Agenda 10/25/2016 Item #16D 5 16.D.5
10/25/2016
,... EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to sign the Third Amendment to the
Agreement with the David Lawrence Mental Health Center to extend the term, modify grant
staffing,and adjust the grant and match budget.
OBJECTIVE: To maintain compliance with Department of Children and Families (DCF) grant standard
and provide successful service delivery to Collier County FIRST clients.
CONSIDERATIONS: The Criminal Justice Mental Health Substance Abuse (CJMHSA) program was
established by the State to provide funding to counties to benefit those in the criminal justice system.
These funds can be used to plan, implement, or expand initiatives that increase public safety, avert
increased spending on criminal justice, and improve the accessibility and effectiveness of treatment
services for adults and juveniles who have a mental illness, substance abuse disorder, or co-occurring
mental health and substance abuse disorders and who are in, or at risk of entering,the criminal or juvenile
justice systems.
On June 10, 2014, the Board approved the County's agreement with the Department of Children and
Families (DCF) and the subsequent subrecipient agreement with David Lawrence Mental Health Center
(DLC)(Agenda Item 16D9). The agreement became effective July 1,2014 and expires May 31,2017.
On September 23, 2014, the Board approved the First Amendment which added provisions for proper
accountability over state resources and a property clause for the purchase of tangible personal property
(Agenda item 16D11) and on June 23, 2015, the Board approved the Second Amendment which revised
the division name, added Board directed Corrective Action language, removed and replaced Exhibits and
added grantor required State and Federal Laws,Rules and Regulations as Exhibit I(Agenda item 16D10).
On August 5,2016 Community and Human Services (CHS)received DLC's formal proposed amendment
to adjust its grant,extend the end date to align with the grantor agreement and adjust the match budgets as
well as modify DLC grant staff. CHS worked with DLC to reallocate the budget funds and make
revisions to the subrecipient agreement.The amendment incorporates the following:
1)A budget reduction was made by reducing the incidentals budget line item by$14,000 and reducing the
salary line item by$40,000 due to low utilization.
2)Applying the budget reductions,CHS has reallocated the funds to realign staff to effectively administer
the program and meet the needs of the FIRST clients.
(a)Master's Level Mental Health Counselor position from a.28 FTE to a.063658 FTE
(b)Add a 1.0 FTE Outreach Specialist
(c)Add a.50 FTE Coordinator position
(d)Reduce the Supportive Living, Employment and Life Skills Coach position from a 1.0
FTE to a.50 FTE Supportive Living,Employment and Life Skills Coach and a.50 FTE
Case Management position
3) CHS has also adjusted DLC's subsequent match budget to reflect a $50,000 decrease of employee
salaries($40,000)and FICA fringe($10,000)and reapplied to other match related activities.
4)Lastly,the contract term was extended to cover the duration of the grant cycle which is June 30, 2017.
FISCAL IMPACT: The proposed action has no new fiscal impact. The funding source for the grant is
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16.D.5
10/25/2016
DCF. Funds are budgeted within Human Services Grant(707),Project 33332, and Collier County Seniors
(123), Project 32001.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
Executive Summary.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote. -JAB
RECOMMENDATION: That the Board of County Commissioners approves and authorizes the
Chairman to sign the Third Amendment to the Agreement with the David Lawrence Center.
Prepared by: Rachel Brandhorst,Grant Coordinator,Community and Human Services
ATTACHMENT(S)
1.CJMHSA-001 (David Lawrence Center)(PDF)
2. DLC Amendment 001 (PDF)
3. Executed DLC Amendment No 2 (PDF)
4.DLC Third Amendment FIRST Services(PDF)
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16.D.5
10/25/2016
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.5
Item Summary: Recommendation to approve and authorize the Chairman to sign the Third
Amendment to the Agreement with the David Lawrence Mental Health Center to extend the term,
modify grant staffing, and adjust the grant and match budget.
