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VB MSTU Agenda 11/03/2016 V aid a'6iOt Oaac& 42.7.11. Advisory Committee 3299 East Tamiami Trail Suite 103 '+t Naples, FL 34112 NOVEMBER 3, 2016 2:00 P.M. Claussen Family Center at St.John's Church 625 111TH Ave.,Naples,FL I. Call to order II. Attendance Advisory committee, Charles Arthur—Chairman(11/13/2016) Bill Sjostrom—Vice Chairman(11/13/2016) Bruce Forman(11/13/2019) Mark Weber(11/13/2017) Gabriella R. Miyamoto(11/13/2019) Staff Harry Sells—Project Manager Dan Schumacher-MSTU Project Manager Landscape Robert Kindelan-CLM Construction Ray Benza-Hole Montes Dale Slabaugh, Landscape Architect III. Approval of agenda IV. Approval of the minutes of October 6, 2016 V. Landscape Report,Robert Kindelan,Commercial Land Maintenance VI. Project Manager Report, Harry Sells A. Budget report for 11/3/2016 B. Cost of Aerial to Underground Project C. General status of burial project D. CenturyLink network by ElectriCom E. ComCast network by CWSI F. Phase IV status. VII. Old Business A. Landscape Design Connor Park, Dale Slabaugh VIII. New Business A. Recommendation for new member William Harris IX. Member Comment X. Public comment XI. Adjourn NEXT MEETING DATE: DECEMBER 1,2016 Claussen Family Center at St.John's Church 625 111TH Ave.,Naples,FL V and.,OIOt gamma M.S.7.11. Advisory eosifittee 3299 East Tamiami Trail Suite 103 Naples, FL 34112 MINUTES OCTOBER 6, 2016 I. CALL TO ORDER: Chairman Arthur called the meeting to order at 2:00 P.M. II. ATTENDANCE Advisory Committee: Charles Arthur—Chairman William Sjostrom—Vice Chair Mark Weber Bruce Forman (Excused) Gabriella R. Miyamoto Staff: Harry Sells, Project Manager Others: Gary Gorden—Commercial Land Maintenance Wendy Warren—Juristaff III. APPROVAL OF AGENDA Mr. Sjostrom moved to approve the Agenda subject to the following change: Delete: Item VI. Construction Report, Ray Benza, Hole Montes Second by Mr. Weber. Carried unanimously 4- 0. IV. APPROVAL OF MINUTES MAY 5,2016 Mr. Sjostrom moved to approve the minutes of the May 5, 2016 Vanderbilt Beach MSTU meeting as presented. Second by Mr. Weber. Carried unanimously 4- 0. V. LANDSCAPE REPORT-GARY GORDEN,COMMERCIAL LAND MAINTENANCE Mr. Gorden, Commercial Land Maintenance, reported on landscape maintenance noting: • Sight line interference from landscaping has been addressed. • Weed issues will be addressed during regular maintenance the week of October 22, 2016. • Seasonal fertilizer and mulch will not be applied due to construction. During Committee discussion the following was noted: • Replacement of landscaping will occur on the tips of the finger streets for areas damaged by excavation work during placement of the conduit. 1 • Homeowner planting around utility boxes is permitted as long as access is provided to the box. VI. CONSTRUCTION REPORT—RAY BENZA This item was deleted from the Agenda. VII. PROJECT MANAGER'S REPORT—HARRY SELLS A. BUDGET REPORT for 10/6/2017 Mr. Sells provided an overview on the "Vanderbilt MSTU Budget Report on Fund 143"FY17 dated October 6, 2016 highlighting: • Ad Valorem property taxes increased 8.66% FY17 to $1,192,800. • The FY16 millage rate of.5000 was maintained for FY17. • Investment Interest realized in FY16 totals $29,841.48. • Operating expense budgeted is $1,964,900 with Expenditures of$1,339,017 leaving a balance excess of$625,882. • The RWA, Inc. contract in the amount of$10,112 for surveys required for Phase IV construction rolled over to FY17. Execution of three surveys north of Bluebill Avenue is pending final design from Florida Power& Light. • Mr. Sells will be initiating a request to design landscaping the Conner Park area abutting Vanderbilt Drive. • The purchase order for Holes Montes for$68,137 will be increased by$100,000. • Five contractors requested bid packages for the Century Link Network contract. ElectriCom, Inc., the sole responder was awarded the contract in the amount of $347,012.55 • CWSI's contract expires December 2, 2106 and work is near completion. Mr. Sells will conduct a walk through with the contractor the