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PARAB Minutes 01/20/2016January 20,2016 MINUTES OF THE MEETING OF THE PARKS AND RECREATION ADVISORY BOARD Naples, Florida, January 20,2016 LET IT BE REMEMBERED, the Collier County Parks and Recreation Advisory Board in and for the County of Collier, having conducted business herein, met on this date at 10:00A.M. in REGULAR SESSION at North Collier Regional Park, Administrative Building, 15000 Livingston Road, Naples, Florida with the following members present: CFIAIRMAN: Edward "Ski" Olesky VICE CHAIRMAN: Phil Brougham Mary Bills John Fuchs McMurdo Smith David Saletko Rebecca Gibson-Laemel ALSO PRESENT: Barry Williams, Division Director Jeanine McPherson-Hogle, Assistant Director Miguel Rojas Jr., Administrative Assistant Margaret Bishop, Senior Project Manager Rick Garby, Superintendent Shannon McVaugh, Operation Analyst lamary 20,2016 I. CalI to Order Chairman Olesky called the meeting to order at 2:00 pm. IL Pledge of Allegiance and Invocation The Pledge of Allegiance was recited and Invocation was held. III. Approval of Agenda Mr. Brougham moved lo approve the Agenda as presented Second by Mr. Fuchs. Carried unanimously 6 - 0. IV. Approval of December 2I,2015 Minutes Mr. Fuchs moved to approve the minutes of lhe December 21,2015 Parks and Recreation Advbory Board meeting minutes as presenled. Second by Mr. Brougham. Carried unanimoasly 6 - 0. V. Stalf Highlights a. Active Net and Online Registration Ms. McVaugh reported on the launch of Parks and Recreation software system upgrade for on line registration from Class Software to Active Net highlighting:o The web based system went live on December I , 20 I 5 .. On line registration does not assess fees to the registrant.r December registration for activities increased from 6%o to 160/o 2015 vs. 2016.o Childcare (summer camp and after school) on line registration is available.r Active Net reduces consumer traffic registering for events in the centers.o Feedback reports the software progam is user-friendly. The Board discussed the new system and Staff clarified their questions noting both systems are functioning at Immokalee Community Park with Active Net utilized at the fiont desk; credit card processing will transition to "chip readers" in the parks and on line registration versus cash sales is encouraged. Mr. Williams reported on site Point of Sale transactions are not a consideration for future implementation. VI. New Business a, Selection of Officers for2016 Mr. Williams advised the Board a motion was in order for selection of officers for 2016. Mr. Brougham maved to recommend the ol/icen seming the Parks and Recreation Advisory Boardfor 2015 continue to serve for 2016. Second by Ms. Bills. Carried unanimously 6 - 0. b. AUIR Mr. Williams reported a meeting was held on January 6, 2016 for discussion conceming the Annual Update and Inventory (AUIR) process and the Parks and Recreation role highlighting:r A five year capital projects plan for deferred maintenance projects is prepared annually as part of the budget cycle. o CIE future expenditures related to facilities built on Park lands is an additional tool for Staff to communicate with the Board. January 20, 2016 I. Call to Order Chairman Olesky called the meeting to order at 2:00 pm. II. Pledge of Allegiance and Invocation The Pledge of Allegiance was recited and Invocation was held. III. Approval ofAgenda Mn Brougham moved to approve the Agenda as presented Second by Mr. Fuchs. Carried unanimously 6 - 0. IV. Approval of December 21, 2015 Minutes Mr. Fuchs moved to approve the minates of the December 21, 2015 Parks and Recreation Ailvisory Board meeting minutes as presented Second by Mr. Brougham. Carried unanimously 6 - 0. V. Stalf Highlights a. Active Net and Online Registration Ms. McVaugh reported on the launch of Parks and Recreation software system upgrade for on line registration fiom Class Software to Active Net highlighting:o The web based system went live on December 1,2015.o On line registration does not assess fees to the regishant.o December registration for activities increased from 6%o to 16%o 2015 vs. 2016.o Childcare (summer camp and after school) on line registration is available.o Active Net reduces consumer traffic registering for events in the centers.o Feedback reports the software program is user-friendly. The Board discussed the new system and Staff clarified their questions noting both systems are functioning at Immokalee Community Park with Active Net utilized at the front desk; credit card processing will transition to "chip readers" in the parks and on line registration versus cash sales is encouraged. Mr. Williams reported on site Point of Sale transactions are not a consideration for future implementation. VI. New Business a. Selection of Officers for 2016 Mr. Williams advised the Board a motion was in order for selection of officers for 2016. Mr. Brougham moved to recommend the ollicen serving the Parks and Recreation Advisory Boardfor 2015 continue to servefor 2016 (Edward "Ski" Olesky - Chairman; Phil Brougham - Wce Chairman). Second by Ms. Bills. Canied unanimously 6 - 0. b. AUIR Mr. Williams reported a meeting was held on January 6, 2016 for discussion concerning the Annual Update and Inventory (AUIR) process and the Parks and Recreation role highlighting:. A five year capital projects plan for deferred maintenance projects is prepared annually as part of the budget cycle. 