Agenda 11/15/2016 Item #16E 1 16.E.1
11/15/2016
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid (ITB) #16-6678 "Computers for Collier County" to
Staples Contract & Commercial, Inc., CDW Government LLC, and Computers at Work!, Inc.
d/b/a vTECHio.
OBJECTIVE: To purchase new and replacement desktop, tablet and notebook computers used by
various County Departments/Divisions.
CONSIDERATION: The Information Technology Division is responsible for establishing standard
computer types for the Collier County Departments/ Divisions. The agency procures computers to meet
new business needs and replaces computers at the end of their useful life.
The Collier County Procurement Services Division posted ITB#16-6678 "Computers for Collier County"
on July 12, 2016. Notices were electronically transmitted to one thousand seventy-seven (1077)
prospective vendors, sixty five (65) downloaded the bid package, and seven (7) interested vendors
submitted bids by the deadline. After review, County staff is recommending that ITB #16-6678 be
awarded to the lowest,responsive bidders as follows:
Vendor Description Unit Price
Staples 2 in 1 Laptop/Tablet $1,942.31
CDWG Standard Desktop $619
CDWG Power Desktop $1,830
vTECHio Standard Laptop $1,531.67
All County Departments/Divisions will utilize this award under the advisement of the IT Department.
FISCAL IMPACT: Funds are available in 506-121160-50079 PC Replacement in the amount of
$208,748.12. Funds are also budgeted in the individual operating division's budgets.
GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with
this action.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval. -CMG
RECOMMENDATION: That the Board of County Commissioners awards ITB #16-6678 "Computers
for Collier County," to Staples Contract & Commercial, Inc., CDW Government LLC, and Computers at
Work! Inc. d/b/a vTECHio,for the purchase of desktop,tablet and notebook computers and authorizes the
Chairman to execute the County Attorney approved Agreements.
Prepared By: Anthony DeLuca, Service Desk Supervisor,Information Technology Division,
Administrative Services Department
ATTACHMENT(S)
1. 16-6678 ITB Computers 071216(PDF)
2.Agreement-Staples-rev(PDF)
3.Agreement-CDW-rev (PDF)
Packet Pg. 1147
16.E.1
11/15/2016
4.Agreement-vTECHio (PDF)
5. 16-6678 Tabulation (PDF)
Packet Pg. 1148
16.E.1
11/15/2016
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.1
Item Summary: Recommendation to award Invitation to Bid (ITB) #16-6678 "Computers for
Collier County" to Staples Contract & Commercial, Inc., CDW Government LLC, and Computers at
Work!, Inc. d/b/a vTECHio.
Meeting Date: 11/15/2016
Prepared by:
Title:—Information Technology
Name: Tony Deluca
10/04/2016 3:01 PM
Submitted by:
Title: Division Director-Information Tech—Information Technology
Name: Mike Berrios
10/04/2016 3:01 PM
Approved By:
Review:
Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 10/04/2016 3:34 PM
Administrative Services Department Pat Pochopin Level 1 Division Reviewer Completed 10/10/2016 4:22 PM
Procurement Services Ted Coyman Additional Reviewer Completed 10/19/2016 5:34 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 10/21/2016 7:55 AM
Information Technology Mike Berrios Additional Reviewer Completed 10/24/2016 9:59 AM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 10/24/2016 5:05 PM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 10/25/2016 2:31 PM
County Attorney's Office Jeffrey A.Klatzkow Level 3 County Attorney's Office Review Completed 10/26/2016 8:37 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 10/26/2016 8:43 AM
Office of Management and Budget Laura Wells Additional Reviewer Completed 10/26/2016 11:06 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 11/06/2016 5:56 PM
Board of County Commissioners MaryJo Brock Meeting Pending 11/15/2016 9:00 AM
Packet Pg. 1149
1 6.E.1.a
Cotter County
tsy
Administrative Services Department
Procurement Services Dmsion
INVITATION TO BID
Date: 7/12/2016
From: Adam Northrup, Procurement Strategist
(239) 252-6098 (Telephone)
(239) 252-6302 (FAX) ti
adamnorthrup@colliergov.net (Email)
To: Prospective Vendors in-
Subject:
Subject: Solicitation: 16-6678 -Computers for Collier County
:c
As requested by the Information Technology Division, the Collier County Board of
County Commissioners Procurement Services Division has issued this ITB for the
purpose of obtaining fair and competitive responses. N
C78 N
Please refer to the Public Notice included in this document for the opening date and
time and any applicable pre-ITB conference. 0.1
All questions regarding this ITB must be submitted online on the Collier County
Procurement Services Division Online Bidding System website: www.colliergov.net/bid.
All responses to questions will be posted on the website with electronic notification to all o
prospective vendors. U
m
We look forward to your participation in Collier County's competitive procurement co
process.
cc: Tony Deluca
"te-
.PaactrunentSuattcDason.3327TamiamlTrailEast.Naples,Florida34112-4901X239.2528•k77•wwo-m€€iergay.net;procurementse^does
#16-6678 Computers for Collier County 1
ITB Template_06132016
Packet Pg. 1150
16.E:1.a
Invitation to Bid
Index
Public Notice 3
Exhibit I: Scope of Work, Specifications and Response Format 4
Exhibit II: General Bid Instructions 9
Exhibit III: Standard Purchase Order Terms and Conditions 15
Exhibit IV: Additional ITB Terms and Conditions 18
Attachment 1: Vendor Submittal -Vendor's Non-Response Statement 26
Attachment 2: Vendor's Check List 27
Attachment 3: Vendor Submittal - Bid Response Form 28
Attachment 4: Vendor Submittal— Local Vendor Preference Affidavit 30
Attachment 5: Vendor Submittal— Immigration Affidavit 31
Attachment 6: Vendor Substitute W—9 32
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements 33
r
cv
cV
as
U
ca
00
co
#16-6678 Computers for Collier County 2
ITB Template_06132016
Packet Pg. 1151
16.E.1.a
Cottee unty
Administrative Services Department
Procurement Services Dri ion
Public Notice
Sealed bid responses for Solicitation 16-6678 — Computers for Collier County, will be
received electronically only at the Collier County Government, Procurement Services Division,
3327 Tamiami Trail E, Naples, FL 34112 until 3:00PM, Collier County local time on 7/25/2016.
Solicitation responses received after the stated time and date will not be accepted.
to
Solicitation#16-6678—Computers for Collier County
All questions regarding this ITB must be submitted online on the Collier County Procurement
Services Division Online Bidding System website: www.colliergov.net/bid. All responses to
questions will be posted on the website with electronic notification to all prospective vendors.
All solicitation responses must be made on the official ITB response form included and only
available for download from the Collier County Procurement Services Division Online Bidding
System website noted herein. ITB Documents obtained from sources other than Collier
County Procurement Services Division may not be accurate or current.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
0
BY: /s/Allison Kearns
Interim Director, Procurement Services Division
00
ti
Publicly posted on the Collier County Procurement Services Division website:
www.colliergov.net/purchasing,and in the lobby of the Procurement Services Division Building
on 7/12/2016. c
a)
E
w
11#16-6678 Computers for Collier County 3
ITB Template_06132016
Packet Pg. 1152
16.E.1.a
Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Collier County Information Technology Division (hereinafter, the "Division or
Department"), the Collier County Board of County Commissioners Procurement Services Division
(hereinafter, the "County") has issued this Invitation to Bid (hereinafter, "ITB") with the intent of
obtaining bids from interested and qualified firms in accordance with the terms, conditions and
specifications stated or attached. The Vendor, at a minimum, must achieve the requirements of the
Scope of Work and specifications stated.
The results of this solicitation may be used by other County divisions once awarded according to the
Board of County Commissioners Procurement Ordinance.
ca
Brief Description of Purchase
F-
The County is soliciting competitive responses from experienced Information Technology vendors
to supply a large volume of high quality notebook and desktop computers compatible with existing
infrastructure. Historically, County departments have spent approximately $800,000 annually;
however, this may not be indicative of future buying patterns. o
Background
The IT Division looks to replace computers near or at the end of expected useful life, as well as
purchase an undetermined amount of replacement units as needed in the normal course of
business.
CNIThis solicitation will also serve to identify a reliable supplier for pre-approved configurations in the
event other departments within our agency wish to purchase hardware using departmental funds
throughout the year.
Detailed Scope of Work
0
The prospective bidder will be asked to provide pricing for the following products listed below.
oo
• 2 standard notebook systems
1. Standard Notebook w/docking station option
to
2. 2 in 1 Laptop/Tablet
• 2 standard desktop systems
3. Standard Desktop
4. Power Desktop (GIS/CADD)
Please be sure to review the listed specifications carefully, and submit the quotes for standard
systems (1 —4)to our exact specifications.
In addition to the standard requested systems (items 1 — 4), bidders are welcome to provide
alternative quotes that are equal to, or better than, the standard requested configurations. These
should be provided in a separate section marked "Exceptions". On each alternative system,
please clearly state which standard system (1 —4) you are suggesting it to replace and why.
To help minimize the number of different models in service, we request any submitted systems be
available through September 30, 2017.
#16-6678 Computers for Collier County 4
ITB Template_06132016
Packet Pg. 1153
16.E.1.a
Collier County requires a policy, in writing, which will provide for defective units, out of the box, a
NO QUESTIONS ASKED EXCHANGE POLICY. Please include your policies and procedures for
that process.
All items in quote/purchased must be delivered in 15 business days after receiving a County
issues a Purchase Order(PO).
Orders must be fulfilled directly by the awarded bidder and shall not be passed on to third parties
or manufacturers for fulfillment.
The IT Division will order break-fix computers for the County at the beginning of the contract. In
the event of a product change in the middle of the year, the IT Division shall be allowed to swap a
percentage of the break-fix computers for the new model based on the remaining time left in the n
contract.
Shipping must be included in the quoted price, FOB Naples, FL 34112. ~
Specifications o
1. Standard Laptop
Screen Touch Screen 13 to 16.5" (must have capability to turn touch feature off)
Processor 15 Quad-core 6th generation or better cfl
N
Video Intel HD or dedicated video such as Mobile Radeon or nVidia NVS(512MB min)
Memory 8GB
Hard Drive 240 GB Solid-State-Disk Drive (minimum) h
Optical Drive DVD/RW-DL fixed/removable o
Operating System/COA Windows 10
a)
External Ports 2+ USB Ports, 1+3.0 USB, 1+ Powered USB, AUDIO IN/OUT
Network Adapter Gigabyte Ethernet (on board or with included adapter)
°
Wireless 802.11 a/b/g/n
m
Bluetooth Optional
Video Out 2 display ports Must include VGA Dongle(s) (1.2 or higher)
Full-feature Keyboard, Standard touch pad with buttons (Non Track Pad
Input Devices configuration ), mouse input, integrated WEBCAM, microphone, Stereo speakers
Battery Whr Rating 80+
a)
Battery Life 6 Hour Minimum Rating w/Extended Life Battery Option
10 keypad No
Weight Not to exceed 3.5 lbs
Warranty 4yr Onsite warranty, must cover every part of the PC(LCD included). w/accidental
damage replacement(LCD included),from manufacturer(Must be registered by
supplier, at time of purchase).
Optional Docking Station
When laptop is docked, must support, at a minimum, laptop screen and 2 external
Display Ports monitors. Must include VGA Dongles (1.2 or higher).
#16-6678 Computers for Collier County 5
ITB Tem plate_06132016
Packet Pg.1154
16.E1.a
External Ports 2+ USB Ports, 2+ USB 3 Ports
Dock Required dual video output capability.
Network Adapter Gigabyte Ethernet
Warranty 4yr Onsite or replacement warranty
2. Two-in-One (2 in 1) laptop
Device must include keyboard and docking station, and must support a minimum of two (2) monitors
when docked.
Touch Screen 9 to 14"with anti-glare//Must be able to detach from keyboard for °O
Screen tablet mode
Processor 17 Quad-core 6th generation or better co_
Video Intel HD or dedicated video such as Mobile Radeon or nVidia NVS (512MB min)
Memory 8GB .a
Hard Drive 256 GB Solid-State-Disk Drive (minimum)
Operating System/COA Windows 10 capable
External Ports Full size USB 3 in tablet mode
Network Adapter Gigabyte Ethernet (on board or with included adapter)
Wireless 802.11 a/b/g/n
Bluetooth Yes
C.4
Video Out Must include VGA Dongles(1.2 or higher)
Input Devices Attachable Keyboard, integrated WEBCAM, microphone,Stereo speakers, «�
Battery Whr Rating 80+
r•
Battery Life 8 Hour Minimum Rating
Warranty 4yr Onsite warranty, must cover every part of the PC and accessories.
Weight Not to exceed 3.5 lbs
Camera 16 Megapixel with front and back view in tablet mode
03
3. Standard Desktop
Small form factor with internal power supply, "80 Plus" category of energy efficiency is requested .
c
Processor Intel Core i5 6th Gen or better E
E
Video Integrated Onboard video,1 VGA and 2 display ports (VGA Dongles included) 5
Memory 8GB, Q
Hard Drive 240GB or larger Solid-State-Disk Drive (minimum)
Optical Drive Optional
Operating System/COA Win10
External Ports 6+ USB, 2+of those must be USB 3.0,
Network Adapter Gigabyte Internet
Expansion Open PCIE expansion slot
Case Small form factor with internal power supply
Power Supply Manufacturer Spec
Speaker Integrated Sound, must be able to be disabled in bios without disabling all sound
#16-6678 Computers for Collier County 6
ITB Template_06132016
Packet Pg. 1155
16.E1.a
Input Devices Mouse and Keyboard must be USB
Warranty 9x5 5yr NBD Onsite,from manufacturer,to include case+ "everything in the box"
guarantee for any Add-on cards, or Memory. (Must be registered by supplier, at
time of purchase). Limited "No questions asked" exchange for DOA systems out of
the box return policy
4. Power Desktop (GIS/CAD) Please provide a bid for each HDD configuration we will set one
standard based on the bids
Processor XEON Haswell E7 or above
Video CAD-Capable Video card 2GB+VRAM: ATI Fire Pro or NVIDIA Quadra family,video
as
ports must include VGA dongles (Must support 3 displays as shipped) m
m
Memory 32+GB RAM, ca
Hard Drive config 1 1. 2 HDD-(1) 240 GB SSD main HDD, (2) 1TB+200+M/S
Hard Drive config 2 2. 1TB SSD HDD
Optical Drive Optional v_
Operating System/COA Win10
External Ports 6+ USB Ports, 2 of which must be USB 3
Network Adapter Gigabyte Internet
Input Devices Mouse and Keyboard must be USB, 1+open full sized PCI Express Slot
Case Full Sized
Power Supply 700W+ N
Audio Integrated
Warranty 9x5 5yr NBD Onsite,from manufacturer,to include case+"everything in the box"
guarantee for any Add-on cards, or Memory. (Must be registered by supplier,at
time of purchase) 0
Award Criteria
o.
ITB award criteria is as follows:
• All questions on the Bid document shall be answered as to price(s), time requirements, and m
required document submissions. co
• Award shall be based upon the responses to all questions on the Bid Response Page(s).
• Further consideration may include, but not be limited to: references, completeness of bid
response and past performances on other County bids or projects.
• Prices will be read in public exactly as input on the electronic bid response form, or written on w 6'
the manually submitted Bid Response Page(s), at the time of the bid opening; however, should
an error in calculations occur whenever unit pricing and price extensions are requested, the
unit price shall prevail. Mathematical miscalculations may be corrected by the County to
reflect the proper response.
• The County's Procurement Services Division reserves the right to clarify a vendor's proposal
prior to the award of the solicitation.
• It is the intent of the County to award to the lowest, qualified and responsive vendor(s).
• For the purposes of determining the bidder with the lowest price for award purposes only the
following methodology will be used:
Input pricing for the items described above in Attachment 3: Vendor Response Form, then add
the unit pricing for lines 1-4 in line 5 Bid Total.
#16-6678 Computers for Collier County 7
ITB Template_06132016
Packet Pg. 1156
16.E.1.a
• Collier County reserves the right to select one, or more than one suppliers, however, it is the
intent to select the responsive vendor with the lowest price for each of the four systems (lines
1-4).
• The County reserves the right to issue a formal contract for the award of this solicitation.
Term of Contract
The contract term, if an award(s) is/are made is intended to be for one (1) year.
Prices shall remain firm for the initial term of this contract.
Surcharges will not be accepted in conjunction with this contract, and such charges should be o0
incorporated into the pricing structure.