Meeting Date: 10/25/2016
Prepared by:
Title: Grants Coordinator—Community&Human Services
Name: Rachel Brandhorst
09/27/2016 9:23 AM
Submitted by:
Title: Division Director-Cmnty&Human Svc—Public Services Department
Name: Kimberley Grant
09/27/2016 9:23 AM
Approved By:
Review:
Community&Human Services Kristi Sonntag Level 1 Sim.Reviewer 1-8 Completed 09/27/2016 10:05 AM
Public Services Department Amanda O.Townsend Level 1 Sim.Reviewer 1-8 Completed 09/27/2016 10:41 AM
Community&Human Services Blanca Aquino Luque Level 1 Sim.Reviewer 1-8 Completed 09/27/2016 11:09 AM
Community&Human Services Maggie Lopez Level 1 Sim.Reviewer 1-8 Completed 09/27/2016 11:26 AM
Public Services Department Kimberley Grant Level 1 Sim.Reviewer 1-8 Completed 09/29/2016 8:47 AM
Public Services Department Hailey Margarita Alonso Level 1 Division Reviewer Completed 09/30/2016 10:49 AM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 10/04/2016 12:02 PM
Grants Erica Robinson Level 2 Grants Review Completed 10/04/2016 1:07 PM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 10/04/2016 1:19 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 10/04/2016 2:28 PM
Grants Therese Stanley Additional Reviewer Completed 10/04/2016 2:40 PM
County Attorney's Office Jeffrey A.Klatzkow Level 3 County Attorney's Office Review Completed 10/05/2016 8:39 AM
County Manager's Office Leo E.Ochs Level 4 County Manager Review Completed 10/14/2016 1:07 PM
Board of County Commissioners MaryJo Brock Meeting Pending 10/25/2016 9:00 AM
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16.D.5.a
AGREEMENTCIMHSA-001
For
Criminal justice Mental Health Substance Abuse Reinvestment Grant
THIS CONTRACT, made and entered into on this 10th day of June 2014, by and
between David Lawrence Mental Health Center, inc., authorized to do business in the State
of Florida, whose business address is 6075 Bathey Lane Naples, Florida 34116, the
"Subrecipient" and Collier County, a political subdivision of the State of Florida, (the ci)
"County"):
WITNESSETH: ct
NOW,THEREFORE, in consideration of the mutual covenants and obligations herein,
the Parties agree as follows: 07)
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1. CONTRACT DOCUMENT
This contract is composed of Sections 1 through 38 hereof, as well as Exhibits A-H
and any exhibits referenced in said attachments, together with any documents
incorporated by reference, which contain all the terms and conditions agreed upon
by both parties.
2. CONTRACT TERM
Services of the SUBRECIPIENT shall start on the 1 st day of July, 2014 and end on the
31st day of May, 2017. The term of this Agreement and the provisions herein may be
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extended by amendment to cover any additional time period
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3. STATEMENT OF WORK C.3
The Subrecipient shall provide in accordance with the terms and conditions of
Criminal Justice Mental Health and Substance Abuse Reinvestment Grant
Application and the Subrecipient's proposal referred to herein and made an integral
part of this Contract. This Contract contains the entire understanding between the
parties and any modifications to this Contract shall be mutually agreed upon in
writing by the Parties, in compliance with the County's Procedures in effect at the
time such services are authorized.
The Subrecipient shall perform all tasks and provide units of deliverables, including
reports, findings, drafts, as specified in this Contract. These deliverables must be
received and accepted by the Grant Coordinator in writing prior to processing pay
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requests, subject to audit and review and to the satisfaction of the County. The
County's determination of acceptance shall be conclusive. The County's receipt of
reports and other submissions by the Subrecipient does not constitute acceptance
thereof.
4. PERFORMANCE MEASURES
4.1 Performance Measures for Acceptance of Deliverables. The performance measures
for the acceptance of deliverables are set forth in Exhibit D and E.