week of October 15, 2016. • Mastec North America, Inc. work is complete as far as they can go until FPL approves the construction and schedules activation of the buried network. . • Hart's Electric purchase order for$13,220 is for utility conversion for three residences and two commercial customers not covered in Mastec's contract. • Line 22, Water and Sewer,purchase order of$30,000 is for irrigation on Vanderbilt Drive. • Cash balance September 30, 2016 totals $2,285,191.74. The Committee requested Mr. Sells prepare a financial analysis by street linear foot comparing the total cost of Phase I versus Phases II and III for review during the November meeting. B. GENERAL STATUS OF BURIAL PROJECT Mr. Sells updated the Committee on construction Phases II and III noting: • The conduit installation is complete. • Two Phase I Vista switches (at the north end of Gulf Shore Drive and the south end by Moraya Bay Beach Tower) require repair at an estimated cost of$10K per switch. Mastec will do the work and estimates three days to complete the work. 2 • Electrical Conversion o A Switching Order for Florida Power& Light to activate power has been written. o Holes Montes submitted a stamped set of engineer"as built"drawings to Florida Power& Light as required. o John Leer, statewide coordinator of all Florida conversions, has requested Staff provide additional specifications. Mr. Sells will accommodate the request if feasible. o FP&L will not process the switching order with additional information pending. Mr. Sells will schedule a meeting with John Lehr of FPL, Michelle Arnold and himself to discuss the project and processing the "switching order." The following was noted during Committee discussion: • Assumption of financial responsibility for repair of the two Vista switches—MSTU vs. the contractor? Mr. Sells stated the Phase I work was completed and accepted by the MSTU; consequently cost of repair should be absorbed by the MSTU. • Are power outages likely during the repair phase of the two switches? Mr. Sells noted it is a planned outage and minimal interruption of service is anticipated. C. CENTURY LINK NETWORK BY ELECTRICOM The Century Link Network Contract in the amount of$347,012.55 has been awarded to ElectriCom, Inc., the sole responder in the bidding process. The work will commence October 10, 2016 with an estimated completion time of four months. D. PHASE IV STATUS Mr. Sells recapped the status of Phase IV Construction from Bluebill Avenue north to Wiggins Pass Road. The start and completion dates for the Vanderbilt Drive Pathway Project have not been finalized. The FPL engineered design for overhead and underground conversion is a schematic. Staff will be utilizing the schematic to develop construction plans. Some elements of the plan encroach on private property with no easements. FPL indicates an interest in redoing circuits located on The Dunes property and converting two 3 loop circuits to two 6 loop circuits. During Committee discussion the following was noted: • The MSTU should consider allowing Florida Power& Light to perform their services for Phase IV independently, similar to the methodology utilized in Phase I, and coordinate the project with Comcast and Centrury Link. VIII. OLD BUSINESS A. LANDSCAPE DESIGN-DALE SLABAUGH Mr. Sells distributed a plan by Dale A. Slabaugh and Associates, Landscape Architects, to landscape the area in Conner Park damaged by Phase II and III construction noting: • The MSTU is responsible for plant replacement on the curved area. • The Park area is not being watered. • The Parks Department must approve the design. 