Projected Timetable
Event Date
Issue Solicitation Notice 07/12/2016
Last Date for Receipt of Written Questions 07/21/2016, 3:00PM
Solicitation Deadline Date and Time 07/25/2016, 3:00PM o
Anticipated Board of County Commissioner's Contract September 2016
Approval Date
co
Vendor Required Documents
• Attachment 2: Vendor's Check List h,
• Attachment 3: Vendor Bid Response Form 17-
• Attachment 4: Local Vendor Preference
• Attachment 5: Immigration Law Affidavit °:
• Attachment 6: Vendor Substitute W-9 a
• Attachment 7: Insurance and Bonding Requirement
to
r-
co
c
w
E
ro
#16-6678 Computers for Collier County 8
ITB Template_06132016
Packet Pg. 1157
16.E1.a
Exhibit II: General Bid Instructions
1. Purpose/Objective
As requested by the County division identified in Exhibit 1, the Collier County Board of County
Commissioners Procurement Services Division (hereinafter, the County) has issued this Invitation
to Bid (hereinafter, the "ITB", or "Bid") with the sole purpose and intent of obtaining bid responses
from interested and qualified firms in accordance with the terms, conditions, and specifications
stated and/or attached herein/hereto. The successful vendor will hereinafter be referred to as the
"Vendor."
0-3
All bids must be submitted on the Bid form furnished by the County noted in Attachments
2, 3, 4, 5, 6, and 7 of this ITB. No bid will be considered unless the Bid form is properly
co
signed. Vendor is responsible to read and follow the instructions very carefully, as any
misinterpretation or failure to comply with these instructions could lead to the bid submitted as
being rejected as non-responsive.
2. Pricing
Vendors must provide unit prices using the unit of measured specified by the County. All prices .777
will remain firm for a period of one hundred and eighty (180) calendar days from date of bid
opening. After award by the Board of County Commissioners, prices may only be adjusted as c
outlined in Exhibit I: Term of Contract. •
3. Alternate Bid Pricing `=
In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide
pricing for all alternates as listed. The omission of a response or a no-bid or lack of a submitted co
price will be the basis for the rejection of the submitted bid response. All bids responses received
without pricing for all alternates as listed will be considered technically non-responsive and will not
be considered for award.
4. Equal Productoo
Manufacturer's name, brand name and/or model number may be used in these specifications for
to
the purpose of establishing minimum requirements of level of quality, standards of performance
and/or design required, and is in no way intended to prohibit the bidding of other manufacturers' t°
items of equal or similar specifications. An equal or similar product may be bid, provided that the
product is found to be equal or similar in quality, standard of performance, design, etc. to the item
specified.
Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of
factory information sheets (specifications, brochures, etc.) and test results, if applicable, of unit bid
as equal or similar.
Equal product samples, if required for evaluation, and at no cost to the County, must be submitted
with a Bid. Unless otherwise directed in the solicitation, the bid will not be considered unless
samples are delivered to specified address by bid due date. The County shall be sole judge of
equality or similarity, and its decision shall be final and in the best interest of the County.
#16-6678 Computers for Collier County 9
ITB Template_06132016
Packet Pg. 1158
16.E.1.a
5. Discounts
Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be
considered in the award of tie bids. In no instance should payment terms less than fifteen (15)
calendar days be offered.
6. Exceptions
Vendors taking exception to any part or section of these specifications shall indicate such
exceptions on a separate sheet entitled "EXCEPTIONS TO SPECIFICATIONS." Failure to
indicate any exceptions to the specifications shall be interpreted as the Vendor's intent to fully
comply with the specifications as written. The County, at its sole discretion, shall determine if the
07)
exceptions are material in nature, and if the Vendor's exceptions may be declared grounds for
rejection of bid proposal.
7. Addenda
The County reserves the right to formally amend and/or clarify the requirements of the bid m
specifications where it deems necessary. Any such addendum/clarification shall be in writing and
shall be distributed electronically to all parties who received the original bid specifications prior to
the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through
a notice of addendum or questions and answers to all vendors registered under the applicable Y
commodity code(s) at the time when the original ITB was released, as well as those vendors who
downloaded the ITB document. Additionally, all addendums are posted on the Collier County
Procurement Services Division Online Bidding System website: www.colliergov.net/bid. Before CN
submitting a bid response, please make sure that you have read all, understood clearly and `-
complied completely with any changes stated in the addenda as failure to do so may result in the to
rejection of your submittal. r
ti
8. Bid Submission
0.
All electronic bids shall be submitted online via the Collier County Procurement Services Division
Online Bidding System: www.colliergov.net/bid.
ca
Vendors who wish to receive copies of bids after the bid opening may view and download same
00
from the Collier County Procurement Services Division Internet bid site.
to9. Questions
If the vendor should be of the opinion that the meaning of any part of the Bid Document is
doubtful, obscure or contains errors or omissions it should report such opinion to the Procurement
Strategist before the bid opening date. Direct questions related to this ITB only to the Collier L"
County Procurement Services Division Internet website: www.colliergov.net/bid. Questions will not
be answered after the date noted on the ITB.
Vendors must clearly understand that the only official answer or position of the County will be the
one stated on the Collier County Procurement Services Division Online Bidding System website.
For general questions, please call the referenced Procurement Strategist identified in the Public
Notice.
10. Protests
#16-6678 Computers for Collier County 10
ITB Template_06132016
Packet Pg. 1159
16.E.1.a
Any prospective vendor / proposer who desires to protest any aspect(s) or provision(s) of the
solicitation (including the form of the solicitation documents or procedures) shall file their protest
with the Procurement Director prior to the time of the bid opening strictly in accordance with the
County's then current Procurement Ordinance and policies.
11. Rejection and Waiver
The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to
select the bid that best meets the requirements of the County.
Vendors whose bids, past performance or current status do not reflect the capability, integrity or
reliability to fully and in good faith perform the requirements denoted may be rejected as non-
cTos
responsive. Bids that do not meet all necessary requirements of this solicitation or fail to provide
all required information, documents or materials may be rejected as non-responsive.
CO
12. Local Vendor Preference (LVP)
The County is using the Competitive Sealed Quotation methodology of source selection for this
procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier o
County Procurement Ordinance.
0
Local business means the vendor has a current Business Tax Receipt issued by the Collier
County Tax Collector for at least one year prior to bid or proposal submission to do business
within Collier County, and that identifies the business with a permanent physical business address
located within the limits of Collier County from which the vendor's staff operates and performs
business in an area zoned for the conduct of such business. A Post Office Box or a facility that `='
receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other
non-permanent structure shall not be used for the purpose of establishing said physical address.
In addition to the foregoing, a vendor shall not be considered a "local business" unless it o
contributes to the economic development and well-being of Collier County in a verifiable and
measurable way. This may include, but not be limited to, the retention and expansion of
0.
employment opportunities, support and increase to the County's tax base, and residency of
employees and principals of the business within Collier County. Vendors shall affirm in writing their
compliance with the foregoing at the time of submitting their bid or proposal to be eligible for m
consideration as a "local business" under this section. A vendor who misrepresents the Local
Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to
claim Local Preference status for a period of up to one year.
Under this solicitation, bidders desiring to receive local preference will be invited and required to c
affirmatively state and provide documentation as set forth in the solicitation in support of their
status as a local business. Any bidder who fails to submit sufficient documentation with their bid
offer shall not be granted local preference consideration for the purposes of that specific
contract award. Except where federal or state law, or any other funding source, mandates to the
contrary, Collier County and its agencies and instrumentalities, will give preference to local
businesses in the following manner.
Competitive bid (local price match option). Each formal competitive bid solicitation shall
clearly identify how the price order of the bids received will be evaluated and determined.
When a qualified and responsive, non-local business submits the lowest price bid, and the bid
submitted by one or more qualified and responsive local businesses is within ten percent of the
price submitted by the non-local business, then the local business with the apparent lowest bid
offer (i.e., the lowest local bidder) shall have the opportunity to submit an offer to match the
price(s), less one (1) dollar, offered by the overall lowest, qualified and responsive bidder. In
#16-6678 Computers for Collier County 11
ITB Template_06132016
Packet Pg.1160
16.E.1.a
such instances, staff shall first verify if the lowest non-local bidder and the lowest local bidder
are in fact qualified and responsive bidders. Next, the Procurement Services Division shall
determine if the lowest local bidder meets the requirements of Fla. Stat. Sec.287.087
(Preferences to businesses with drug-free workplace programs). If the lowest local bidder meets
the requirements of Fla. Stat. Sec. 287.087, the Procurement Services Division shall invite the
lowest local bidder to submit a matching offer, less one (1) dollar, within five (5) business days
thereafter. If the lowest local bidder submits an offer that fully matches the lowest bid, less
one (1) dollar, from the lowest non-local bidder tendered previously, then award shall be made
to the local bidder. If the lowest local bidder declines or is unable to match the lowest non-local
bid price(s), then award will be made to the lowest overall qualified and responsive bidder. If the
lowest local bidder does not meet the requirement of Fla. Stat. Sec 287.087, and the lowest
non-local bidder does, award will be made to the bidder that meets the requirements of the
reference state law.
Bidder must complete and submit with their bid response the Affidavit for Claiming Status as a
Local Business which is included as part of this solicitation. m
Failure on the part of a Bidder to submit this Affidavit with their bid response will preclude m
said Bidder from being considered for local preference on this solicitation.
A Bidder who misrepresents the Local Preference status of its firm in a bid submitted to the
County will lose the privilege to claim Local Preference status for a period of up to one (1) year.
The County may, as it deems necessary, conduct discussions with responsible bidders
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
13. Immigration Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United
States and to employ only individuals who are eligible to work in the United States.
E
The Employment Eligibility Verification System (E-Verify) operated by the Department of
Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides
an Internet-based means of verifying employment eligibility of workers in the United States; it is �=
not a substitute for any other employment eligibility verification requirements. The program will be
used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including
professional services and construction services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County
Commissioners
Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence
of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable
evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of
the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also
required to provide the Collier County Procurement Services Division an executed affidavit
certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation
documents. If the Bidder/Vendor does not comply with providing both the acceptable E-
Verify evidence and the executed affidavit the bidder's /vendor's proposal may be deemed
non-responsive.
#16-6678 Computers for Collier County 12
ITB Template_06132016
Packet Pg. 1161
16.E.1.a
Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all
purchases not covered under the "Exceptions to the program" clause above.
For additional information regarding the Employment Eligibility Verification System (E-Verify)
program visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor's
responsibility to familiarize themselves with all rules and regulations governing this program.
Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall
be fully responsible for complying with the provisions of the Immigration Reform and Control Act of
1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to
comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach
of the award agreement and the County shall have the discretion to unilaterally terminate said
agreement immediately.
14. Lobbying
All firms are hereby placed on NOTICE that the County Commission does not wish to be lobbied o
either individually or collectively about a project for which a firm has submitted a bid. Firms and
their agents are not to contact members of the County Commission for such purposes as
meetings of introduction, luncheons, dinners, etc. During the bidding process, from bid opening to
final Board approval, no firm or its agent shall contact any other employee of Collier County with
the exception of the Procurement Services Division.
15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute ='-
607.1501) c0
In order to be considered for award, firms must be registered with the Florida Department of State o
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and
provide a certificate of authority (www.sunbiz.orq/search.html) prior to execution of a contract. A
copy of the document may be submitted with the solicitation response and the document number
shall be identified. Firms who do not provide the certificate of authority at the time of response 0
shall be required to provide same within five (5) days upon notification of selection for award. If the
firm cannot provide the document within the referenced timeframe, the County reserves the rightoo
to award to another firm.
16. General Information
When it is deemed by the County that a bid cannot be awarded as originally intended, the County
reserves the right to award this bid through an approach which is the best interest of the County. v
Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying
as low bid, the County shall ask vendors to submit certification that they have a drug-free
workplace in accordance with Section 287.087 Florida Statutes. Should all vendors provide said
certification; the County will give local vendor preference.
17. Bid Award Process
Award of contract will be made by the Board of County Commissioners in public session.
i
Award shall be made in a manner consistent with the County's Procurement Ordinance. Award
recommendations will be posted outside the offices of the Procurement Services Division as well
#16-6678 Computers for Collier County 13
ITB Template_06132016
Packet Pg. 1162
16.E.1.a
as on the Collier County Procurement Services Division website on Wednesdays and Thursdays
prior to the County Commission meetings.
Any actual or prospective respondent who desires to formally protest the recommended contract
award must file a notice of intent to protest with the Procurement Director within two (2) calendar
days (excluding weekends and County holidays) of the date that the recommended award is
posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal
protest and will be given instructions as to the form and content requirements of the formal protest.
A copy of the "Protest Policy" is available at the office of the Procurement Director.
00
ti
CD
O
O
Co
4
CD
N
t0
ti
N
i
N
4-
Oe
E
O
U
I—
O
til
W
tG
C
O
E
S
U
Q
#16-6678 Computers for Collier County 14
ITB Template_06132016
Packet Pg1163
16.E.1.a
Exhibit III: Standard Purchase Order Terms and Conditions "
1. Offer delivery; provided that risk of loss prior to
This offer is subject to cancellation by the actual receipt of the goods by the COUNTY
COUNTY without notice if not accepted by nonetheless remain with VENDOR.
VENDOR within fourteen(14)days of issuance. b) No charges will be paid by the COUNTY for
packing, crating or cartage unless otherwise
2. Acceptance and Confirmation specifically stated in this Purchase Order.
This Purchase Order (including all documents Unless otherwise provided in Purchase
attached to or referenced therein) constitutes Order, no invoices shall be issued nor ao
the entire agreement between the parties, unless payments made prior to delivery. Unless 0
otherwise specifically noted by the COUNTY on freight and other charges are itemized, any
the face of this Purchase Order. Each delivery of discount will be taken on the full amount of
goods and/or services received by the COUNTY invoice. m
I--
from VENDOR shall be deemed to be upon the c) All shipments of goods scheduled on the
terms and conditions contained in this Purchase same day via the same route must be -a
Order. consolidated. Each shipping container must m
be consecutively numbered and marked to °
No additional terms may be added and Purchase show this Purchase Order number. The o
Order may not be changed except by written container and Purchase Order numbers mustctr
instrument executed by the COUNTY. VENDOR be indicated on bill of lading. Packing slips
is deemed to be on notice that the COUNTY must show Purchase Order number and c
objects to any additional or different terms and must be included on each package of less co
conditions contained in any acknowledgment, than container load (LCL) shipments and/or
invoice or other communication from VENDOR, with each car load of equipment. The ``-
notwithstanding the COUNTY'S acceptance or COUNTY reserves the right to refuse or 'er
o
payment for any delivery of goods and/or return any shipment or equipment at r
services, or any similar act by VENDOR. VENDOR'S expense that is not marked with r-
to.
Purchase Order numbers. VENDOR agrees L
3. Inspection to declare to the carrier the value of any
All goods and/or services delivered hereunder shipment made under this Purchase Order a
shall be received subject to the COUNTY'S and the full invoice value of such shipment. E
inspection and approval and payment therefore d) All invoices must contain the Purchase Order co3
shall not constitute acceptance. All payments are number and any other specific information as m
subject to adjustment for shortage or rejection. identified on the Purchase Order. Discounts
All defective or nonconforming goods will be of prompt payment will be computed from the °r-°
returned pursuant to VENDOR'S instruction at date of receipt of goods or from date of c
VENDOR'S expense. receipt of invoices, whichever is later. Co
Payment will be made upon receipt of a
To the extent that a purchase order requires a proper invoice and in compliance with a)
series of performances by VENDOR, the Chapter 218, Fla. Stats., otherwise known as E
COUNTY prospectively reserves the right to the "Local Government Prompt Payment v
cancel the entire remainder of the Purchase Act," and, pursuant to the Board of County a
Order if goods and/or services provided early in Commissioners Purchasing Policy.
the term of the Purchase Order are
non-conforming or otherwise rejected by the 5. Time Is Of the Essence
COUNTY. Time for delivery of goods or performance of
services under this Purchase Order is of the
4. Shipping and Invoices essence. Failure of VENDOR to meet delivery
a) All goods are FOB destination and must be schedules or deliver within a reasonable time, as
suitably packed and prepared to secure the interpreted by the COUNTY in its sole judgment,
lowest transportation rates and to comply shall entitle the COUNTY to seek all remedies
with all carrier regulations. Risk of loss of available to it at law or in equity. VENDOR --
any goods sold hereunder shall transfer to agrees to reimburse the COUNTY for any
the COUNTY at the time and place of expenses incurred in enforcing its rights.
