484,100 479,673 4,674 337,190 71.3% * CAPITAL OUTLAY 4,000 4,000 - 3,423 85.6% * TRANSFERS 631,400 631,400 - - 0.0% * TRANSFER CONST 45,500 52,200 - 50,744 97.2% * RESERVES (16,700) (16,700) - - 0.0% .t94 TOC'-PROMOTIONISPEC-Exp 2,165,800 2,168,073 4,674 1,369 63.4% November 28,2016 Old Business 8-A 5 of 18 Tourist Development Tax Funded Funds 4th Quarter FY16 Expense & Revenue Summary Report Amended Commitme % Fund/Comm Item Adopted Budget Budget nt Actual Enc/Act * REVENUE -OPERATING Sub- (2,279,800) (2,279,800) - (2,548,298) 111.8% * CONTRIBUTION AND TRANSFE 114,000 111,727 - (11,454) -10.3% x'194 TDC =PROMOTION/SPEC-Rev (2,165,800) (2,168,073) - (2,559,753) 118.1% * PERSONAL SERVICE - 19,984 - 5,107 25.6% * OPERATING EXPENSE 3,090,900 4,563,872 1,934,922 3,492,049 118.9% * CAPITAL OUTLAY 3,079,000 5,507,944 116,176 90,123 3.7% * TRANSFERS 923,900 923,900 - 833,900 90.3% * TRANSFER CONST 145,000 164,300 - 160,800 97.9% * RESERVES 23,797,600 23,461,095 - - 0.0% ** 195 TDC-BEACH RENOUR-Exp 31,036,400 34,641,095 14405'1, c, . 4,581,979 19.1% * REVENUE-OPERATING Sub- (7,308,100) (7,308,100) - (8,928,959) 122.2% * CONTRIBUTION AND TRANSFE (23,728,300) (27,332,995) - (28,774,999) 105.3% 195 TDC-BEACH RENOUR-Rev t'...-___ : ',+ , (34,641,095) (37,703,958) 108.8% * OPERATING EXPENSE 100 48,340 - 100 0.2% * TRANSFERS 12,000 12,000 - - 0.0% * RESERVES 4,196,700 4,148,460 - - 0.0% ** 196 TDC PROD a pis RECov-Exp y,1 , 4,208,800 4,208,800 100 0.0% * REVENUE-OPERATING Sub- (12,000) (12,000) - (16,185) 134.9% * CONTRIBUTION AND TRANSFE (4,196,800) (4,196,800) - (765,000) 18.2% ** 196 TDC-PROJ&DIS RECOV-Rev (4,208,800) (4,208,800) (781,185) 18.6%'. * PERSONAL SERVICE 1,121,300 1,070,700 - 932,380 87.1% * OPERATING EXPENSE 759,200 808,200 8,057 746,200 93.3% * CAPITAL OUTLAY 2,000 2,000 - 1,141 57.1% * TRANSFERS 592,800 592,800 - 592,800 100.0% * TRANSFER CONST 40,400 43,000 - 41,960 97.6% * RESERVES 233,900 233,900 - - 0.0% ** 198 COUNTY MUSEUM-Exp '` "'" ,749,610 2,750,600 8,057 2,31[ 4 # 1 64.4%', * REVENUE-OPERATING Sub- (1,945,900) (1,946,900) - (2,133,651) 109.6% * CONTRIBUTION AND TRANSFE (803,700) (803,700) - (822,735) 102.4% ** 198 COUNTY MUSEUM-Rev (2,749,600) (2,750,600) '1,-; _ (2,956,386) 107.5% ***Expense Grand Total-Fund/CI 66,054,100 75,104,448 ',3,573,726.;f_ 18, - p2 °�h,29.5% ***Revenue Grand Total-Fund/CI (66,054,100) (75,104,448) (77,246'x04) -102.9% November 28,2016 Old Business 8-A 6 of 18 TDC Beach Park Facilities Fund 183 - FY16 4th Qtr Fund Prog/Corn Item Adopted Budget Amended Budget Commitment Actual % Enc/Act ** 31183 Operating Fund 183 11,600.00 11,600.00 11,600.00 100.0% * OPERATING EXPENSE 11,600.00 11,600.00 11,600.00 100.0% ** 80141 Rem Vand Beach Acc 225,000.00 4" * CAPITAL OUTLAY 225,000.00 0.0% ** 80143 Delnor Park Entran 750,000.00 1,844.39 20,355.61 3.0% * OPERATING EXPENSE 1,844.39 20,355.61 n/a * CAPITAL OUTLAY 750,000.00 0.0% ** 80187 CB TurnaroundFacil ainiM .-;''''- ,''' * OPERATING EXPENSE n/a * CAPITAL OUTLAY n/a ** 80194 BF Park Drainage I 280,000.00 2,875.00 .;,IL 2425.00 1.8% * OPERATING EXPENSE 2,875.00 2,125.00 n/a * CAPITAL OUTLAY 280,000.00 0.0% ** 80242 Barefoot Beach ADA 163,120.00 9,072.22 42,224.78 31.4% * OPERATING EXPENSE 9,072.22 18,726.10 n/a * CAPITAL OUTLAY 163,120.00 23,498.68 14.4% ** 80243 . "'- Can 60,000.00 60,000.00 58,803.00 98.0% * OPERATING EXPENSE 58,803.00 n/a * CAPITAL OUTLAY 60,000.00 60,000.00 0.0% ** 80244'Clam Pass EZ 1F,, 4,,„ 4,-000,00 3.00 7,892,00 28,2% * OPERATING EXPENSE n/a * CAPITAL OUTLAY 28,000.00 3.00 7,892.00 28.2% ** 80246 Tigertail Bch Towe m,,,4 ,h,,,,,, , l''4,,. "''49003;it , '- 1 ' '' '. 75. * OPERATING EXPENSE '- 1,994.66 1,433.50 71.9% * CAPITAL OUTLAY 196,991.45 149,080.75 75.7% ** 80291 Naples Pier Restro 11' ,1600,00 oLr ,, ..-,71, i , .., Afl#0.0% ''hib, 'lip, ' . ,v; ''',' , * CAPITAL OUTLAY 600,000.00 0.0% * GRANTS AND DEBT SERVICE 600,000.00 n/a ** 80292 EXOTIC REMOVAL • 5,000.00 , * OPERATING EXPENSE 5,000.00 n/a ., ,... ** 80330 Barefooillith Ehtiplk '' ' - : , ,.., ; 200,000.00 2,728.80 7,271.20 5.0% * OPERATING EXPENSE 2,728.80 7,271.20 n/a * CAPITAL OUTLAY 200,000.00 200,000.00 0.0% ** 80331 ,BeacifiNheifChaifikvill; 12,000.00 12 .1,1„ 4 0.0% * CAPITAL OUTLAY 12,000.00 12,000.00 0.0% ** 80132 Clam PAS,Rostra* C :` 1 : " 151 ,,- 1"';.: :.7 ..,: 1 1,400.00 13,600.00 5.0% * OPERATING EXPENSE 1,400.00 13,600.00 n/a * CAPITAL OUTLAY 300,000.00 300,000.00 0.0% ** 80333 CliariPa0813 ,„ ' - --- ,;..- ,' . i,',", . , 1W- r-,,..-„,.,' no° . :741 ,-,,-1-77 0.0% * OPERATING EXPENSE 100,000.00 100,000.00 ,.. „. _ _ 0.0% , -ma t -1, 00 00t00 '-a,... Al . ;:.' , 0 ,,, .,,...,^,, '-.A„„ , , ;77.';, 13.-4% ** 80334 CiamPaSt Trimmr- '''i i 1 ' :- - ''' - ' - 6,700.00 - 13.4% * OPERATING EXPENSE 50,000.00 50,000.00 BOSS.,N Gulfd ShorO,A,coaki- '"!,, '40,004100, 40,000.00 1,687- * OPERATING EXPENSE 40,000.00 40,000.00 1,687.50 7,182.50 22.2% 00330..*Mar.;''Parkinet Lo „' 9000.00 ti _ ,,,,,, ,:,,, '0 2,257.505710 * OPERATING EXPENSE 90,000.00 240,000.00 2,257.50 2,715.23 2.1% 80337 .00 Se i 46 TO*00 1 687.50 Ailars0Boardwalk 0 ,N, __- 1 _ , , 2,042.50.._-'''''' , * OPERATING EXPENSE 110,000.00 46,700.00 1,687.50 2,042.50 8.0% s* ,,40,338 Tigerish Erhekrig'',',, `' 0#400.00, 8000.00, ,,,,,, 0.0% * OPERATING EXPENSE 50,000.00 50,000.00 0.0% .. '.39 Vand Park Res** -. 4;, 80,000.00 80;000.80 19,278.85 24.1% * OPERATING EXPENSE 80,000.00 80,000.00 19,278.65 24.1% ** 80340 BEACH SECURITY CAM l',!J-100,000.00 100,000.00 0.0% * CAPITAL OUTLAY 100,000.00 100,000.00 0.0% November 28,2016 Old Business 8-A 7 of 18 • m.±!--"Z"+' ' J ' -:,,',` wlmw -=:'i .1;'m u :` 200 000.00 520.20 5,479.80 3.0% * OPERATING EXPENSE 520.20 5,479.80 n/a * CAPITAL OUTLAY 200,000.00 0.0% d >t . " ..: Q i,' i °.fir a �0' d 0.8% s�n:�;d;�l mid�tsza�.. - ', -,l.. � `: ..',6„,,','.'t.74.'4,-..,., .. SII )iis ':- 1 - s� Win_� � h * OPERATING EXPENSE 374.00 n/a * CAPITAL OUTLAY 48,992.50 0.0% 'ht * OPERATING pEXPENSE 28,907.18 Ity3,680.00 12.7% ¢ ' "/ I lli�l 'l noes '' yl psi .ron, _ 419',"alb �, I i�€, '''''''','..54,780;911/"'4 61, , 27. , t * OPERATING EXPENSE 22,175.65 19,885.00 5,780.65 115.7% t. * CAPITAL OUTLAY 71,243.55 : '-,..!":...-.411'. 7 2.1. ,243.55 0.0% * ,f O,,442RATOIDeG r ExgPCtEMNSatEeri .i dt„,t, O �..,,. r�..;5.,000r.00 ,,,,: ,,,,,,, ° l , 7 ,,,. „ . , AI . :".)45`-_ 1 " .8 o §i°P 1 (, n 1 S 0 6 0.0% M188043 CP Pa ting Re llo t 3 �ppll1;lilii��i��r,.. ����i 6,, 4 ,00 ;�. '�'.��,,, ,41 m 11 * OPERATING EXPENSE 14,986.80 4'3,462.20 n/a * CAPITAL OUTLAY 475,000.00 0.0% 88044 CP Bdwalk Ren 16 ''',11;o 0 .i - ,076.00 451,324.72 �� ,. * OPERATING EXPENSE 508.72 n/a * CAPITAL OUTLAY 650,000.00 83,076.00 450,816.00 82.1% "''u��� ** 90046 Vanderbilt Restroo ° ,,„ 14,; ,89701t&,t- ,7 * OPERATING EXPENSE 1,763.44 1,763.44 F 100.0% * CAPITAL OUTLAY 1,933.59 0.0% ** ,,,,':90,093 Ti Restroom "C'�ililii .97 X898.80 ;;;;% 5 368.20 96.3% * CAPITAL OUTLAY 19,999.97 13,896.80 5,366.20 96.3% ** '9948;,Fund 183 RestXfers '' _ g: , ..,u ,.. 329,549.88 * TRANSFERS 60,000.00 370,000.00 310,000.00 83.8% * TRANSFER CONST 20,000.00 20,000.00 19,549.68 97.7% * RESERVES 8,608,100.00 9,289,879.00 0.0% ***Grand Total Fd P 1 , 9,896,700.00 ,L,HI- .99 180,6414A6'-' 1,774,363.32 132% Revenue ii * REVENUE-OPERATIC Sub- �- ��'�9 7,600.00- 937,600.00- , ! 1,108,550.08- .118 2°/ * 314300 3%TOURIST DEVEL 877,600.00- 877,600.00- 977,483.73- 111.4% * 361170 OVERNIGHT INTERE 6,692.45- n/a * 361180 INVESTMENT INTER 60,000.00- 60,000.00- 124,059.75- 206.8% * 361320 INTEREST TAX COL 314.15- n/a * tONTRIBUTION'AND TRANSFE 8,959,100.00- 13,822,700.99- 12,649,811- 91.5% * 489200 TRANS TAX COLLECTC 7,611- n/a * 489200 CARRY FORWARD GE 9,006,100.00- 9,006,100.00- 12,642,200- 140.4% * 489201 CARRY FORWARD OF 4,863,600.99- 0.0% * 489900 NEG 5% EST REV 47,000.00 47,000.00 0.0% ** 183 TDC BEACH PARK FAC 9,896,700.00- 14,760,300.99- 13,768,1,36087= 93.2% November 28,2016 Old Business 8-A 8 of 18 TDC Beach Renourishment Fund 195 - FY16 4th Qtr Fund Prog/Corn Item Adopted Budget Amended Budget Commitment Actual % Enc/Act ** 80165 Co Beach Analysis 50,000.00 55,642.70 14,289.75 25.7% * OPERATING EXPENSE 50,000.00 55,642.70 14,289.75 25.7% ** 80171 Beach Tilling 40,000.00 51,355.70 13,438.00 26.2% * OPERATING EXPENSE 13,438.00 n/a * CAPITAL OUTLAY 40,000.00 51,355.70 0.0% ** 80210 WP ChaStraightDike 275.00 0.0% * OPERATING EXPENSE 275.00 0.0% ** 80268 AOlesky Pier Repal 310,000.00 0.0% * OPERATING EXPENSE n/a * CAPITAL OUTLAY 310,000.00 0.0% Pass Dredge '. 25 000.00 287 750.93 1,558.75 258,371.25 90.3% " 40289'VV11111na , , , , * OPERATING EXPENSE 25,000.00 287,750.93 1,558.75 258,371.25 90.3% ** 80301 Beach RenourishW ::4.:^.-;' -," ,:''' " "--77-1: 2,500,000.00 1,083,756.30 43.4% * OPERATING EXPENSE 1,083,756.30 n/a * CAPITAL OUTLAY 2,500,000.00 2,500,000.00 0.0% ** 88032 Clam Pass Dredge '" 178,000 act,.., 499,505.25 576,475.98 96.24 * OPERATING EXPENSE 178,000.00 255,505.25 576,475.98 225.6% * CAPITAL OUTLAY 344,000.00 0.0% ** 90020 TDC-Administrati 01, s f... :- 112,66494 , 68,700.00 61.0% * OPERATING EXPENSE 68,700.00 112,664.94 68,700.00 61.0% ** 90029 Doctors Pass S Jet 500,000.00M, 602,36,44 11,888.24 99,988.43 '" T' RR * OPERATING EXPENSE 500,000.00 602,361.34 11,888.24 99,988.43 18.6% ** 90033 Near Shore Hard Bo 16500000 ! '1 234,31000 , 1.4,7449.10 , 65,57446 90.8% * PERSONAL SERVICE 5,500.00 5,106.90 92.9% * OPERATING EXPENSE 165,000.00 228,816.00 147,149.10 60,467.56 90.7% ** 90038 TS Debbie Naples B 27,737.38 0.0% * PERSONAL SERVICE 14,483.70 0.0% * OPERATING EXPENSE 5,164.16 0.0% * CAPITAL OUTLAY 8,089.52 0.0% _ ** 90044 Vegetation Repairs ,:-",: 277,121.41 711.16 0.3% * OPERATING EXPENSE 115,121.41 711.16 0.6% * CAPITAL OUTLAY 162,000.00 0.0% of, 90061 TS Debbie Marco as All, 525,000.00 „:7„,.., ,. _.„, '. ,..687.2ttlig, 41,961.75 11.0% 1,- * OPERATING EXPENSE 15,687.25 41,961.75 n/a * CAPITAL OUTLAY 525,000.00 525,000.00 0.0% ** 4402 Mama Ctr gest tattgr ,111k 1,0042,000.00 1,120,234.30.. 57 ,. 705138 11.8% * OPERATING EXPENSE 1,000,000.00 1,120,234.30 57,291.82 74,539.38 11.8% ** 90064 Collier Creek Feat ''llik 500,000.00 738,868.73 416,438.78 '1,1673,015.511 , 93.3% * OPERATING EXPENSE 500,000.00 90,868.73 416,438.78 273,018.81 758.7% * CAPITAL OUTLAY 648,000.00 0.0% ** 90065 FDEP LGFR ANALYSIS ..,'' 14,000.00 14,009.00 9,117.75 1,802.25 77.0% * OPERATING EXPENSE 9.00 9,117.75 1,802.25 121333.3% * CAPITAL OUTLAY 14,000.00 14,000.00 0.0% _ ** 90069 CLAM PASS BCH MAIN , ' 4.":::;: 1 7:: "68,5°5-°° 12,sso.ar stittitgy, ' , - , _ -"" - -, r * OPERATING EXPENSE 68,505.00 12,550.87 55,953.53 100.0% _ -- , , ''',', " 90096 Naples Annual -..7, , ..- ,-" lIK1,464,464,09 , ,1,464,, -- 414.041 100.0% _ * OPERATING EXPENSE 571,965.00 1,464,414.00 256.0% * CAPITAL OUTLAY 892,499.00 0.0% ,**-90297 Shorebird Whited. . 28,000.00 -',:,,. 28,000.00 "", 040% * OPERATING EXPENSE 28,000.00 28,000.00 0.0% *7 County/Naples Beee 200, ' '' 360,922.00 164492 00 160,922.00 89.2% * OPERATING EXPENSE 200,000.00 360,922.00 160,922.00 160,922.00 89.2%, **;" Beach'Cleaning 186,200.00 316,797.01 118,438.08 184,989-57 '0, 9544 * OPERATING EXPENSE 186,200.00 263,797.01 2,262.25 94,866.55 36.8% * CAPITAL OUTLAY 53,000.00 116,175.83 90,123.02 389.2% November 28,2016 Old Business 8-A 9of18 TDC Beach Renourishment Fund 195 - FY16 4th Qtr Fund Prog/Com Item Adopted Budget Amended Budget Commitment Actual1:2 *� 90536 Coun#y/Naples Beac 165,000.00 371,269.31 16,299.25' 232,121.92 66.9% * OPERATING EXPENSE 165,000.00 371,269.31 16,299.25 232,128.92 66.9% ** 90 :doers P Dredg 25,€ 0 00 00% * OPERATING EXPENSE 25,000.00 25,000.00 0.0% ** 99195 Fund 195 Reefers 24,,,_,---'. ". ;_ .00* 994,700.03 * TRANSFERS 923,900.00 923,900.00 833,900.00 90.3% * TRANSFER CONST 145,000.00 164,300.00 160,800.03 97.9% * RESERVES 23,797,600.00 23,461,095.00 0.0% ** NR No Funded'Program nla * OPERATING EXPENSE n/a '�t Grand Total-Fd Pg/Cl 31,036,400.00 34,641,095.00 2,051,098.19 4,581,979. 