3 During Committee discussion the following was noted: • Create a view of the water by removing exotics on the waterway bank. • A landscape barrier or rails must be incorporated into the design for safety reasons (45 degree bank incline to the water). • Mr. Sells noted the Parks Department is receptive to the MSTU landscaping the space. The Committee requested Mr. Sells commission Mr. Slabaugh to create a landscape design and provide a quote for Conner Park and the beach access area. The design should include drought resistant plants, trees and irrigation. New Projects The Committee introduced four projects for MSTU consideration as follows: • Sidewalks on the east and west sides of Vanderbilt Drive. o West side of Gulf Shore Drive—installation responsibility: individual property owners vs. the MSTU? o Sidewalks must be ADA compliant o Broken concrete is a code enforcement issue. Mr. Sells will research procedure for sidewalk installation on the west side of Gulf Shore Boulevard and report his findings to the Committee. • Vanderbilt Drive west side landscaping. Mr. Slaubaugh has presented a plan for this project and Mr. Sells recommended funds be allocated for the project. • Landscaping the Park area at the Northwest corner of Vanderbilt Drive. The Committee has requested Mr. Slabaugh expand the proposed design concept for this area and provide a price quote for the project. IX. NEW BUSINESS A. Thank you for Charlie Arthur The Committee will discuss this item at a future meeting. B. Recommendation to continue member Bill Sjostrum The Committee discussed Mr. Sjostrom's application for the open position on the MSTU effective from November 14, 2016 to November 13, 2020 noting the contributions he has made to the Committee and his willingness to be reappointed. Mr. Arthur moved to recommend Bill Sjostrom be reappointed to the Vanderbilt Beach M.S.T.U Advisory Committee. Second by Ms. Miyamoto. Carried unanimously 4- 0. X. MEMBER COMMENT The Committee inquired if the vacancy for Mr. Arthur's position has been advertised in accordance with County policies. Mr. Sells noted the opening has been posted on line and suggested the Committee solicit individuals to apply for the position. 4 XI. PUBLIC COMMENT None There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 3:50 P.M. VANDERBILT BEACH MSTU ADVISORY COMMITTEE Charles Arthur, Chairman The minutes approved by the Board/Committee on , 2016 "as submitted" [ J OR "as amended" [ 1. NEXT MEETING DATE: NOVEMBER 3,2016 2:00 P.M. "CLAUSSEN FAMILY CENTER"AT ST.JOHN'S CHURCH 625 1 1 1 TH AVENUE,NAPLES,FLORIDA 5 VANDERBILT MSTU FUND 143 November 3,2016 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (1,192,800.00) $ - $ (1,192,800.00) 2 DEL AD VALOREM $ - $ - $ 3 OVERNIGHT INTEREST $ - $ $ 4 INVESTMENT INTEREST $ (2,000.00) $ - $ (2,000.00) 5 INTEREST TAX COLLECTOR $ - $ - 5 6 REVENUE STRUCTURE $ (1,194,800.00) $ - $ - $ (1,194,800.00) 7 TRANSFERS FROM PROP APP $ - $ - $ $ 8 TRANSFERS FROM TAX COLL $ - $ - $ - $ 9 CARRY FORWARD GEN $ (960,500.00) $ - $ - $ (960,500.00) 10 CARRY FOR OF ENCUMB AMT $ (882,004.94) $ - $ - $ (882,004.94) 11 NEG 5%EST REV $ 59,800.00 $ - $ - $ 59,800.00 12 TRANSFERS&CONTRIB $ (1,782,704.94) $ - $ - $ (1,782,704.94) 13 TOTAL REVENUE $ (2,977,504.94) $ - $ - $ (2,977,504.94) 14 ENG FEES $ $ $ 15 SURVEYING FEES RWA,Inc Surveying 4500166989 $ 18,112.00 $ 10,112.00 $ 8,000.00 16 INDIRECT COST Collier County Indirect Cost Direct Pay $ 26,100.00 $ 26,100.00 $ - 17 LANDSCAPE INCIDENTALS Florida Land Maintenance 4500171726 $ 100,000.00 $ 10,175.00 $ 825.00 $ 89,000.00 Florida Land Maintenance Ground Maint 4500171726 $ 69,000.00 Electricom,LLC Utility Conversion 4500171210 $ 347,012.55 Hole Monies CEI Utility Conversion 4500152314 $ 48,284.90 $ 19,852.25 Mastec North America,Inc. FPL Util.Aerial to Underground Cony 4500163308 $ 510,295.89 Harts Electric Install new power 4500166205 $ 13,220.00 $ - Cable Wiring Specialist Comcast Underground 4500165508 $ 78,297.26 $ 201,942.64 18 OTHER CONTRACTUAL $ 2,647,992.94 $ 1,066,110.60 $ 221,794.89 $ 1,360,087A5 19 POST FREIGHT Collier County Purchasing Postage Direct Pay $ - $ - $ - $ - 20 ELECTRICITY FPL Electricity 4700002986 $ 200.00 $ 91.87 $ 8.13 $ 100.00 21 WATER AND SEWER Collier County Util. Water&Sewer 4700002980 $ 30,000.00 $ 27,471.79 $ 2,528.21 $ (0.00) 22 RENT LAND Vanderbilt Real Estate Holdings Parking Lease 4700002870 $ 2,500.00 $ 6,000.00 $ 1,200.00 $ (4,700.00)` 23 RENT EQUIPMENT J.M.Todd Copier Lease(shared) 4500171793 $ 300.00 $ 133.06 $ - $ 166.94:+: 