#16-6678 Computers for Collier County 15
ITB Template_06132016
Packet Pg. 1164
16E.1.a
VENDOR further agrees that undiscovered VENDOR shall indemnify and hold harmless the
delivery of nonconforming goods and/or services COUNTY from any and all claims, including
is not a waiver of the COUNTY'S right to insist claims of negligence, costs and expenses,
upon further compliance with all specifications. including but not limited to attorneys' fees, arising
from, caused by or related to the injury or death
6. Changes of any person (including but not limited to
The COUNTY may at any time and by written employees and agents of VENDOR in the
notice make changes to drawings and performance of their duties or otherwise), or
specifications, shipping instructions, quantities damage to property (including property of the
and delivery schedules within the general scope COUNTY or other persons), which arise out of or
of this Purchase Order. Should any such change are incident to the goods and/or services to be
increase or decrease the cost of, or the time provided hereunder.
required for performance of the Purchase Order,
an equitable adjustment in the price and/or 11. Warranty of Non-Infringement
delivery schedule will be negotiated by the VENDOR represents and warrants that all goods
co
COUNTY and VENDOR. Notwithstanding the sold or services performed under this Purchase '5'
to
foregoing, VENDOR has an affirmative obligation Order are: a) in compliance with applicable laws;
to give notice if the changes will decrease costs. b) do not infringe any patent, trademark, E
Any claims for adjustment by VENDOR must be copyright or trade secret; and c) do not constitute F
made within thirty (30) days from the date the unfair competition. -a
change is ordered or within such additional Ca-
period
period of time as may be agreed upon by the VENDOR shall indemnify and hold harmless the S
parties. COUNTY from and against any and all claims, o
including claims of negligence, costs and
ca
7. Warranties expense, including but not limited to attorneys'
VENDOR expressly warrants that the goods fees, which arise from any claim, suit or c
and/or services covered by this Purchase Order proceeding alleging that the COUNTY'S use of co
will conform to the specifications, drawings, the goods and/or services provided under this csi
samples or other descriptions furnished or Purchase Order are inconsistent with VENDOR'S cv
specified by the COUNTY, and will be of representations and warranties in section 11 (a). co
satisfactory material and quality production, free
from defects and sufficient for the purpose If any claim which arises from VENDOR'S breach c
intended. Goods shall be delivered free from any of section 11 (a) has occurred, or is likely to IL'
security interest or other lien, encumbrance or occur, VENDOR may, at the COUNTY'S option,
claim of any third party. These warranties shall procure for the COUNTY the right to continue 5
a
survive inspection, acceptance, passage of title using the goods or services, or replace or modify E
and payment by the COUNTY. the goods or services so that they become vo
non-infringing, (without any material degradation op
8. Statutory Conformity in performance, quality, functionality or additional N
Goods and services provided pursuant to this cost to the COUNTY). ao
Purchase Order, and their production and
transportation shall conform to all applicable 12. Insurance Requirements co
r
laws, including but not limited to the Occupational The VENDOR, at its sole expense, shall provide
Health and Safety Act, the Federal commercial insurance of such type and with such as
Transportation Act and the Fair Labor Standards terms and limits as may be reasonably E
Act, as well as any law or regulation noted on the associated with the Purchase Order. Providing 0
2.
face of the Purchase Order. and maintaining adequate insurance coverage is
a material obligation of the VENDOR. All ::-.0
9. Advertising insurance policies shall be executed through
No VENDOR providing goods and services to the insurers authorized or eligible to write policies in
COUNTY shall advertise the fact that it has the State of Florida.
contracted with the COUNTY for goods and/or
services, or appropriate or make use of the 13. Compliance with Laws
COUNTY'S name or other identifying marks or In fulfilling the terms of this Purchase Order,
property without the prior written consent of the VENDOR agrees that it will comply with all
COUNTY'S Purchasing Department. federal, state, and local laws, rules, codes, and
ordinances that are applicable to the conduct of
its business. By way of non-exhaustive example,
10. Indemnification this shall include the American with Disabilities
Act and all prohibitions against discrimination on
#16-6678 Computers for Collier County 16
ITB Template_06132016
Packet Pg. 1165
16.E1.a
the basis of race, religion, sex creed, national conditions of this Purchase Order, provided that
origin, handicap, marital status, or veterans' COUNTY has provided VENDOR with notice of
status. Further, VENDOR acknowledges and such breach and VENDOR has failed to cure
without exception or stipulation shall be fully within 10 days of receipt of such notice.
responsible for complying with the provisions of
the Immigration Reform and Control Act of 1986 19. General
as located at 8 U.S.C. 1324, et seq. and a) This Purchase Order shall be governed by
regulations relating thereto, as either may be the laws of the State of Florida. The venue
amended. Failure by the awarded firm(s) to for any action brought to specifically enforce
comply with the laws referenced herein shall any of the terms and conditions of this
constitute a breach of the award agreement and Purchase Order shall be the Twentieth
the County shall have the discretion to Judicial Circuit in and for Collier County,
unilaterally terminate said agreement Florida
immediately. Any breach of this provision may b) Failure of the COUNTY to act immediately in
be regarded by the COUNTY as a material and response to a breach of this Purchase Order
substantial breach of the contract arising from by VENDOR shall not constitute a waiver of
this Purchase Order. breach. Waiver of the COUNTY by any
default by VENDOR hereunder shall not be op
14. Force Majeure deemed a waiver of any subsequent default
Neither the COUNTY nor VENDOR shall be by VENDOR. -a
responsible for any delay or failure in c) All notices under this Purchase Order shall
performance resulting from any cause beyond be sent to the respective addresses on the °
their control, including, but without limitation to face page by certified mail, return receipt
war, strikes, civil disturbances and acts of nature. requested, by overnight courier service, or by
When VENDOR has knowledge of any actual or personal delivery and will be deemed
potential force majeure or other conditions which effective upon receipt. Postage, delivery and
will delay or threatens to delay timely other charges shall be paid by the sender. A
co
performance of this Purchase Order, VENDOR party may change its address for notice by Csi
shall immediately give notice thereof, including all written notice complying with the
relevant information with respects to what steps requirements of this section. cc
VENDOR is taking to complete delivery of the d) The Vendor agrees to reimbursement of any c`v
goods and/or services to the COUNTY. travel expenses that may be associated with
this Purchase Order in accordance with N
15. Assignment Florida Statute Chapter 112.061, Per Diem au
VENDOR may not assign this Purchase Order, and Travel Expenses for Public Officers,
nor any money due or to become due without the employees and authorized persons. E
prior written consent of the COUNTY. Any e) In the event of any conflict between or
assignment made without such consent shall be among the terms of any Contract Documents op
deemed void. related to this Purchase Order, the terms of h'
the Contract Documents shall take oo
16. Taxes precedence over the terms of the Purchase
Goods and services procured subject to this Order. To the extent any terms and /or
Purchase Order are exempt from Florida sales conditions of this Purchase Order duplicate
and use tax on real property, transient rental or overlap the Terms and Conditions of the
property rented, tangible personal purchased or Contract Documents, the provisions of the E
rented, or services purchased (Florida Statutes, Terms and/or Conditions that are most coo
Chapter 212), and from federal excise tax. favorable to the County and/or provide the
greatest protection to the County shall
17. Annual Appropriations govern.
The COUNTY'S performance and obligation to
pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18. Termination
This Purchase Order may be terminated at any
time by the COUNTY upon 30 days prior written
notice to the VENDOR. This Purchase Order
may be terminated immediately by the COUNTY
for breach by VENDOR of the terms and
#16-6678 Computers for Collier County 17
ITB Template_06132016
Packet Pg. 1166
16.E.1.a
Exhibit IV: Additional ITB Terms and Conditions
1. Additional Items and/or Services
During the contract term, Collier County reserves the right to add related items and/or services
upon negotiation of a satisfactory price by the Project Manager and Vendor.
2. Conflict of Interest
Vendor shall provide a list of any businesses and/or organizations to which the firm has any
affiliation or obligations within the past five (5) years; whether paid or donated, which could be
construed by the County as a conflict of interest. Disclosure of any potential or actual conflict of
interest is subject to County staff review and does not in and of itself disqualify a firm from
consideration. These disclosures are intended to identify and or preclude conflict of interest
situations during contract selection and execution.
3. Vendor Performance Evaluation
Collier County has implemented a Vendor Performance Evaluation System for all contracts
awarded in excess of$25,000. To this end, vendors will be evaluated on their performance upon
completion/termination of agreement.
4. Deductions for Non-Performance
The County reserves the right to deduct a portion of any invoice for goods not delivered, or (71
services not performed in accordance with requirements, including required timeframe. The
County may also deduct, or chargeback the Vendor the costs necessary to correct the deficiencies
directly related to the Vendor's non-performance.
5. Termination
co
Should the Contractor be found to have failed to perform services in a manner satisfactory to the00
"=
County, the County may terminate this Agreement immediately for cause; further the County may
terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be
to
sole judge of non-performance. In the event that the award of this solicitation is made by the
Procurement Services Director, the award and any resultant purchase orders may be terminated
at any time by the County upon thirty (30) days written notice to the awarded vendor(s) pursuant
to the Board's Procurement Ordinance.
6. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful vendor extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of
the successful vendor.
7. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub
vendors shall be responsible for the safety of their employees and any unsafe acts or conditions
#16-6678 Computers for Collier County 18
ITB Template_06132016
Packet Pg 1167
16.E.1.a
that may cause injury or damage to any persons or property within and around the work site. All
firewall penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County
facility, property and/or right-of-way for the purpose of inspection of any Vendor's work operations.
This provision is non-negotiable by any department and/or Vendor.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device
Coordination and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and
PPE Protective labels.
8. Florida Wood Products �o
ti
co
The Vendor/Contractor agrees to comply with Florida Statute 255.20 to provide lumber, timber and
other forest products produced and manufactured in the State of Florida as long as the price,
fitness and quality are equal.
9. Public Records Compliance
0
Florida Public Records Law Chapter 119, including specifically those contractual requirements in
119.0701(2)(a)-(b) as follows: ccs
7.7
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE N
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT: ti
Communication and Customer Relations Division
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8383 0
v
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform the service. co
2. Upon request from the public agency's custodian of public records, provide the publicco
agency with a copy of the requested records or allow the records to be inspected or
copied within a reasonable time at a cost that does not exceed the cost provided in this
chapter or as otherwise provided by law. a
3. Ensure that public records that are exempt or confidential and exempt from public records E
disclosure requirements are not disclosed except as authorized by law for the duration of
the contract term and following completion of the contract if the Contractor does not
transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public
records in possession of the Contractor or keep and maintain public records required by
the public agency to perform the service. If the Contractor transfers all public records to
the public agency upon completion of the contract, the Contractor shall destroy any
duplicate public records that are exempt or confidential and exempt from public records
disclosure requirements. If the Contractor keeps and maintains public records upon
completion of the contract, the Contractor shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided to the public --
agency, upon request from the public agency's custodian of public records, in a format
that is compatible with the information technology systems of the public agency.
#16-6678 Computers for Collier County 19
ITB Template_06132016
Packet Pg. 1168
16.E.1.a
10. Standards of Conduct
The Vendor shall employ people to work on County projects who are neat, clean, well-groomed
and courteous. Subject to the American with Disabilities Act, Vendor shall supply competent
employees who are physically capable of performing their employment duties. The County may
require the Vendor to remove an employee it deems careless, incompetent, insubordinate or
otherwise objectionable and whose continued employment on Collier County projects is not in the
best interest of the County.
11. Licenses
The Vendor is required to possess the correct professional and other licenses, and any other
authorizations necessary to perform the required work pursuant to all applicable Federal, State
and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies
of all the required licenses must be submitted with the bid response indicating that the o
entity bidding, as well as the team assigned to the County account, is properly licensed to
perform the activities or work included in the ITB documents. Failure on the part of any
vendor to supply this documentation with their bid response may be grounds for deeming
vendor non-responsive. A Vendor with an office within Collier County is required to have an ZS
occupational license. 00
All State Certified contractors who may need to pull Collier County permits or call in inspections
must complete a Collier County Contractor License registration form and submit the required fee.
After registering the license/registration will need to be renewed thereafter to remain "active" in
Collier County.
N
Questions regarding professional licenses should be directed to Contractor Licensing, Community V+
Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions coo
regarding required Business Tax Receipt (formerly known as Occupational Licenses) should be
directed to the Tax Collector's Office at (239) 252-2477.
12. Protection of Property a)
c.
The Vendor shall ensure that the service is performed in such manner as to not damage any
property. In the event damage occurs to any property as a direct result of the Vendor or their Sub
vendor in the performance of the required service, the Vendor shall repair/replace, to the County's
satisfaction, damaged property at no additional cost to the County. If the damage caused by the
Vendor or their Sub vendor has to be repaired/replaced by the County, the cost of such work will
be deducted from the monies due the Vendor.
The County's project manager, shall coordinate with the Vendor / Contractor the return of any
surplus assets, including materials, supplies, and equipment associated with the scope or work.
13. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan,
fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III,
Florida Statutes, the current Collier County Ethics Ordinance and County Administrative
Procedure 5311. Violation of this provision may result in one or more of the following
consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact
with County staff for a specified period of time; b. Prohibition by the individual and/or firm from
doing business with the County for a specified period of time, including but not limited to:
submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the
individual and/or firm for cause.
#16-6678 Computers for Collier County 20
ITB Template_06132016
Packet Pg. 1169
16.E.1.a
14. Invoice and Payments
The County's project manager reserves the right to establish any one, or a combination of, these
industry practices for contracts or purchase orders:
Lump Sum (Fixed Price): a firm fixed total price offering for a project; the risks are transferred
from the County to the contractor; and, as a business practice there are no hourly or material
invoices presented, rather, the contractor must perform to the satisfaction of the County's
project manager before payment for the fixed price contract is authorized.
Time and Materials: the County agrees to pay the contractor for the amount of labor time
spent by the contractor's employees and subcontractors to perform the work (number of hours
times hourly rate), and for materials and equipment used in the project (cost of materials plus
the contractor's mark up). This methodology is generally used in projects in which it is not 0-3
possible to accurately estimate the size of the project, or when it is expected that the project o
requirements would most likely change. As a general business practice, these contracts
include back-up documentation of costs; invoices would include number of hours worked and
billing rate by position (and not company (or subcontractor) timekeeping or payroll records),
material or equipment invoices, and other reimbursable documentation for the project. a
'm
Unit Price: the County agrees to pay a firm total fixed price (inclusive of all costs, including
labor, materials, equipment, overhead, etc.) for a repetitive product or service delivered (i.e.
installation price per ton, delivery price per package or carton, etc.). The invoice must identify
the unit price and the number of units received (no contractor inventory or cost verification
required).
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include: •
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County's o
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department ~
oo
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerk(c�collierclerk.com.
s
Collier County, in its sole discretion, will determine the method of payment for goods and/or
services as part of this agreement.
Payment methods include:
• Traditional— payment by check, wire transfer or other cash equivalent.
• Standard — payment by purchasing card. Collier County's Purchasing Card Program is
supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant
of the Rules for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of
using the County's credit card for transactions relating to this solicitation. The County will
entertain bids clearly stating pricing for standard payment methods. An additional separate
#16-6678 Computers for Collier County 21
ITB Template_06132016
Packet Pg. 1170
16.E.1.a
discounted price for traditional payments may be provided at the initial bid submittal if it is clearly
marked as an "Additional Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for
that prior month. Services beyond sixty (60) days from current monthly invoice will not be
considered for payment without prior approval from the Project manager. All invoices should be
submitted within the fiscal year the work was performed. (County's fiscal year is October 1 -
September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or
processed for payment) unless specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months after
completion of contract. Any untimely submission of invoices beyond the specified deadline period
is subject to non-payment under the legal doctrine of"laches" as untimely submitted. Time shall be
deemed of the essence with respect to the timely submission of invoices under this agreement.
Fa'
In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy -0
these debts, the County reserves the right to off-set the amount owed to the County by applying p
the amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in
compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt
Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount `!
of any payment for work not performed or for unsatisfactory performance of Contractual
requirements.
15. Survivability
Bids (ITBs/RFPs): The Consultant/Contractor/Vendor agrees that any Work Order/Purchase
Order that extends beyond the expiration date of Solicitation 16-6678 resultant of this solicitation
will survive and remain subject to the terms and conditions of that Agreement until the completion
or termination of any Work Order/Purchase Order.
16. Insurance Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in Insurance and
Bonding Requirements Attachment of this solicitation. The Vendor shall procure and maintain
property insurance upon the entire project, if required, to the full insurable value of the scope of
work.