7 19.1%, Revenue ** REVENUE-OPERATINGop,...., Sub-T 7,308,100.00- 7,308,100.00- 8,928,958.94- 122.2°10 * 314300 3%TOURIST DEV 7,218,100.00 7,218,100.00 8,040,000.38 111.4% * 331220 FEMA FED EM MGT 8,873.10 n/a * 334225 PUBLIC SAFETY-FE 1,478.85- n ,478.85 n/a * 334391 FLORIDA DEP 530,296.50 n/a * 361170 OVERNIGHT INTERE 17,276.75 n/a * 361180 INVESTMENT INTER 90,000.00- 29*, 0,000.00 90,000.00- 289,877.95- 322.1% * 361320 INTEREST TAX COL 637.8°- 8:0408:8070(3:1:3:85! 37.80- n/a * 369802 REIMB FOR CUR-- 40,517.61- n/a ** CONTRIBUTION AND TRANSFEI 23,728,300.00- 27,332,995.00- 28, 4,998.66- 05.3% * 481183 TRANS FRM 183 BE 310,000.00- 36120:500908:0660- , 10,000.00- 100.0°/° * 486700 TRANS FROM TAX C 62,598.66- n/a * 489200 CARRY FORWARD GE _4,093,800.00- 3,294,6 4,093,800.00 24,093,800.00 8, 00-, 117.9% * 489201 CARRY FORWARD OF 3,294,695.00- 0.0% * 489900 NEG 5% EST REV 365,500.00 365,500.00 0.0°1° ** 19 TDC-BEACH RENOUR 31,03-,400.00- 34,641,095.0!1- 37,7133,957.60- 108.8% November 28,2016 Old Business 8-A 10 of 18 Tourist Development Tax Funded Funds FY16 4th Quarter Expense&Revenue Detail Report Fund/Comm Item Adopted Budget Amended Budget Commitment Actual %Enc/Act ** '1 7OG Brditctf PAR FACILITIES FUl OPERATING E 'ENSE � ''':-.1e, 698,141 85,667 418° 631400 ENGINEERING FEES - 30,576 5,349 - 17.5% 631401 ENGINEERING FEES DESIGN - 1,695 - 4,334 255.7% 631500 ARCHITECTURAL FEES - 22,475 40,738 55,409 427.8% 631990 OTHER PROFESSIONAL FEES - - 9,342 42,499 n/a 634970 INDIRECT COST REIMBURSEMENT 11,600 11,600 - 11,600 100.0% 634980 INTERDEPT PAYMENT FOR SERV - - - 34 n/a 634999 OTHER CONTRACTUAL SERVICES 5,000 25,071 5,936 84,334 360.0% 646110 BUILDING R AND M OUTSIDE VENDORS - - - - n/a 646317 FENCING MAINTENANCE 100,000 100,000 - - 0.0% 646319 TREE TRIMMING 50,000 50,000 - - 0.0% 646320 LANDSCAPE MATERIALS 150,000 98,700 - - 0.0% 646388 RESURFACING PROGRAM/OVERLAY - - 3,001 - n/a 646983 PAVEMENT MARKING AND SIGNING 80,000 80,000 19,279 - 24.1% 649010 LICENSES AND PERMITS - - - 9,874 n/a 649100 LEGAL ADVERTISING - - - 78 n/a 652992 ELECTRICAL CONTRACTORS - 23 23 - 100.0% 653710 TRAFFIC SIGNS 50,000 50,000 - - 0.0% 653900 OTHER ROAD MATERIALS 90,000 228,000 - - 0.0% CAPITAL Ot:ITL/4Y 872,000 440„:m. 1 ':.m96,976 636,654 10,7% 762200 BUILDING IMPROVEMENTS 300,000 300,857 - - 0.0% 763100 IMPROVEMENTS GENERAL 200,000 3,909,424 96,976 636,654 18.8% 764220 RADIOS AND EQUIPMENT 172,000 172,000 - - 0.0% GF ItIANTS ANIS DEEBT SERVICE a: 4 iiU 600, n/a 881300 REMITTANCES TO MUNICIPILITIES - - - 600,000 n/a TRANSFERS 60,0Ob ODLESk, '4 ii�' 000 818% 911840 TRANSFER TO 184 TDC-PROMOTION(ADDITIONAL 1%) 60,000 60,000 - - 0.0% 911950 TRANSFER TO 195 TOURIST DEVELOPMENT TAX 60% - 310,000 - 310,000 100.0% TRANSIT-CONST P i!20,000 .'u 20 a _ :': m 19,E 97 3 930700 BUDGET TRANSFERS TAX COLLECTOR 20,000 20,000 - 19,550 97.7% RES ,,, i0li 008,100 ',.;':,i,,,,,,,,,,,9,289,879 lg., 2.6 .,,,ii!:;" 0.0% 991000 RESERVE FOR CONTINGENCIES 120,900 34,200 - - 0.0% 993000 RESERVE FOR CAPITAL OUTLAY 8,487,200 9,255,679 - 1 - 0.0% **183 TDC BEACH PARK FACILITIES FUND ':4,1112;;,, Oli : 9E0,700 11 760,301 "0Pi'i '1101,07.74,361',M[14.14.2% .13.2% '" 183 TDC BEACH PARK,FAS ND11 ` * REVENUE-O ERATING S u''.+li'li ui �9 T 800 (931 iip * 314300 3%TOURIST DEVEL (877,600) (877,600) - (977,484) 111.4% * 361170 OVERNIGHT INTERE - - - (6,692) n/a * 361180 INVESTMENT INTER (60,000) (60,000) - (124,060) 206.8% * 361320 INTEREST TAX COL - - - (314) n/a •c4,00NTRIBtrriaryiAND TRAM FE. ,,:41041 ...' * 489200 TRANS TAX COLLECTOR - - (7,611) n/a * 489200 CARRY FORWARD GE (9,006,100) (9,006,100) - (1 °y642,200) 140.4% * 489201 CARRY FORWARD OF - (4,863,601) - - 0.0% * 489900 NEG 5%EST REV 47,000 47,000 - - 0.0% 183 TDC BEAC HEARK FACf,:,,, ,, 1 ;„r1 '= ,'' (9,8vot (14,78Q 30'1) (13,758.394..... 93.2% November 28,2016 Old Business 8-A 11 of 18 Tourist Development Tax Funded Funds FY16 4th Quarter Expense&Revenue Detail Report Fund I Comm Item Adopted Budget Amended Budget Commitment Actual %Enc/Act ** 184 -ToURI PROMOi OPER%'Til EXPENSE, . 634211 INFO TECH BILLING HOURS ALLOCATION 300 300 0.0% 634970 INDIRECT COST REIMBURSEMENT 61,700 61,700 - 61,700 100.0% 634980 INTERDEPT PAYMENT FOR SERV 100,000 100,000 - - 0.0% 634999 OTHER CONTRACTUAL SERVICES 2,226,500 2,792,577 161,534 2,158,564 83.1% 640200 MILEAGE REIMBURSEMENT REGULAR - - - 35 n/a 640300 OUT OF COUNTY TRAVEL PROFESSIONAL DEVEL 210,100 210,100 - 168,018 80.0% 645100 INSURANCE GENERAL 28,600 28,600 - 28,600 100.0% 647110 PRINTING AND OR BINDING OUTSIDE VENDORS 5,300 5,300 - - 0.0% 648170 MARKETING AND PROMOTIONAL 6,381,100 6,883,903 1,167,722 5,035,560 90.1% 648174 REGISTRATION FEES 339,000 339,000 - 173,439 51.2% 649000 SALES TAX EXPENSE - - - 25 n/a 652920 COMPUTER SOFTWARE - - - - n/a TRANSFERS , .3,43Z6011 3,4E000, ,» 01)%` 911960 TRANSFER TO 196 TDC ECONOMIC DISASTER FD 3,432,500 3,432,500 - - 0.0% TRANSFER CONT 37,600 ' 156,800 ', 15$,309 "`974% 930700 BUDGET TRANSFERS TAX COLLECTOR 137,600 156,800 - 153,309 97.8% RESERVES 5093 n/a 991000 RESERVE FOR CONTINGENCIES 109,300 - - - n/a 991300 RESTRICTED FOR UN FUNDED REQUESTS 400,000 - - - n/a i84 TDC-TOURISMPRO TtON ;.. 18438,000 1010,779 tsakm, tr/9451 818%' **184 TDC='T PRO N `* REVENUE a'(0TING Su 'i (6,911;900 (6.936,900) {14799,728) 1131A14 * 314300 3%TOURIST DEVEL (6,881,900) (6,881,900) - (7,665,473) 111.4% * 361170 OVERNIGHT INTERE - - - (4,748) n/a * 361180 INVESTMENT INTER (30,000) (30,000) - (73,686) 245.6% * 361320 INTEREST TAX COL - - - (476) n/a * 366900 CONTRIBUTIONS P - (25,000) - - 0.0% * 369300 REIMB FOR PY EXP - - - (23,916) n/a * 369801 REIMB CHILD DEP - - - n/a * 369802 REIMB FOR CURREN - - - (31,429) n/a *. CONTRIBUTION AND TI ANSFER (6,520,1 3), - (7,073,879) i - (8,875,98 ) 125.5% * 481183 TRANS FRM 183 BE (60,000) (60,000) - - 0.0% * 481194 TRANS FRM 194TD (631,400) (631,400) - - 0.0% * 481195 TRANS FRM 195 TD (90,000) (90,000) - - 0.0% * 481196 TRANS FRM 196 TD (12,000) (12,000) - - 0.0% * 486700 TRANS FROM TAX C - - - (59,683) n/a * 489200 CARRY FORWARD GE (6,072,300) (6,072,300) - (8,818,300)! 145.2% * 489201 CARRY FORWARD OF - (553,779) - - 0.0% * 489900 NEG 5%EST REV 345,600 345,600 - - 0.0% **184 TD04TOURtsMPROM i 9N% (1.3,413;8$O) 040,40110 00,05,710) 1i9.O% November 28,2016 Old Business 8-A 12 of 18 Tourist Development Tax Funded Funds FY16 4th Quarter Expense&Revenue Detail Report Fund/Comm Item Adopted BudgetAmended Budget Commitment Actual %Enc/Act '°*115;TOE4EACHf URISHi tTOP RATIONS :! iii) iii rr !'! PERSONA SERVICE' 546,100 ;u„ .100 - 526,184:;'' 96.7% 512100 REGULAR SALARIES 355,586 353,586 - 345,684 97.8% 512600 ER 457 DEFERRED COMP 1,000 1,000 - 1,075 107.5% 513100 OTHER SALARIES AND WAGES 29,100 29,100 - 29,808 102.4% 514100 OVERTIME - - - 313 n/a 515000 VACATION SELL BACK 1,582 1,582 - - 0.0% 518100 TERMINATION PAY - - - 2,944 n/a 519100 RESERVE FOR SALARY ADJUSTMENT 9,136 9,136 - - 0.0% 521100 SOCIAL SECURITY MATCHING 30,328 30,328 - 28,599 94.3% 522100 RETIREMENT REGULAR 31,806 31,806 - 30,179 94.9% 523150 HEALTH INSURANCE 78,600 78,600 - 78,600 100.0% 523152 DENTAL INSURANCE 2,940 2,940 - 2,940 100.0% 523153 SHORT TERM DISABILITY 540 540 - 540 100.0% 523154 LONG TERM DISABILITY 1,140 1,140 - 1,140 100.0% 523160 LIFE INSURANCE SHORT AND LONG TERM 1,342 1,342 - 1,342 100.0% 524100 WORKERS COMPENSATION REGULAR 3,000 3,000 - 3,000 100.0% OPERATINt EXPENSE 162,800'. 164560 ;162,141 99.7%' 634207 IT CAPITAL ALLOCATION 2,400 2,400 ,. 2,400 100.0% 634210 IT OFFICE AUTOMATION ALLOCATION 15,500 15,500 - 15,500 100.0% 634970 INDIRECT COST REIMBURSEMENT 45,200 45,200 - 45,200 100.0% 634980 INTERDEPT PAYMENT FOR SERV 70,000 70,000 - 70,950 101.4% 634999 OTHER CONTRACTUAL SERVICES 4,800 2,550 - 1,183 46.4% 639964 STORAGE CONTRACTOR 400 400 - 192 48.0% 640300 OUT OF COUNTY TRAVEL PROFESSIONAL DEVEL 2,000 2,000 - 4,746 237.3% 641230 TELEPHONE ACCESS CHARGES 1,800 1,800 - 1,496 83.1% 641700 CELLULAR TELEPHONE 3,900 3,900 - 2,436 62.5% 641900 TELEPHONE SYSTEM SUPPORT ALLOCATION 400 400 - 132 32.9% 641950 POSTAGE FREIGHT AND UPS 500 500 - 198 39.5% 644620 LEASE EQUIPMENT 2,200 2,200 - 2,331 105.9% 647110 PRINTING AND OR BINDING OUTSIDE VENDORS 500 500 - - 0.0% 649010 LICENSES AND PERMITS 200 1,200 - 932 77.7% 651110 OFFICE SUPPLIES GENERAL 3,500 3,500 - 2,483 70.9% 651210 COPYING CHARGES 200 200 - 234 117.0% 652110 CLOTHING AND UNIFORM PURCHASES 300 300 - 681 227.0% 652140 PERSONAL SAFETY EQUIPMENT 200 200 - 268 133.9% 652910 MINOR OPERATING EQUIPMENT - - - 1,032 n/a 652990 OTHER OPERATING SUPPLIES 500 500 - 416 83.3% 654110 BOOKS PUBLICATIONS AND SUBSCRIPTIONS 200 200 - 7,120 3559.9% 654210 DUES AND MEMBERSHIPS 6,600 6,600 - - 0.0% 654360 OTHER TRAINING EDUCATIONAL EXPENSES 1,500 2,500 - 2,214 88.6% CAPITAL�Y 2,2 ., 2,241 '99.6% 764900 DATA PROCESSING EQUIPMENT - 2,250 - 2,241 99.6% 764990 OTHER MACHINERY AND EQUIPMENT - - - - n/a TRANSFERS i : 'a= 10,00M 'd°'' 10,000 10,00V,44800,4% 911130 TRANSFER TO 113 UNINC CNTY MSTD COMMUN DEVEL 10,000 10,000 - 10,000 100.0% RESERVES igPi h�ii o '11§,9:23.700 '-',- ,7 0. 991000 RESERVE FOR CONTINGENCIES 23,700 23,700 - - 0.0% **1'85 TOC-BEA H RENOURIS ENT OPERATIONS g. ,At 94.3% " 185,p CH REN LAS ... ** REVENUE- ERATINNG SuEY``.i��i-, :. (300)H l N (300) 1:I (2,095) 688" * 361170 OVERNIGHT INTERE - - - (106) n/a * 361180 INVESTMENT INTER (300) (300) - (1,989) 662.9% ** CCN+1TRIBUTIONAI TI ANSFEI (742,300) (7420 ` ,- ) 100.7% * 481195 TRANS FRM 195 TD (669,100) (669,100) - (669,100) 100.0% * 489200 CARRY FORWARD GE (73,200) (73,200) - (7, 106.8% ** 186 TDC-BEACO$g QPSltPROW ' 0+0,01' '):..100.9% November 28,2016 Old Business 8-A 13 of 18 Tourist Development Tax Funded Funds FY16 4th Quarter Expense&Revenue Detail Report Fund/Comm Item Adopted Budget Amended Budget Commitment Actual °/Enc/Act **.193 TOG-MUSEUM �l� �dlmiiy iy 'i'i'dId� �ih10 �In ? 4 tCMS.tNfa RA s E PEC q 7 l 634970 INDIRECT COST REIMBURSEMENT 700 700 700 100.0% GRANTS AND DEBIT SERI - :."i lt!V 4 ii a 40,000�• ( r ,00O � 48 6% 882100 REMITTANCES PRIVATE ORGANIZATIONS 40,000 40,000 - 19,453 48.6% 882100 E CONST 1" IPi, Gill Ddu �i 9� . ..;'' 1 I = , ;10 (I 92.1 930700 BUDGET TRANSFERS TAX COLLECTOR 9,300 11,300 - 10,404 92.1% RESE tVES 0 n`� iiJ �.�-' 177 ` ,770,E���J: . - � 0.oy, 991300 RESTRICTED FOR UN FUNDED REQUESTS 1,772,200 1,770 200 - 0.0% '"" 193 TOC-iMUSEUIYI �'l �r 1, ���;hWi1 �liii P�, hTk w `* 193 T€?C- SEUAtI ..