Agenda 11/15/2016 Item #16A22 16.A.22
11/15/2016
EXECUTIVE SUMMARY
Recommendation to approve a Post Project Maintenance Agreement with the Florida Department
of Transportation (FDOT) for the maintenance of sidewalks constructed as part of the "Safe Route
to School" program at Pine Crest Elementary on the east side of South 7th Street, 4th Street, 3rd
Street, and 2°d Street from Delaware Avenue West to Colorado Avenue, upon completion of FDOT
Financial Project No. 430922-1-52-01, and a Resolution authorizing the Chairman to sign the
Agreement.
OBJECTIVE: To accept and approve the maintenance and repair responsibilities for sidewalks
constructed by the Florida Department of Transportation(FDOT).
CONSIDERATION: FDOT has planned Financial Project No. 430922-1-52-01 and obtained approval
for federal participation for the sidewalks constructed as part of the "Safe Route to School" program at
Pine Crest Elementary on the east side of South 7th Street, 4th Street, 3rd Street and 2' Street from
Delaware Avenue West to Colorado Avenue. The Road and Bridge Maintenance Division of the Growth
Management Department is responsible for the maintenance of all county maintained sidewalks in
accordance with accepted State standards. FDOT has agreed to construct the sidewalks, and as such the
the county will fund regular ongoing maintenance for the sidewalks. Should this agreement not be
approved at this time,FDOT will not be able to proceed with the sidewalk improvement project.
FISCAL IMPACT: The maintenance of the additional sidewalks should not require additional annual
funding for several years, as the lifecycle of concrete sidewalks is approximately 30 years with few
repairs needed within the first 5-7 years. Staff has a current inventory of sidewalks, bike paths, shared
use paths and curbing of approximately 1,100 miles which is repaired and maintained annually within a
Board of County Commissioners(Board)approved budget of$875,000(average cost$795 per mile).
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval. -SRT
GROWTH MANAGEMENT IMPACT: The addition of sidewalks is consistent with Growth
Management objectives and produces no negative impact.
RECOMMENDATION: To approve and authorize the Chairman to sign the attached Project
Maintenance Agreement with FDOT for the purpose of accepting sidewalk maintenance responsibilities
upon completion of the FDOT "Safe Route to School" sidewalk improvement project and a Resolution
memorializing the Board's approval of the Agreement.
Prepared by: Trinity Scott, Transportation Planning Manager, Capital Project Planning, Impact Fees &
Program Management Division,Growth Management Department
ATTACHMENT(S)
1.Post Project Maintenance Agreement (PDF)
2.Resolution (PDF)
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16;A:22,
11/15/2016
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.22
Item Summary: Recommendation to approve a Post Project Maintenance Agreement with the
Florida Department of Transportation(FDOT)for the maintenance of sidewalks constructed as part of the
"Safe Route to School"program at Pine Crest Elementary on the east side of South 7th Street,4th Street,
3rd Street, and 2nd Street from Delaware Avenue West to Colorado Avenue, upon completion of FDOT
Financial Project No.430922-1-52-01,and a Resolution authorizing the Chairman to sign the Agreement.
Meeting Date: 11/15/2016
Prepared by:
Title: Manager-Planning—Capital Project Planning,Impact Fees,and Program Management
Name: Trinity Scott
10/10/2016 1:24 PM
Submitted by:
Title: Division Director-IF,CPP&PM—Capital Project Planning,Impact Fees,and Program
Management
Name: Amy Patterson
10/10/2016 1:24 PM
Approved By:
Review:
Road Maintenance Dave Morgan Additional Reviewer Completed 10/10/2016 3:36 PM
Road Maintenance Travis Gossard Additional Reviewer Completed 10/10/2016 3:59 PM
Capital Project Planning,Impact Fees,and Program Management Barbara LaPierre Additional Reviewer Completed
Growth Management Department Judy Puig Level 1 Division Reviewer Completed 10/12/2016 4:37 PM
Growth Management Department Gene Shue Additional Reviewer Completed 10/17/2016 4:49 PM
Procurement Services Allison Kearns Additional Reviewer Completed 10/31/2016 9:16 AM
Growth Management Department Jeanne Marcella Level 2 Division Administrator Completed 11/01/2016 3:59 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 11/02/2016 9:46 AM
County Attorney's Office Jeffrey A.Klatzkow Level 3 County Attorney's Office Review Completed 11/02/2016 10:35 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 11/02/2016 2:21 PM
Budget and Management Office Mark Isackson Additional Reviewer Completed 11/03/2016 9:42 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 11/06/2016 4:56 PM
Board of County Commissioners MaryJo Brock Meeting Pending 11/15/2016 9:00 AM
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16.A 22.a
FPID#430922-1-52-01 i""\
POST-PROJECT MAINTENANCE AGREEMENT: COLLIER COUNTY
Page 1 of 3
TRANSPORTATION OFF SYSTEM POST PROJECT MAINTENANCE AGREEMENT
BETWEEN
FLORIDA DEPARTMENT OF TRANSPORTATION
AND
COLLIER COUNTY
This is an Agreement, by and between the STATE OF FLORIDA DEPARTMENT OF
TRANSPORTATION (hereinafter, the "DEPARTMENT") and COLLIER COUNTY (hereinafter,
"LOCAL AGENCY") for the maintenance of post-project transportation enhancements
described below.