The County and the Vendor waive against each other and the County's separate Vendors,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to
the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Vendors, Design Consultants and
Subcontractors and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
#16-6678 Computers for Collier County 22
ITB Template_06132016
Packet Pg. 1171
16.E1.a
Certificates issued as a result of the award of this solicitation must identify "For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Vendor under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
"Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set o
forth in the Insurance and Bonding Requirements Attachment, with the use of Insurance Services CO
e-
Office (ISO) forms and endorsements or their equivalents. If Vendor has any self-insured
retentions or deductibles under any of the below listed minimum required coverage, Vendor must
identify on the Certificate of Insurance the nature and amount of such self- insured retentions or
deductibles and provide satisfactory evidence of financial responsibility for such obligations. All 00
self-insured retentions or deductibles will be Vendor's sole responsibility.
0
Coverage(s) shall be maintained without interruption from the date of commencement of the Work
until the date of completion and acceptance of the scope of work by the County or as specified in c
this solicitation, whichever is longer.
N
r
The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall c0
also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices
of expiration, cancellation, non-renewal or material change in coverage or limits received by
Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to
provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by
Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to
the full extent permitted under such policy. 0
m
Should at any time the Vendor not maintain the insurance coverage(s) required herein, the
County may terminate the Agreement or at its sole discretion shall be authorized to purchase co
such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to c
reimburse the County for such costs within thirty (30) days after demand, the County has the right to
to offset these costs from any amount due Vendor under this Agreement or any other agreement
between the County and Vendor. The County shall be under no obligation to purchase such
insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or
companies used. The decision of the County to purchase such insurance coverage(s) shall in no
way be construed to be a waiver of any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of
the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure
of the Vendor to provide the County with such renewal certificate(s) shall be considered
justification for the County to terminate any and all contracts.
15. Collier County Information Technology Requirements
All vendor access will be done via VPN access only. All access must comply with current
published County Manager Agency (CMA) policies.
#16-6678 Computers for Collier County 23
ITB Template_06132016
Packet Pg. 1172
16.E.1.a
Current policies that apply are CMAs 5402, 5403 and 5405. These policies will be available upon
request from the Information Technology Department. All vendors will be required to adhere to IT
policies for access to the County network. Vendors are required to notify the County in writing
twenty-four (24) hours in advance as to when access to the network is planned. Included in this
request must be a detailed work plan with actions that will be taken at the time of access. The
County IT Department has developed a Technical Architecture Requirements Document that is
required to be filled out and submitted with your bid response. This document can be found on the
Collier County Procurement Services Division website: www.colliergov.net/purchasinq. On the left
hand side of the menu, click on CC Technical Requirements. If this document is not submitted with
your bid response, your bid response may be deemed non-responsive.
16. Security and Background Checks
ti
The Contractor is required to comply with County Ordinance 2004-52, as amended. Background
checks are valid for five (5) years and the Contractor shall be responsible for all associated costs.
If required, Contractor shall be responsible for the costs of providing background checks by the m
Collier County Facilities Management Division for all employees that shall provide services to the
County under this Agreement. This may include, but not be limited to, checking federal, state and ;0
local law enforcement records, including a state and FBI fingerprint check, credit reports,
education, residence and employment verifications and other related records. Contractor shall be
required to maintain records on each employee and make them available to the County for at least
four(4) years.
All of Contractor's employees and subcontractors must wear Collier County Government
Identification badges at all times while performing services on County facilities and properties. N
Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed
each year at no cost to the Contractor during the time period in which their background check is
valid, as discussed below. All technicians shall have on their shirts the name of the contractor's
business.
s..
The Contractor shall immediately notify the Collier County Facilities Management Division via e-
mail (DL-FMOPS(a7colliergov.net) whenever an employee assigned to Collier County separates
from their employment. This notification is critical to ensure the continued security of Collier o
County facilities and systems. Failure to notify within four (4) hours of separation may result in a
deduction of$500 per incident.
co
ti
CCSO requires separate fingerprinting prior to work being performed in any of their locations. o
This will be coordinated upon award of the contract. If there are additional fees for this process,
the vendor is responsible for all costs.
17. Debris
v
Vendor shall be responsible for the removal and disposal of all debris from the site and the
cleaning of the affected areas. Vendor shall keep the premises free of debris and unusable
materials resulting from their work and as work progresses; or upon the request of the County's
representative, shall remove and dispose such debris and materials from the property. The
Vendor shall leave all affected areas as they were prior to beginning work.
18. Direct Material Purchase
The County reserves the right to require Vendor to assign some or all of its agreements with
material suppliers directly to the County. Any such goods and/or materials purchased by the
County pursuant to such an assignment of a material supply agreement shall be referred to as
#16-6678 Computers for Collier County 24
ITB Template_06132016
Packet Pg. 1173
16.E1.a
"County Furnished Materials" and the responsibilities of both the County and the Vendor relating
to said materials shall be governed by the terms and conditions of this solicitation.
Additionally, the County at its sole option may choose to purchase some or all of the goods and/or
materials from other suppliers. In either instance the County may require the following information
from the Vendor:
• Required quantities of material.
• Specifications relating to goods and/or materials required for job including brand and/or model
number or type if applicable
• Pricing and availability of goods and/or materials provided under Vendor's agreements with
material suppliers
Zo-
19. Grant Compliance
to
The purchase of any goods and/or services that are funded through Federal Grant Appropriations,
the State of Florida, or any other public or private foundations shall be subject to the compliance
and reporting requirements of the granting agency.
20. Equipment
Vendor shall have available and in good working condition, the necessary equipment to perform
the required service. If required by the County, the Vendor shall supply a list of equipment and an
hourly rate for each. Hourly rates will commence once equipment arrives at the service site, c
unless otherwise agreed in writing by the Project Manager.
N
In the event that additional specialized and/or heavy equipment (backhoe, crane, mudhog, etc.) is
needed, the Project Manager must be notified in advance for approval. The reimbursement of C
additional equipment expense shall be at cost and will commence once equipment arrives at the
service site, unless otherwise agreed in writing by the Project Manager. The County reserves the
right to request and obtain documentation of the Vendor's cost for time and material projects, and
to withhold payments until documentation is provided.
a
E
All County-purchased equipment must be new and of current manufacture in production at the
time of bid opening, and carry industry standard warranties. At the time of delivery, at least two (2) ao
complete shop repair manuals and parts lists must be furnished with each type of equipment.
Vendor must service all equipment prior to delivery and/or acceptance by the County.
The scope of these specifications is to ensure the delivery of a complete unit ready for operation.
Omission of any essential detail from these specifications does not relieve the Vendor from
furnishing a complete unit.
#16-6678 Computers for Collier County 25
ITB Template_06132016
Packet Pg. 1174,
16.E.1.a
Coiber County
Administrative Services Department
Procurement Ser res CDivision
Attachment 1: Vendor Submittal -Vendor's Non-Response Statement
The sole intent of the Collier County Procurement Services Division is to issue solicitations that are
clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons why
prospective Vendors did not wish to respond to this ITB. If your firm is not responding to this ITB,
please indicate the reason(s) by checking any appropriate item(s) listed below and return this form via
email or fax to the Procurement Strategist listed on the first page or mail to: Collier County
Procurement Services Division, 3327 Tamiami Trail E, Naples, Florida 34112.
e
We are not responding to this ITB for the following reason(s):
Solicitation: 16-6678 - Computers
❑ Services requested not available through our company.
n Our firm could not meet specifications/scope of work.
❑ Specifications/scope of work not clearly understood (too vague, rigid, etc.)
❑ Project is too small. N
cv
Insufficient time allowed for preparation of response.
cv
[ Incorrect address used. Please correct mailing address:
�1 Other reason(s):
m
03
ti
Firm's Complete Legal Name
as
E
Address -�
C.)
4a
City, State, Zip
Telephone Number
FAX Number
Signature/Title
Type Name of Signature Date:
#16-6678 Computers for Collier County 26
ITB Ternplate_06132016
Packet Pg. 1175
16.E.1.a
Caber Comity -
Administratsve Services Department
2rectxement 5erv;es Di=nsitxn
Attachment 2: Vendor's Check List
IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the
spaces indicated and return with bid.
Vendor should check off each of the following items as the necessary action is completed:
ti
1. The Bid has been signed.
2. The Bid prices offered have been reviewed.
3. The price extensions and totals have been checked. m
4. The payment terms have been indicated.
5. Any required drawings, descriptive literature, etc. have been included. -'
6. Any delivery information required is included.
7. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has
been included. °
8. Addendum have been signed and included, if applicable.
9. Affidavit for Claiming Status as a Local Business, if applicable. c
10. Immigration Affidavit and company's E-Verify profile page or memorandum of understanding. ••o
11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this ITB. CV
12. The mailing envelope must be addressed to:
Procurement Director
Collier County Government CV
Procurement Services Division
3327 Tamiami Trail E
Naples, FL 34112
The mailing envelope must be sealed and marked with the following: a
• Solicitation: 16-6678 - Computers v
• Opening Date: 07/25/2016, 3:00PM
13. The bid will be mailed or delivered in time to be received no later than the specified opening date oooo
and time (otherwise the bid cannot be considered).
14. If submitting a manual bid, include any addenda (initialed and dated noting understanding and
receipt). If submitting bid electronically, bidder will need to download all related documents on
www.colliergov.net/bid. The system will date and time stamp when the addendum files were c
downloaded.
ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE
OF THE COURIER PACKET.
Company Name
Signature &Title
Date
#16-6678 Computers for Collier County 27
ITB Template_06132016
Packet Pg. 1176
16.E.1.a
r-
*Mgr
Administrative Services Department
Procurer tent Serth'ces[I.:f,.s!on
Attachment 3: Vendor Submittal - Bid Response Form
FROM:
Board of County Commissioners
Collier County Government Center
Naples, Florida 34112 �?
RE: Solicitation: 16-6678 - Computers
Dear Commissioners:
0
The undersigned, as Vendor, hereby declares that the specifications have been fully examined and
the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as
per the scope of work. The Vendor further declares that the only persons, company or parties
interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is
made without connection with any other person, company or companies submitting a Bid; and it is all
respects fair and in good faith, without collusion or fraud.
N
The Vendor proposes and agrees if this bid is accepted, to comply with the requirements in full and in
accordance with the terms, conditions and specifications denoted herein. The Vendor agrees to r
provide the following: o
Line # Description Price
1 Standard Laptop $
1A Optional Docking Station for system 1 $
2 2 in 1 Laptop/Tabletco
$ '_
3 Standard Desktop $
4 Power Desktop (GIS/CAD) $
5 TOTAL $ L
Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be
considered and computed in the tabulation of the bids. In no instance should terms for less than
fifteen (15) days payment be offered.
Prompt Payment Terms: % Days; Net_ Days
Bid Response Form is electronic. Please input your prices online.
Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid
response pages. The undersigned do agree that should this Bid be accepted, to execute a formal
contract, if required, and present the formal contract to the County Procurement Services Division
Director for approval within fifteen (15) days after being notified of an award.
#16-6678 Computers for Collier County 28
ITB Template_06132016
Packet Pg. 1177
16.E.1.a
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
, 20 in the County of , in the State of
Firm's Complete Legal Name
Address
City, State, Zip
Florida Certificate of Authority
Document Number
Federal Tax Identification
Number
CCR# or CAGE Code
Telephone Number
FAX Number m
Signature/Title o
Type Name of Signature
Date (;
N
N
*****,r*,***,t**,t********,t*,t****,t*****:t*******,t*****************,t*********,r***,�,t*,ter*,r:�***,t,r,r*:r*,�* *:r*
Additional Contact Information ti
Send Payments To: (REQUIRED ONLY if different from above)
Firm's Complete Legal Name
0
v
Address
a0
City, State, ZiptD
Contact Name
c
Telephone Number a)
FAX Number
Email Address
#16-6678 Computers for Collier County 29
ITB Template_06132016
Packet Pg. 1178
16.E1.a'
COMM'
Admnstratve Cervices Department
,ocur rf Ser',cee Sivss x
Attachment 4: Vendor Submittal — Local Vendor Preference Affidavit
Solicitation: 16-6678- Computers (Check Appropriate Boxes Below)
State of Florida(Select County if Vendor is described as a Local Business
❑ Collier County
❑ Lee County
Vendor affirms that it is a local business as defined by the Procurement Ordinance of the Collier County Board
of County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County
Procurement Ordinance:
Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax
to
Collector for at least one year prior to bid or proposal submission to do business within Collier County, and
that identifies the business with a permanent physical business address located within the limits of Collier
County from which the vendor's staff operates and performs business in an area zoned for the conduct of
such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a -a
construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of
establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local 2
business" unless it contributes to the economic development and well-being of Collier County in a verifiable
and measurable way. This may include, but not be limited to, the retention and expansion of employment
opportunities, support and increase to the County's tax base, and residency of employees and principals of
the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the
time of submitting their bid or proposal to be eligible for consideration as a "local business" under this
section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to
the County will lose the privilege to claim Local Preference status for a period of up to one year under this
section. cc
Vendor must complete the following information:
Year Business Established in ❑Collier County or❑ Lee County:
Number of Employees(Including Owner(s)or Corporate Officers):
Number of Employees Living in ❑ Collier County or❑ Lee(Including Owner(s)or Corporate Officers):
co
If requested by the County, vendor will be required to provide documentation substantiating the information
given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable. ec
Vendor Name: Date:
C
as
Address in Collier or Lee County:
Signature: Title:
STATE OF FLORIDA
❑ COLLIER COUNTY ❑ LEE COUNTY
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day
of , 20
Notary Public
My Commission Expires:
(AFFIX OFFICIAL SEAL)
#16-6678 Computers for Collier County 30
ITB Template_06132016
Packet Pg. 1179
16.E1.a
Coltler County
Administrative Services Department
Procurement Services Division
Attachment 5: Vendor Submittal—Immigration Affidavit
Solicitation: 16-6678 - Computers
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with form
Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enrc
in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of th
vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Compan
Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure t
include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor _.
Bidder's proposal as non-responsive. °a`°
ea
e
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e)of a
the Immigration and Nationality Act("INA").
V
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the m
INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be ,0
grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act
and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-
Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the N
Vendor's/Bidder's proposal. v
Company Name
Print Name Title
Signature Date '
E
0
U
State of CO
County of r-
co
The foregoing instrument was signed and acknowledged before me this day of ,20_, by rg?
who has produced as identification.
(Print or Type Name) (Type of Identification and Number) 0
v
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
#16-6678 Computers for Collier County 31
ITB Template_06132016
Packet Pg.1180
16.E.1.a
Caber County
Adm€nistratve Services Department
Procurement So ices Division
Attachment 6: Vendor Substitute W—9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County(including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information) Fa
co
Taxpayer Name ti)
(as shown on income tax return) tD
Business Name
(if different from taxpayer name)
Address City
State Zip
Telephone FAX Email
Order Information Remit/Payment Information
Address Address co
na
City State Zip City State Zip N,
FAX FAX
N
Email Email
2. Company Status (check only one) a
_Individual/Sole Proprietor Corporation _Partnership
U
Tax Exempt(Federal income tax-exempt entity Limited Liability Company
under Internal Revenue Service guidelines IRCco
H
501 (c)3) Enter the tax classification
(D=Disregarded Entity, C=Corporation, P=Partnership)
co
3. Taxpayer Identification Number(for tax reporting purposes only) w
c
a)
Federal Tax Identification Number(TIN)
ce
(Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) y
4. Sign and Date Form
Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge.
Signature Date
Title Phone Number
#16-6678 Computers for Collier County 32
ITB Template_06132016
Packet Pg.1181
16.E1.a
Co ier Cownty
Administrative Services Department
Procurement Sermces Diission
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements
Insurance/Bond Type Required Limits
1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements
2. ® Employer's Liability $500,000 single limit per occurrence
w
3. ® Commercial General Bodily Injury and Property Damage
Liability(Occurrence Form)
patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability. p
4. ® Indemnification To the maximum extent permitted by Florida law, the o
Contractor/Vendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys'fees and
paralegals'fees, to the extent caused by the negligence, recklessness, or N
intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone
employed or utilized by the Contractor/Vendor/Consultant in the performance
of this Agreement. C°
4. ❑ Automobile Liability $ Each Occurrence; Bodily Injury& Property Damage, o
Owned/Non-owned/Hired; Automobile Included
0,
5. ❑ Other insurance as ❑Watercraft $ Per Occurrence E
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be U
maintained where applicable to the completion of the work.