�I !s hlli�� ((� R yeNyE-01' RAT1N�S(otiii : , * 314300 3%TOURIST DEVEL (467,000) (467,000) (520,189) 111.4% * 361170 OVERNIGHT INTERE (1,032) n/a * 361180 INVESTMENT INTER (6,000) (6,000) (15,841) 264.0% ` 361320 INTEREST TAX COL - (45) n/a ** CONTRIBUTION AND TRA+IS ER t'I 4 X1,349,2 0) '(1, 9,200 (1 527,350 113.2% * 481198 TRANS FRM 198 MU (140,700) (140,700) (140,700) 100.0 * 486700 TRANS FROM TAX C (4,050) n/a * 489200 CARRY FORWARD GE (1,232,300) (1,232,300) (1,38 ) 112.2% * 489900 NEG 5%EST REV 23,800 23,800 0.0 *" 193';T -MUSEUM (1.82240°) ''''114$;1,800 ) (2,064,459) 113 3% November 28,2016 Old Business 8-A 14 of 18 Tourist Development Tax Funded Funds FY16 4th Quarter Expense&Revenue Detail Report Fund I Comm Item Adopted Budget Amended Budget Commitment Actual %Enc/Act *'184 TLS b�MANA MENT&PROM N P R#SOIs AL SERVICE 1«017,500 1,017,500 1 978,83 -06.2% 512100 REGULAR SALARIES 694,073 694,073 - 672,435 96.9% 512500 AUTO USE BENEFIT - - - 1,160 n/a 512600 ER 457 DEFERRED COMP 3,500 3,500 - 3,000 85.7% 513100 OTHER SALARIES AND WAGES 1 1 - 9,064 906377.0% 514100 OVERTIME - - - 403 n/a 515000 VACATION SELL BACK 7,232 7,232 - - 0.0% 518100 TERMINATION PAY - - - 1,596 n/a 519100 RESERVE FOR SALARY ADJUSTMENT 15,414 15,414 - - 0.0% 521100 SOCIAL SECURITY MATCHING 54,633 54,633 - 49,801 91.2% 522100 RETIREMENT REGULAR 71,473 71,473 - 68,611 96.0% 523150 HEALTH INSURANCE 157,200 157,200 - 157,200 100.0% 523152 DENTAL INSURANCE 5,880 5,880 - 5,880 100.0% 523153 SHORT TERM DISABILITY 1,080 1,080 - 1,080 100.0% 523154 LONG TERM DISABILITY 2,280 2,280 - 2,280 100.0% 523160 LIFE INSURANCE SHORT AND LONG TERM 2,634 2,634 - 2,634 100.0% 524100 WORKERS COMPENSATION REGULAR 2,100 2,100 - 2,100 100.0% 528100 ALLOWANCES MOVING EXPENSES - - - 1,395 n/a OPERAT'00-EXPENSE 404 ii ,479,573^ -; 4574 337300. 71.3% 631820 CLERK OF BOARD SECRETARIAL SERVICES 3,800 3,800 - 4,195 110.4% 634207 IT CAPITAL ALLOCATION 4,900 4,900 - 4,900 100.0% 634210 IT OFFICE AUTOMATION ALLOCATION 29,900 29,900 - 29,900 100.0% 634970 INDIRECT COST REIMBURSEMENT 54,300 54,300 - 54,300 100.0% 634980 INTERDEPT PAYMENT FOR SERV 1 1 - - 0.0% 634999 OTHER CONTRACTUAL SERVICES 177,699 173,272 4,674 79,932 48.8% 639964 STORAGE CONTRACTOR 800 800 - 381 47.6% 640200 MILEAGE REIMBURSEMENT REGULAR 9,000 9,000 - 1,855 20.6% 640300 OUT OF COUNTY TRAVEL PROFESSIONAL DEVEL 25,000 25,000 - 11,275 45.1% 640320 INTERVIEW EXPENSE - - - 3,224 n/a 640410 MOTOR POOL RENTAL CHARGE 200 200 - 104 52.1% 641230 TELEPHONE ACCESS CHARGES 2,800 2,800 - 4,021 143.6% 641700 CELLULAR TELEPHONE 4,800 4,800 - 13,604 283.4% 641900 TELEPHONE SYSTEM SUPPORT ALLOCATION 2,300 2,300 - 496 21.6% 641950 POSTAGE FREIGHT AND UPS 14,400 14,400 - 6,592 45.8% 643100 ELECTRICITY 6,400 6,400 - 3,439 53.7% 644100 RENT BUILDINGS 58,400 58,400 - 56,222 96.3% 645100 INSURANCE GENERAL 6,300 6,300 - 6,300 100.0% 645260 AUTO INSURANCE 600 600 - 600 100.0% 646180 BUILDING R AND M ISF BILLINGS - - - 374 n/a • 646430 FLEET MAINT ISF LABOR AND OVERHEAD 100 100 - 100 100.0% 646445 FLEET NON MAINT ISF PARTS AND SUBLET 3,400 3,400 - 626 18.4% 648170 MARKETING AND PROMOTIONAL 14,000 14,000 - 11,707 83.6% 648174 REGISTRATION FEES - - - 5,675 n/a 649000 SALES TAX EXPENSE - - - 7 n/a 649100 LEGAL ADVERTISING 500 500 - - 0.0% 651110 OFFICE SUPPLIES GENERAL 10,400 10,400 - 6,445 62.0% 651210 COPYING CHARGES 4,000 4,000 - 4,617 115.4% 651930 MINOR OFFICE FURNITURE 10,000 10,000 - - 0.0% 652490 FUEL AND LUBRICANTS ISF BILLINGS 2,900 2,900 - 401 13.8% 652920 COMPUTER SOFTWARE 10,000 10,000 - 1,619 16.2% 654110 BOOKS PUBLICATIONS AND SUBSCRIPTIONS 3,700 3,700 - 973 26.3% 654210 DUES AND MEMBERSHIPS 23,500 23,500 - 23,306 99.2% CAPITA, 7t0LAY UM,. 4,000'); 'r - _err!,.y. 3,423 ',',4',",006%, 764900 DATA PROCESSING EQUIPMENT 4,000 4,000 - 3,423 85.6% TRANSPERS M. ,631,409:: " ' &1#400 - I1III9 - 4.9°% 911840 TRANSFER TO 184 TDC-PROMOTION(ADDITIONAL 1%) 631,400 631,400 - - 0.0% TRANS RCONST `, 45.500 52,200 - -'-%,-,1,%744 57*$ 930700 BUDGET TRANSFERS TAX COLLECTOR 45,500 52,200 - 50,744 97.2% RESERVES " (1C766) :08,766; , „ - 0.0% 992100 RESERVE FOR ATTRITION-SALARY SAVINGS (16,700) (16,700) - - 0.0% ','* 194 TOL n; A AGERME I"I'l&PRoMOT 2466,1546<,::',:,,,, 2,166,0/11,, ,,,, 4,6741,369, 11111ii 63.4% - -MANAGEMENT&PRION , , *.' E NUE-O;•.R. .NGSub-'.^; ' „,i;;!!!!$!!10,,, II1 (2,279., %- (2,270, - ,i X548,2 0,111.8% * 314300 3%TOURIST DEVEL (2,277,800) (2,277,800) - (2,537,177) 111.4% * 361170 OVERNIGHT INTERE - - - (562) n/a * 361180 INVESTMENT INTER (2,000) (2,000) - (10,144) 507.2% * 361320 INTEREST TAX COL - - - (221) n/a * 369400 PRIOR YEAR REV - - - (194) n/a ** CONTRIBUTION AND TRANSFER 114,000 111,727 - (11,454) -:',',:')111.3% * 486700 TRANS FROM TAX C - - - (19,754) n/a * 489201 CARRY FORWARD OF - (2,273) - 3,300 -365.1% * 489900 NEG 5%EST REV 114,000 114,000 - - 0.0% **Aix 711C-MANAGGEMENT&PROMOTION, (2,185 ), _12,100073).„,„„, (Z559:753)_ 118.1 a November 28,2016 Old Business 8-A 15 of 18 Tourist Development Tax Funded Funds FY16 4th Quarter Expense &Revenue Detail Report Fund I Comm Item Adopted Budget Amended Budget Commitment Actual %Enc/Act ""E 'CDC+1 BEACH# NODI IEN P OI AL S ICE 10,084 " 5,107 25,6% 512100 REGULAR SALARIES - 4,700 - 4,466 95.0% 512600 ER 457 DEFERRED COMP - - - - n/a 513100 OTHER SALARIES AND WAGES - 14,484 - - 0.0% 514100 OVERTIME - - - n/a 521100 SOCIAL SECURITY MATCHING - 400 - 317 79.3% 522100 RETIREMENT REGULAR - 400 - 324 81.1% OPERATING EXPENSE 300,900" 40%1372 1,934,922 4,02,049', 118.4 631400 ENGINEERING FEES 2,265,000 2,241,116 377,608 459,974 37.4% 631410 SURVEYING FEES - 5,000 - - 0.0% 631990 OTHER PROFESSIONAL FEES - 10,000 - - 0.0% 634970 INDIRECT COST REIMBURSEMENT 68,700 40,062 - 68,700 171.5% 634980 INTERDEPT PAYMENT FOR SERV - - - 850 n/a 634990 LANDSCAPE INCIDENTALS - 41,210 - - 0.0% 634992 OTHER CONTRACTUAL-TOURISM RESEARCH - 25,000 - - 0.0% 634999 OTHER CONTRACTUAL SERVICES 694,700 2,062,792 172,852 2,593,398 134.1% 639990 OTHER CONTRACTUAL SERVICE - 25,000 1,382,200 251,238 6533.8% 640300 OUT OF COUNTY TRAVEL PROFESSIONAL DEVEL - - - (84) n/a 640410 MOTOR POOL RENTAL CHARGE 600 1,200 - 11 0.9% 640600 PRIVATE VEHICLE RENTAL/LEASE - - - - n/a 641950 POSTAGE FREIGHT AND UPS - 10,000 - - 0.0% 643300 TRASH AND GARBAGE DISPOSAL - - - 35,271 n/a 644170 RENT TEMPORARY STORAGE - - - - n/a 645260 AUTO INSURANCE 4,600 4,600 - 4,600 100.0% 646430 FLEET MAINT ISF LABOR AND OVERHEAD 10,900 23,135 - 10,900 47.1% 646440 FLEET MAINT ISF PARTS AND SUBLET 16,100 15,546 - 21,416 137.8% 646445 FLEET NON MAINT ISF PARTS AND SUBLET 4,800 - - 7,682 n/a 647110 PRINTING AND OR BINDING OUTSIDE VENDORS - 3,000 - - 0.0% 649000 SALES TAX EXPENSE - - - (54) n/a 649010 LICENSES AND PERMITS - 3,267 - 21,453 656.7% 649030 CLERKS RECORDING FEES ETC - - - 87 n/a 649100 LEGAL ADVERTISING - - - 1,020 n/a 652110 CLOTHING AND UNIFORM PURCHASES - 780 - 1,096 140.5% 652140 PERSONAL SAFETY EQUIPMENT - - - - n/a 652490 FUEL AND LUBRICANTS ISF BILLINGS 25,500 46,371 - 10,691 23.1% 652910 MINOR OPERATING EQUIPMENT - 1,500 - - 0.0% 652990 OTHER OPERATING SUPPLIES - 4,294 2,262 3,801 141.2% cAOFAL OUTLAY.' 3,0400 """SAX0,944 1I5.17S 90,123 . 3.714: 762600 BEACH RENOURISHMENT 525,000 533,090 - - 0.0% 763100 IMPROVEMENTS GENERAL 2,554,000 4,921,855 - - 0.0% 764110 AUTOS AND TRUCKS - 53,000 36,646 87,723 234.7% 764990 OTHER MACHINERY AND EQUIPMENT - - 79,530 2,400 n/a TRANSFERS92ri,t00 ',-"14;,.;,,,:,,,' 923,900 - , i. . Je 910010 TRANSFER TO 001 GENERAL FUND 164,800 164,800 - 164,800 100.0% 911840 TRANSFER TO 184 TDC-PROMOTION(ADDITIONAL 1%) 90,000 90,000 - - 0.0% 911850 TRANSFER TO 185 TDC ENINGEERING 669,100 669,100 - 669,100 100.0% TRANSFgR CONST '' r 930700 BUDGET TRANSFERS TAX COLLECTOR 145,000 164,300 - 160,800 97.9% RESERVES 2 i ,800 X34 1,095 - 0- 991100 RESERVE FOR CONTINGENCIES#1 13,200,000 13,200,000 - - 0.0% 993000 RESERVE FOR CAPITAL OUTLAY 4,527,600 4,191,095 - - 0.0% 994500 RESV FOR FUTURE CONSTRUCTION AND IMPROVEMENT 6,070,000 6,070,000 - - 0.0% •* 195 TDC-BEACH NOURISH NT S(I36,41 '(04 , 34;841,^9 ' 2,051,19 4,581,979 19.1% * 195 F.-BEACH WO UR �( = _ 6 °' .. '•_ UE-OPER1�.t1INGSuit-T ',ill' s 1. (7,3 106) {1' 100) "'' - '(01928,959) 122.2% * 314300 3%TOURIST DEVEL (7,218,100) (7,218,100) - (8,040,000) 111.4% * 331220 FEMA FED EM MGT - - - (8,873) n/a * 334225 PUBLIC SAFETY-FE - - - (1,479) n/a * 334391 FLORIDA DEP - - - (530,297) n/a * 361170 OVERNIGHT INTERE - - - (17,277) n/a * 361180 INVESTMENT INTER (90,000) (90,000) - (289,878) 322.1% * 361320 INTEREST TAX COL - - - (638) n/a * 369802 REIMB FOR CURREN - - - (40,518) n/a CONTRITIONANCjTR NSFER (23,721000) ; (2703095) w (22,"C74,999) 11160!%` * 481183 TRANS FRM 183 BE - (310,000) - (310,000) 100.0% * 486700 TRANS FROM TAX C - - - (62,599) n/a * 489200 CARRY FORWARD GE (24,093,800) (24,093,800) - (28,402,4641) 117.9% * 489201 CARRY FORWARD OF - (3,294,695) - - 0.0% * 489900 NEG 5%EST REV 365,500 365,500 - - 0.0% 7':'"195 TDC M ACHRENO (31.0300,00" {3401,095) (37;703 !. 108.8% I November 28,2016 Old Business 8-A 16 of 18 Tourist Development Tax Funded Funds FY16 4th Quarter Expense&Revenue Detail Report Fund/Comm Item Adopted Budget Amended Budget Commitment Actual %Enc/Act 196 TDC-FloriOTION PR0p4ECTS,S DUSTER AVERY RESERVER ES OPERAtING E} ENSE 100 '; 4,340 100 0,2% 634970 INDIRECT COST REIMBURSEMENT 100 100 - 100 100.0% 634999 OTHER CONTRACTUAL SERVICES - 48,240 - - 0.0% TRANSFERS; 1:,,,12,00k„, 12,0 - - o.m' 911840 TRANSFER TO 184 TDC-PROMOTION(ADDITIONAL 1%) 12,000 12,000 - - 0.0% RESERVES,„,",' 4,i90,700:.!!',,,' 4,448,460'1,;;,,, O.O% 991300 RESTRICTED FOR UN FUNDED REQUESTS 1,500,000 1,500,000 - - 0.0% 993000 RESERVE FOR CAPITAL OUTLAY 2,696,700 2,648,460 - - 0.0% **196 TDC-PROMOTION PROJECTJEM S O1s4STERRECOVERY RESERVES , 4,20896 ; _ 100 0.0* 196'mc-PROMOTION PROJECTS&DISASTER RECOVERY RESERVES i" REVENiJE-OPERATING,Sub-T (4000)) ('apo) - 085)i 1341% * 361170 OVERNIGHT INTERE - - - (670) n/a * 361180 INVESTMENT INTER (12,000) (12,000) - (15,515) 129.3% *.c.: NTRIBUT)ONANGi,)"RANSFEI 0,140000) (4,196, ) 400) 18,2% * 481184 TRANS FRM 184 TO (3,432,500) (3,432,500) - - 0.0% * 489200 CARRY FORWARD GE (765,000) (765,000) - i, (765,00 ) 100.0% * 489900 NEG 5%EST REV 700 700 - - 0.0% *" 196 TDC W IpRf oT l PROJESTS&DISASTER'1 VERY'RESERV , (248.80 } (4 ,84®) ' -::i i, (t8 185) 18.8% November 28,2016 Old Business 8-A 17 of 18 Tourist Development Tax Funded Funds FY16 4th Quarter Expense&Revenue Detail Report Fund I Comm Item Adopted Budget Amended Budget Commitment Actual %Enc./Act "" .198 COUNTY MUSEUM PERSONAL SERVICE 1,121,E 1;070,700 932,380 87.1%; 512100 REGULAR SALARIES 749,674 699,074 - 540,709 77.3% 512600 ER 457 DEFERRED COMP 2,500 2,500 - - 0.0% 513100 OTHER SALARIES AND WAGES - - - 33,064 n/a 514100 OVERTIME - - - 625 n/a 515000 VACATION SELL BACK 5,750 5,750 - - 0.0% 518100 TERMINATION PAY - - - 44,076 n/a 519100 RESERVE FOR SALARY ADJUSTMENT 23,612 23,612 - - 0.0% 521100 SOCIAL SECURITY MATCHING 59,870 59,870 - 45,030 75.2% 522100 RETIREMENT REGULAR 58,294 58,294 - 43,709 75.0% 523150 HEALTH INSURANCE 196,500 196,500 - 196,500 100.0% 523152 DENTAL INSURANCE 7,350 7,350 - 7,350 100.0% 523153 SHORT TERM DISABILITY 1,350 1,350 - 1,350 100.0% 523154 LONG TERM DISABILITY 2,850 2,850 - 2,850 100.0% 523160 LIFE INSURANCE SHORT AND LONG TERM 2,850 2,850 - 2,850 100.0% 524100 WORKERS COMPENSATION REGULAR 10,700 10,700 - 10,700 100.0% 528700 EDUCATIONAL EXPENSE - - - 3,567 n/a OPERATING EXPENSE . 