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PARAB Minutes 02/17/2016February 17,2016 MTNUTE,S OF THE MEETING OF THE PARKS AND RECREATION ADVISORY BOARD Naples, Florida, February 17 ,2016 LET IT BE REMEMBERED, the Collier County Parks and Recreation Advisory Board in and for the County of Collier, having conducted business herein, met on this date at 2:00P.M. in REGULAR SESSION at Immokalee Community Park,32l North l$ Street, Immokalee, Florida with the following members present: CHAIRMAN: Edward "Ski" Olesky VICE CHAIRMAN: Phil Brougham Mary Bills John Fuchs McMurdo Smith David Saletko (Excused) Rebecca Gibson-Laemel ALSO PRESENT: Barry Williams, Division Director Margaret Bishop, Senior Project Manager Rick Garby, Superintendent Miguel Rojas Jr., Administrative Assistant Amanda Townsend, Director of Operations & Veteran Services 1 February 17,2016 I. Call to Order Vice Chairman Brougham called the meeting to order at 2:00 pm. II. Pledge of Allegiance and Invocation The Pledge of Allegiance was recited and Invocation was held. III. Approval of Agenda Mr. Fuchs moved to approve the Agenda as presented Second by Ms. Bills. Carried unanimously 5-0. ry. Approval of Janua4r 20, 2016 Minutes Ms. Gibson-Laemel moved to approve the minutes of the lanuary 20, 2016 Parks and Recreation Advkory Board meeting minutes as presented Second by Mr. Brougharn Carried unanimously 5-0- Mr. Olesky arrived V. StaffHighlights a. Parks after the Storm (Jan. 16) - Rick Garby Mr. Garby presented a Power Point slide show documenting damage to the parks resulting from the January 16,2016 storm as follows:o Golden Gate Community Park incurred the most damage from this specific weather event including large trees toppled, a downed light pole tower, dug out bleacher collapse and extensive debris in the parking lot necessitating park closure for several days. All pole lights were removed in the field based on the recommendation of an engineer as the wind resistant load was compromised. The Committee questioned the impact the tree loss has on "shade" in the park Staff acknowledged there is a loss of shade and "sun shades " are proposed in the five year capital plan. r Gordon River Greenway Park had a downed light pole and several trees.o Clam Pass experienced breaks in the concrete wall and tidal surge damage to walkways. Mr. Williams updated the Committee on recent actions taken:r Staff will have all park system light poles evaluated and request funding to replace aging concrete poles. o Staffis communicating with Risk Management regarding the Golden Gate Community Park fallen light pole replacement and a broken sewer line for insurance reimbursement. There is a provision for ball park field light replacement.o Tree removal cost was twenty seven thousand dollars and a claim has been submitted to the insurance provider. Staff to prepare a repofi detailing projecled costs Jor repairs and damages for submission to Risk Ma nage me nt fo r eval uation. 2 February 17,2016 b. Caxambas Conversion - Amanda Townsend Ms. Townsend reported she is now with the Operations and Veterans Services Department and provided an update on the County's proposal for a park on 196 Street NW noting:o The Parks and Recreation Department received a Land and Water Conservation Grant to build restrooms at Caxambas Park in the 1980's.o Conditions and restrictions in the Grant include the park's sole use as public recreational space.o The County executed an agreement to lease lands to the US Coast Cuard for a building which violated the terms of the Grant.. To achieve compliance, the County was required to establish a public use park on an equal value parcel of land. o The State of Florida and the County have approved a location at 1 9th Street NW for construction ofa park featuring pathways and a playground.o The County will seek community input in developing the park. o Construction costs are yet to be determined and will be incorporated into a future budget.o Caxambas Park will remain unchanged. She requested input from the Board for Park design and sought their endorsement of the proposal. Mr. Smith motioned to recognize lhe requirement of lhe park and endorsed the ly'h Street llllt as an appropriate parcel of land. Second by Ms. Gibson-Laemel Canied unanimously 6 - 0. YI. New Business a. Alcohol Permission - Harvest Festival Mr. Williams introduced Bernardo Barnhart who submitted an application to allow "Alcoholic Beverage Sale and Consumption" at the Harvest Festival on April 23,2016 noting proceeds go to funding school scholarships. Mn Fuchs moved to approve the sale of alcohol at the Harvest Festival on Saturday, April 23, 2016. Second by Mr. Bills. Carricd unanimoasly 6 - 0. b. Parks Capital Project Plan Mr. Williams reported the Parks and Recreation Departments Capital Project Plan will be presented to the Board of County Commissioners at the February 23,2106 meeting. He noted the Plan includes new projects and renovations as well as a deferred maintenance list. The Board noted "defened maintenance" needs to be addressed. Mr. Brougham reported he, Mr. Williams and Mr. Carnell had a meeting with Mr. Casalanguida to review past deferred maintenance items. Mr. Brougham is a registered speaker for the meeting February 23, 2016 to address the "deferred maintenance list" budget with the Board of County Commissioners. His goal is to focus on the five year plan history and its relationship to the five year new capital requests noting the necessity for a funding strategy other than the general ftrnd to finance maintenance. 3 February 17 ,2016 Ee requested Staff provide ative year history of the Capilal Plan Budget in preparation for his meeting participation noting the delerred maintenance list of items is expanding and adeqaate allocation of resources is essential Mr. llilliams advised their capital bacHog records track three years and Staffwill attempt to accommodate the request- The Board inquired on the status of repair s for the Pelican Bay tennis courts and was advised the item is a priority and budgeted in the five year plan. Ms. Bishop updated the Board on the status ofthe Eagle Lakes Pool design noting a change order was executed and the item is on the "Consent Agenda" for the February 23, 2916 Board of County Commissioners meeting. The Board requested a "Code Key" be included with the budget spreadsheet distinguishing the correlation between the numerical description and the category items to which they apply. Staffwill supply the information for future reference. Mr. Williams will forward an updaled capital projects spreadsheet to the Board for the March meeting. The Board inquired on the status offiber optic wiring for Intemet service at Sudgen Park. Mr. Williams noted the Parks Departments priority is to install the infrastructure in Parks which utilize Point of Sale software. He will research the item and report his findings to the Boqrd. Mr' Williams updated the Board on Pickle Ball Court construction noting the twelve new courts at East Naples Community Park have upgraded surfaces. The nine original courts have recreational surfaces. VII. Adopt a Park reports a. None VIII. DirectorHighlights a. Big Corkscrew Island Regional Park Mr. Williams reported the conceptual Master Plan for Big Corkscrew Island Regional Park will be presented to the Board of County Commissioners at the February 23, 2016 meeting. Strategies for financing the project for funding the project will be addressed. A Request for Proposal (RFP) or bidding solicitation for the project will commence upon BCC approval. Board members will be invited to participate in the design process. IX. Informationalltems Ms. Bishop annormced Tigertail Beach Observation Tower will open February 24.2106. 4 February 17,2016 Public Comments/Board Comments Mr. Brougham updated the Board on the status ofthe installation ofan IT center at the Eagle Lakes Community Center noting computer equipment has been supplied and the room will be available for use shortly. NExr Mf,ErtNG: MARCH f 6, 20f 6 - 2:00 PM There being no further business for the good of the CounQ, the meeting was adjourned by order of the chair at 3:10 pm. These minutes approved by the Board,/Committee onn|qc il / G 20rcas presented X or* amended 5