4.2 Minimum Performance Measures. To avoid termination the Subrecipients
performance must meet the minimum performance standard set forth in Exhibit D and E. By c;
execution of this contract the Subrecipient acknowledges and agree that its performance zci
under the Contract must meet these Minimum Performance Measures and that it will be 6.
bound by the conditions set forth therein. If the Subrecipient fails to meet these standards,
the County, at its exclusive option, may allow a reasonable period, not to exceed 2 quarters,
for the Subrecipient to correct performance deficiencies. If performance deficiencies are not
resolved, the County at its discretion may terminate the Contract and request repayment of
any or all payments made prior. o
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5. THE CONTRACT SUM
The County shall pay Subrecipient for the performance of this Contract a maximum ,
amount of Three Hundred Sixty Seven Thousand One Hundred Forty and Eighty Cents U
($367,140.80), based on the cost set forth in the Subrecipients budget Exhibit F. The
County's performance and obligation to pay under this Contract is contingent upon the
County's contract with the Department of Children and Families Contract and annualca
appropriation by the Legislature and the Board of County Commissioners.
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6. PAYMENT
Payment will be made upon receipt of a proper invoice and supporting documentation Q
and upon approval by the Grant Coordinator or his designee, and in compliance with
Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment 2
Act" and in accordance with Exhibit F. v
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6.1 Generally. The subrecipient shall submit bills for fees or other compensation for
services or expenses in sufficient detail to conduct a pre-audit and post-audit. Where
itemized travel expense is permitted in this Contract, the Subrecipient shall submit any
bills or any travel expenses in accordance with F.S. 112.061 and Children and Families
Operating Procedure 40-1, or at such lower rates as may be provided in this Contract.
6.2 Final Invoice. Payments will be made for services furnished, delivered, and
accepted, upon receipt and approval of invoices submitted on the date of services or
within thirty (30) days after completion of contract. Any untimely submission of
invoices beyond the specified deadline period is subject to non-payment under the legal
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doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with
respect to the timely submission of invoices under this Contract.
6.3 Travel Expenses
Travel Expenses shall be reimbursed as per Section 112.061 Fla. Stats.
Reimbursements shall be at the following rates and subject to F.S.:
Mileage $0.445 per mile
Breakfast $6.00
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Lunch $11.00 d
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Dinner $19.00 *C.
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Airfare Actual ticket cost limited to tourist or E
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Rental car Actual rental cost limited to compact or t'
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Lodging Actual cost of lodging at single 0
occupancy rate with a cap of no more
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than$100.00 per night 0
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Parking Actual cost of parking
Taxi Actual cost of either taxi
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6.4 Reimbursable Expenses/Budget. Reimbursable items other than travel expenses
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shall be limited to the following items as detailed in Exhibit F. All reimbursable items -J
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will be paid only after Subrecipient has provided all receipts. Subrecipient shall be 5
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responsible for all other costs and expenses associated with activities and solicitations a
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undertaken pursuant to this Contract. TD-
7. INDEPENDANT CONTRACTOR, SUBCONTRACTING,AND ASSIGNMENT cn
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7.1 In performing its obligations under this Contract, the Subrecipient shall at all times
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be acting in the capacity of an independent contractor and not as an officer, employee, .;.:
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or agent of the State of Florida or the County,except where the Subrecipient is a State 0
agency. Neither the Subrecipient nor any of its agents, employees, subcontractors or E
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assignees shall represent to others that it is an agent of or has the authority to bind the
County by virtue of this Contract,unless specifically authorized in writing to do so.
This Contract does not create any right in any individual to State or County
retirement,leave benefits or any other benefits of State employees as a result of
performing the duties or obligations of this Contract.
7.2 The Subrecipient shall take such actions as may be necessary to ensure that it and
each subcontractor of the Subrecipient will be deemed to be an independent contractor
and will not be considered or permitted to be an officer, employee, or agent of the
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State of Florida. The County will not furnish services of support (e.g., office space,
office supplies, telephone service, secretarial or clerical support) to the Subrecipient, or
its subcontractor or assignee, unless specifically agreed to by the County in this
Contract. All deductions for social security, withholding taxes, income taxes,
contributions to unemployment compensation funds and all necessary insurance for
the Subrecipient, the Subrecipient's officers, employees, agents, subcontractors, or
assignees shall be the sole responsibility of the Subrecipient and its subcontractors.
The parties agree that no joint employment is intended and that, regardless of any
provision directing the manner of provision of services, the Subrecipient and its
subcontractors alone shall be responsible for the supervision, control, hiring and
firing,rates of pay and terms and conditions of employment of their own employees.