$ Per Occurrence a,
ca
❑ Maritime Coverage(Jones Act)shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
cu
❑ Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
❑ Professional Liability $ per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
❑ Project Professional Liability $ Per Occurrence
❑ Valuable Papers Insurance $ Per Occurrence
#16-6678 Computers for Collier County 33
ITB Template_06132016
Packet Pg. 1182
16.E.1.a
❑ Employee Dishonesty/Crime $ Per Occurrence
Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss
Payee endorsement naming Collier County.
6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers' check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award. r-^o
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as"A-" or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5%of the reported policy
holders' surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
0
York 10038. "'
0
8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to 'E
meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance --
provisions. N
CNI
9. ® Collier County must be named as"ADDITIONAL INSURED"on the Insurance Certificate for Commercial
General Liability where required. C°
cv
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County
Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance
must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all
work performed on behalf of Collier County.
11. ® Thirty(30) Days Cancellation Notice required.
m
RLC 7/6/2016
ar
r.
cc
Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be required u
within five(5)days of the award of this solicitation. coo,
Name of Firm Date
Vendor Signature
Print Name
Insurance Agency
Agent Name Telephone Number
#16-6678 Computers for Collier County 34
ITB Template_06132016
Packet Pg.1183
16.E.1.a
Comer ` Email: adamnorthrup@colliergov.net
Administrative Services Department Telephone: (239) 252-6098
Procurement Services Dveeion
FAX: (239) 252-6302
ADDENDUM #1
Co
Memorandum c
Co
Ea-
Date:
Date: 07/21/2016
From: Adam Northrup, Procurement Strategist o
To: Interested Bidders0
Subject: Addendum # 1
16-6678 —Computers for Collier County
CV.N
The following clarifications are issued as an addendum identifying the following change (s) N
for the referenced solicitation:
0
The closing date for this solicitation has been extended until 08/01/2016 at 3:00PM
0
If you require additional information please post a question on the Online Bidding site or
contact me using the above contact information.
Co
Co
Co
Co
a)
E
0
AddendumTemplate
Revised:4/15/10
1
Packet Pg. 1184
16.E.1.a
Coger County Email: adamnorthrup@colliergov.net
Administrative Services Department Telephone: (239) 252-6098
Pio u emen` efeices'tvgsio" FAX: (239) 252-6302
ADDENDUM #2
Memorandum
ti
Date: 07/21/2016 u
5
From: Adam Northrup, Procurement Strategist m
To: Interested Bidders 13
en
Subject: Addendum #2
16-6678 -Computers for Collier County o
cts
The following clarifications are issued as an addendum identifying the following change (s)
for the referenced solicitation:
CNA
Specifications for this solicitation have been updated, and are in the attached file
16-6678-A2 Updated Specifications. All changes are noted in RFD and N
underlined, with outdated information crossed out. The new specifications
completely replace the section titled "SPECIFICATIONS", on pages 5- 7 of the
solicitation.
The closing date for this solicitation has been extended until 08/04/2016 at 3:00PM o
m
The following language regarding shipment of orders is added to the requirements
of this solicitation: "The County reserves the right to cancel the order if shipment is
not received in 15 days of order. If there are extenuating circumstances, the County
will consider those prior to cancellation." �-
If you require additional information please post a question on the Online Bidding site or
contact me using the above contact information.
a
Please sign below and return a copy of this Addendum with your submittal for the above referenced
solicitation.
(Signature) Date
(Name of Firm)
AddendumTemplate
Revised:4/15/10
1
Packet Pg. 1185
16.E.1.b
AGREEMENT 16-6678
for
Computers for Collier County
THIS AGREEMENT, made and entered into on this day of 2016,
by and between Staples Contract & Commercial, Inc., authorized to do business in the State
of Florida, whose business address is 1096 E. Newport Center Drive Ste 300, Deerfield
Beach, FL 33442, (the "Contractor") and Collier County, a political subdivision of the State of
Florida, (the "County"):
ti
WITNESSETH:
1. AGREEMENT TERM. The Agreement shall be for a one (1) year period, commencing -�
on Date of Board award and terminating one (1) year from that date or until all o
outstanding Purchase Orders issued prior to the expiration of the Agreement period
have been completed or terminated.
The County Manager, or his designee, may, at his discretion, extend the Agreement
under all of the terms and conditions contained in this Agreement for up to one hundred
and eighty (180) days. The County Manager, or his designee, shall give the Contractor
written notice of the County's intention to extend the Agreement term prior to the end of
the Agreement term then in effect.
2. COMMENCEMENT OF SERVICES. The Contractor shall deliver the products
quoted/purchased within fifteen days after receiving a County Purchase order.
3. STATEMENT OF WORK. The Contractor shall provide products for the Purchase of
Computers in accordance with the terms and conditions of Invitation to Bid (ITB) #16-
6678, Exhibit A — Scope of Work, and the Contractor's proposal referred to herein and
made an integral part of this Agreement. This Agreement contains the entire
understanding between the parties and any modifications to this Agreement shall be
mutually agreed upon in writing by the Parties, in compliance with the County's
Procurement Ordinance, as amended, and Procurement Procedures in effect at the
time such services are authorized.
4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of
this Agreement the aggregate of the units actually ordered and furnished at the unit
price in Exhibit B, together with the cost of any other charges/fees submitted in the
proposal the price methodology as defined in Section 4.1. Payment will be made upon
receipt of a proper invoice and upon approval by the project manager or his designee,
and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local
Government Prompt Payment Act."
Page 1 of 13
#16-6678"Computers for Collier County %'
Staples Contract and Commercial, Inc.
Packet Pg. 1186
16.E.1.b
4.1 Price Methodology:
Unit Price: The County agrees to pay a firm total fixed price (inclusive of all costs,
including labor, materials, equipment, overhead, etc.) for a repetitive product or service
delivered (i.e. installation price per ton, delivery price per package or carton, etc.). The
invoice must identify the unit price and the number of units received (no contractor
inventory or cost verification.
4.2 Any County agency may purchase products and services under this Agreement,
provided sufficient funds are included in their budget(s).
4.3 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6)
months after completion of the Agreement. Any untimely submission of invoices beyond
the specified deadline period is subject to non-payment under the legal doctrine of
"laches" as untimely submitted. Time shall be deemed of the essence with respect to the
timely submission of invoices under this Agreement.
5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the
performance of the Work. Collier County, Florida as a political subdivision of the State
of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter =
212, Florida Statutes, Certificate of Exemption # 85-8015966531C-2. CD
^ r
6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if `>
mailed or faxed to the Contractor at the following Address: 2
Staples Contract & Commercial, Inc.
cts
1096 E. Newport Center Drive Ste 300 in
Deerfield Beach, FL 33442
Attn: Marty Robertson, VP/General Manager
Phone: 305-494-0409
Facsimile: 954-379-5498
All Notices from the Contractor to the County shall be deemed duly served if mailed or
faxed to the County to:
Collier County Government Center
Procurement Services Division
3327 Tamiami Trail, East
Naples, Florida 34112
Attention: Director, Procurement Services Division
Telephone: 239-252-8407
Facsimile: 239-252-6480
Page 2 of 13
#16-6678"Computers for Collier County /CSO
Staples Contract and Commercial,Inc. l
Packet Pg. 1187
16.E1.b
The Contractor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Agreement must be in
writing.
7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating
a partnership between the County and the Contractor or to constitute the Contractor as
an agent of the County.
8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. The
County will not be obligated to pay for any permits obtained by
Subcontractors/Subconsultants.
Payment for all such permits issued by the County shall be processed internally by the
County. All non-County permits necessary for the prosecution of the Work shall be
procured and paid for by the Contractor. The Contractor shall also be solely responsible
for payment of any and all taxes levied on the Contractor. In addition, the Contractor
shall comply with all rules, regulations and laws of Collier County, the State of Florida, or m
the U. S. Government now in force or hereafter adopted. The Contractor agrees to 2
comply with all laws governing the responsibility of an employer with respect to persons o
employed by the Contractor.
9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to
use in any manner whatsoever, County facilities for any improper, immoral or offensive r
purpose, or for any purpose in violation of any federal, state, county or municipal CN1
ordinance, rule, order or regulation, or of any governmental rule or regulation now in
effect or hereafter enacted or adopted. In the event of such violation by the Contractor
or if the County or its authorized representative shall deem any conduct on the part of 72.
the Contractor to be objectionable or improper, the County shall have the right to
suspend the Agreement of the Contractor. Should the Contractor fail to correct any
such violation, conduct, or practice to the satisfaction of the County within twenty-four
(24) hours after receiving notice of such violation, conduct, or practice, such suspension
to continue until the violation is cured. The Contractor further agrees not to commence
operation during the suspension period until the violation has been corrected to the
satisfaction of the County.
10. TERMINATION. Should the Contractor be found to have failed to perform his services
in a manner satisfactory to the County as per this Agreement, the County may terminate
said Agreement for cause; further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be sole judge of non-
performance.
11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as
to race, sex, color, creed or national origin.
12. INSURANCE. The Contractor shall provide insurance as follows:
Page 3 of 13
#16-6678"Computers for Collier County C40
Staples Contract and Commercial,Inc.
Packet Pg. 1188
16.E.1.b
A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000
Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage
Liability. This shall include Premises and Operations; Independent Contractors;
Products and Completed Operations and Contractual Liability.
B. Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of $500,000 for
each accident.
Special Requirements: Collier County Government shall be listed as the Certificate
Holder and included as an Additional Insured on the Comprehensive General Liability
Policy.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Vendor during the duration of this Agreement. The Contractor shall
provide County with certificates of insurance meeting the required insurance provisions.
Renewal certificates shall be sent to the County ten (10) days prior to any expiration S
date. Coverage afforded under the policies will not be canceled or allowed to expire 2
until the greater of: ten (10) days prior written notice, or in accordance with policy w
provisions. Vendor shall also notify County, in a like manner, within twenty-four (24)
hours after receipt, of any notices of expiration, cancellation, non-renewal or material
change in coverage or limits received by Consultant from its insurer, and nothing
contained herein shall relieve Vendor of this requirement to provide notice.
Vendor shall ensure that all subcontractors comply with the same insurance
requirements that he is required to meet.
cn
13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Vendor shall
indemnify and hold harmless Collier County, its officers and employees from any and all
liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'
fees and paralegals' fees, whether resulting from any claimed breach of this Agreement a
by Vendor, any statutory or regulatory violations, or from personal injury, property w
damage, direct or consequential damages, or economic loss, to the extent caused by
the negligence, recklessness, or intentionally wrongful conduct of the Vendor or anyone
employed or utilized by the Vendor in the performance of.this Agreement. This
indemnification obligation shall not be construed to negate, abridge or reduce any other
rights or remedies which otherwise may be available to an indemnified party or person
described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier
County.
13.1 The duty to defend under this Article 13 is independent and separate from the duty
to indemnify, and the duty to defend exists regardless of any ultimate liability of the
Vendor, County and any indemnified party. The duty to defend arises immediately
upon presentation of a claim by any party and written notice of such claim being
Page 4 of 13
#16-6678"Computers for Collier County CAO
Staples Contract and Commercial,Inc.
Packet Pg. 1189
16.E.1.b
provided to Vendor. Vendor obligation to indemnify and defend under this Article 13
will survive the expiration or earlier termination of this Agreement until it is determined
by final judgment that an action against the County or an indemnified party for the
matter indemnified hereunder is fully and finally barred by the applicable statute of
limitations.
14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of
the County by the Information Technology Division.
15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner with
the performance of services required hereunder. Contractor further represents that no
persons having any such interest shall be employed to perform those services.
16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the
following component parts, all of which are as fully a part of the Agreement as if herein
set out verbatim: Contractor's Proposal, Insurance Certificate(s), Exhibit A — Scope of
Work, Exhibit B — Fee Schedule, Exhibit — C Return Policy and Procedures, m
ITB#16-6678 Specifications/Scope of Work and Addenda. .2
O
17. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between w
the parties herein that this Agreement is subject to appropriation by the Board of County
Commissioners. tO
CV
r ��
18. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual
shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other d
item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County
Administrative Procedure 5311. Violation of this provision may result in one or more of v,
the following consequences: a. Prohibition by the individual, firm, and/or any employee E"
of the firm from contact with County staff for a specified period of time; b. Prohibition by
the individual and/or firm from doing business with the County for a specified period of
time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any Agreement held by the individual and/or firm for cause.
19. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the
Contractor is formally acknowledging without exception or stipulation that it agrees to
comply, at its own expense, with all federal, state and local laws, codes, statutes,
ordinances, rules, regulations and requirements applicable to this Agreement, including
but not limited to those dealing with the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended; taxation, workers' compensation, equal employment and safety (including,
but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida
Public Records Law Chapter 119, including specifically those contractual requirements
at F.S. § 119.0701(2)(a)-(b) as stated as follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE
Page 5of13 Cd;}
#16-6678"Computers for Collier County
Staples Contract and Commercial, Inc.
Packet Pg. 1190
16.E.1.b
PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT:
Communication and Customer Relations Division
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8383
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform the
service.
2. Upon request from the public agency's custodian of public records, provide the
public agency with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in this chapter or as otherwise provided by law. 0°
3. Ensure that public records that are exempt or confidential and exempt from -�
public records disclosure requirements are not disclosed except as authorized m
by law for the duration of the contract term and following completion of the
contract if the Contractor does not transfer the records to the public agency. a
4. Upon completion of the contract, transfer, at no cost, to the public agency all w
public records in possession of the Contractor or keep and maintain public
records required by the public agency to perform the service. If the Contractor
CD
transfers all public records to the public agency upon completion of the contract,
CNA
the Contractor shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If the
Contractor keeps and maintains public records upon completion of the contract, ,10
the Contractor shall meet all applicable requirements for retaining public
as
records. All records stored electronically must be provided to the public v,
agency, upon request from the public agency's custodian of public records, in a
format that is compatible with the information technology systems of the public
agency.
If Contractor observes that the Contract Documents are at variance therewith, it shall
promptly notify the County in writing. Failure by the Contractor to comply with the laws
referenced herein shall constitute a breach of this Agreement and the County shall have
the discretion to unilaterally terminate this Agreement immediately. (13
20. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful proposer extending the pricing, terms and
conditions of this solicitation or resultant Agreement to other governmental entities at the
discretion of the successful proposer.
21. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement
shall remain in effect.
Page 6 of 13
#16-6678"Computers for Collier County 1
Staples Contract and Commercial,Inc.
Packet Pg. 1191
16.E.1.b
22. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to
this Agreement in compliance with the Procurement Ordinance, as amended, and
Procurement Procedures.
23. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by
this Agreement to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be
attended by representatives of Contractor with full decision-making authority and by
County's staff person who would make the presentation of any settlement reached
during negotiations to County for approval. Failing resolution, and prior to the
commencement of depositions in any litigation between the parties arising out of this
Agreement, the parties shall attempt to resolve the dispute through Mediation before an
agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall
be attended by representatives of Contractor with full decision-making authority and by
County's staff person who would make the presentation of any settlement reached at
mediation to County's board for approval. Should either party fail to submit to mediation
as required hereunder, the other party may obtain a court order requiring mediation
under section 44.102, Fla. Stat.
0
24. VENUE. Any suit or action brought by either party to this Agreement against the other0
party relating to or arising out of this Agreement must be brought in the appropriate w
federal or state courts in Collier County, Florida, which courts have sole and exclusive
jurisdiction on all such matters.
25. AGREEMENT STAFFING. The Contractor's personnel and management to be utilized
for this Agreement shall be knowledgeable in their areas of expertise. The County
reserves the right to perform investigations as may be deemed necessary to ensure that
competent persons will be utilized in the performance of the Agreement. The ro
Contractor's shall assign as many people as necessary to complete the Agreement on a N
timely basis, and each person assigned shall be available for an amount of time E'
adequate to meet the delivery dates.
CD
26. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of
any of the Contract Documents, the terms of the ITB, the Contractor's Proposal, and/or a.:
the County's Board approved Executive Summary, the Contract Documents shall take
precedence.
27. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without
the prior consent in writing of the County. Any attempt to assign or otherwise transfer
this Agreement, or any part herein, without the County's consent, shall be void. If
Contractor does, with approval, assign this Agreement or any part thereof, it shall
require that its assignee be bound to it and to assume toward Contractor all of the
obligations and responsibilities that Contractor has assumed toward the County.
28. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as
amended. Background checks are valid for five (5) years and the Contractor shall be
responsible for all associated costs. If required, Contractor shall be responsible for the
costs of providing background checks by the Collier County Facilities Management
Page 7 of 13
#16-6678"Computers for Collier County 0
Staples Contract and Commercial, Inc.
Packet Pg. 1192
16.E.1.b
Division for all employees that shall provide services to the County under this
Agreement. This may include, but not be limited to, checking federal, state and local law
enforcement records, including a state and FBI fingerprint check, credit reports,
education, residence and employment verifications and other related records.
