Agenda 10/25/2016 Item #16F 3 16.F.3
10/25/2016
EXECUTIVE SUMMARY
Recommendation to approve Tourist Development Tax Category"B"funding to support the Senior
Softball USA Winter Nationals up to $6,500 and make a finding that these expenditures promote
tourism.
OBJECTIVE: Approve funding support for managing and supporting an upcoming sports event in
Collier County November 1-6.
CONSIDERATIONS: Collier County will co-host the Senior Softball USA Winter Nationals event
November 1-6, 2016. The Tourism Division Sports Marketing Team has attracted this event to our
community. The projected hosting costs to manage and support this event are based on our past
experience with this and similar events. The Tourism Division proposes to pay Parks and Recreation for
the field rental and park staff overtime to support the event. Field rental and overtime assistance are
authorized expenditures for the BCC approved Sports Assistance Program. The final details of this event
were just finalized on October 10, so the October 24th TDC meeting was the first meeting date available
to review this event funding request. Funding for this event is subject to BCC approval and scheduled for
October 25, 2016.
Senior Softball USA Winter Nationals will take place November 1-6, 2016. This event features over
100 slow pitch men's softball teams with participants in the 40 plus age categories. In 2015, the event
generated over 500 room nights in our County and 1,000 visitors from outside Collier County. This event
uses softball facilities in both Lee and Collier County, and has proven to be a successful regional
cooperative event for Southwest Florida. The expenses to be paid for this event will be facility rental to
North Collier Regional Park up to a total cost of$5,000.00 and Park staff overtime costs up to $1,500.
FISCAL IMPACT: Funding of up to $6,500 for this event is included in the BCC approved FY 17
Tourism Department budget in Fund 184 for Sports Marketing Event support.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this
action.
ADVISORY BOARD RECOMMENDATION: This item is to be reviewed by the Tourist
Development Council(TDC) on October 24. Due to the closeness of the event date,this item is scheduled
for BCC review on October 25,2016.
LEGAL CONSIDERATION: This item is approved as to form and legality and requires majority vote
for approval. -CMG
RECOMMENDATION: Recommendation to approve Tourist Development Tax Category"B" funding
to support the Senior Softball USA Winter Nationals up to $6,500 and make a finding that these
expenditures promote tourism.
Prepared By: Michael Obyc, Senior Sports Marketing Manager
ATTACHMENT(S)
1. Senior Softball Event backup (PDF)
Packet Pg,1790
16.F.3
10/25/2016
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.3
Item Summary: Recommendation to approve Tourist Development Tax Category "B" funding to
support the Senior Softball USA Winter Nationals up to $6,500 and make a finding that these
expenditures promote tourism.
Meeting Date: 10/25/2016
Prepared by:
Title: Tourist Development Tax Coordinator—Tourism
Name: Kelly Green
10/13/2016 12:49 PM
Submitted by:
Title: Division Director-Tourism—Tourism
Name: Jack Wert
10/13/2016 12:49 PM
Approved By:
Review:
Tourism Jack Wed Additional Reviewer Completed 10/13/2016 12:59 PM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 10/14/2016 8:32 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 10/14/2016 8:39 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 10/14/2016 9:15 AM
County Attorney's Office Jeffrey A.Klatzkow Level 3 County Attorney's Office Review Completed 10/14/2016 10:03 AM
County Manager's Office Leo E.Ochs Level 4 County Manager Review Completed 10/14/2016 12:47 PM
Board of County Commissioners MaryJo Brock Meeting Pending 10/25/2016 9:00 AM
Packet Pg. 1791
16.F.3.a
Estimated Room Nights Funding Range
500 and over $4,500-$6,500±
200-499 $2,400-$4,499
100-199 $1,201-$2,399
Less Than 100 $0-$1,200
Collier County Tourism Sports Event Assistance Application
(1,
Senior Softball World Championships,Inc.
1. Organization Making Request o
2. Non-Profit Tax ID No.
or Federal Tax ID No.68-0294526
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Terry Hennessey
3. Contact Person/Responsible Party
4. Address 2701 K Street, Ste. 101A
SacramentoFL 95816 a)
5. City: State Zip w
Q.
6. Cell#: 916-326-5304 Alternate phone#916-326-5303
7. Email: terrhenn9@gmail.com
Winter Nationals
8. Name of Event:
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www.seniorsoftball.com f6
9, Website:
10.Venue: North Collier Regional Park UJ
Senior Softball o
11.Sanctioning Organization:
Nov. 1-6, 2016
12.Event Date(s)
13.Description of Event(Format, participants,sanctioning body, etc)
This event features over 100 slow pitch men's softball teams with participants in
the 40+ age categories. The event has been a long-standing hosting partnership
with Lee County,
4
Packet Pg. 1792
16.F.3.a
14.History of Event(Past cities event has been held in, past participants,past
number of participants and visitors, etc)
2015- Lee/Collier County: 1680 participants; 3132 total visitors; 6,000 hotel room
nights, $1.8 million in direct visitor expenditures
N
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Summarize your marketing plan for the event including ail planned media.
N/A >
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Economic Impact I participant projections
Total Number of Expected Visitors from outside of Collier County:
Projected Accommodation Room Nights for event:
Additional information to support visitor and participant projections
1,000 visitors from outside Collier County o
500+ hotel room nights have been tracked in Collier County for this event in previous years. v'
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EVENT BUDGET a
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EVENT EXPENSES: ro
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Intended Uses of Tourist Tax Grant Funds:
Please refer to authorized and unauthorized uses on page 4.Provide an itemized summary =
indicating the intended use of Tourist Development Tax(TDT)funds.Please be as explicit as
possible,including planned cities where advertising or promotional materials will be
placed. Indicate the total amount you plan to spend for each category or promotion. Use
additional sheets if necessary. o
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Collier County Parks&Recreation facility rental $ approximately$5,000 };
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Total Tourist Tax Funds Requested: $5,000
Packet Pg. 1793
16.F.3.a
Certification and Compliance
I hereby certify that the information contained in this application is true and correct to
the best of my knowledge and that I have read the Policies and Procedures of the
Collier County Sports Event Assistance Program and will abide by all legal, financial,
and reporting requirements as a condition of receiving grant funds from the Collier
County Tourist Development Council. Please attach written authorization from
organizing entity showing authority to apply for this funding.
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Name: Terry Hennessey .�
Please Print or Type 0-
Senior Softball USA
Organization:
Please Print or Type
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Please send application to: -6
Michael Obyc
2660 N. Horseshoe Drive, Suite 105 a
Naples, FL 34104 w>
239-252-6293 0
MichaelObycQcolliergov.net s
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Packet Pg. 1794