7.3 The Subrecipient shall not assign its responsibilities under this Contract to another
party, in whole or part,without prior written approval of the County, upon the
County's sole determination that such assignment will not adversely affect the public
interest. No payment shall be made under this Contract to any factor or other person
who has been assigned or transferred the right to receive payment in lieu of or on
behalf of the Subrecipient except upon full and faithful performance of the
Subrecipient's duties hereunder. Any assignment or transfer occurring without prior o
approval of the County shall be null and void. The Subrecipient shall not subcontract
for any of the work contemplated under this Contract without prior written approval a)
of the County, which shall not be unreasonably withheld.
7.4 The County shall at all times be entitled to assign or transfer, in whole or part, its
rights,duties, or obligations under this Contract to another governmental agency in
the State of Florida or to a Subrecipient of the County's selection, upon giving prior -�
written notice to the Subrecipient. In the event of assignment by either party, this
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Contract shall remain binding upon the lawful successors in interest of the
Subrecipient and the County. c I
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7.5 The Subrecipient is responsible for all work performed and for all commodities =
produced pursuant to this Contract whether actually furnished by the Subrecipient or
by its subcontractors. Any subcontracts shall be evidenced by a written document. The
Subrecipient further agrees that the County shall not be liable to the subcontractor in
any way or for any reason relating to this Contract.
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7.6 The Subrecipient shall include, in all subcontracts (at any tier) the substance of all
clauses contained in this Contract that mention or describe subcontract compliance, as
well as all clauses applicable to that portion of the Subrecipient's performance being
performed by or through the subcontract
8. SUBRECIPIENT INDEMNITY
Section 19 of PUR 1000 Form shall apply per its terms,except that the phrase"arising from
or relating to personal injury and damage to real or personal tangible property" in the first
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paragraph is replaced with "arising out of or by reason of the execution of this Contract or
arising from or relating to any alleged act or omission by the Subrecipient, its agents,
employees, partners, or subcontractors in relation to this Contract," and the following
additional terms will also apply:
8.1 If the Subrecipient removes an infringing product because it is not reasonably able
to modify that product or secure the County the right to continue to use that product,
the Subrecipient shall immediately replace that product with a non-infringing product
that the County determines to be of equal or better functionality or be liable for the
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County's cost in so doing. d
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9. INTELLECTUAL PROPERTYE
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It is agreed that all intellectual property, inventions, written or electronically created c
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materials, including manuals, presentations, films, or other copyrightable materials, E
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arising in relation to Subrecipient's performance under this Contract, and the performance o
of all of its officers, agents and subcontractors in relation to this Contract, are works for 0
hire for the benefit of the County,fully compensated for by the contract amount, and that ,
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neither the Subrecipient nor any of its officers, agents nor subcontractors may claim any o
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interest in any intellectual property rights accruing under or in connection with the
performance of this Contract. It is specifically agreed that the County shall have exclusive a)
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rights to all data processing software falling within the terms of section 119.084, F.S., a)
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which arises or is developed in the course of or as a result of work or services performed a)
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under this Contract, or in any way connected herewith. Notwithstanding the foregoing 2 '
provision,if the Subrecipient is a university and a member of the State University System 3
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of Florida,then section 1004.23,F.S., shall apply. _a
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9.1 If the Subrecipient uses or delivers to the County for its use or the use of its
employees, agents or contractors, any design,device, or materials covered by letters, 9
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patent, or copyright, it is mutually agreed and understood that,the compensation paid a.)
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pursuant to this Contract includes all royalties or costs arising from the use of such 2
design, device, or materials in any way involved in the work contemplated by this 0
Contract. For purposes of this provision, the term"use" shall include use by the
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Subrecipient during the term of this Contract and use by the County, its employees, E
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agents or contractors during the term of this Contract and perpetually thereafter. 0
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9.2 All applicable subcontracts shall include a provision that the Federal awarding
agency reserves all patent rights with respect to any discovery or invention that arises
or is developed in the course of or under the subcontract. Notwithstanding the
foregoing provision,if the Subrecipient or one of its subcontractors is a university and
a member of the State University System of Florida,then section 1004.23,F.S., shall
apply,but the County shall retain a perpetual, fully-paid,nonexclusive license for its
use and the use of its contractors of any resulting patented,copyrighted or
trademarked work products.
