Backup Documents 10/25/2016 Item #16B1 ORIGINAL DOCUMENTS C.±. ECKI,IS'X & ROUTING SLIP1 6
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TO ACCOMPANY ALL ORIGINAL 1)()CI)MEN'I'S SENT TO
THE 130ARI) OF COUNTY COMIMII SIGNERS OFFICE FOR SIGNATURE
I'ri€it on pink paper. ,thrill to original document, ithe completed routing slip and original doanillents are to be forwarded to the Confit)'Attorney Office
at the time the item is placed on the apt idn, ti coin serol routing slips and original doeilinetitS inns[lie resielc'ed to the'('minty Attiii'ntt Orite no laiter..
than tfln 1=71'preceding the Board meeting,
""NEW** ROUTING SLIP
CQlnl}leto routing Imes it I through it2 its tippi Uproite tot silo tiontt signatures,dates,anenur itt formall1111 needed. If rhe document is already complete With.the
except tm of the Chairman's signature,dins a line thuaugh ro histg Lines 51 through h2,vomplcte the cliecktisi.Lunt forward to the County Attorney Office.
Route to Adtlressee(s) 0.1st in routine;order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office
;ii ..
4. BCC Office Board of County
Commissioners
5. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primacy contact is the person who created/prepared the Executive Sumin iry. Primary contact information is needed in tilt i'Scut one of the
addressees above,may need to contact stiff to additional of missing informiition,
Name of Primary Staff Jean Jourdan Phone Numbe- (239)643-1115
Contact/ Department
Agenda Date Item was October I I;2016 Agenda Item Number 'l6.B.* ..
Approved by the BCC
"Type of I)ocuntent Contract Extension/Change Order Number of:Original 1
Attached Documents Attached
PO tiuniberor account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
I. Does the document require the chairman's original signature? - a / ' .:
2. Does the document needto be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name; Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency; (All documents to be
signed by the Chairman,with the exception of most letters,must he reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's •
Office and all other pasties except the BCC Chairman and the Clerk to the Board, ,
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7. In most cases(some contracts are an exception),the original decor oat and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE, f
Some documents are time sensitive and require forwarding to Tallahassee within a certain t,
time frame or the BCC's actions are nullified. 13e aware of your deadlines:
8. The document ryas approved by the BCC on 10/11/2016
tilt
9, Initials of attorney verifying that the attached document is the version approved by the .� ;
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.
1:hoists/County Forms'BCC Forms!Original Documents Documents Toasting Slip 1VWS Original 9.1)3.04,Revised 1.26.05,Revised 2.24.05;Revised 11130/12
16B 1
MEMORANDUM
Date: October 27, 2016
To: Jean Jourdan, Manager
Bayshore Gateway Triangle CRA
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Contract #13-6012 Extension/Work Order #4
"Thomasson Dr./Hamilton Ave. Streetscape Design"
RWA, Inc.
Attached, is a scanned copy of the original document as referenced above,
(Agenda Item #16B1) was approved by the Board of County
Commissioners on Tuesday, October 25, 2016.
The original has been kept by the Board's Minutes and Records Department
to be kept as part of the Board's Official Records.
If you should have any questions, please contact me at 252-7240.