24 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 600.00 $ 600.00 $ - $ - 25 SPRINKLER SYSTEM MAIN Florida Irrigation Supply Irrigation Parts 4500171647 $ 10,000.00 $ 7,500.00 $ - $ 2,500.00 26 MULCH Forestry Resource Mulch 4500171658 $ 4,000.00 $ 4,440.48 $ - $ (440.48) 27 LICENCES AND PERMITS Collier County Permits Direct Pay $ 2,000.00 $ - $ - $ 2,000.00 28 CLERKS RECORDING FEES Clerk of Courts Recording Fees Direct Pay $ 300.00 $ - $ - $ 300.00 29 LEGAL ADVERTISEMENTS $ 400.00 $ 400.00 30 OTHER MISCELLANEOUS Juristaff,Inc Transcriptionist Serv. 4500171659 $ 2,000.00 $ 1,800.00 $ - $ 200.00 31 OFFICE SUPPLIES Staples Advantage Office Supplies 4500171792 $ 300.00 $ 179.32 $ 20.68 $ 100.00 32 COPYING CHARGES JM Todd Monthly CPC(shared) 4500171800 $ 300.00 $ 300.00 $ - $ - 33 FERT HERB CHEM $ 1,800.00 $ 3,307.50 $ - $ (1,507.50) 34 OTHER TRAINING $ 200.00 $ - $ 200.00 35 OPERATING EXPENSE $ 2,847,104.94 $ 1,164,321.62 $ 226,376.91 $ 1,456,406.41 36 TRANS TO 111 UNINCOR $ 91,500.00 $ - $ - $ 91,500.00,- 37 Budget Trans from Appraiser $ 9,500.00 $ - $ - $ 9,500.00 38 Budget Trans from Tax Collector $ 29,400.00 $ - $ - $ 29,400.00 39 TRANSFERS $ 130,400.00 $ - $ - $ 130,400.00 40 TOTAL BUDGET $ 2,977,504.94 $ 1,164,321.62 $ 226,376.91 $ 1,586,806.41 2,068,487,415 FY 10 Final Taxable Value 2,005,897,752 FY 11 Final Taxable Value Total Available Balance $ 1,586,806.41 1,910,384,837 FY 12 Final Taxable Value Plus Commited And Not Spent $ 1,164,321.62 1,904,053,751 FY 13 Jury 1 Taxable Value 1,945.640,639 FY 14 Jay 1 Taxable Value 2,044,186,286 FY 15 July 1 Taxable Value I Estimated Cash $ 2,751,128.03 2,196,715,846 FY 16 July 1 Taxable Value 2.385,592,169 FY 17 July'Taxable Value Estimated Cash Less 8.65% Ad, '6 to 17 Uncollected Ad Valorem Taxes $ 1,558,328.03 FY 17 FY 16 Millage, 0.5000 0.5000 MIllage C Extension 1,192,796 1.097,858 Cap .5000 Actual Cash I Property Tax Limitation Impact FY 17 Gross Taxable Value 2,385,592,169 Minus:New Const.Annex. 5,449,987 Plus:Amendment e1 TV Component 0 AOT.Taxable Value 2380,142,182 Prior year FY16 Levy(Proceeds) 1,097,858 1,022,093 DR 422 Levy Rolled Back Rate (less Amend.One) 0,4613 91%of Rolled Back Rate 0.4197 Advisory Board Application Form Collier County Government 3299 Tamiami Trail East, Suite 800 Naples,FL 34112 (239)252-8400 Application was received on: 10/19/2016 2:00:35 PM. Name: William Are11 Harris Home Phone: Home Address: 280B Grande Way City: Naples Zip Code: 34110 Phone Numbers Business: 239-537-1359 E-Mail Address: IArellHarris@dunesofnaples.com Board or Committee: Vanderbilt Beach Beautification MSTU Advisory Committee 'Category: Not indicated Place of Employment: Dunes of Naples How long have you lived in Collier County: 10-15 How many months out of the year do you reside in Collier County: I am a year-round resident ave you been convicted or found guilty of a criminal offense(any level felony or first egree misdemeanor only)?No Not Indicated 'Do you or your employer do business with the County?No 'Not Indicated NOTE:All advisory board members must update their profile and notify the Board of County Commissioners in the event that their relationship changes relating to memberships of organizations that may benefit them in the outcome of advisory board recommendations or they enter into contracts with the County. it Would you and/or any organizations with which ou are affiliated benefit from decisions or recommendations made by this advisory board? iN Not Indicated Are you a registered voter in Collier County? Yes Do you currently hold an elected office?!No Do you now serve,or have you ever served on a Collier County board or committee? No Not Indicated Please list your community activities and positions held: !None Education: Nigh School and some college. No degree. Experience/Background 13 years of Community Association Management. Currently General Manager at the Dunes of Naples. Cam License Real Estate License Experienced in Strategic Planning and Project Management. Manage and participate in Board Meetings for 9 Condominium Associations and 1 HOA