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10. PUBLICITY
Without limitation, the Subrecipient and its employees, agents, and representatives will
not,without prior County written consent in each instance, use in advertising, publicity
or any other promotional endeavor any State mark, the name of the State's mark, the name
of the State or any State agency or affiliate or any officer or employee of the State,or any
State program or service,or represent, directly or indirectly,that any product or service
provided by the Subrecipient has been approved or endorsed by the State, or refer to the
existence of this Contract in press releases, advertising or materials distributed to the
Subrecipient's prospective customers.
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11. SPONSORSHIP
As required by section 286.25, F.S., if the Subrecipient is a non-governmental organization
which sponsors a program financed wholly or in part by State funds, including any funds c
obtained through this Contract, it shall, in publicizing, advertising, or describing the
sponsorship of the program state: "Sponsored by (Subrecipient's name) and the State of
Florida, County of Children and Families". If the sponsorship reference is in written
material, the words "State of Florida,County of Children and Families" shall appear
in at least the same size letters or type as the name of the organization
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12. MADATORY REPORTING REQUIREMENTS
The Subrecipinet must comply with and inform its employees of the following mandatory m
reporting requirements. Each employee of the Subrecipient, providing services in
connection with this Contract who has any knowledge of a reportable incident shall
report such incident as follows: 1) reportable incidents that may involve an immediate or
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impending impact on the health or safety of a client shall be immediately reported to the
County Grant Coordinator; and 2) other reportable incidents shall be reported to the ea
County of Children and Families Office of Inspector General by completing a
Notification/Investigation Request (Form CF 1934) and emailing the request to the Office o
of Inspector General at ig_complaints@dcf.state.fl.us. The Subrecipient may also mail the
completed form to the Office of Inspector General, 1317 Winewood Boulevard, Building 5, 2
2nd Floor, and Tallahassee, Florida, 32399-0700; or via fax at (850) 488-1428. A reportable
incident is defined in CFOP 180-4, which can be obtained from the County Grant
Coordinator.
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13.RECORDS,AUDITS AND DATA SECURITY
13.1 Records,Retention,Audits,Inspections and Investigations.
13.1 The Subrecipient shall establish and maintain books, records and documents
(including electronic storage media) sufficient to reflect all income and expenditures of
funds provided by the County under this Contract.
13.2 Retention of all client records, financial records,supporting documents,statistical
records, and any other documents (including electronic storage media)pertinent to
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this Contract shall be maintained by the Subrecipient during the term of this Contract
and retained for a period of six (6)years after completion of the Contract or longer
when required by law. In the event an audit is required under this Contract,records
shall be retained for a minimum period of six (6)years after the audit report is issued
or until resolution of any audit findings or litigation based on the terms of this
Contract, at no additional cost to the County.
13.3 Upon demand,at no additional cost to the County, the Subrecipient will facilitate
the duplication and transfer of any records or documents during the term of this
Contract and the required retention period in Section 5.1.2 hereof.
13.4 These records shall be made available at all reasonable times for inspection,
review, copying, or audit by Federal,State, or other personnel duly authorized by the a)
County.
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13.5 At all reasonable times for as long as records are maintained,persons duly
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authorized by the County and Federal auditors, pursuant to 45 Code of Federal
Regulations (CFR) s. 92.36(i)(10), shall be allowed full access to and the right to ••
examine any of the Subrecipient's contracts and related records and documents, To
regardless of the form in which kept.
13.6 A financial and compliance audit shall be provided to the County
13.7 The Subrecipient shall comply and cooperate immediately with any inspections,
reviews, investigations, or audits deemed necessary by The Office of the Inspector
General (section 20.055,F.S.).