WITNESSETH
1. WHEREAS, pursuant to Fla. Stat. §339.08, and Moving Ahead for Progress in the 21st Century
(MAP-21), the DEPARTMENT is authorized to undertake a project within the LOCAL AGENCY
geographical limits; and
2. WHEREAS, said project is identified and known to the parties as Financial Project#430922-1-
52-01, FAP#8886 593A, which will benefit the LOCAL AGENCY; and
3. WHEREAS, in accordance with Title 23, U.S. Code, Section 116 and Federal Highway
Administration regulations issued pursuant thereto, there must be an agreement from the
LOCAL AGENCY to maintain the project; and
4. WHEREAS, the LOCAL AGENCY by Resolution No. , dated , a c^
copy of which is attached hereto and made a part hereof, has consented to and approved the E
Agreement and has authorized its Chairperson or designee to execute said Agreement.
NOW, THEREFORE, in consideration of the premises, the parties agree as follows:
1. The DEPARTMENT has undertaken the project and obtained approval for federal participation
on the sidewalk construction at the following locations:
• Construct 5 foot wide concrete sidewalks along east side of S. 7th Street, 4th
Street, 3'd Street, and 2"d Street from Delaware Avenue W to Colorado Avenue.
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2. It is understood and agreed by the parties that upon completion of the project, the LOCAL c
AGENCY shall be responsible, at its costs, for maintenance of said project in accordance with a
the following federally accepted state standards: (a) Manual of Uniform Minimum Standards
for Design, Construction and Maintenance for Streets and Highways (2012), as amended and E
as to any future amendments and/or updates to said Manual.
3. This document incorporates and includes all prior negotiations, correspondence, conversations, a
agreements or understandings applicable to the matters contained herein and the parties agree
that there are no commitments, agreements or understanding concerning the subject matter of
this Agreement that are not contained in this document. Accordingly, it is agreed that no
deviation from the terms hereof shall be predicated upon any prior representation or agreements
whether oral or written.
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FPID#430922-1-52-01
POST-PROJECT MAINTENANCE AGREEMENT:COLLIER COUNTY
Page 2 of 3
TRANSPORTATION POST PROJECT MAINTENANCE AGREEMENT
BETWEEN
FLORIDA DEPARTMENT OF TRANSPORTATION
AND
COLLIER COUNTY �.
4. This Agreement shall be governed, interpreted and construed according to the laws of
the State of Florida.IN WITNESS WHEREOF, COLLIER COUNTY has caused this
Agreement to be executed in its behalf through its Chairperson or designee, and THE a
FLORIDA DEPARTMENT OF TRANSPORTATION has caused this Agreement to be
executed in its behalf through its District Secretary for District One, as indicated below.
This Agreement shall become effective on:
2
Department to enter date.
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16.A.22.a
FPID#430922-1-52-01
POST-PROJECT MAINTENANCE AGREEMENT: COLLIER COUNTY
Page 3 of 3
COLLIER COUNTY
ATTEST
BY: BY:
CHAIRPERSON, OR DESIGNEE
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PRINT NAME AND TITLE PRINT NAME AND TITLE
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TITLE DATE DATE
COLLIER COUNTY LEGAL REVIEW: cc
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BY:
DATE tcs
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
ATTEST a)
BY: BY:
DISTRICT ONE SECRETARY
OR DESIGNEE
PRINT NAME PRINT NAME
TITLE DATE TITLE DATE
a)
FLA. DEPT. OF TRANS. LEGAL REVIEW:
BY:
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I6A.22.b_
RESOLUTION
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, APPROVING A POST PROJECT
MAINTENANCE AGREEMENT WITH THE FLORIDA DEPARTMENT OF
TRANSPORTATION (FDOT) FOR THE MAINTENANCE OF SIDEWALKS
CONSTRUCTED AS PART OF THE "SAFE ROUTE TO SCHOOL"
PROGRAM AT PINECREST ELEMENTARY.
WHEREAS,FDOT has undertaken a project and obtained federal participation on the Safe Route
to School sidewalk construction for Pinecrest Elementary School on the east side of S. 76 Street, 4`h
Street, 3r1 Street, and 2"d Street from Delaware Avenue West to Colorado Avenue (Financial Project # ,
430922-1-52-01;and d
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WHEREAS, FDOT and the Board of County Commissioners(County)wish to enter into a Post
Project Maintenance Agreement that would require the County to maintain the sidewalks after they are co
constructed by FDOT;andco
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WHEREAS,the County fmds that the construction and future maintenance of the sidewalks built
is in the public interest. E
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NOW,THEREFORE,BE IT RESOLVED BY THE BOARD THAT: m
1. The BOARD approves, and authorizes its Chair to sign the attached Post Project Maintenance
Agreement for Financial Project#430922-1-52-01. a
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2. The Collier County Clerk will forward a certified copy of this Resolution to FDOT along with the
attached Post Project Maintenance Agreement for execution by FDOT.
3. This Resolution shall take effect immediately upon adoption. '
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THIS RESOLUTION IS ADOPTED this day of November, 2016, after motion, second and c
majority vote in favor of adoption.
ATTEST: BOARD OF COUNTY COMMISSIONERS co
4
Donna Fiala
Dwight E.Brock,Clerk Chairperson
Signature of Chairperson
oved aso f d legality:
0/
cott R.Teach,Deputy County Attorney
Exhibit A
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