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Lely Beautification MSTU Minutes 08/18/2016 GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE 3299 Tamiami Trail East Suite 103 Naples, Fl 34113 Minutes August 18,2016 I. Call to Order Chairman Branco called the meeting to order at 2:00 PM. A quorum was established. II. Attendance Members: Chairman Tony Branco,Robert Slebodnik, Kathleen Dammert, Linda Jorgensen, Thomas Connolly County: Harry Sells, Project Manager; Dan Schumacher, Project Manager Others: Mike McGee, Landscape Architect; Gary Gorden, CLM; David Durrell, Juristaff, Mark Hoffman, Resident. III. Approval of Agenda Ms. Dammert moved to approve the Agenda subject to hearing Item VIII—Landscape Maintenance Report after Item V. Second by Mr. Connolly. Carried unanimously S- 0. IV. Approval of Minutes—July 21,2016 Mr. Connolly moved to approve the minutes of the July 21, 2016 meeting as presented. Second by Mr. Slebodnik. Carried unanimously S- 0. V. Chairman's Report—Tony Branco Chairman Branco reported: • The landscaping in the MSTU is generally in good condition. • The flags were reinstalled on the flagpoles. • Routine maintenance will be field inspected by Staff on a weekly basis after service by the landscape maintenance contractor—Mr. Gorden to contact Staff to arrange the on site meeting. • Staff will be providing an update on the status of the Median 1 plantings during today's meeting. VIII. Landscape Maintenance Report—Gary Gorden Mr. Gorden,Commercial Land Maintenance(CLM),updated the Committee on the landscape maintenance noting: • Trimming of the Holly trees was completed on Forest Hills and Saint Andrews. • The safety posts were installed at the Warren Street backflow preventer. • Tree trimming occurred at the entrance area which will be followed by Saint Andrews Blvd. and Forest Hills Blvd. • Trimming occurred in the area of the cul-de-sacs. • The Code Enforcement Department was notified about the property owner who has failed to trim the trees overhanging the MSTU bushes on Rattlesnake Hammock Road. Staff will determine the status of the item and report their findings to the Committee. 1 VI. Project Managers Report—Dan Schumacher, Harry Sells A. Budget Report Mr. Schumacher presented the "Lely MSTU Fund Budget 152 dated August 18, 2016"and provided an overview of the budget noting: • There is $8,096 of property tax assessments remaining to be colleted by the MSTU. • There is $1,561.53 of uncommitted funds remaining in the operating budget through the end of September. • There are funds previously committed that will not be spent and the Purchase Orders will be closed out and the allocations credited to the operating fund. B. Lighting Inspection Report Mr. Sells presented the "Lely MSTU Lighting Inspections"which outlines activity through July 29, 2016. Update on LED Retrofitting Mr. Schumacher, Mr. Sells,Mr. Hoffman and Mike Haley of SESCO Lighting met to review the options for retrofitting the existing street lamps with LED lamps. Initial investigation indicates the retrofit is feasible at a cost of approximately $250 per fixture. The benefits would include a 20 year life span for the lamp and a savings in power consumption. Staff will provide an update at the next meeting. C. Status of Irrigation Mr. Sells reported the system has been functioning as intended. D. Warren Street Backflow Preventer Protection Mr. Sells reported the work has been completed. E. Tree Pruning—Intersection of Augusta& Forest Hills Mr. Schumacher reported the work has been completed. F. Flag Pole Halyards and Flags Mr. Sells reported the ropes were changed out and altered so the Half Staff position on the halyard is preset. The new flags have been installed as requested by the Committee. (latch covers are on order to complete the job) G. Median 1 Replanting Mr. Gorden reported the plants approved for the front entrance are not available and the options include changing the template, waiting a month or so until they become available or waiting until October 1 for the fall planting and treat the area for weed infestations for the time being. The Committee determined to delay planting the area with flowers until the fall and directed Mr. Gorden to notify the MSTU on the plant choices when they become available in September so the area may be addressed as soon as possible. 