730,20i3 1808,200 8,057 74' 93.3% 634207 IT CAPITAL ALLOCATION 5,200 5,200 - 5200 100.0% 634210 IT OFFICE AUTOMATION ALLOCATION 30,200 30,200 - 30,200 100.0% 634211 INFO TECH BILLING HOURS ALLOCATION 1,600 1,600 - 1,600 100.0% 634970 INDIRECT COST REIMBURSEMENT 244,900 244,900 - 244,900 100.0% 634990 LANDSCAPE INCIDENTALS - - - 477 n/a 634999 OTHER CONTRACTUAL SERVICES 48,800 48,800 - 50,299 103.1% 639965 LOCKSMITHS SERVICES AND SUPPLIES 500 500 - - 0.0% 639967 TEMPORARY LABOR 73,200 72,200 - 56,981 78.9% 640200 MILEAGE REIMBURSEMENT REGULAR - - - 10 n/a 640300 OUT OF COUNTY TRAVEL PROFESSIONAL DEVEL 500 500 - 1,833 366.5% 640310 OUT OF COUNTY TRAVEL REGULAR BUSINESS 1,500 1,500 - 1,279 85.3% 640410 MOTOR POOL RENTAL CHARGE 300 300 - - 0.0% 641100 TELEPHONE BASE COST 16,950 16,950 - 15,177 89.5% 641230 TELEPHONE ACCESS CHARGES 2,400 2,400 - 1,795 74.8% 641400 TELEPHONE DIRECT LINE - - - 888 n/a 641700 CELLULAR TELEPHONE 2,400 2,400 - 3,333 138.9% 641900 TELEPHONE SYSTEM SUPPORT ALLOCATION 100 100 - 25 25.0% 641950 POSTAGE FREIGHT AND UPS 2,000 2,000 - 83 4.1% 643100 ELECTRICITY 40,450 40,450 - 40,603 100.4% 643300 TRASH AND GARBAGE DISPOSAL 3,200 3,200 - 3,176 99.3% 643400 WATER AND SEWER 20,300 20,300 - 21,572 106.3% 645100 INSURANCE GENERAL 9,200 9,200 - 9,200 100.0% 645200 PROPERTY INSURANCE 72,400 72,400 - 55,422 76.6% 645260 AUTO INSURANCE 1,100 1,100 - 1,100 100.0% 646180 BUILDING R AND M ISF BILLINGS 1,600 1,600 - 2,823 176.4% 646320 LANDSCAPE MATERIALS 1,200 1,200 - 376 31.4% 646430 FLEET MAINT ISF LABOR AND OVERHEAD 1,600 1,600 - 1,600 100.0% 646440 FLEET MAINT ISF PARTS AND SUBLET 1,100 1,100 - 1,353 123.0% 646445 FLEET NON MAINT ISF PARTS AND SUBLET - - - 66 n/a 646910 DATA PROCESSING EQUIP R AND M - - - 272 n/a 646920 STORAGE RENTAL 5,800 5,800 - 6,448 111.2% 647110 PRINTING AND OR BINDING OUTSIDE VENDORS 6,000 6,000 - 10,257 170.9% 647210 PHOTO PROCESSING 500 500 - 40 8.0% 648170 MARKETING AND PROMOTIONAL 120,000 120,000 - 142,966 119.1% 648174 REGISTRATION FEES - - - 325 n/a 649030 CLERKS RECORDING FEES ETC - - - 36 n/a 649980 REIMBURSEMENT PRIOR YEAR REVENUES - - - 274 n/a 649990 OTHER MISCELLANEOUS SERVICES - - - 1,900 n/a 649992 VOLUNTEER RECOGNITION 1,500 2,500 - 116 4.7% 651110 OFFICE SUPPLIES GENERAL 8,000 8,000 - 8,111 101.4% 652110 CLOTHING AND UNIFORM PURCHASES 1,100 1,100 - 276 25.1% 652210 FOOD OPERATING SUPPLIES 1,500 1,500 - 725 48.3% 652490 FUEL AND LUBRICANTS ISF BILLINGS 2,800 2,800 - 1,884 67.3% 652720 MEDICAL SUPPLIES 800 800 - 351 43.9% 652920 COMPUTER SOFTWARE 500 500 - 672 134.4% 652989 LUMBER AND LAMINATES 500 500 - - 0.0% 652990 OTHER OPERATING SUPPLIES 17,500 66,500 8,057 18,022 39.2% 652999 PAINTING SUPPLIES 500 500 - - 0.0% 654110 BOOKS PUBLICATIONS AND SUBSCRIPTIONS 1,200 1,200 - 356 29.6% 654210 DUES AND MEMBERSHIPS 2,900 2,900 - 1,797 62.0% 654310 TUITION 4,900 4,900 - - 0.0% 654360 OTHER TRAINING EDUCATIONAL EXPENSES 500 500 - - 0.0% ITAL OUTLA 2 1,141 .1 764900 DATA PROCESSING EQUIPMENT 2,000 2,000 1,141 57.1% November 28,2016 Old Business 8-A 18 of 18 Tourist Development Tax Funded Funds FY16 4th Quarter Expense &Revenue Detail Report Fund/Comm Item Adopted Budget Amended Budget Commitment Actual %Enc/Act TRANSFERS $ 0 S9 800 `9Z 00 1410.0% 911930 TRANSFER TO 193 TOURIST DEVELOPMENT TAX 15%FD 140,700 140,700 - 140,700 100.0% 913140 TRANSFER TO 314 MUSEUM CAPITAL FUND 452,100 452,100 - 452,100 100.0% TRANSFER COST x 1 { a, Iii 41,960 97.6% 930700 BUDGET TRANSFERS TAX COLLECTOR 40,400 43,000 - 41,960 97.6% RESERVE$ r: ���� �I� 233,900` 'Apo, - 0.0% 991000 RESERVE FOR CONTINGENCIES 51,700 51,700 - - 0.0% 992100 RESERVE FOR ATTRITION-SALARY SAVINGS (17,800) (17,800) - - 0.0% 998000 RESERVE FOR CASH BALANCE(CH 129.01 F S 200,000 200,000 - - 0.0% 7'=188 COON' I MUSEUM' „k,'i .; 2,14940P r iii a 2,31448 t 84.4% ",1.1COUNTY MU UM ** NENUNUE-OPE 'ItNO Sub-I i (1: x,900) (1,946.900) - (2,133,651 109.6% * 314300 3%TOURIST DEVEL (1,883,500) (1,883,500) - (2,098,009) 111.4% * 347310 GROUP TOUR TAXAB (2,000) (2,000) - (1,717) 85.9% * 347311 GROUP TOUR NON T (1,000) (1,000) - (2,072) 207.2% * 347321 COPYING SERV NON - - - (1,380) n/a * 347910 BOAT LAUNCH FEES - - - - n/a " 347911 FACILITY RENTALS (20,000) (20,000) - (6,194) 31.0% * 347940 FACILITY RENTALS (4,000) (4,000) - - 0.0% * 361170 OVERNIGHT INTERE - - - (350) n/a * 361180 INVESTMENT INTER (2,400) (2,400) - (6,866) 286.1% * 361320 INTEREST TAX COL - - - (209) n/a * 366900 CONTRIBUTIONS P (33,000) (34,000) - (14,983) 44.1% * 369300 REIMB FOR PY EXP - - - (1,820) n/a * 369301 SETTLEMENTS - - - (13) n/a * 369400 PRIOR YEAR REV - - - (36) n/a • CONTRIBUTION ANDTi ISFER (803,700) " r, (803,700) ' j - 48g2,736) 102.4%' * 481001 TRANS FRM 001 GE (200,000) (200,000) - - 0.0% * 486700 TRANS FROM TAX C - - - (16,335) n/a * 489200 CARRY FORWARD GE (701,000) (701,000) - (808,400) 115.0% * 489900 NEG 5%EST REV 97,300 97,300 - - 0.0% '• 1 t''COUNTY MUSEUM"; 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November 28,2016 Tourism Staff Reports 11 A-H 1 of 41 DIRECTOR ACTIVITIES-Jack Wert October-November 2016 PERIOD AT A GLANCE Number of Advocacy Contacts 3 Number of Trade Show Contacts 1 Number of Tourism Industry Events 3 Number of PR Interviews 5 Promotional Activities 3 Advocacy • DMAI Advocacy Committee Meeting • DMAI Accreditation Board Meetings • Collier Legislative Delegation Priority Issues for 2017 Trade Shows/Tourism Industry Conferences • Attended World Travel Market in London o Met with 30 tour operators,journalists and media sales representatives o Discussed the future bookings to our area or Florida.The majority of tour operators have seen slightly more advanced bookings than in 2016. o Brexit is not going to be a major issue with the British economy.The Pound is slowly recovering from the decline seen right after the Brexit vote. Tourism Industry • Naples Depot meeting with Facilities team coordinating the Naples Chamber Information Center remodeling project at the Depot to the former baggage car • Collier Sports Council meeting • Old Florida Festival Strategy Meeting Public Relations • Press interviews with Naples News, Fort Myers News Press, NBC-2 and Fox 4 TV Promotional Activities/Special Events • Meetings on Golf event promotions • Meetings on Stone Crab festival • FBU Conference Calls for 2016 event November 28,2016 Tourism Staff Reports 11 A-H 2 of 41 GROUP MEETING SALES REPORT Debi DeBenedetto—Group Sales& Marketing Manager October 10,2016 November 10,2016 PERIOD AT A GLANCE Number of Meeting Planner Contacts From shows and requests/communication 286 Number of RFP's Collected/Distributed 40 RFP's sent in 4 weeks Potential $10 million EIC Potential Room nights 17993 Number of Groups booked 5 groups booked Total Room Nights/Econ. Impact for Period booked Room nights booked 1772 $853,241.97 Economic Impact Number of RFP Enhancement(RFPE) Requests new requests granted funds 5 Number of RFPE's to Contract 1 booked 2 lost Number of FAM's/Sites One site Number of Shows Attended IMEX—the largest trade show for meeting planners held continental US. Over 8,000 people in attendance. I had 15 appointments and met/networking with over 205 planners/associates Oct. 18-20—We had 3 partners total and participated in the Visit Florida booth giving welcome bags to 100 group sales appointment that visited the Visit Florida booth Connect Florida—new show for planners who book Florida Association and sports business held Oct. 25-27—CVB sponsored lunch reaching over 130 planners and 33 one on one appointments with follow up to over 50 planners Sales Activities this Period • Follow up complete for all shows • Preparation for Florida Encounter show Nov. 30-Dec. 3-appointments requested • Meetings Today lead generation program several leads followed up prospecting—continued. • Proof ads, newsletters,web landing page for meetings and agency media November 28,2016 Tourism Staff Reports 11 A-H 3 of 41 • Membership to HelmsBriscoe being initiated as part of 2017 sales plan • Updated Trade shows list—All trade shows for 2017 are sold out to partners • Arranged an NGALA site for industry partners for Dec.6th • Meetings Escapes newsletter review and change of format—open to hotel and venue partners to be highlighted in mention of new and unique happenings—more informative • Requested local hotel partner one on one meetings with Group sales CVB • Tracking and updates to lost business due to Zika virus lost 9 groups with$1,424,490.14 lost revenue to hotels that reported. 3 hotels reported losses • Sales meeting with Ritz-Carlton group and wedding sales managers • Meeting with Ocean Prime—new restaurant 5th avenue Fam Activities: • No Fams this period Sales Highlights CVB Group Sales won 3 awards this last quarter • Smart Meetings Platinum Award • Successful Meetings Pinnacle Award-received congratulations letter from Governor Rick Scott • Convention South Readers Choice Award—see December issue Sales Plan Goal Tracking • Trade show list finalized and sold out • Rfp enhancement program update and communication to all group partners • New screen & linens for trade show display(Michelle Pirre) • Revised escapes newsletter for new partner mentions • Updated mentions to Discover your Meetings Paradise FaceBook page • Agency maintains daily social media posts for meetings/weddings/leisure • HelmsBriscoe membership • New power point presentation for IMEX and Connect • Job description created for job bank sales assistant • Started job description for contract labor sales for Midwest market November 28,2016 Tourism Staff Reports 11 A-H 4 of 41 TRAVEL INDUSTRY&LEISURE MARKET SALES REPORT Claudia Cianfero Dates September 7,2016 to October 7,2016 PERIOD AT A GLANCE Number of Travel Agent Contacts 229 Number of Tour Operator Contacts 14 Number of FAM's/Site Visits 0 Number Trade Shows Attended 2 trade shows, 1 workshop EVENTS RECAP Delta Vacations University—September 17-18,2016 Location: Atlanta, GA Trends/Comments: This show used to be called MLT University but Delta has changed the name since they moved their HQ from Minneapolis to Atlanta. Florida was very well represented in this inaugural year with 18 exhibitors. 7 of which were CVB's and each had at least 1 or two partners sharing. Comments from agents were positive with bookings slightly down in 2016 due to high rates and close outs in the area in high demand months. Bookings are also down to 2016 being an election year. La Fit—October 1—4,2016 Location: Buenos Aires,ARG Trends/Comments: This is the premier show for all trade,tour operators,consumers and press in Argentina. The first two days(Saturday& Sunday) are mostly consumer with some travel agents that aren't able to attend during the week. Monday and Tuesday no consumers are allowed to attend. We attended with Visit Florida as part of the Visit USA stand for the first time. Aviareps Argentina secured appointments with the top tour operators for the Visit Florida team. The team consisted of the Paradise Coast, Beaches of Fort Myers & Sanibel, Discover the Palm Beaches and Pegasus in Orlando. From these appointments it is evident that we need to do training/sales missions in not only Buenos Aires but also to the interior as the tour operators in these regions are eager to start creating new packages and promoting something different than Miami and Orlando. We were interviewed by Report,Mensajero Producciones, LADEVI and Viajando con Voz so we also had great press coverage. We need to continue to work the market so as not to lose momentum. Visit Florida will be setting up a sales mission as a result of our meetings as well as FAM trips for the tour operators. November 28,2016 Tourism Staff Reports 11 A-H 5 of 41 Ladevi Workshop—October 6,2016 Location: Santiago, Chile Trends/Comments: Ladevi is the leader in tourist communication in Latin America. They were founded in Chile in 1992 and now have several editions throughout South America. This is an annual workshop held in Santiago,Chile where travel agents are invited to come learn about new destinations and products. 