Contractor shall be required to maintain records on each employee and make them
available to the County for at least four (4) years.
All of Contractor's employees and subcontractors must wear Collier County Government
Identification badges at all times while performing services on County facilities and
properties. Contractor ID badges are valid for one (1) year from the date of issuance and
can be renewed each year at no cost to the Contractor during the time period in which
their background check is valid, as discussed below. All technicians shall have on their
shirts the name of the contractor's business.
e
The Contractor shall immediately notify the Collier County Facilities Management
Division via e-mail (DL-FMOPS(c�colliergov.net) whenever an employee assigned to
Collier County separates from their employment. This notification is critical to ensure the
continued security of Collier County facilities and systems. Failure to notify within four
(4) hours of separation may result in a deduction of$500 per incident.
O
cC
eA
N
N
0)
Ct
C
®s
E
O
0,
4"E;
Page
48
E
V
im+
d-+
Page 8 of 13
#16-6678"Computers for Collier Count le
Staples Contract and Commercial,Inc.
Packet Pg.1193
16.E1.b
IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized
person or agent, have executed this Agreement on the date and year first written above.
BOARD OF COUNTY COMMISSIONERS
ATTEST: COLLIER COUNTY, FLORIDA
Dwight E. Brock, Clerk of Courts
o
By: By:
o
Donna Fiala, Chairman
Dated: ET(SEAL)
m
Staples Contract& Commercial, Inc. 2
::t1ct01.
s
First Witness Signature N
TType/print witness nameT TType/print signature and titleT
a)
a
cti
Second Witness 0
e
C
TType/print witness nameT g
d
0
L
6
a
W
pproved as to Form and Legality:
G
ssistant County Attorney
COa
Print Name
Page 9 of 13
#16-6678"Computers for Collier Countt
Staples Contract and Commercial,In `1Q
Packet Pg. 1194
16.E.1.b
EXHIBIT A
SCOPE OF WORK
16-6678—Computers for Collier County
As part of this Agreement, the Contractor is expected to provide high quality computers according
to the specifications below. Any substitutions for the specifications below must be high than
requested and approved by the County in advance. To help minimize the number of different
models in service, the County requests the submitted systems be available through September
30, 2017.
System 2-Two in One
MICROSOFT SURFACE PRO 4
u3
Screen 12.3 Touchscreen
Processor 17 6650U
Video Intel Iris Graphics
bE
Memory 8GB
Hard Drive 256 GB Solid-State-Disk Drive (minimum)
Operating System/
COA Windows 10 capable
External Ports Full size USB 3 in tablet mode
Network Adapter Gigabyte Ethernet(on board or with included adapter)
CNI
Wireless 802.11 n/ac (Ni
Bluetooth Yes
Video Out Includes VGA Dongles (1.2 or higher)
Attachable Keyboard, integrated WEBCAM, microphone, Stereo
Input Devices speakers,
Battery 9 hours
Warranty 4 year onsite warranty covering every part of the PC, with accidental
damage replacement from manufacturer. 3 year battery warranty. a,
Weight 27.72 oz ,
w
E
U
w
Page 10 of 13
#16-6678"Computers for Collier County
Staples Contract and Commercial,Inc.
Packet Pg. 1195
16.E.1.b
Products ordered must be delivered in 15 business days after receiving a County issued a
Purchase Order, unless otherwise approved in advance by the County. Orders must be fulfilled
directly by the Contractor and shall not be passed on to third parties or manufacturers for
fulfillment.
The IT Division will order break-fix computers for the County at the beginning of the Agreement. In
the event of a product change by the Contractor at sometime during the Agreement period, the IT
Division shall be allowed to swap the current break-fix computers for the new model based on the
remaining time left in the contract, at no cost. Example, if fifty percent of the contract is left (6
months), the Contractor will replace fifty percent of the break-fix computers at no charge. The
Contractor will honor the policy and procedures related to defective units, out of the box, and NO
QUESTIONS ASKED EXCHANGE POLICY, attached hereto as Exhibit C.
0
0
***The remainder of this page is intentionally left blank**"
N
a�
L
a)
a
en
c
Q
v
Page 11 of 13
#16-6678"Computers for Collier County
Staples Contract and Commercial,Inc.
Packet Pg. 1196
1 6.E.1.b
EXHIBIT B
FEE SCHEDULE
16-6678- Computers for Collier County
2 2 in 1 Laptop/Tablet $1,942.31
Co
CD
CD
CD
Ea-
0 0
CD
N
a,
a)
0
U)
4_
d
E
a)
a,
L
4-
a,
E
V.
Tw
Qp
Page 12 of 13
#16-6678"Computers for Collier County
Staples Contract and Commercial,Inc. CAO
--
Packet Pg. 1197,
16.E.1.b
EXHIBIT C
Return Policy and Procedures
16-6678— Computers for Collier County
(following this page)
ti
to
MP
I—
-0
W
a
C
0
C
N
r.�
N
T.
Cl)
Q
U)
C
d
E
d
CJ
0)
a-�
C
C)
E
V
tC
w
Page 13 of 13
#16-6678"Computers for Collier County
Staples Contract and Commercial,Inc.
Packet Pg. 1198
16.E.1.b
Technology
S1A � Solutions
September 6,2016
r•
cp
When a supplier error, damage or DOA delivery is identified, please contact to
your Customer Service Representative immediately. We will work with Collier
County to ship the replacement of the item within 24 hours and often on the
same day. The replacement product is sent freight free and is invoiced .�
separately against the original P0. Staples will establish a return authorization in
(RA) number for the return of the product When the product is returned and
received by Staples, a credit memo is issued against the original PO to
complete the process.
eaea
C
r
C
cu
Marty Robertson co
VP/General Manager c
E
m
w
C
E
V
.F+
Packet Pg. 1199
16.E.1.c
AGREEMENT 16-6678
for
Computers for Collier County
THIS AGREEMENT, made and entered into on this day of 2016
by and between CDW Government LLC, authorized to do business in the State of Florida,
whose business address is 230 N. Milwaukee Ave., Vernon Hills, IL 60061, (the "Contractor")
and Collier County, a political subdivision of the State of Florida, (the "County"):
WITNESSETH:
to
to
1. AGREEMENT TERM. The Agreement shall be for a one (1) year period, commencing Fa-
on
on Date of Board award and terminating one (1) year from that date or until all
outstanding Purchase Orders issued prior to the expiration of the Agreement period
have been completed or terminated. O
w
0
The County Manager, or his designee, may, at his discretion, extend the Agreement
under all of the terms and conditions contained in this Agreement for up to one hundred
and eighty (180) days. The County Manager, or his designee, shall give the Contractor •
written notice of the County's intention to extend the Agreement term prior to the end of N
the Agreement term then in effect.
2. COMMENCEMENT OF SERVICES. The Contractor shall deliver the products
quoted/purchased within fifteen days after receiving a County Purchase order. 0
3. STATEMENT OF WORK. The Contractor shall provide products for the Purchase of
Computers in accordance with the terms and conditions of Invitation to Bid (ITB) #16-
6678, Exhibit A — Scope of Work, and the Contractor's proposal referred to herein and
made an integral part of this Agreement. This Agreement contains the entire
understanding between the parties and any modifications to this Agreement shall be
mutually agreed upon in writing by the Parties, in compliance with the County's
Procurement Ordinance, as amended, and Procurement Procedures in effect at the
time such services are authorized. a
4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of
this Agreement the aggregate of the units actually ordered and furnished at the unit
price in Exhibit B, together with the cost of any other charges/fees submitted in the
proposal the price methodology as defined in Section 4.1. Payment will be made upon
receipt of a proper invoice and upon approval by the project manager or his designee,
and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local
Government Prompt Payment Act."
Page 1 of 12
#16-6678"Computers for Collier County"
CDW Government LLC
Cqn
Packet Pg. 1200
16.E.1.c
4.1 Price Methodology:
Unit Price: The County agrees to pay a firm total fixed price (inclusive of all costs,
including labor, materials, equipment, overhead, etc.) for a repetitive product or service
delivered (i.e. installation price per ton, delivery price per package or carton, etc.). The
invoice must identify the unit price and the number of units received (no contractor
inventory or cost verification.
4.2 Any County agency may purchase products and services under this Agreement,
provided sufficient funds are included in their budget(s).
4.3 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6)
months after completion of the Agreement. Any untimely submission of invoices beyond
the specified deadline period is subject to non-payment under the legal doctrine of
"laches" as untimely submitted. Time shall be deemed of the essence with respect to the
timely submission of invoices under this Agreement.
in
5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the o
performance of the Work. Collier County, Florida as a political subdivision of the State
of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter
212, Florida Statutes, Certificate of Exemption # 85-8015966531C-2.
N
6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if `!
mailed or faxed to the Contractor at the following Address:
CDW Government LLC
230 N. Milwaukee Ave.
Vernon Hills, IL 60061 d
Attn: Miguel Rojas
Phone: 866-339-5848 2
Facsimile: 312-705-9143
All Notices from the Contractor to the County shall be deemed duly served if mailed or
faxed to the County to:
w
Collier County Government Center
Procurement Services Division
3327 Tamiami Trail, East
Naples, Florida 34112
Attention: Director, Procurement Services Division
Telephone: 239-252-8407
Facsimile: 239-252-6480
Page 2 of 12
#16-6678"Computers for Collier County"
CDW Government LLC
Packet Pg'. 1201
16.E1.c
The Contractor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Agreement must be in
writing.
7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating
a partnership between the County and the Contractor or to constitute the Contractor as
an agent of the County.
8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. The
County will not be obligated to pay for any permits obtained by
Subcontractors/Subconsultants.
Payment for all such permits issued by the County shall be processed internally by the
County. All non-County permits necessary for the prosecution of the Work shall be
procured and paid for by the Contractor. The Contractor shall also be solely responsible m
for payment of any and all taxes levied on the Contractor. In addition, the Contractor
shall comply with all rules, regulations and laws of Collier County, the State of Florida, or
the U. S. Government now in force or hereafter adopted. The Contractor agrees to o
comply with all laws governing the responsibility of an employer with respect to persons o
employed by the Contractor.
9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to
use in any manner whatsoever, County facilities for any improper, immoral or offensive N ,1
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now in
effect or hereafter enacted or adopted. In the event of such violation by the Contractor
or if the County or its authorized representative shall deem any conduct on the part of ❑
the Contractor to be objectionable or improper, the County shall have the right to
suspend the Agreement of the Contractor. Should the Contractor fail to correct any E'
such violation, conduct, or practice to the satisfaction of the County within twenty-four E
(24) hours after receiving notice of such violation, conduct, or practice, such suspension
to continue until the violation is cured. The Contractor further agrees not to commence
operation during the suspension period until the violation has been corrected to the
satisfaction of the County.
U
10. TERMINATION. Should the Contractor be found to have failed to perform his services
in a manner satisfactory to the County as per this Agreement, the County may terminate
said Agreement for cause; further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be sole judge of non-
performance.
11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as
to race, sex, color, creed or national origin.
Page 3 of 12
#16-6678"Computers for Collier County"
CDW Government LLC
Packet Pg. 1202
1 6.E.1.c
12. INSURANCE. The Contractor shall provide insurance as follows:
A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000
Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage
Liability. This shall include Premises and Operations; Independent Contractors;
Products and Completed Operations and Contractual Liability.
B. Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of $500,000 for
each accident.
03
Special Requirements: Collier County Government shall be listed as the Certificate
Holder and included as an Additional Insured on the Comprehensive General Liability
Policy.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Vendor during the duration of this Agreement. The Contractor shall o
provide County with certificates of insurance meeting the required insurance provisions.
Renewal certificates shall be sent to the County ten (10) days prior to any expiration w
date. Coverage afforded under the policies will not be canceled or allowed to expire
until the greater of: ten (10) days prior written notice, or in accordance with policy
provisions. Contractor shall also notify County, in a like manner, within twenty-four (24)
hours after receipt, of any notices of expiration, cancellation, non-renewal or material
change in coverage or limits received by Consultant from its insurer, and nothing
contained herein shall relieve Contractor of this requirement to provide notice.
Contractor shall ensure that all subcontractors comply with the same insurance
requirements that he is required to meet.
13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor 2
shall indemnify and hold harmless Collier County, its officers and employees from any
and all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this
Agreement by Contractor, any statutory or regulatory violations, or from personal injury,
property damage, direct or consequential damages, or economic loss, to the extent Q
caused by the negligence, recklessness, or intentionally wrongful conduct of the
Contractor or anyone employed or utilized by the Contractor in the performance of this
Agreement. This indemnification obligation shall not be construed to negate, abridge or
reduce any other rights or remedies which otherwise may be available to an indemnified
party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier
County.
Page 4 of 12
#16-6678"Computers for Collier County"
CDW Government LLC
CSO
Packet Pg. 1203
16.E.1.c
13.1 The duty to defend under this Article 13 is independent and separate from the duty
to indemnify, and the duty to defend exists regardless of any ultimate liability of the
Contractor, County and any indemnified party. The duty to defend arises immediately
upon presentation of a claim by any party and written notice of such claim being
provided to Contractor. Contractor obligation to indemnify and defend under this Article
13 will survive the expiration or earlier termination of this Agreement until it is
determined by final judgment that an action against the County or an indemnified party
for the matter indemnified hereunder is fully and finally barred by the applicable statute
of limitations.
14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of
the County by the Information Technology Division.
15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner with
the performance of services required hereunder. Contractor further represents that no a
persons having any such interest shall be employed to perform those services.
16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the o
following component parts, all of which are as fully a part of the Agreement as if herein o
set out verbatim: Contractor's Proposal, Insurance Certificate(s), Exhibit A — Scope of
Work, Exhibit B — Fee Schedule, Exhibit — C Return Policy and Procedures,
ITB#16-6678 Specifications/Scope of Work and Addenda.
N ^
17. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between
the parties herein that this Agreement is subject to appropriation by the Board of County
Commissioners.
a
18. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual �?
shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other
item of value to any County employee, as set forth in Chapter 112, Part III, Florida E
Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County
Administrative Procedure 5311. Violation of this provision may result in one or more of
the following consequences: a. Prohibition by the individual, firm, and/or any employee
of the firm from contact with County staff for a specified period of time; b. Prohibition by
the individual and/or firm from doing business with the County for a specified period of
time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any Agreement held by the individual and/or firm for cause.
19. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the
Contractor is formally acknowledging without exception or stipulation that it agrees to
comply, at its own expense, with all federal, state and local laws, codes, statutes,
ordinances, rules, regulations and requirements applicable to this Agreement, including
but not limited to those dealing with the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended; taxation, workers' compensation, equal employment and safety (including,
Page 5of12
#16-6678"Computers for Collier County"
CDW Government LLC
Packet Pg. 1204
16:E.1.c
but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida
Public Records Law Chapter 119, including specifically those contractual requirements
at F.S. § 119.0701(2)(a)-(b) as stated as follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT:
Communication and Customer Relations Division
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746 0
Telephone: (239) 252-8383
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform the .2
service.
2. Upon request from the public agency's custodian of public records, provide the
public agency with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized
by law for the duration of the contract term and following completion of the
contract if the Contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all
public records in possession of the Contractor or keep and maintain public
records required by the public agency to perform the service. If the Contractor
transfers all public records to the public agency upon completion of the contract,
the Contractor shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If the
Contractor keeps and maintains public records upon completion of the contract,
the Contractor shall meet all applicable requirements for retaining public
records. All records stored electronically must be provided to the public
agency, upon request from the public agency's custodian of public records, in a
format that is compatible with the information technology systems of the public
agency.
If Contractor observes that the Contract Documents are at variance therewith, it shall
promptly notify the County in writing. Failure by the Contractor to comply with the laws
referenced herein shall constitute a breach of this Agreement and the County shall have
the discretion to unilaterally terminate this Agreement immediately.
Page 6 of 12
#16-6678"Computers for Collier County"
CDW Government LLC
n
Packet Pg. 1205
16.E.1.c
20. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful proposer extending the pricing, terms and
conditions of this solicitation or resultant Agreement to other governmental entities at the
discretion of the successful proposer.
21. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement
shall remain in effect.
22. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to
this Agreement in compliance with the Procurement Ordinance, as amended, and
Procurement Procedures.
23. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by
this Agreement to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be
attended by representatives of Contractor with full decision-making authority and by �-
County's staff person who would make the presentation of any settlement reached
during negotiations to County for approval. Failing resolution, and prior to the
commencement of depositions in any litigation between the parties arising out of this
Agreement, the parties shall attempt to resolve the dispute through Mediation before an
agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall
be attended by representatives of Contractor with full decision-making authority and by .�
County's staff person who would make the presentation of any settlement reached at
mediation to County's board for approval. Should either party fail to submit to mediation CN
as required hereunder, the other party may obtain a court order requiring mediation
under section 44.102, Fla. Stat.
24. VENUE. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate
federal or state courts in Collier County, Florida, which courts have sole and exclusive
CD
jurisdiction on all such matters.
25. AGREEMENT STAFFING. The Contractor's personnel and management to be utilized
for this Agreement shall be knowledgeable in their areas of expertise. The County
reserves the right to perform investigations as may be deemed necessary to ensure that
competent persons will be utilized in the performance of the Agreement. The
Contractor's shall assign as many people as necessary to complete the Agreement on a
timely basis, and each person assigned shall be available for an amount of time
adequate to meet the delivery dates.
26. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of
any of the Contract Documents, the terms of the ITB, the Contractor's Proposal, and/or
the County's Board approved Executive Summary, this Agreement shall take
precedence.
Page 7 of 12
#16-6678"Computers for Collier County"
CDW Government LLC
C
Packet Pg. 1206
16.E.1.c
27. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without
the prior consent in writing of the County. Any attempt to assign or otherwise transfer
this Agreement, or any part herein, without the County's consent, shall be void. If
Contractor does, with approval, assign this Agreement or any part thereof, it shall
require that its assignee be bound to it and to assume toward Contractor all of the
obligations and responsibilities that Contractor has assumed toward the County.
28. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as
amended. Background checks are valid for five (5) years and the Contractor shall be
responsible for all associated costs. If required, Contractor shall be responsible for the
costs of providing background checks by the Collier County Facilities Management
Division for all employees that shall provide services to the County under this
Agreement. This may include, but not be limited to, checking federal, state and local law
enforcement records, including a state and FBI fingerprint check, credit reports,
education, residence and employment verifications and other related records.
Contractor shall be required to maintain records on each employee and make them m
available to the County for at least four (4) years.
All of Contractor's employees and subcontractors must wear Collier County Government
Identification badges at all times while performing services on County facilities and
properties. Contractor ID badges are valid for one (1) year from the date of issuance and 75
can be renewed each year at no cost to the Contractor during the time period in which
their background check is valid, as discussed below. All technicians shall have on their
shirts the name of the contractor's business. N
The Contractor shall immediately notify the Collier County Facilities Management
Division via e-mail (DL-FMOPScolliergov.net) whenever an employee assigned to
Collier County separates from their employment. This notification is critical to ensure the
continued security of Collier County facilities and systems. Failure to notify within four o
(4) hours of separation may result in a deduction of$500 per incident.
m
* * * * *
4..
d
v
Page 8 of 12
#16-6678"Computers for Collier County'
CDW Government LLC
Packet Pg. 1207
1 6.E.1.c
IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized
person or agent, have executed this Agreement on the date and year first written above.
BOARD OF COUNTY COMMISSIONERS
ATTEST: COLLIER COUNTY, FLORIDA
Dwight E. Brock, Clerk of Courts
By: By:
Donna Fiala, Chairman
Dated:
(SEAL)
co
N-
CDW Government LLC
Contractor
m
By: 63
First Witness Signature o
TType/print witness nameT TType/print signature and titleT
Second Witness
tType/print witness name
U
.mC
Approved as to Form and Legality:
ssistant County Attorney
c)
E
Print Name v
as
w
Page 9 of 12
#16-6678"Computers for Collier County"
CDW Government LLC
E'er..
Packet Pg. 1208
16.E.1.c
EXHIBIT A
SCOPE OF WORK
16-6678—Computers for Collier County
As part of this Agreement, the Contractor is expected to provide high quality computers according
to the specifications below. Any substitutions for the specifications below must be high than
requested and approved by the County in advance. To help minimize the number of different
models in service, the County requests the submitted systems be available through September
30, 2017.
System 4-Power Desktop—HP Z440 WORKSTATION
Processor XEON E5-1603v4
Video Nvidia Quadro K1200
Memory 32 GB RAM
Hard Drive config 2 1TB SSD HDD
Operating System/COA Win10
Network Adapter Gigabyte Internet
Case Full Sized
Audio _ Integrated {—
Warranty 9x5 5yr NBD Onsite,from manufacturer,to include case+"everything in the box"guarantee for
any Add-on cards,or Memory.
System 3-Standard Desktop—HP PRODESK 400
Processor Intel Core i5-6500 0
Memory 8GB
Hard Drive 256 GB Solid-State-Disk Drive
Optical Drive Optional
Operating System/COA Win10
External Ports 6+USB,2+of those must be USB 3.0, co
Network Adapter Gigabyte Internet
Expansion Open PCIE expansion slot
Case Small form factor with internal power supply
Input Devices USB Mouse and Keyboard
Warranty 9x5 5yr NBD Onsite,from manufacturer,to include case+"everything in the box"guarantee for
any Add-on cards,or Memory.(Must be registered by supplier,at time of purchase).Limited G1
"No questions asked"exchange for DOA systems out of the box return policy
Products ordered must be delivered in 15 business days after receiving a County issued a
Purchase Order, unless otherwise approved in advance by the County. Orders must be fulfilled
directly by the Contractor and shall not be passed on to third parties or manufacturers for
fulfillment.
The IT Division will order break-fix computers for the County at the beginning of the Agreement. In
the event of a product change by the Contractor at sometime during the Agreement period, the IT .�
Division shall be allowed to swap the current break-fix computers for the new model based on the
remaining time left in the contract, at no cost. Example, if fifty percent of the contract is left (6
months), the Contractor will replace fifty percent of the break-fix computers at no charge. The
Contractor will honor the policy and procedures related to defective units, out of the box, and NO
QUESTIONS ASKED EXCHANGE POLICY, attached hereto as Exhibit C.
Page 10 of 12
#16-6678"Computers for Collier County"
CDW Government LLC
ira
Packet Pg. 1209
16.E.1.c
EXHIBIT B
FEE SCHEDULE
16-6678 — Computers for Collier County
5114000ti' h �'a, -04 _'f1, 'fi'��tftil �'r�
3 Standard Desktop $619.00
4 Power Desktop $1,830.00
co
CO
0
0
>
C
co
h
a)
L
U
c
E
a)
a,
C
as
E
0
cc
Page 11 of 12
#16-6678"Computers for Collier County"
CDW Government LLC
Packet Pg. 1210
16.E.1.c'
EXHIBIT C
Return Policy and Procedures
16-6678— Computers for Collier County
(following this page)
cc
r-
cc
cc
cc
O
w
C
r
4-
y
C
cc
C4
as
U
C
E
1.1).
a,
4b+
C
E
10
N
.M
Page 12 of 12
#16-6678"Computers for Collier County"
CDW Government LLC
trZ
Packet Pg. 1211
16.E1.c
CDW PRODUCT RETURN POLICY
Seller offers a 30-day return policy on most products sold. Manufacturer
restrictions apply to certain merchandise, as detailed below and as updated from
time to time. Customer may obtain additional details and any applicable updates
from the dedicated Seller account manager and may obtain manufacturer contact
information by contacting CDW Customer Relations, which may be reached by
calling 866.SVC.4CDW or by emailing returns@cdw.com.
1. Return Restrictions.
• Defective Product Returns. Customer may return most defective Products
directly to Seller within fifteen (15) days of invoice date and receive, at
Seller's option, credit, replacement, exchange, or repair. After fifteen (15)
days, only the manufacturer warranty applies. 0
• Non-Defective Product Returns. Customer may return most non-defective
Products directly to Seller within thirty (30) days of invoice date and
receive, at Customer's option, credit or exchange, except that an automatic
Seller restocking charge will reduce the value of any such credit or exchange N
by a minimum of fifteen percent (15%).
• Restricted, Repair-Only Returns. Certain Products can only be returned for
repair—not for exchange, replacement or credit—based on current o
manufacturer requirements. Such Products should be returned to Seller,
shipped directly to the manufacturer, or taken to an authorized service center
in Customer's vicinity. More information may be provided by the dedicated
Seller account manager or by CDW Customer Relations.
• Restricted, Manufacturer-Only Assistance. Certain Products cannot be
returned to Seller for any reason—without exception—and Customer must (13
contact the manufacturer directly for any needed assistance. More
information may be provided by the dedicated Seller account manager or by
CDW Customer Relations.
• Special Orders. Products that are specially ordered may be non-returnable or
may have unique return restrictions provided at the time of sale. More
information may be provided by the dedicated Seller account manager or by
CDW Customer Relations.
Last Revised:03/26/2010
Packet Pg. 1212
16.E.1.c
• Return of Software or DVDs. Seller offers refunds only for unopened,
undamaged software and DVD movies that are returned within 30 days of
invoice date. Seller offers only replacement for software products and DVD
movies that either: (i) are defective but are returned within thirty (30) days of
invoice date; or (ii) are unopened and undamaged, but are returned more
than 30 days after invoice date; such replaceable merchandise may be
exchanged only for the same software or DVD movie title. Multiple
software licenses may be returned for refund or exchange only (i) if
specifically authorized in advance by the manufacturer; and (ii) if returned
within thirty (30) days of invoice date.
to
2. Customer Shipment of Returned Merchandise.
• Return Merchandise Authorization (RMA) Number. No returns of any type o
will be accepted by Seller unless accompanied by a unique RMA number, o
which Customer may obtain by providing the following information to
CDW Customer Relations: customer name, applicable invoice number,
product serial number, and details of Customer's issue with the product.
Customer has five (5) days to return a Product after the applicable RMA is
issued. CDW reserves the right to refuse any UNAUTHORIZED returns:
those that occur after the five (5) day period or those involving Products that
are unaccompanied by valid RMA's.
• Returned Products Must Be Complete. All Products MUST BE returned one
hundred percent (100%) complete, including all original boxes, packing E
materials, manuals, blank warranty cards, and other accessories provided by
the manufacturer. CDW reserves the right to refuse the return of incomplete
Products. In addition, CDW will charge a minimum fifteen percent (15%)
restocking fee for returns that are accepted.
.w+
• Responsibility for Shipping Costs. Customer is responsible for the cost of
shipping returned items; Seller is responsible for the cost of shipping
replacements or exchanges of returned items and will match Customer's
shipping method.
• Customer Shipping Insurance. Customer is strongly advised to purchase full
insurance to cover loss and damage in transit for shipments of returned items
and to use a carrier and shipping method that provide proof of delivery.
Seller is not responsible for loss during such shipment.
Last Revised:03/26/2010
Packet Pg..1213-
16.E.1.c
3. Merchandise Damaged in Transit.
• Refusal/Receipt of Damaged Products. If a package containing items
purchased from Seller arrives at Customer's address DAMAGED, Customer
should REFUSE to accept delivery from the carrier. If Customer does accept
delivery of such a package, Customer must: (i) note the damage on the
carrier's delivery record so that Seller may file a claim; (ii) save, as is, the
merchandise AND the original box and packaging it arrived in; and (iii)
promptly notify Seller either by calling CDW Customer Relations or by
contacting the Seller account manager to arrange for carrier's inspection and
pickup of the damaged merchandise. If Customer does not so note the
damage and save the received merchandise and does not so notify Seller
within fifteen (15) days of delivery acceptance, Customer will be deemed to
have accepted the merchandise as if it had arrived undamaged, and Seller's 0°
regular return policy, as described in sections 1 and 2 above, and all current o
manufacturer warranties and restrictions will apply.
4. Credits
Nom.
Any credit issued by Seller to Customer under this return policy must be
used within two (2) years from the date that the credit was issued and may
only be used for future purchases of Product and/or Services. Any credit or
portion thereof not used within the two (2) year period will automatically U
expire. c.
E
a,
as
C
0s
E
v
Ca
4
Last Revised:03/26/2010
Packet Pg. 1214
16.E.1.d
AGREEMENT 16-6678
for
Computers for Collier County
THIS AGREEMENT, made and entered into on this day of 2016,
by and between Computers at Work!, Inc. dba vTECHio, authorized to do business in the
State of Florida, whose business address is 2338 Immokalee Rd. #151, Naples, FL 34110,
(the "Vendor") and Collier County, a political subdivision of the State of Florida, (the
"County"):
ti
WITNESSETH:
1. AGREEMENT TERM. The Agreement shall be for a one (1) year period, commencing
on Date of Board award and terminating one (1) year from that date or until all
outstanding Purchase Orders issued prior to the expiration of the Agreement period 0
have been completed or terminated. o
The County Manager, or his designee, may, at his discretion, extend the Agreement
under all of the terms and conditions contained in this Agreement for up to one hundred
and eighty (180) days. The County Manager, or his designee, shall give the Contractor 0.1
written notice of the County's intention to extend the Agreement term prior to the end of
the Agreement term then in effect. 2
z
U
2. COMMENCEMENT OF SERVICES. The Contractor shall deliver the products
quoted/purchased within fifteen days after receiving a County Purchase order.
3. STATEMENT OF WORK. The Contractor shall provide products for the Purchase of i
Computers in accordance with the terms and conditions of Invitation to Bid (ITB) #16-
6678, Exhibit A — Scope of Work, and the Contractor's proposal referred to herein and
made an integral part of this Agreement. This Agreement contains the entire
understanding between the parties and any modifications to this Agreement shall be E
mutually agreed upon in writing by the Parties, in compliance with the County's
Procurement Ordinance, as amended, and Procurement Procedures in effect at the
time such services are authorized.
4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of
this Agreement the aggregate of the units actually ordered and furnished at the unit
price in Exhibit B, together with the cost of any other charges/fees submitted in the
proposal the price methodology as defined in Section 4.1. Payment will be made upon
receipt of a proper invoice and upon approval by the project manager or his designee,
and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local
Government Prompt Payment Act."
Page 1 of 12 C
#16-6678"Computers for Collier Co tt
Computers at Work!, Inc.dba vTECHio
Packet Pg. 1215
16.E1.d
4.1 Price Methodology:
Unit Price: the County agrees to pay a firm total fixed price (inclusive of all costs,
including labor, materials, equipment, overhead, etc.) for a repetitive product or service
delivered (i.e. installation price per ton, delivery price per package or carton, etc.). The
invoice must identify the unit price and the number of units received (no contractor
inventory or cost verification.
4.2 Any County agency may purchase products and services under this Agreement,
provided sufficient funds are included in their budget(s).
4.3 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6)
months after completion of the Agreement. Any untimely submission of invoices beyond
the specified deadline period is subject to non-payment under the legal doctrine of
"laches" as untimely submitted. Time shall be deemed of the essence with respect to the
timely submission of invoices under this Agreement.
5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes 2
associated with the Work or portions thereof, which are applicable during the o
performance of the Work. Collier County, Florida as a political subdivision of the Statett
of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter
212, Florida Statutes, Certificate of Exemption # 85-8015966531C-2.
N
6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if
mailed or faxed to the Contractor at the following Address: o
'x
v
Computers at Work!, Inc. dba vTECHio
2338 Immokalee Rd. #151
Naples, FL 34110
Attn: Brooke Gabrielsen
Phone: 239-514-2888
Facsimile: 239-236-2232
4-
All Notices from the Contractor to the County shall be deemed duly served if mailed or
faxed to the County to:
Collier County Government Center
Procurement Services Division
3327 Tamiami Trail, East
Naples, Florida 34112
Attention: Director, Procurement Services Division
Telephone: 239-252-8407
Facsimile: 239-252-6480
Page 2 of 12
#16-6678"Computers for Colter Coun.
Computers at Workl,Inc. dba vTECHi.
Packet Pg. 1216
16.E.1.d
The Contractor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Agreement must be in
writing.
7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating
a partnership between the County and the Contractor or to constitute the Contractor as
an agent of the County.
8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. The
County will not be obligated to pay for any permits obtained by
Subcontractors/Subconsultants.
Payment for all such permits issued by the County shall be processed internally by the
County. All non-County permits necessary for the prosecution of the Work shall be
procured and paid for by the Contractor. The Contractor shall also be solely responsible a
for payment of any and all taxes levied on the Contractor. In addition, the Contractor
shall comply with all rules, regulations and laws of Collier County, the State of Florida, or m
the U. S. Government now in force or hereafter adopted. The Contractor agrees to
comply with all laws governing the responsibility of an employer with respect to persons o
employed by the Contractor.