2 Holiday Lights Mr. Connolly moved to authorize an expenditure to Whited Holiday in an amount not to exceed $3,000 for the installation of holiday lights in a similar neighborhood configuration as 2015. Said work to be completed no later than November 11, 2016. Second by Mr. Dammert. Carried unanimously 5—0. VII. Landscape Architect Report—McGee& Associates Mr. McGee submitted the "Landscape Observation Report: -FY 15-16, 07/14/16 for information purposes which outlined various items to be addressed by Staff and the maintenance contractor. The following was highlighted during the discussions: • A Holly tree at Median 16 is in need of replacement and a proposal will be sought from CLM. • The Bromeliads at Median 15 are declining in appearance and should be replaced with Perennial Peanut-A quote will be provided by CLM for consideration at the next meeting. • The pavers, gutters, curbing, etc. at Doral Circle are in need of pressure washing. The work should be completed after the rainy season. • Turf in some areas is in need of replacement—Mr. Schumacher to ascertain price quotes. • Indications are the volume of irrigation water utilized at Valley Stream Rd. is too high compared to previous records on usage. The system should be shut down and investigation take place to determine if it is functioning as intended. • Treatment for the infestation of Torpedo grass is ongoing. IX. Old Business A. Unfinished Business 1. Insurance Pebble beach Light pole Staff has not received the payment yet as the typical time frame for reimbursement by the County's insurance carrier is 6 -12 months. XI. New Business A. Project Proposals for the year 1. Refurbishment of Entry The Committee discussed the condition of the entrance monument noting it is out dated and consideration should be given to refurbishing the structure. Options include cleaning the monument, repainting the monument to match its current design or investigating the feasibility of revamping or replacing the structure. It was noted it would be prudent to clean the monument at this point and investigate the feasibility of updating the sign. There are funds in the budget available for design work which could be undertaken by Mr. McGee. Mr. Connolly moved for Staff to undertake the necessary measures to have the community monuments at US41 power washed and/or hand washed as necessary to improve their appearance. Said work to be completed before installation of the holiday lights. Second by Mr. Slebodnik. Carried unanimously 5—0. Chairman Branco moved to direct Mr. McGee to provide an updated design for the community monuments. The designs to include recommended treatments of the monument, landscaped areas and the threshold entrance to the community at Median 2. Second by Ms. Jorgensen. Carried unanimously 5—0. 3 2. Traffic Calming Possible Traffic Ops Presentation—on on oin None g g St. Andrews 3. Study and traffic calming methods None 4. Lighting Pebble Beach Circle,Pebble Beach Cart Crossing,Forest Hills Cart Crossing, and Pinehurst Entry Sign. Potential for Doral Circle None 5. Pinehurst HOA Sign Lighting Chairman Branco provided information on LED solar floodlight which may be utilized in the area noting the cost of the light is $199.00, $30.00 for the solar panel and an additional minimal cost for a power cord. Chairman Branco moved to authorize the expenditure as proposed by Staff for the installation of the solar lights for the sign. Second by Ms. Dammert. Carried unanimously 5-0. Project Manager Dan Schumacher requested Mr. Branco to send product details directly to him. XII. Member Comments None XIII. Public Comments Mr. Hoffman reported two street lights on Forest Lakes Blvd. near the entrance to Treasure Point are in need of replacement. The Committee reported the fixtures are not the responsibility of the MSTU and are leased from Florida Power and Light. They requested Mr. Hoffman contact the company and determine what measures may be taken to address the issue and report back to the Committee. There being no further business to come before the Committee, the meeting was adjourned by the Chair at 3:40PM. LELY GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE 14}1/tD Tony Br nco,Chairman The Minutes were approved by the Committee on Sc pi-Etna/a IgA 2016, as presented , or as amended NEXT MEETING: SEPTEMBER 22,2016—2:00 PM EAST NAPLES BRANCH LIBRARY 8787 TAMIAMI TRAIL EAST NAPLES,FL 34112 4