200-250 Travel Agents as well as tour operators were invited to attend and meet with different airlines, destinations and hotels. We had four Florida destinations represented. Greater Fort Lauderdale,Beaches of Fort Myers&Sanibel,Beaches of St. Pete Clearwater and us. Comments were very positive with again much interest in exploring new destinations and promoting something different. Kuality the top tour operator and owner of the largest travel agency in Chile has already requested training for the sales team so they can start creating packages to the West Coast of FL. Copa airlines flies from Santiago to Tampa which has opened up the west coast of FL with St. Pete Clearwater already getting a great market share as they have been working this market for 3 or 4 years now. Next step is to set a date for training in the Copa Airlines head office and invite Kuality and their team along with a few of the other tour operators as Copa is currently in the process of promoting this product. This market has huge potential, especially since the visa waiver program is in place. November 28,2016 Tourism Staff Reports 11 A-H 6 of 41 SPORTS MARKETING REPORT- Michael Obyc, Nicki King October,2016 PERIOD AT A GLANCE #EVENTS(October, 2016) #ATTENDEES # ROOM DIRECT VISITOR NIGHTS SPENDING 3 3,085 265 $387,270.00 Event Analytics Event Name Event Dates #Attendees #Room Nights Direct Spending Florida Fire Columbus Day Tournament 10/8-10/9 2475 23 $287,250.00 Fall State Championship 10/21-10/23 280 125 $55,800.00 Alligator Alley Classic 10/29-10/30 330 117 $44,220.00 Comparison Report (October, 2015) (October, 2016) Change Number of Events 3 3 0 YTD Events 38 44 6 Monthly Attendees 3,180 3,085 -95 (3% Decrease) YTD Attendees 37,188 47,161 9,973 (22% Increase) Monthly Room Nights 830 265 -565 (69% Decrease) YTD Room Nights 15,524 15,949 435 (3% Increase) Monthly Est. Direct Spending $522,000.00 $387,270.00 -$137,730.00(26%Decrease) YTD Est. Direct Spending $12,045,950.00 $16,375,620.00 $4,329,670.00(27% Increase) Development Activities this Period • Hosted weekly conference calls with Football University to discuss upcoming event • Met with FGCU representative to discuss potential internship program with CVB • Hosted an operational needs meeting with FBU team to discuss upcoming event • Met with Steve Quinn of FBU to discuss future event years • Met with Sanchez-Casal Academy to discuss future partnership and event procurement • Met with World Tennis Center representative to discuss hosting future events • Attended the monthly Sports Council Meeting • Attended the October TDC meeting • Attended monthly meeting with Collier County Parks and Recreation • Attended Business After 5 at Quail Creek Country Club November 28,2016 Tourism Staff Reports 11 A-H 7 of 41 PUBLIC RELATIONS& COMMUNICATIONS REPORT October 2016 PERIOD AT A GLANCE Number of Media Submissions from CVB PR October—46 submissions • Direct media request responses-34 • Host in person-12 Number of Media Outlets/Journalists Hosted in October—12 journalists hosted Destination • Sept.30-Oct.2 Landmeechen.de Evelyn Narciso-1 • Oct. 5-7 China FAM visit-2 • Oct. 10-13 Brazil FAM-5 • The Independent&UK TV-2 • Irish Independent—2 Number of News Releases Written/Edited by October—3 releases and/or Issued by CVB • NAPLES, FL Recognized with CN Traveler's 2016 Readers' Choice Award-#8 Best Big City • What's New—For UK market,WTM • Family Travel—For Family Travel Summit Publicity Highlights(See CVB Top Local+ National • Conde Nast top big city—nat'l and local Publicity spreadsheet) • AAA Home &Away Top Projects • Emergency tasks—Hurricane Matthew • FloridaNOW social media activation • "How To Make the Most of the Paradise Coast" short video series launch • Hosting for 5 international press visits • Launch website redesign • CME website contest Adds to Website by PR manager • Events added- 42 • Listings added,enhanced—14 • Zika Information web updates • Beach conditions page updates Upcoming: • Multiple FAM press visits including Dec. CVB press trip November 28,2016 Tourism Staff Reports 11 A-H 8 of 41 DIGITAL&SOCIAL MEDIA REPORT October 2016-Buzzy Ford PERIOD AT A GLANCE Twitter Accounts Posts 225 Post, 2,211 Total Engagements, and 83 Link Clicks Facebook New Likes 1,481 New Fans, and 1,153 new Likes Instagram Posts 27 Posts with 104 followers gained E-Newsletter Open/Click Thru Rates Earned Consumer Emails: 23.65%Open Rate 16.49%Click Through Rate Paid Consumer Emails: 16.30%Open Rate 14.5% Click Through Rate Highlights of e-newsletter themes/target markets • Two consumer emails were sent out during the month of August.The video gif remains the most clicked link on both emails with the"Play", "Dine" and "Stay" buttons and header images performing well on both emails. Open and Click-through rates remained steady going into the spring months. • Both open rates and click throughs on paid and earned emails have remained steady. Our paid emails are performing as expected with the most frequent links to paradisecoast.com/meetings. Website Enhancements • Updated/Created Event/Deals/Partner Listings • Conducted CME Group Tour Championship Website Contest • Reconstructed/launched Naples Meetings Page • Finalized "Storytelling"website project • Reconstructed/launched New Sports Page • Activated/maintained Emergency Website module for Hurricane Mathew Event • Converted Sports PDS Documents to writable forms for website use • Redirected dineinparadise.com URL • Cleaned up Cleanpix photo descriptions • Visited Miles Media Corporate Offices to start website rebuild/redesign process November 28,2016 Tourism Staff Reports 11 A-H 9 of 41 Search Engine Optimization(SEO) Results • Organic search:30,523 • Campaigns(other):8,787 • Social: 14,183 • Display: 889 • Direct: 6,164 • Email: 2,779 • Referrals:2,865 • Paid:384 November 28,2016 Tourism Staff Reports 11 A-H 10 of 41 PARADISE COAST FILM OFFICE November 2016 PERIOD AT A This Year Last Year Spending Estimate New or Repeat GLANCE Productions 6 1 $320.9K 4 new/ 2 repeat Working Leads 12 10 Meetings 2 1 Attended Events/Trade 1 2 Shows Media Assisted 1 0 Location Scout 1 0 Production/Lead Highlights • HGTV's popular reality show,Island Life,shot a third episode in our area. For viewers who only fantasize about living on an island,this program proves it is potentially feasible for anyone. Tropical dreamers were presented several Marco Island homes from comfortably-affordable to over-the-top. HGTV is distributed to more than 96 million U.S. households and HGTV.com draws an average of 4 million unique visitors per month. DEADLINE: - • NBC/Peacock Productions shot a one-hour episode of Deadline:Crime with Tamron The ID Discovery show follows reporter Hall and team of correspondents with extensive knowledge of law enforcement, as they reassess an intriguing, unsolved crime. They worked in conjunction with the Collier County Sheriff's Office to study the case and investigate the facts and clues. Investigation Discovery,which made its debut in the U.S. in 2008, has become one of the fastest growing cable television networks in the country. It is notably popular among women, ranking as a top five cable network for women 24 to 54 years old. Future Project Highlights • MTV's new reality series, Love Island, has been scouting for a house on the beach for the cast and crew to shoot in • Discovery Channel's hit survival reality series, Naked and Afraid, may be returning to Collier County if they can find the right harsh location environment • Blair, Ltd. will be shooting their women's fashion catalog for 2 weeks in December November 28,2016 Tourism Staff Reports 11 A-H 11 of 41 MONTHLY ACTIVITY REPORT OCTOBER 2016 DIAMONDE EUROPEAN SALES & MARKETING SUMMARY OF ACHIEVEMENTS TOUR OPERATOR ACCOUNTS Swiss Accounts Tour Operator Achievement Cost Knecht Reisen We secured a NAP overnight stay for a new employee, but an industry contact who has been with TUI Suisse before, in November. Arranged a 1-night stay at The Inn on Fifth. Benelux Accounts Tour Operator Achievement Cost USA Travel Consultants We achieved a training at their Brussels office. All in all, we trained 8 agents including the managing director. Only 3 of them have been to NAP personally. For this reason, the training was very much appreciated. The training was followed by a brief product meeting. 2016 has been in order so far, they could benefit from Jetair USA marketing. Florida is under the number 3 destinations visited in the USA for them. They sent around 150 passengers to NAP each year. We could achieve that they will include Everglades Area Tours on their new website. We will follow up with them accordingly. Secondary Accounts Tour Operator Achievement Cost CRD Secured CRD to include Everglades Area FOC Tours on their website as soon as it will be new launched at the end of Oct- beginning November 28,2016 Tourism Staff Reports 11 A-H 12 of 41 of Nov We supported them with the content accordingly. FAIRFLIGHT Touristik Secured and confirmed B2C marketing USD 1.300 campaign: Campaign includes a 1-page NAP advertorial in their Florida brochure as well as the brochure distribution of NAP brochures at the Leipzig fair (65.000 visitors) and the Dresden fair (30.000 visitors) in January. Tour Consult Continued with our Facebook campaign on Part of agreed Tour Consult fan page. Provided input for marketing next post. Please find screenshot attached. campaign Domizile Accomplished meeting with their team and gave a general introduction of DiaMonde portfolio. Domizile, has very small team of 5 pax, they work mainly on B2C basis. They do not have any brochures but a small image brochure for inspiration. They are just now starting with their hotel portfolio and focus on villas. Next step further evaluation for future cooperation. Expedia Negotiated, secured and confirmed B2C EUR 15.000 online marketing campaign for the first time with an OTA. The campaign includes: NAP landing page, social media package and ad unites including skyscraper and marquees which lead to the landing page. Timing of the campaign will be 4 weeks starting January 2017 (peak booking moth) to push summer sales. America Unlimited We secured a NAP overnight stay at the Naples Grande including site inspection in December. November 28,2016 Tourism Staff Reports 11 A-H 13 of 41 TRAVEL AGENTS 4 Sales calls:Total of 67 personal visits to travel agents in Munich, Luxembourg, greater Cologne, greater Stuttgart. 4- Booking Assistance: Assisted 2 of agencies requests on tours and accommodations per e-mail. 4- Support: we supported 1 agency in Switzerland,whom we met at our DiaMonde Dinner Event in August, with giveaways for their booking raffle. EVENTS VUSA Halloween Event o Dates: 28.