2 January 20, 201 6 o CIE future expenditures related to facilities built on Park lands is an additional tool for Staff to communicate with the Board. . The Park's master plan will be updated as recommended as part ofthe Impact Fee study and Staffwill recommend the BCC fund the plan in FYl7. . As part of the Parks and Recreation accreditation with the National Parks and Recreation Association, the division is padcipating in PRORAGIS, a benchmark software tool comparing Park systems. Data is shared and used to determine a variety of components including capital flmding for existing infrastructure, operational costs for new facilities, maintenance costs for athletic fields, etc. Staff will be requesting a future recommendation from the Board to present to the Board of County Commissioners. Ms. Gibson-Laemel arrived. The Board discussed the report noting the program focuses on new lands and facilities and expressed concem maintenance costs required for aging facilities are not adequately addressed in the process. Mr. Williams noted a variety of vehicles to address the issue are available including the AUIR, Asset Management, Facilities Management and the Budget Plan. Chairman Olesky inquired if tl-re Departrnent has a catastrophe fund, i.e. FEMA rei mbursemenL/insurance opportunities, etc. Mr. Williams noted the Parks have insurance and noted damage from the previous weekend's storm is not FEMA eligible. A report will be developed including costs incurred and submitted to Risk Management. Chairman Olesky moved a request Mn Broughamform a subcommitlee of the Parks and Recreation Advisory Board to review the "Annual Update and Inventory Report (AUIR) proposalsfor FY16. Second by Ms. Bills. Carried unanimously 7 - 0. c. Review Field Utilization Data Ms. McPherson-Hogle presented the Field Inventory and Allocation highlighting policy, procedures and philosophy in accordance with the University of Florida Standards noting:o Collier County Parks and Recreation has sixty-six athletic fields and manages sixteen athletic fields on County School property. o Annual field usage is based on industry standards developed from turf research by the University of Florida and should be limited to 600 - 800 hours per year.o Collier CounW utilizes an annual closure schedule based on turf needs and event schedules.o The need for additional athletic fields and facilities continues to be an issue for the industry nation-wide. Mr. Williams noted the Members should contact Staff if they have any input or recommendations on the policy. The Board suggested increasing partnering opportunities with the School Board for the sharing of recreational facilities. Jaruary 20,2016 Staffnoted lhe Board of County Commissioners endorsed the concept of working together with the School Board, however constraints' including limited wailability, lower level offield maintenance as staff has reduced access to the fields and Collier County only schedules Parks programs or sports partner leagues at these locations for security reasons. The Board requested Staffprepare a sunmary ofthe data for their review including any background issues, constraints and recommendations by Staff. Mr. Williams will review the item and prepare an Executive Summary for the Board's consideration al a futare meeling. d. Naming of the GGCP Dog Park Ms. McPherson-Hogle updated the Board on the Operational Plan for the Golden Gate Dog Park requesting the Parks and Recreation Advisory Board recommend a name for the new dog park. The Golden Gate Elementary School Student Council was asked to propose names for the new park. The students felt the name should include "Golden Gate" and suggested four names (one of which was eliminated); Staff recommended an altemative fourth name. The Board reviewed the names and agreed on the name "Golden Gate Paws Park." Mn Brougham moved to approve lhe name "Golden Gate Paws Park" for the Golden Gate Dog Park. Second by Ms.Gibson-Laemel Carried unanimously 7 - 0. OId Business a. Out of Cycle TDC grant for additional maintenance staff at beach parks. Mr. Williams presented an Executive Summary to the Board for a Collier County Tourist Development grant application for Beach Park Facilities to provide four seasonal maintenance employees for beach park locations from January 2 through May 31,2017 noting the proposal is under legal review. The Board discussed the proposal to staff Barefoot Beach Preserve, Vanderbilt Beach Park, South Marco Beach Access and Tigertail Beach Park and noted they had endorsed the request at the December 21, 2015 meeting. Mr. Brougham moved to approve the Collier County Tourist Development Council