9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to
use in any manner whatsoever, County facilities for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now in 4
effect or hereafter enacted or adopted. In the event of such violation by the Contractor
or if the County or its authorized representative shall deem any conduct on the part of
the Contractor to be objectionable or improper, the County shall have the right to
suspend the Agreement of the Contractor. Should the Contractor fail to correct any E'
such violation, conduct, or practice to the satisfaction of the County within twenty-four E
(24) hours after receiving notice of such violation, conduct, or practice, such suspension
to continue until the violation is cured. The Contractor further agrees not to commence
operation during the suspension period until the violation has been corrected to the
satisfaction of the County. E
10. TERMINATION. Should the Contractor be found to have failed to perform his services
in a manner satisfactory to the County as per this Agreement, the County may terminate
said Agreement for cause; further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be sole judge of non-
performance.
11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as
to race, sex, color, creed or national origin.
12. INSURANCE. The Contractor shall provide insurance as follows:
Page 3 of 12
#16-6678"Computers for Collier County'
Computers at Work!,Inc.dba vTECHio -;;
Packet Pg. 1217
16.E.1.d
A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000
Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage
Liability. This shall include Premises and Operations; Independent Contractors;
Products and Completed Operations and Contractual Liability.
B. Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of $500,000 for
each accident.
Special Requirements: Collier County Government shall be listed as the Certificate
Holder and included as an Additional Insured on the Comprehensive General Liability
Policy.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Vendor during the duration of this Agreement. The Contractor shall
provide County with certificates of insurance meeting the required insurance provisions.
Renewal certificates shall be sent to the County ten (10) days prior to any expiration ,
date. Coverage afforded under the policies will not be canceled or allowed to expire o
until the greater of: ten (10) days prior written notice, or in accordance with policy
cti
provisions. Vendor shall also notify County, in a like manner, within twenty-four (24)
hours after receipt, of any notices of expiration, cancellation, non-renewal or material
change in coverage or limits received by Consultant from its insurer, and nothing N--
contained herein shall relieve Vendor of this requirement to provide notice.
0
Vendor shall ensure that all subcontractors comply with the same insurance
requirements that he is required to meet.
13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Vendor shall
indemnify and hold harmless Collier County, its officers and employees from any and all
liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' 2'.
fees and paralegals' fees, whether resulting from any claimed breach of this Agreement
by Vendor, any statutory or regulatory violations, or from personal injury, property
damage, direct or consequential damages, or economic loss, to the extent caused by
the negligence, recklessness, or intentionally wrongful conduct of the Vendor or anyone
employed or utilized by the Vendor in the performance of this Agreement. This
indemnification obligation shall not be construed to negate, abridge or reduce any other
rights or remedies which otherwise may be available to an indemnified party or person
described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier
County.
13.1 The duty to defend under this Article 13 is independent and separate from the duty
to indemnify, and the duty to defend exists regardless of any ultimate liability of the
Vendor, County and any indemnified party. The duty to defend arises immediately
upon presentation of a claim by any party and written notice of such claim being
Page 4 of 12
#16-6678"Computers for Collier County
Computers at Work!,Inc.dba vTEC A®
Packet Pg.1218
16.E.1.d
provided to Vendor. Vendor obligation to indemnify and defend under this Article 13
will survive the expiration or earlier termination of this Agreement until it is determined
by final judgment that an action against the County or an indemnified party for the
matter indemnified hereunder is fully and finally barred by the applicable statute of
limitations.
14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of
the County by the Information Technology Division.
15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner with
the performance of services required hereunder. Contractor further represents that no
persons having any such interest shall be employed to perform those services.
16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the
following component parts, all of which are as fully a part of the Agreement as if herein m
set out verbatim: Contractor's Proposal, Insurance Certificate(s), Exhibit A — Scope of
Work, Exhibit B — Fee Schedule, Exhibit — C Return Policy and Procedures,
ITB#16-6678 Specifications/Scope of Work and Addenda. o
17. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between
the parties herein that this Agreement is subject to appropriation by the Board of County
Commissioners.
•
(0
csi
18. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual
shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other o
item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County
Administrative Procedure 5311. Violation of this provision may result in one or more of
the following consequences: a. Prohibition by the individual, firm, and/or any employee
of the firm from contact with County staff for a specified period of time; b. Prohibition by
the individual and/or firm from doing business with the County for a specified period of
time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any Agreement held by the individual and/or firm for cause.
E
19. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the
Contractor is formally acknowledging without exception or stipulation that it agrees to Q
comply, at its own expense, with all federal, state and local laws, codes, statutes,
ordinances, rules, regulations and requirements applicable to this Agreement, including
but not limited to those dealing with the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended; taxation, workers' compensation, equal employment and safety (including,
but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida
Public Records Law Chapter 119, including specifically those contractual requirements
at F.S. § 119.0701(2)(a)-(b) as stated as follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE
Page 5 of 12
#16-6678"Computers for Collier County"
Computers at Work!,Inc.dba vTECHio
Packet Pg. 1219
16.E.1.d
PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT:
Communication and Customer Relations Division
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8383
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform the
service.
2. Upon request from the public agency's custodian of public records, provide the
public agency with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized
by law for the duration of the contract term and following completion of the
contract if the Contractor does not transfer the records to the public agency. o
4. Upon completion of the contract, transfer, at no cost, to the public agency all
public records in possession of the Contractor or keep and maintain public 5
records required by the public agency to perform the service. If the Contractor
transfers all public records to the public agency upon completion of the contract, N
the Contractor shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If the o
Contractor keeps and maintains public records upon completion of the contract,
the Contractor shall meet all applicable requirements for retaining public
records. All records stored electronically must be provided to the public
agency, upon request from the public agency's custodian of public records, in a
format that is compatible with the information technology systems of the public
agency.
If Contractor observes that the Contract Documents are at variance therewith, it shall
promptly notify the County in writing. Failure by the Contractor to comply with the laws
referenced herein shall constitute a breach of this Agreement and the County shall have
the discretion to unilaterally terminate this Agreement immediately.
20. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful proposer extending the pricing, terms and
conditions of this solicitation or resultant Agreement to other governmental entities at the
discretion of the successful proposer.
21. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement
shall remain in effect.
Page 6 of 12
#16-6678"Computers for Collier County
Computers at Work!,Inc.dba vTECHi `10
Packet Pg. 1220
16.E.1.d
22. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to
this Agreement in compliance with the Procurement Ordinance, as amended, and
Procurement Procedures.
23. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by
this Agreement to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be
attended by representatives of Contractor with full decision-making authority and by
County's staff person who would make the presentation of any settlement reached
during negotiations to County for approval. Failing resolution, and prior to the
commencement of depositions in any litigation between the parties arising out of this
Agreement, the parties shall attempt to resolve the dispute through Mediation before an
agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall
be attended by representatives of Contractor with full decision-making authority and by
County's staff person who would make the presentation of any settlement reached at
mediation to County's board for approval. Should either party fail to submit to mediation a
as required hereunder, the other party may obtain a court order requiring mediation
under section 44.102, Fla. Stat.
9.
24. VENUE. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate
federal or state courts in Collier County, Florida, which courts have sole and exclusive
jurisdiction on all such matters.
25. AGREEMENT STAFFING. The Contractor's personnel and management to be utilized
for this Agreement shall be knowledgeable in their areas of expertise. The County O
reserves the right to perform investigations as may be deemed necessary to ensure that
competent persons will be utilized in the performance of the Agreement. The
Contractor's shall assign as many people as necessary to complete the Agreement on a
timely basis, and each person assigned shall be available for an amount of time 4
adequate to meet the delivery dates.
26. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of
any of the Contract Documents, the terms of the ITB, the Contractor's Proposal, and/or
the County's Board approved Executive Summary, the Contract Documents shall take c)
precedence.
27. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without ;17
the prior consent in writing of the County. Any attempt to assign or otherwise transfer
this Agreement, or any part herein, without the County's consent, shall be void. If
Contractor does, with approval, assign this Agreement or any part thereof, it shall
require that its assignee be bound to it and to assume toward Contractor all of the
obligations and responsibilities that Contractor has assumed toward the County.
28. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as
amended. Background checks are valid for five (5) years and the Contractor shall be
responsible for all associated costs. If required, Contractor shall be responsible for the
costs of providing background checks by the Collier County Facilities Management
Page 7 of 12
#16-6678"Computers for Collier CountyC'4
Computers at Work!,Inc.dba vTECHi
Packet Pg 1221
16.E.1.d
Division for all employees that shall provide services to the County under this
Agreement. This may include, but not be limited to, checking federal, state and local law
enforcement records, including a state and FBI fingerprint check, credit reports,
education, residence and employment verifications and other related records.
Contractor shall be required to maintain records on each employee and make them
available to the County for at least four (4) years.
All of Contractor's employees and subcontractors must wear Collier County Government
Identification badges at all times while performing services on County facilities and
properties. Contractor ID badges are valid for one (1) year from the date of issuance and
can be renewed each year at no cost to the Contractor during the time period in which
their background check is valid, as discussed below. All technicians shall have on their
shirts the name of the contractor's business.
ti
The Contractor shall immediately notify the Collier County Facilities Management
Division via e-mail (DL-FMOPS(a7colliergov.net) whenever an employee assigned to a
Collier County separates from their employment. This notification is critical to ensure the
continued security of Collier County facilities and systems. Failure to notify within four
(4) hours of separation may result in a deduction of$500 per incident. 0
0
•
cv
a
U
w
_
a>
E
a>
a>
O>
.F+
_
a>
E
0
eQ
y
Page 8 of 12
#16-6678"Computers for Collier Count
Computers at Work!,Inc.dba vTECHIo ..
Packet Pg. 1222
16.E.1.d
IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized
person or agent, have executed this Agreement on the date and year first written above.
BOARD OF COUNTY COMMISSIONERS
ATTEST: COLLIER COUNTY, FLORIDA
Dwight E. Brock, Clerk of Courts
By: By:
Donna Fiala, Chairman
Dated:
(SEAL)
ti
Computers at Work!, Inc. dba vTECHio
Contractor
By:
First Witness Signature
0
TType/print witness name TType/print signature and titleT
Second Witness N
N
TType/print witness nameT a
Approved as to Form and Legality:
L
Q' ssistant County Attorney
Print Name
ClS
Page 9 of 12
#16-6678"Computers for Collier Count
Computers at Work!,Inc.dba vTECHi•
Packet Pg. 1223
16.E.1.d
EXHIBIT A
SCOPE OF WORK
16-6678— Computers for Collier County
As part of this Agreement, the Contractor is expected to provide high quality computers according to
the specifications below. Any substitutions for the specifications below must be high than requested
and approved by the County in advance. To help minimize the number of different models in service,
the County requests the submitted systems be available through September 30, 2017.
System 1 -Standard Laptop
DELL LATITUDE E7470
Description Specification
Screen 14 inch touch screen
Processor 15-6300U
• cc
Video Intel HD
Memory 8GB
Hard Drive M.2 256GB SATA Class 20 SSD v
Operating System Windows 10 Pro 64-bit
External Ports 3 usb 3.0 (1 with powershare), audio in/out
Network Adapter On Board
Wireless Intel Dual-band 8260
Bluetooth Included
co
Video Out Included
N
Full-feature Keyboard, Standard touch pad with buttons (Non Track Pad
Input Devices configuration ), mouse input, integrated WEBCAM, microphone, Stereo speakers
Battery 6-hour minimum rating w
Weight 3.2 pounds
Warranty 4 year onsite warranty covering every part of the PC, with accidental damage
replacement from manufacturer. 3 year battery warranty.
Optional docking Station ci)
When laptop is docked, supports laptop screen and 2 external monitors. Includes
Display Ports VGA Dongles(1.2 or higher).
External Ports 2 USB 3.0 Ports, 3 USB 2.0 Ports, 1 high speed USB 11 pin
Dock Dual video output capability.
Network Adapter Gigabyte Ethernet
Warranty 3 year Onsite or replacement warranty
Products ordered must be delivered in 15 business days after receiving a County issued a Purchase Order,
unless otherwise approved in advance by the County. Orders must be fulfilled directly by the Contractor and
shall not be passed on to third parties or manufacturers for fulfillment.
The IT Division will order break-fix computers for the County at the beginning of the Agreement. In the event of a
product change by the Contractor at sometime during the Agreement period, the IT Division shall be allowed to
swap the current break-fix computers for the new model based on the remaining time left in the contract, at no
cost. Example, if fifty percent of the contract is left (6 months), the Contractor will replace fifty percent of the
break-fix computers at no charge. The Contractor will honor the policy and procedures related to defective
units, out of the box, and NO QUESTIONS ASKED EXCHANGE POLICY, attached hereto as Exhibit C.
Page 10 of 12
#16-6678"Computers for Collier Cour
Computers at Work!,Inc.dba vTEC o`4®
Packet Pg. 1224
16.E.1.d
EXHIBIT B
BASIS OF COMPENSATION
16-6678— Computers for Collier County
4 4y s i {J it
s i�
Line# Descr�ptton
Standard Laptop $1,531.67
Go
Go
Go
m
r
0
0
R
m
cv
N
0
x
w
t-
0,as
a)
0a
C
as
E
U
ro
w
Page 11 of 12
#16-6678"Computers for Collier County" ce®
Computers at Work!,Inc.dba vTECHio
Packet Pg. 1225
16.E.1.d
EXHIBIT C
Return Policy and Procedures
16-6678 — Computers for Collier County
(following this page)
m
0
0
4
co
5
c4
cv .�•
0
Z
U
w
I
>
c
a)
m
a,
0)
4
c
as
E
U
4-
a+
Page 12 of 12
#16-6678"Computers for Co!!ie �) '
Computers at Work!,Inc.dba ''7•' io
Packet Pg 1226
16.E.1.d
►""ECA IC/
Adam Northrup
Procurement Strategist
Collier County Procurement Services
3327 Tamiami Trail East
Naples, FL 34112
RE: RETURN POLICY FOR DEFECTIVE EQUIPMENT
m
Adam, m
t--
Computers at Work,dba vTECHio has a policy that all equipment which has been determined defective
may be returned, no questions asked.We encourage the end users to open and test all equipment upon
arrival. Returns processed within the first 30 days are straightforward and will be processed quickly.
While we are still able to return defective equipment after the 30-day window,the process can take up
to 6 weeks.
(NI
Please let me know if you have any questions or concerns.
0
Best regards,
11.1
Brooke C. Gabrielsen
a)
vTECHio
239-450-8969
cn
C
U,
E
0
CO
r..
Q
Packet Pg. 1227
o (82,99-92, (ell) me 04 uoi;e4lnut : 9Z6z) uol}eInge!82,99-96 :4uauttaoe4}y N
N
W r.
CO LnN N ti)
..
` zA
0000 C-
• O O O O O 0
•-
c ° E 0° N `LDDRS
rn 0 0 r � LU r LU E 0 _
0 (n VF i%}V. V} ice/} �..
C 3
0 0
to
U H Oo M 7r 00
w
0 0. LO, W W W W W W
z io Lo O, >- >- >- >-
(n i--I i-i .M. NI-
-v)-
t/} in. V}
CU a
(n > 7
0 inn c O C
3 a N w w w w w
O V) a) a) Z >- >- >- >- >-
H ‘_is cc cc
U in- C c
0. 0 0
z z
R
I`, LO u,
LY LD 0 N c
w: i e-i lD 00 (../1 V) V) V) V) V)
0. 0 Ul O 01 0l N LU LU LU LU LU >-
E — ,-i ,-i (.i
0 in- i/} i/}
C
U
o a a)
U > >
CD 0
w 0 0 0 0
OQ Q' Oi Om O w w w w w
U 0 a a co Z >- >- >- >- >-
01- U vn} ,--1
r- C C tn.ra i o 0
a z z
xt +'
(C 0
E
o C. C N �
co V. 0 C) O Cr) Z LU LU LU >- LU
up
c-i f r-i lD
uS 0 i/} c v} in.
0. 0
Q Z
a)
>
c c O LO N
U 10 0" 0r1 M CO w w w w w
7 a lip M Z > > > >. }
Q O cc ry lD
Q..V) C L} i/} .
0 <-i
z O
c N
L..
.�... .
0 ' \ co CO .>
z 0
0 ca � o a E
w-
0 0 0_ Q O- r O v vai C i- (Lo
CU Q 's: J 0 ❑ N -C C .0 a O t7
C 0 a f MS i- ❑ o v en (co E c
L L L. (9
f- d -C -O E 9) c >
C C > > > CO E > a >
C
on
(a (n N u) a r (moi m Cr; iO N a c
(co a) cc cc c c 00
E *k EEEEEE -a \
y L a! V
UC
O _ c-i N co U U U U V U C a
UJ (u CO (0 CO (o co a
0 0Q
CL a a a a a a 0