-30.10.2016 o City: Frankfurt, event held at Hilton Airport Hotel o Visit USA members: total of 25 members were holding workshops. Out of FL, the following partners shared a workshop with NAP: St. Pete/Orlando/Seaworld. A second FL workshop was held by Frt. Myers. o Profile /Number of attendees: 108 travel agents from all areas of Germany o Feedback: The event was as in previous years an extremely professionally organized event. The agents had to follow a total of 12 workshops from 10 am-6 pm, they were attentive until the last minute. Our workshop was shared with St. Pete and together with our other workshop partners we have created Oscar award presentations, where all our different USPs got an Oscar award. We have received very positive feedback for this informative presentation. About 70-80% of the agents are new to this event; the remainder are repeaters who come every year as they are strong supporters of USA as a destination. The Halloween evening event is taken very seriously, agents and presenters all came disguised, professional make-up stations offered great scary make up and the highlight of the evening was a show act sponsored by Las Vegas CVB. This whole event gave us great opportunities for networking. Jetair Insight Summer 2017 o Dates: 12.-13.10.2016 o City: Brussels o Profile /Number of attendees: 800 travel agents o Feedback: This event took place at the Brussels expo and both days started off with a travel mart, we shared the table with the Fontainebleau Miami Beach, to save cost.The workshop was followed by a Jetair presentation, as Jetair becomes TUI Belgium. The presentation was followed by a joint dinner in buffet style in the Expo. This gave us the great opportunity for networking with the TUI team. The partner logos including NAP were shown on the walls during dinner. All in all, the feedback was good. The Dutch speaking agents November 28,2016 Tourism Staff Reports 11 A-H 14 of 41 from the second day where significantly more interested in the destination than the French speaking agents of the first day. This could also come from the fact that we were the only partner from the USA, and the booth was located in between Peru and Slovenia.The booth was also located in the entrance area of the event, therefore all agents needed to pass our booth, which gave us a great exposure. LCC (Lufthansa City Center) „luxury days" o Dates: 14.-15.10.2016 o City: AROSA Resort Travemunde o Profile /Number of attendees: 23 travel agents. The attendees were all from high and very high potential agencies and were experienced sellers-but not yet in the luxury field. This seminar was organized specifically to uplift the level of knowledge and give agents more security in selling to upmarket clientele. o Feedback: It was an educational event on the subject "how to sell luxury" for a group of selected agents. It is one segment of the LCC Luxury Academy which offers access to seminars/workshops on luxury travel to the 450 LCC franchise coop agencies. DiaMonde was allocated 30 minutes' presentation time (as one of the very few sponsors to be allowed on stage for auditorium presentations) as well as roundtable workshops with all agents,who rotated from table to table with 15 minutes' interaction time. Although the number of attendees was expected to be higher, the quality of agents was exceptional measured by their interest learn more and establish relationships with us and understand our role and the USPs of our properties. Furthermore, as it was a two-day event, we could use the time at leisure to network with agents and deepen the relationships formed. All agents commented to the organizers on the second day of the event that the DiaMonde presentation and workshop was the one that touched them the most, that inspired them and where they had the strongest "learning" via an emotional touch. We applied our storytelling-approach which was equally the theme of the professional training held by a travel expert and coach the following day. B2C Event by Euro Lloyd Travel Agency o Dates: 19.10.2016 o City: Buddah Lounge, Stuttgart o Profile /Number of attendees: Approximately 340 consumers + 40 Euro Lloyd Agents o Feedback: DiaMonde participated as a selected partner at the Euro Lloyd Travel Agency B2C Event in Stuttgart. Regarding to the motto "The Wold of Travel" Euro Lloyd invited mainly their core customers for an exclusive evening event at the Buddah Lounge in Stuttgart. The location is an event location and well-known for its special setting and decoration. Together with other notable hotel partners like Banyan Tree, Beachcomber, Mandarin Oriental, Belmond Hotels, TUICruises, etc., DiaMonde had the chance to speak to the consumers in a set up travel trade, where each Partner had enough space to place a banner and brochures. The consumers could come to the stand to November 28,2016 Tourism Staff Reports 11 A-H 15 of 41 catch up and ask questions.The event was very well attended and we were pleasantly surprised about the great interest the consumers were showing. Many of them already came with concrete questions and requests. The set up provided a great opportunity for very interesting conversations. Food in from of a buffet and drinks for the guests and partners were well organized. We also had the chance to network with other partners and the Euro Lloyd agents. Arising bookings will be reported to DiaMonde directly. All in all, a very satisfying event. TTW Zurich o Dates: 27.10.2016 o City: Zurich o Profile /Number of attendees: 1543 (2015:1.505) travel agents o Feedback: The Swiss Travel Day is the number one platform for the Swiss travel market with over 1.500 travel agents in 2015 and a growth rate of 2,5% in 2016. We have participated there with brochure distribution for the first time as Visit Florida participated personally. The feedback was great although, they have reported a high number of trainees participating at the event, next to CEOs, agency manager and agents. Registrations/ Preparations o Preparation for VUSA Halloween Event (Oct 2016) o Preparation Thomas Cook Travel ConneXion (Nov 2016) o Preparation DER Touristik Campus Summer Opening (Nov 2016) o Registration for Tip USA folder (Jan 2017) o Preparation America Unlimited marketing campaign (Nov 16) MARKETING Type of Activity Details Cost B2B NAP newsletter Prepared and sent out dedicated Naples newsletter featuring "USPs of NAP" to 2.530 agents in DACH on October 26, 2016. The opening rate 1 week after it was sent out was 22,5 %which is higher than the industries average of 16.6% and 0,8% higher than the last opening rate. 548 opened the newsletter and in total it was opened 1016 times. The B2B newsletter was very successful. Please find screenshot of newsletter attached. B2C NAP newsletter Prepared and sent out dedicated Naples newsletter featuring "USPS of NAP" to 604 consumers in DACH on October 26, 2016. The opening rate 1 week after it was sent out was 34,4%which is again very high compared to November 28,2016 Tourism Staff Reports 11 A-H 16 of 41 the industries average of 16.7%. 204 opened the newsletter and in total it was opened 336 times. All in all, this B2C newsletter was again very successful. Please find screenshot of newsletter attached. NAP Facebook group We have successfully sent out our follow up email to all participants of the VUSA Halloween event in October to gain more travel agents members to our group. Facebook # posts: 17 #fans: 7633 #most successful post: 09.10.16 Naples 5th Avenue image, reached 6.060 clients, 155 reactions and 147 likes. Please find screenshot attached. Touristik Aktuell e- We successfully sent out the price for October learning (power bank) of the e-learning raffle to a travel agent,who has successfully finished our NAP e-learning. We have achieved that Touristik Aktuell published a NAP advertorial including a NAP question from the e-learning on Oct 24, 2016 to push the NAP e-learning. Please find screenshot attached MEDIA / PR PR FAM o The two blogger fam trips, Mrs. Gerstenecker and Ms. Narciso, were done at the beginning of September and End of September.The content of the 2 blogs is now online.Their feedback was also fantastic, they enjoyed their stay in NAP and the itineraries gave them many ideas for their blog posts and social media posts. Please find social media posts attached and link to blog posts below: Meehr-erleben blog Mrs. Gerstenecker: http://www.meehr- erleben.de/lander/auf-delfin-safari-florida/ Landmeedchen blog Evelyn Narciso Maier: http://urlaubsheld.de/magazin/artikel/9-tage-sunshine-state-florida November 28,2016 Tourism Staff Reports 11 A-H 17 of 41 4 Press releases o Visit Florida Facebook post • We secured to be featured on Visit Florida Facebook page with a NAP dedicated post, please find screenshot attached. o Blog ilovetravelling • We have achieved that Mrs. Volkner who has already done a NAP blog post, will include another blog post about the Everglades on her blog, also using our images. Please see here: http://ilovetravelling.de/florida-in-allen-facetten/ 4 Press requests o Editor Cem Akalin • We have supported Mr. Akalin who is the editor of the newspapers Bonner General-news and Kolnische Rundschau, with NAP info and a contact on site for his article in the newspapers. He was in NAP on Oct 18-20, 2016. PROJECTS VUSA Website o We have successfully updated the Visit USA website with a new NAP portrait. Please find screenshot attached. o Table roll up. We have designed a new NAP table roll up. Other 4 Attendance Visit USA Member Meeting on October 28, 2016. The meeting minutes will follow with next month's report. CONSUMER 4 Brochure fulfillment: 19 in total 4 We have supported 1 consumer per telephone with travel planning to NAP. HIGHLIGHTS IN NOVEMBER • Explorer TA Training Frankfurt, Nov 4, 2016 4 Boomerang TA Training Berlin, Nov 10, 2016 4 Product meeting Flamingo Reisen Berlin, Nov 10, 2016 • Product meeting Meso Reisen Berlin, Nov 10, 2016 • VUSA Belux Roadshow, Nov 15-16, 2016 4 Thomas Cook Travel ConneXion, Nov 5, 2016 4 Sales Calls in Berlin, Nov 7-10, 2016 4 Sales Calls in Nurnberg, Nov 8-10, 2016 November 28,2016 Tourism Staff Reports 11 A-H 18 of 41 Sales Calls in greater Stuttgart, Nov 24-25, 2016 • DER Touristik Campus Summer Opening, Nov 10-12, 2016 • Airberlin Fall campaign, Nov 1, 2016 lnsiderei online marketing campaign, Nov 1, 2016 • America Unlimited marketing campaign, Nov 1, 2016 Brochure distribution VUSA AT, Photo &Aventure Fair, Nov 12-13, 2016 Brochure distribution Fairflight fair Leipzig, Nov 16-20, 2016 4- Lufthansa City Center plenary in Rom, Nov 10-13, 2016 MARKET NEWS 4- Economic Overview Germany 4- Germany Economy Outlook The German industry expands slower in the second half-year compared to the very strong first-half year. The growth rate stays solid. The dynamics of the global economy remain muted and the external environment difficult. But there are strong positive impulses for the German export. The industrial production is still holding back, but the demand seems to increase again. Therefore, the construction industry is on an upwind. The labor market gives positive impulses also to the private consumption. (Source: BMW') 4- Trading updates TUI up, Cook flat TUI has raised its profit forecast for this year thanks to strong hotel results while Thomas Cook is keeping its outlook stable due to weak Turkey business. Europe's two leading tourism groups presented diverse pictures this week as they both issued trading updates for the year ending September 30 ahead of releasing full results in November/December. Describing 2015/16 as "another very successful year", TUI raised operating profit guidance for the full year results, saying that it is now confident of delivering between 12-13%growth in EBITA following on from the previous guidance of least 10%. "RIU