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14. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT
In compliance with 45 CFR s.164.504(e), the Subrecipient shall comply with the provisions
in this Contract, governing the safeguarding, use and disclosure of Protected Health 9
Information created, received, maintained, or transmitted by the Subrecipient or its
subcontractors incidental to the Subrecipient's performance of this Contract. 2
15. CONFIDENTIAL CLIENT AND OTHER INFORMATION
Except as provided in this Contract, the Subrecipient shall not use or disclose but shall
protect and maintain the confidentiality of any client information and any other
information made confidential by Florida law or Federal laws or regulations that is
obtained or accessed by the Subrecipient or its subcontractors incidental to performance
under this Contract.
16. DATA SECURITY
The Subrecipient shall comply with the following data security requirements whenever
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the Subrecipient or its subcontractors have access to County data systems or maintain any
client or other confidential information in electronic form:
16.1 An appropriately skilled individual shall be identified by the Subrecipient to
function as its Data Security Officer. The Data Security Officer shall act as the liaison to
the County's security staff and will maintain an appropriate level of data security for
the information the Subrecipient is collecting or using in the performance of this
Contract. An appropriate level of security includes approving and tracking all
Subrecipient employees that request or have access to any County data system or
information. The Data Security Officer will ensure that user access to the data system
or information has been removed from all terminated Subrecipient employees.
16.2 The Subrecipient shall provide the latest County security awareness training to its
staff who have access to County information.
16.3 All Subrecipient employees who have access to County information shall comply
with, and be provided a copy of CFOP 50-2,and shall sign the DCF Security Contract
form CF 0114 annually. A copy of CF 0114 may be obtained from the Contract
Manager.
16.4 The Subrecipient shall make every effort to protect and avoid unauthorized
release of any personal or confidential information by ensuring both data and mobile ,
storage devices are encrypted as prescribed in CFOP 50-2.If encryption of these c
devices is not possible, then the Subrecipient shall assure that unencrypted personal
and confidential County data will not be stored on unencrypted storage devices.
cu16.5 The Subrecipient agrees to notify the Contract Manager as soon as possible, but
no later than five (5) business days following the determination of any breach or
potential breach of personal and confidential County data. co
16.6 The Subrecipient shall at its own cost provide notice to affected parties no later
than 45 days following the determination of any potential breach of personal or o
confidential County data as provided in section 817.5681,F.S. The Subrecipient shall
also at its own cost implement measures deemed appropriate by the County to avoid g
or mitigate potential injury to any person due to a breach or potential breach of
personal and confidential County data d
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The Subrecipient shall cause each of its subcontractors having access to County data systems
or maintaining any client or other confidential information in electronic form to comply with
the provisions of this Section 5.6 and the term "Subrecipient" shall be deemed to mean the
subcontractor for such purposes
17. MOST FAVORED PARTY STATUS
The Subrecipient represents and warrants that the prices and terms for its services under
this Contract are no less favorable to the County than those for similar services under any
existing contract with any other party. The Subrecipient further agrees that, within 90
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days of Subrecipient entering into a contract or contract amendment or offering to any
other party services similar to those under this Contract under prices or terms more
favorable than those provided in this Contract, the Subrecipient will report such prices
and terms to the County, which prices or terms shall be effective as an amendment to this
Contract upon the County's written acceptance thereof. Should the County discover such
other prices or terms, the same shall be effective as an amendment to this Contract
retroactively to the earlier of the effective date of this Contract(for other contracts in effect
as of that date) or the date they were first contracted or offered to the other party (for
subsequent contracts, amendments or offers) and any payment in excess of such pricing
shall be deemed overpayments. Subrecipient shall submit an affidavit no Iater than July
31st of each year during the term of this Contract attesting that the Subrecipient is in Z
compliance with this provision, as required by section 216.0113,F.S.
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18. ANTICOMPETIVE CONTRACTS E
The Subrecipient will not offer, enter into nor enforce any formal or informal Contract
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with any person, firm or entity under which the parties agree to refrain from competing
for any future service contract or limit in any manner the ability of either party to obtain
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employment by or provide services to the County or a Subrecipient of services to the
County.