Category ,,A' grant applicationfor Beach Park Facilities in the amount of $11,006.91 to provide for four job banVseosonal maintenance employees for beach park locations from January 2 through May 31, 2017 to better seme beach park visitors and to mtke lhe Jinding that the project prumotes tourism. Second by Ms. Bills. Carried unanimously 7 - 0, Adopt a Park reports a. Mr. Smith updated the Board on his visits to Gordon fuver Greenway Park, Freedom Park and Vineyards Community Park (see attached) and highlighted as follows; Gordon River Greenwav Parko Residents enjoy walking in nature close to the city.o Areas for improvement include trash removal, signage and repair broken light pole head on #96. . Recommendation for long term change is to repair the Kayak launch area. January 20,2016 . Signage on Golden Gate Parkway and the Naples Zoo area should be improved. The Board expressed concern on the parking congestion and Mr. Williams noted Staff wiA observe the area and evaluate potential solution. Freedom Parko Natural walkways and bird watching are great assets.r Areas for improvement include pressure washing tables and pavers in proximity of the building. Vineyards Community Parko Park offers variety ofactivities for all ages.r Areas for improvement include replacement oftennis and racquetball fencing, repair walkway lighting, new trash cans, picnic tables and benches and paint pavilions.. Long term recommendations include new playground equipment, bathroom renovation/new installation by ball fields, paving ofthe overflow parking lot and re-seal existing parking lot, repair sidewalks and construct new maintenance facility. Mr. Garby will secure proposals for Pavilion painting noting most improvements recommended are incorporated in his Jive year plan. . IX. Director Highlights - Barry Williams Storm Damage Mr. Williams updated the Board on park damage resulting from the previous weekend's storm noting Golden Gate Community Park is closed. Staff will have light poles for the park system inspected and request funding to replace aging concrete poles. Staffis gathering storm data and will submit findings to Risk Management for action. Easle Lakes Pool Ms. Bishop updated the Committee on the status of the Eagle Lakes Pool design noting she had met with the designer and the final change order was pending. The original design contract is for $550,000. Cost to re-design the pool site increases the cost by $ 128,000. Staffrevisited the decision to eliminate the lnteractive Water Feature from the design and queried if two altemative designs should be presented for Board review. The Board confirmed their recommendation lhe Eagle Lakes Pool design codorm to the standards specified at the December 21, 2015 meeting of PARAB. Bie Corkscrew lsland Regional Park Mr. Williams reported the goal is to bring the Master Plan to the Board of County Commissioners for the February 22, 2016 meeting. A Request for Proposal (RFP) or bidding solicitation for the project will commence upon BCC approval. 5 lamary 2O,2016 East Naples Pickleball Courts Staffis working to complete preparation of twelve pickleball courts for the for the 2016 US Open Pickleball Championship. XI. PublicComments/BoardComments Public Bernardo Barnhart thanked the Board for expanding available T ball playing fields in Immokalee. Board Mr. Fuchs and Ms. Gibson-Laemel have received Board of County Commissioner approval for reappointment to the PARAB. The Board followed up on the revision to the Ordinance permitting alcohol at East Naples Community Park. Mr. ll/illiams noted it is under attorney reviete and will be presented to the BCC when finalized. On approval the vendor will be invited to present his request to the Board. Mr. Brougham requested an estimated time frame for repain recommended in the Adopt a Park report for Port of the Islands.o Marine store support post replacement. Mr. Garby advised the requesl is submitted to facilities and replacement is their decision. Mr. llilliams will review the work order and report his findings to the Board.o Tree Trimming - Me Garby is waiting for a quote.o Pot Hole - Co ntractor is waiting for imbursement from the BCC. Mr. Olesky reported the exterior ladies' restroom stall door is missing at Immokalee Community Park and needs to be replaced. Mr. Saletko reported on the following items:. The scoreboard which is used for Little League at Starcher Petty Field is malfunctioning. Mn Williams asked Mr. Saletko to notify Ms. McVaugh.o Clarification on availability of Pelican Bay playing fields for multipurpose use including practice programs and organized events. Mz l{illiams will research opportunity to utilize field space and report to the Board. Noxr McErlxc: Ff,BRUARy f 7,2016 - 2:00 PM IMMOKALEE COMMUNITY PARK-32I X I"'STNgrr IMMoxALEf,, FL 34142 There being no further business for lhe good of the Couny, the meeting was adjourned by order of the chair at 4:50 pm. 6 lantary 20,2016 These minutes approved by the Board/Committee on Frrzn,tA n,"r t'12016 as presented as amended Parks and 7