Agenda 10/25/2016 Item #16J 4 Proposed Agenda Changes
Board of County Commissioners Meeting
October 25,2016
Move Item 16D4 to Item 11E: Recommendation to approve a standard Donation Agreement
that allows Global Properties of Naples,LLC,a Florida limited liability company to donate a 2.73
acre parcel along with a management endowment of$10,633.35,to the Conservation Collier Land
Acquisition Program under the offsite vegetation retention provision of the Land Development
Code LDC Sec 3.05.07H.1.f.iii.(b),at no cost to the County,and authorize the Chairman to sign
the Donation Agreement and staff to take all necessary actions to close.This is a follow-up item to
Ordinance 15-33,approved on June 9,2015,Agenda Item 9.B. (Commissioner Nance's request)
Move Item 16F5 to Item 11F: Recommendation to approve the proposed Collier County
State and Federal Legislative Priorities for 2017 and adopt the attached resolutions.
(Commissioner Taylor's request)
Deny Item 16J4 until such time as the Clerk certifies that the payables
presented in this report have been pre-audited as previously specified by the
Board: To provide to the Board a "Payables Report" for the period ending
October 19, 2016 pursuant to the Board's request. (Staffs request)
Move Item 16K8 to Item 12B: Recommendation to request for authorization to advertise for
future consideration an amendment to Ordinance No. 2010-29,the Collier County Public Parks
and Beach Access Parking Ordinance,to clarify its intent as it relates to park and beach users
who also wish to visit nearby shopping and restaurants as part of the overall recreational
opportunity for that beach or park. (Commissioner Taylor's request)
Note:
Item 17B Orange Blossom PUD: The master plan attached to the proposed Ordinance shall be
amended to add an access point to the commercial property which was erroneously omitted on the
master plan. This access point is shown on the master plan approved by Ord.No.04-74. The
commercial property owner is not a participant in the PUD amendment. (Staff's request)
Time Certain Items:
Item 11D to be heard at 10:00 a.m.
Item 8A to be heard at 10:30 a.m.
Item 9A to be heard at 1:30 p.m.,immediately followed by Items 9B and 11C
2/3/2017 12:12 PM
it
16.J.4
10/25/2016
EXECUTIVE SUMMARY
To provide to the Board a "Payables Report" for the period ending October 19, 2016 pursuant to
the Board's request.
OBJECTIVE: To provide the Board a"Payables Report"as requested.
CONSIDERATIONS: On November 4, 2015, Board Chairman Nance sent a letter to the Clerk
requesting a "payables report" containing certain information including the "purpose" for each County
staff purchase.
On December 1, 2015, the Clerk responded agreeing to prepare a"payables report" for the Board, noting
however, that he would need additional information regarding the "purpose" for each County staff
purchase.
On March 8, 2016, item 11D, the County Manager asserted that the financial system software provides
fields where he believes County staff provides an explanation of the"purpose"for each purchase.
Pursuant to the Inter-local Agreement for Services between the County Commission and the Clerk of the
Circuit Court, the Clerk has prepared the "payables report" which includes the fields identified by the
County Manager.
As can be seen by the attached report:
1. County staff does state a"purpose"for P-Card purchases in an identified field;
2. County staff does not state in an identified field, and often does not provide sufficient information
about,the"purpose"for non-P-Card purchases.
The Clerk will promptly conduct his pre-payment audit once sufficient information and Board approval
has been provided.
On June 14, 2016, the Board discussed the Payables report and its usefulness. We are continuing to
provide the report unless otherwise directed by the Board.
In addition to the requested payables report, the Clerk will continue to provide the listing of payables as
agreed to for the pendency of the current litigation under Judge Shenko's court order, as well as Item 16J
in compliance with Florida statute 136.06.
FISCAL IMPACT: Unknown.
GROWTH MANAGEMENT IMPACT: This action will result in no growth management impact.
RECOMMENDATION: None. For informational purposes only.
Prepared By: Crystal K.Kinzel,Director of Finance and Accounting
ATTACHMENT(S)
1. [Web Link] Payables Report
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16.J.4
10/25/2016
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.J.4
Item Summary: To provide to the Board a "Payables Report" for the period ending October 19,
2016 pursuant to the Board's request.
Meeting Date: 10/25/2016
Prepared by:
Title: Fiscal Technician I—Clerk of the Circuit Court
Name: Jennifer Milum
10/19/2016 12:09 PM
Submitted by:
Title: Fiscal Technician I Clerk of the Circuit Court
Name: Jennifer Milum
10/19/2016 12:09 PM
Approved By:
Review:
Clerk of the Circuit Court Robin Sheley Additional Reviewer Completed 10/19/2016 12:57 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 10/19/2016 1:23 PM
County Attorneys Office Jeffrey A.Klatzkow Level 3 County Attorneys Office Review Completed 10/19/2016 1:49 PM
Budget and Management Office Mark lsackson Additional Reviewer Completed 10/19/2016 1:58 PM
County Manager's Office Leo E.Ochs Level 4 County Manager Review Completed 10/19/2016 3:05 PM
Board of County Commissioners MaryJo Brock Meeting Pending 10/25/2016 9:00 AM
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