Thank you
1bB
Procurement Services
Change Order Form
®Contract Modification 0 Work Order Modification ❑Amendment
Contract#: 13-6012 Change#: 4 Purchase Order#: 4500152407 Project#:
Contractor/Firm Name: RWA Engineering Contract/Project: Thomasson Dr/Hamilton Av Streetscape Design
Project Manager Name: Jean Jourdan Division Name: Bayshore Gateway Triangle CRA
Original Contract/Work Order Amount $ 390,148.00 6/10/14 16.B,1 Original BCC Approval Date;Agenda item Al
Current BCC Approved Amount $ 390,148.00 6/10/14 16/8:1 Last BCC Approval Date;Agenda Item#
Current Contract/Work Order Amount $ 433,348.00 SAP Contract Expiration Date(Master)
Dollar Amount of this Change $ 70,650.00 29.18% Total Change from Original Amount
Revised Contract/Work Order Total $ 503,998.00 29.18% Change from Current BCC Approved Amount
Cumulative Changes $ 113,850,00 16.30% Change from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 8/27/2014 Original 8/15/2016 Last Approved 10/26/2016 tevised Date 5/01/2018
Date Completion Date Date ,nciudes this change)
#of Days Added 552 Select Tasks 0 Add new task(s) 0 Delete task(s) 0 Change task(s) 0 Other(see
below)
Provide a response to the following:1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and 1
or the additional days added (If requested);2.)why this change was not Included In the original contract;and,3.) describe the
Impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. Detail/Specific/Rationale for request:The scope of the original task was to identify right-of-way along Thomasson Drive and design
streetscape Improvements from Bay Street to Orchard Way.The engineering firm identified an issue with right-of-way(ROW)
along the northeast corner of Thomasson Drive and Bayshore Drive that encroached onto private property known as Cirrus Pointe.
The project was put on hold until the issue of right-of-way was resolved. After extensive research,it was determined,although,
the County right-of-way maps Identified 100 feet of right-of-way along this corridor,there was never a conveyance document from
the property owner for 40 feet of the right-of-way that was a part of the initial'design,
2, Why change not in original contract:The right-of way Issue was not contemplated in the original contract and ultimately required
reconsideration of the proposed design.As a result, other studies were commissioned, Including a roundabout feasibility study.
The studies showed that Incorporating roundabouts into the design would address traffic and the limited right-of-way Issues,The
Advisory Committee approved incorporating roundabouts into the design and for the engineer to move forward with the
redesigning the proposed improvements into the limited 60 feet of right-of-way, The right of way issue was not contemplated in
the original contract and has resulted.When staff and engineer reviewed the County ROW maps,it was identified on the maps,
The time extension will provide for completion of the design services and adequate time for post design services during
construction phase to final completion of the project,
3. impact if not processed:This streetscape redesign was Intended to promote safer traffic patterns,for both vehicle and pedestrian
traffic. If the change order is not granted this project will not move forward,streetscape Improvements will not be able to be
installed and money collected through the MSTU will not be able to be expended in a timely manner.
Props red by: �l%%!/,%L�ls. �f.`e � &. `6 Date: ��U
oject Mana.:(flame an• a ivision)
Acceptance of this Change'order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions es contained in the contract/work order indicated above,as fully as if the same were stated In this acceptance. The
adjustment,If any,to the Contract shall constitute,a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/
Design Professional arising out of or related to the change set forth herein,including claims for impact and delay costs.
Accepted by: Date:
(Contr.:ctor/ "ndor/Consultant/Design Professional and Name of Firm,if project applicable)
Approved by: 1111e,/ q=6/ y4-/ 14&7Date: 0/7,5/p,
(De +n P essi nal and Name of Firm,if project applicable)
Approved by: "�'� /` �---" Date:
` - ! -76
(Pro .pa ent Professional) 7
Revised:10/2? + 4 ' (Divisions who may require additional signatures may include on separate sheet,) mocoseMEEN(�T��USE ONLY
Admin i :, I BCC ES
16B I
IN WITNESS WHEREOF, RWA, Inc., and the County, have each, respectively, by an authorized
person or agent,hereunder set their hands and seals on the date and year first above written.
BOARD OF COUNTYCOMMISSIONERS
ATTEST: COLLIER COUNTY, FLORIDA
Dwight E. Brock, Clerk of Courts
BY� 1 ,+ LLIJ , • j ig By:
4,7141,0 so&
Donna iala, Chairman ‘0\2sVt,,:,
Dated: ( cjdoex.-2 i
(SEAL).
Attest as to Chairman's RWA, Inc.
Si, ature s nly.
r�. By:
irst Witness / Sia ature
ILS l s H (,.-)C--3173r20O1c - /ykitAc-> �l
TType/print witness nameT -ype/print signature and titleT
S•-o • it -
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Approved as to Form and Legality:
Naize.a/mielv-
Assistant County Attorney
Change Order#4
13-6012
Thomasson/Hamilton Dr. Streetscape