and the Cruises division, together with the very positive development of the tour operator business in the UK, have contributed to this excellent result," the German-based group said. With 97%of the summer 2016 programme sold, revenue and bookings are up by 1%, including a 7%rise for all destinations with the exception of Turkey. Among source markets, UK revenues and bookings are 5% higher for this summer, while Germany has a 1% drop in revenues with a 2%fall in bookings but a 1% rise in average prices. CEO Fritz Joussen said: "The 2016 summer season,which was a particularly challenging time for tourism companies and airlines, proved that we have made the right strategic choices. Investments in new hotels and additional cruise ships November 28,2016 Tourism Staff Reports 11 A-H 19 of 41 have allowed us to strengthen our own products and brands over recent months. Reflecting on our positive outlook, we are also currently seeing good growth in revenue of 11%in the upcoming winter season. Growth in bookings for our long haul destinations is driving this positive development." Long-haul bookings are up by 26% in the UK and by 10%in Germany. For winter 2016/17, TUI Germany has an overall 4%drop in bookings but a 2% revenue increase due to higher prices. "We are continuing to increase our market share, despite challenging conditions. Long haul bookings (which account for around one third of the programme) are up 10%, with growth driven by Thailand, USA and Mexico. However, this is offset by a reduction in demand for Turkey and Egypt. The Canaries continue to grow as an alternative to these destinations, albeit with a significant level of competition," TUI stated. Meanwhile, Thomas Cook Group is keeping to its forecast of operating profits of at least£300 million this year despite weak Turkey bookings. Overall bookings for summer 2016 are down by 4%, although the figure is an 8%increase when Turkey is excluded.The UK is performing well for Cook with a 1% rise in summer bookings and an 8% increase in winter bookings. Germany, in contrast, is seeing weaker demand. Summer bookings are down by 6%, although the company claims: "We continue to outperform the wider tour operating industry." Condor has a 3% drop in summer bookings, a 2% average price drop and lower yields due to overcapacity and pricing pressure. CEO Peter Fankhauser said: "The Summer season has progressed largely as expected. Customers' desire to go abroad on holiday has remained strong with the exception of Turkey where demand continues to be volatile.To date, sales for the Winter season are in line with last year while sales so far for Summer 2017 suggest that customers are booking early in an effort to secure their first-choice destination and hotel." (Source: Fvw, September 29, 2016) 4- TUI Suisse TUI Suisse is closing 3 company locations one of them will be Bern. The closing of theses 3 agencies does not represent the growth strategy of the company. Currently they are searching for new agencies, to convince them to be part of TUI. (Source:Travel Inside, September 27, 2016) 4 Thomas Cook Switzerland Thomas Cook Switzerland have found a new sales director, Rita Murtezi will be the successor of Markus Leutner. (Source:Travel Inside, September 29, 2016) November 28,2016 Tourism Staff Reports 11 A-H 20 of 41 Air Berlin Radical downsizing boosts Eurowings Air Berlin will be dramatically downsized by nearly 50% under a restructuring plan that will significantly boost Lufthansa budget airline Eurowings and could also expand TUlfly. After days of intense media speculation, Air Berlin announced a major restructuring on Wednesday evening, including 1,200 job losses, a 40-aircraft leasing deal with Lufthansa and a move that could lead to a separate deal with TUI, along with a new business model that it hopes will lead to a profitable future after years of heavy losses. The changes will mostly take effect for summer 2017. Under the restructuring plan, Germany's second-largest airline,which currently operates a fleet of 145 leased planes, will transfer up to 40 planes to the Lufthansa Group, including 38 wet-leased planes on a six-year contract. Most of these planes will be operated by Eurowings to expand its budget flight operations while some will go to Austrian Airlines. This deal is expected to be fully operational by summer 2017. In a second move, Air Berlin's remaining `leisure' business,with a further 30 planes, will be split off into a separate unit whose future remains unknown while "strategic options are evaluated". Outlining the future route network, Air Berlin said its short- and medium-haul programme will concentrate on "year-round business markets" with a strong focus on Italy, Scandinavia and Eastern Europe. It will also aim to build a higher share of domestic business travel.The profitable long-haul programme will be expanded with new routes and additional frequencies, particularly to the USA. The long-haul fleet could be expanded to 25 planes by 2019.(Source: Fvw, September 28, 2016) German Market trends Cruises drive first sales growth for months German travel agents generated their first positive growth for months in September, with cruises appearing to be the main driver, according to sales surveys. After countless weeks of lower sales, travel agents increased revenues by 2% last month as Germans booked late summer holidays, according to the latest monthly analysis of bookings by 1,500 travel agencies by market researchers GfK. But winter bookings are still behind last year. Although there was no last-minute boom, sales of summer holidays with departures in September and October grew by 4%. However, the accumulated November 28,2016 Tourism Staff Reports 11 A-H 21 of 41 fall in summer 2016 revenues remained at-7%as the overall volumes were relatively low last month. Winter bookings remain disappointing with a 5%fall compared to 12 months ago. This was the fourth month in a row with lower sales. In contrast, there was a surge in early bookings for summer 2017 holidays as families sought to secure their preferred destinations at discounted prices. Sales for next summer accounted for nearly 22%of revenues last month, which is six percentage points more than at the same time last year. One clear trend is the continued strong demand for cruise holidays, with bookings surging by 23%in September, according to the monthly sales survey of some 2,500 travel agencies by IT services company TATS. This demand helped overall leisure travel sales to a 6.6%increase last month. Overall advance bookings for the coming 2016/17 tourism year, running from November through to next October, are now showing a 5.2%increase, according to its figures. (Source: fvw October 18, 2016) November 28,2016 Tourism Staff Reports 11 A-H 22 of 41 Monthly Report Prepared for: Naples, Marco Island, Everglades CVB October 2016 Brazil MARKET INFORMATION • Tourism market keeps showing clear signs of improvement,sales are getting back to normal. • CVC has broken all sales record in October,selling over R$500 million. • Dollar rates have decreased significantly. TRADE Leisure Sales Calls/Meetings Marke Objective and Name t Company Outcome Follow Up Caminhos da Terra —TA Junior Rocha Distributed Rua Padre Luiz, 663 Visit to present the collaterals, caminhosdaterraturismo@gmail.co SP —Centro— destination. digital links In Sorocaba/SP— sent. Phone: 5515 3019.3746 November 28,2016 Tourism Staff Reports 11 A-H 23 of 41 Brasil Trips Turismo —TA Rua Voluntarios da Distributed Roseli Prado Visit to present the collaterals, SP Patric,329—Vila atendimento@brasiltrips.tur.br Carvalho—18060- destination. digital links 005-Sorocaba/SP sent. —Phone:5515 3342.5940 Trajeto Turismo— TA Rua Duque de Distributed Fernanda Mencacci Visit to present the collaterals, SP Caxias,61—Vila fernanda@traietoturismo.com.br Leao—18040-425— destination. digital links Sorocaba/SP— sent. Phone:5515 3233.0259 Planeta—TA Rua Perdizes,67— Distributed Felipe Aragaa"o Jd. Paulistano— Visit to present the collaterals, SP 18040-720— felipe@planeta.tur.br destination. digital links Sorocaba/SP— sent. Phone:5515 3211.1880 Travel Agent Av. Mario Katia Carvalho Campolim, 525— Called to present the Digital SP material andCampolim—18047- destination. 600 Sorocaba/SP— links sent. Phone:5515 3318.3431 Iza Travel—TA Distributed Cristiana Medeiros Rua Presciliano Visit to present the collaterals, SP izatravel@izatravel.com.br Pinto, 2363— destination. digital links Jardim Alvorada— sent. 15020-000—Sao November 28,2016 Tourism Staff Reports 11 A-H 24 of 41 José do Rio Pretor/SP—Phone: 5517 2136.1400 Zizatur—TA Avenina Nadima Distributed Susi Caviglioni Visit to present the collaterals, Sp Damha, 1985—Sao suzi@zizatur.com.br José do Rio destination. digital links Pretor/SP—Phone: sent. 5517 3224.8363 Agencia Fernando —TA Rua Fritz Jacob, Distributed Fernando Valero Parra 2552—V. Nsa.Sra. Visit to present the collaterals, SP Aparecida—15025- destination. digital links turismo@agenciafernando.com.br 110—Sao José do sent. Rio Pretor/SP— Phone: 5517 3212.7444 Planejare—TA Rua Sao Valdomiro, 479—Sala 08—Jd. Distributed Vilma Rezende Visit to present the collaterals, Sp Santa Catarina— vilma@planeiaretur.com.br 15080-070—Sao destination. digital links José do Rio sent. Pretor/SP—Phone: 5517 3011.5462 Si Viaggiare—TA Rua Saldanha Marinho, 2330, Distributed Paolo Mannarino Visit to present the collaterals, Sp Sala 1—Boa Vista— atendimento@siviaggiare.com.br 15025-090—Sao destination. digital links José do Rio sent. Pretor/SP—Phone: 5517 3305.4404 November 28,2016 Tourism Staff Reports 11 A-H 25 of 41 Lua Viagens—TA Rua da Independencia, Distributed Margarina Zanini Visit to present the collaterals, Sp 2342—Boa Vista— margarida@luaviagens.com.br 15025-095—Sao destination. digital links José do Rio sent. Pretor/SP—Phone: 5517 3305.4770 Travel Workers-TA Scheduled a Rua Padre Chagas, Travel Workers is a meeting for Anelise Santos boutique agency that the first day of RS 140/404-Porto anelise@travelworkers.com.br Alegre/RS-90570 will participate in FESTURIS to 080 Phone+55 51 FESTURIS. present the 3343.5100 destination. They will meet Claudia at Orion—TO FESTURIS to Orion is an Marilia Hoistoperators RS Av. Nova York, 10- that works mostly know more marilia@orionoperadora.com.br with tailor made tris about Suite 703—Phone: p +55 51 3408.2198 Paradise Coast. Consultur—TA They will Av.Tulio de Rose, come by the 80-Stote 358— booth in Heloisa Dias 2nd floor- Consultur participated FESTURIS to RS Shopping Bourbon in the training we did have an heloisa@consulturturismo.com.br Country-Passo da with Orinter in 2015. update of Areia-Porto what's new in Alegre/RS-91340- Paradise 110—Phone:+55 Coast. 51 3325.0057 One of the largest They invited MGM—TO us to visit Jaqueline Rodrigues Operators in the BR Rua Dr.Joao Colin, Southern region, their booth Jaqueline@mgmoperadora.com.br128—Suite 21— MGM will have a big and present Joinville/SC— booth at FESTURIS. the highlights of Paradise November 28,2016 Tourism Staff Reports 11 A-H 26 of 41 89201-300 Coast. Phone:5547 3205.3050 Orinter—TO We scheduled a meeting to Rua General Vivian is in charge of Vivian Fritsch give Orinter Cmara, 243. - Orinter's branch in Rio BR an update on vivian.fritsch@orinter.com.br Centro- Porto Grande do Sul and will Paradise Coast Alegre/RS-Phone: visit FESTURIS. and what is +55 51 3093.9900. new. Training Name of Number of Market Training Follow Up Company Staff Trained Promote Palm Beaches and Paradise Coast for their main travel agents in Sorocaba. BR 45 travel Sent digital info and Agaxtur agents total ' ' links. November 28,2016 Tourism Staff Reports 11 A-H 27 of 41 411 ' Promote Palm Beaches and Paradise Coast for their main travel agents in Sao José do Rio Preto. i i �; 25 travel .y , , Sent digital info and r Ak Agaxtur BR agents total 1 links. 4 , 0 1 a November 28,2016 Tourism Staff Reports 11 A-H 28 of 41 Promotions (Joint Marketing Activities—JMA's) Tour Operator Market Description—Coop Actions Launch/Start Status Name Packages are developed, we requested some minor adjustments. Hotsite being developed. Trainings are scheduled to: 04/10—Sorocaba-done 06/10-Sao Jose do Rio Preto-done Banner homepage: All trainings done. Remaining action: shopping mall . . promotion,to be AGAXTUR BR On-going scheduled until November.They are now developing - •— the art for this moo iimmo �- action,which we will approve soon. Landing Page: November 28, 2016 Tourism Staff Reports 11 A-H 29 of 41 5.., amu„ R$2.550,00 H)a.,,,,,em) Ns 1.068.,, .. ir 5NO0 tMgT[5 r'S..r._ .. r X ,L1: RS.2,'7.11,G0R$4.109,Op' a, iol- Instagram: • • 1 • ' : Facebook: aaa.wxwaaa oma9enramsmarrowas Mia m..Ji¢Mwv.w.ue.. am - aigW ee:a•mno..pnrae 11411. anv Aµ�na aTeaM- IOW , W innarui t.m�pv�ma �- tl ...° November 28,2016 Tourism Staff Reports 11 A-H 30 of 41 One training and FAM Tour to be scheduled. Packages on website: Second training to Ancorado PALM PEA CHE NAPLES-FLY&DRIVE Final stages. be scheduled. BR uro FAMTour to be scheduled. Palm Bee&a 4ap.es-my R Or-v.+ $750 Inckw Somas Co-Op with Abreu is practically finished. We are now doing the final action, which is the training Training in Rio Abreu BR in Rio for the whole Products and Operational Final stages scheduled for departments and visits to their main agencies, November 17. on November 17. MEDIA RESULTS Media Meetings Name Publication Market Objective& Follow Up /Media Meeting Notes O Que Vi Adriana Reis Pelo BR Introduction Discussion adriana@oquevipelomundo.com.br Mundo Giovana Alves Mercado e Information BR Updates exchange from giovana.alves@mercadoeeventos.com.br Eventos bothp arts Rodrigo Vieira Information Panrotas BR Updates exchange from rvieira@panrotas.com.br both parts November 28,2016 Tourism Staff Reports 11 A-H 31 of 41 Ana Paula Garrido Several BR Press Trip Follow up anapaulagarrido@terra.com.br outlets Mauricio Oliveira Trilhas e BR Press Trip Follow up mauricio@trilhaseaventuras.com.br Aventuras Fred Marvila Sunday BR Press Trip Follow up marvila@sundaycooks.com Cooks Patricia Chemin Qual BR Press Trip Follow up qualviagempress@gmail.com viagem Claudia Amorin 0 Globo BR Press Trip Follow up claudia.amorim@oglobo.com.br DIGITAL RESULTS Sundaycooks Facebook a Y. Sundaycooks Instagram November 28,2016 Tourism Staff Reports 11 A-H 32 of 41 Trilhas e Aventuras Facebooko.sg.. ' villi le MI Aventureiros Instagram 1 tt, „:„ ..„?...:„. . . __ ... , O Melhor da Viagem Facebook '7,t,:%: r ' 0 melhor da viapem Die relaxant.em Marco Island rte Florida #pareisonaHorga#paradescoast#maroisland _, - tviajecomgta AC- {; 3"3? Nib.. Y 7 `• ., ems, BLACK FRIDAY — id, uir. ilk ,, IS r .s ..qPr*Each Friday at.'! . November 28,2016 Tourism Staff Reports 11 A-H 33 of 41 ONLINE RESULTS • Sundaycooks Facebook https://www.facebook.com/sundaycooks/ • Sundaycooks Instagram https://www.instagram.com/sundaycooks/ • Trilhas e Aventuras Facebook https://www.facebook.com/trilhaseaventuras/ • Aventureiros Instagram https://www.instagram.com/aventureiros/ • 0 Melhor da Viagem Facebook https://www.facebook.com/omelhordaviagem/ MEDIA VALUE MEDIA SUBJECT PUBL.DATE MEDIA VALUE CIRCULATION Sundaycooks Facebook 5 posts October USD 1.000,00 31.974 Sundaycooks Instagram 12 posts October USD 2.400,00 2.597 Trilhas e Aventuras Facebook 5 posts October USD 1.000,00 90.918 Aventureiros Instagram 8 posts October USD 1.600,00 55.300 0 Melhor da Viagem Facebook 18 posts October USD 3.600,00 35.261 Total USD 9.800,00 216.050 SOCIAL MEDIA Facebook Paradise Coast Facebook address is www.facebook.com/paradisecoastbr We have now over 4,760 likes on the page. • Paradise Coast Vie_ sem,. I Hem' Posts _ r: ---. Videos November 28,2016 Tourism Staff Reports 11 A-H 34 of 41 Post with video Post shared from partner II Paradise Coast Um crone apabconante e luxuoso vat tomer canto da sus proxiir a viagerr a Paradise Coast*ArroParadiseC oast na Paradise Coast sr 3,,Taste of lapIesTh is Everind Foo.&ihire Tours;Dr/fora Sidhtseeir;Tows u photo As Selene de NapieslikArroPoradiseCosstriPtiramohleFbfta mx- - earelligirer - , ' rr, *Like Paw A Like A Comment Si M 00-7 Promoting Everglades Promoting shopping II Paradise Coast = II Paradise Coast Detre o seri lade aventuretio Valor mats alto neste feria:riot Cescubra todo a en-onto natural dos Ever;lades ern Paradise Coast e depots aprovelte pare relaxer nos resorts prerriados a.Naples https:+l;oo Un-a spoof rrOgica a oportuna pant se Aster Paradise Coast comemorer o itArroParaciseCoast ftParaisoNsFlonta Die de Argo de Granas na quota a oprovetar pare rerovar o guardo-roupas e os presentee no Black Friday!SArroParadoeC oast#Paraisohlarlonza . Combinacao perfeita: 1"..arikpe Compras. - „ ' I Z.cconecte-se coin a natureza. Apr- . ".` . A Like er Cerement r Share A Like ,aa”merft Share E Cry var.An FAA oxim.A.Mercer.,Kamer are 34"Seers November 28,2016 Tourism Staff Reports 11 A-H 35 of 41 Instagram Regram/Repost -. ' rte.-' Video post r,, } ,.4if- 4. , . . .. .x Prospect work for November • Participate in FESTURIS Gramado • Abreu training in Rio on the 17th • Training with Sanchat on the 21st • Regular sales calls and visits • At least 1 press release for the media • At least 10 media calls/meetings Approved 11/10/16 J4e,/c 2"4,:f'...----?.. November 28,2016 Tourism Staff Reports 11 A-H 36 of 41 VISITOR SERVICES REPORT- Lori Lou Waddell October 2016 Visitor Profiles Month Big Oasis Everglades Immokalee Marco Naples YTD Total Cypress Island Year 2015 52,473 107,564 85,941 1,103 6,810 20,419 274,310 Jan 2016 13,771 10,393 10,533 91 1014 1,451 37,253 Feb 2016 11,330 17,095 12,849 86 1175 1,135 43,670 Mar 2016 10,619 16,897 15,209 156 1067 829 44,777 Apr 2016 4,803 8,938 8,689 175 556 443 23,604 May 2016 3,028 6,744 2,625 102 361 376 13,236 Jun 2016 2,794 5,211 2,253 270 354 10,882 Jul 2016 3,087 7,183 2,500 60 263 307 13,400 Aug 2016 2,287 5,908 2,828 72 269 393 11,757 Sept 2016 1,603 3,874 1,360 139 236 332 7,544 Oct 2016 2,353 5,213 2,293 114 385 413 10,771 Naples and Marco Island Visitor Information Center Visitor Origins Pennsylvania Texas t Utah Wisonsin Arizona West Virginia Alaska U.S. ORIGINS 0% , 2% I 2% 3% 2% 0% "° ,,¢ / Colorado North "�A\° Carolina �h1O \ / 70A. noh \� \ % Delaware South 0% Dakota York Florida 0% % �' 30% New Jersey 'cNI'- a_- , \\_..,_ _ ___ Georgia Massachusetts / 0% Nebraska 9% 0% Illinois 4% Minnesota Kansas Indiana 4% not Michigan Maryland I Maine a Kentucky 5% 2% 0% 0% November 28,2016 Tourism Staff Reports 11 A-H 37 of 41 Naples and Marco Island Visitor Information Center Visitor Origins INTERNATIONAL ORIGINS Argentina Bermuda Uruguay BI Brasil 1% 0% 0% Canada 15% F. – France 3% 29% Switzerland 3% �/ Germany 30% Sweden Spain 2% 3uth Africa Scot! 0% 2% New Zealand Mexico Netherlands 2% 6 �� India 3% —J / Oaf Ireland Holland 2% 3% Naples Visitor Information Center November 28,2016 Tourism Staff Reports 11 A-H 38 of 41 VISITATION FIRST VISIT-YES 37% FIRST VISIT-NO 63% ACCOMODATIONS HOTEL/ MOTEL FAMILY/FRIEND 21% 26% 2ND HOME Seasonal RENTAL 19% 1.0111111111111d 34% November 28,2016 Tourism Staff Reports 11 A-H 39 of 41 REASON FOR VISIT MTG/ OTHER 21% LEISURE 79% TRANSPORTATION Both FLY& DRIVE 9% FLY 43% DRIVE 48% November 28,2016 Tourism Staff Reports 11 A-H 40 of 41 Activities for the Period • Respond to all email inquiries relating to tourism • Reorder rack cards for Visitor Information Center • Immokalee Visitor Information office visit • Share Naples calendar of events with Marco Island-reciprocal to add all Marco events, Everglades City and Immokalee. • Share calendar of events with Sandalwood Village. • Inn on 5th BID meeting for Halloween • Everglades City Visitor Information Center-deliver maps • Visit to Big Cypress Visitor Information Center • Visit Oasis Visitor Information Center. Bring back Park Service maps and guided tour schedules to give out at the Naples VIC. • Judge for 5th Avenue South Spooktacular • Created thumbdrive of promotional information for Sports Council to assist in recruiting new members • Pure Naples FAM on the Double Sunshine • Everglades Area Tours FAM • Respond to all emails regarding tourism in Collier County coming to Chamber of Commerce • Respond to requests for Visitor and Relocation packets • Update Visitor Counts for Collier County Visitor Information Centers • Update Statistics for Naples Visitor Information Center • Request all materials below par levels for Visitor Information Center from attractions, hotels, restaurants • Manage VIC Vol Schedule • Manage/update Calendar of Events for GNCC,Third Street South and Fifth Avenue South • Manage daily operation of Visitor Information Center Distribution • 140 Downtown Guides to Inn on Fifth • 200 I Downtown Guides to Naples Bay Resort • 60 Naples on the Gulf and Downtown Guides=Wedding • 50 Naples on the Gulf, Downtown Guide, Paradise Coast Visitor Guide, Bike Maps=Physionetics potential employees moving to Naples • 115 Naples on the Gulf and Paradise Coast=Conference • 175 Downtown Guides to Naples Grande • 4 boxes of Naples on the Gulf to Sandalwood Village • 25 copies of Paradise Coast sent to AAA Athens,Ohio,for travel members • 45 Copies of Paradise Coast, NOG, Downtown,5th Avenue Guide, maps,etc for Mercedes Benz Club annual meeting in Naples • 150 copies Paradise Coast& 150 NOG for NCH Internal Medicine Residency Program—potential residents • 150 Copies Paradise Coast Visitor Guide, Must Do, Downtown Guide=Wedding guests in December November 28,2016 Tourism Staff Reports 11 A-H 41 of 41 Attendance • Chamber of Commerce monthly events • Sports Council of Collier County meeting at Naples Bay Resort • CVB Sales Lunch Meeting • BID Marketing meeting • TDC Meeting • Visitor Information Center/Rail Car meeting with architects FAM Schedule to-date for 2016—2017 DATE TIME ADDRESS PURE NAPLES 10/25/2016 9:30AM 1200 5th Avenue So.Tin City EVERGLADES AREA TOURS 11/10/2016 1:30pm 238 Mamie Street,Chokoloskee BOTANIC GARDENS 11/16/2016 3:30pm 4820 Bayshore Drive NAPLES BAY RESORT 11/22/2016 10:30am 1500 5th Avenue South NAPLES PRINCESS 11/29/2016 12-1:30pm 550 Port of Call Way 1010 6th Avenue South-Transportation offered by NT&T Tours/ Coastal Tour offered by Pure Florida/Lunch offered by Pincher's Crab Shack/Museum tour NT&T WOOTENS or 8:15am - offered by Edison & Ford Winter FT. Myers trip 12/6/2016 4:30pm Estates. REVS 12/16/2016 10am 2500 South Horseshoe Drive MARCO PRINCESS 12/20/2016 12-2pm 951 Bald Eagle Drive, Marco Island ESCALANTE February planning 290 5th Avenue South INN AT PELICAN BAY waiting 800 Vanderbilt Beach Road RESIDENCE INN 1/17/2017 5:00PM 4075 Tamiami Trail North 506 1st Street, Immokalee- SEMINOLE CASINO Transportation offered by Dolphin HOTEL 1/10/2017 11:00am Transportation HOLOCAUST MUSUEM 1/25/2017 10:00am 4760 Tamiami Trail North