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19. TRANSITIONING YOUNG ADULTS
The Subrecipient understands Children and Families interest in assisting young adults
aging out of the dependency system. The County encourages Subrecipient participation
with the local Community-Based Care Lead Agency Independent Living Program to offer -1
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gainful employment to youth in foster care and young adults transitioning from the foster
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20. DEO AND WORKFORCE FLORIDA
The Subrecipient understands that Children and Families, the Department of Economic
Opportunity, and Workforce Florida, Inc., have jointly implemented an initiative to 2
empower recipients in the Temporary Assistance to Needy Families Program to enter and U
remain in gainful employment. The County encourages Subrecipient participation with m
the Department of Economic Opportunity and Workforce Florida.
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21. NOTICES. All notices from the County to the Subrecipient shall be deemed duly
served if mailed or faxed to the Subrecipient at the following Address:
David Lawrence Center
6075 Bathey Lane
Naples, Florida 34116
Attention:Scott Burgess,CEO
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Telephone: 239-455-8500
All Notices from the Subrecipient to the County shall be deemed duly served if mailed
or faxed to the County to:
Collier County Government Center
Housing, Human and Veteran Services County
3327 Tamiami Trail,East
Naples, Florida 34112
Attention: Rachel Brandhorst,Grant Coordinator
Telephone: 239-252-4230
Facsimile: 239-252-2638
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The Subrecipient and the County may change the above mailing address at any time a
upon giving the other party written notification. All notices under this Contract must be
in writing.
22. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating
a partnership between the County and the Subrecipient or to constitute the Subrecipient N
as an agent of the County.
23. NO IMPROPER USE. The Subrecipient will not use, nor suffer or permit any person to
use in any manner whatsoever, County facilities for any improper,immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
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ordinance, rule, order or regulation, or of any governmental rule or regulation now in -j
effect or hereafter enacted or adopted. In the event of such violation by the Contractor 5
or if the County or its authorized representative shall deem any conduct on the part of o
the Subrecipient to be objectionable or improper, the County shall have the right to
suspend the contract of the Subrecipient. Should the Subrecipient fail to correct any Q
such violation, conduct, or practice to the satisfaction of the County within twenty-four z
(24) hours after receiving notice of such violation, conduct, or practice, such suspension
to continue until the violation is cured. The Subrecipient further agrees not to
commence operation during the suspension period until the violation has been
corrected to the satisfaction of the County.
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24. TERMINATION. Should the Subrecipient be found to have failed to perform his
services in a manner satisfactory to the County as per this Contract, the County may
terminate said Contract for cause; further the County may terminate this Contract for
convenience with a thirty (30) day written notice. The County shall be sole judge of
non-performance.
In the event that the County terminates this Contract, Subrecipient's recovery against
the County shall be limited to that portion of the Contract Amount earned through the
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date of termination. The Subreipient shall not be entitled to any other or further
recovery against the County, including, but not limited to, any damages or any
anticipated profit on portions of the services not performed.
25. NO DISCRIMINATION. The Subrecipient agrees that there shall be no discrimination
as to race, sex, color, creed or national origin.
26. INSURANCE. The Subrecipient shall provide insurance as follows:
A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000
Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage 6
Liability. This shall include Premises and Operations; Independent Contractors;
Products and Completed Operations and Contractual Liability. a)
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B. Business Auto Liability: Coverage shall have minimum limits of $100,000 Per
Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage <
(.)
Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and
Employee Non-Ownership.
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C. Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws.
The coverage must include EmployersLiability with a minimum limit of $500,000 for
each accident. a)
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D. Professional Liability: Shall be maintained by the Consultant to ensure its legal -J
liability for claims arising out of the performance of professional services under this
(13
Contract. Consultant waives its right of recovery against County as to any claims under
this insurance. Such insurance shall have limits of not less than $1,000,000 each claim
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and in the aggregate. 9
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Special Requirements: Collier County Government shall be listed as the Certificate 2
Holder and included as an Additional Insured on the Comprehensive General Liability 3
;.;
Policy. a
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Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Subrecipient during the duration of this Contract. The Subrecipient shall
provide County with certificates of insurance meeting the required insurance
provisions. Renewal certificates shall be sent to the County ten (10) days prior to any
expiration date. Coverage afforded under the policies will not be canceled or allowed to
expire until the greater of: ten (10) days prior written notice, or in accordance with
policy provisions. Subrecipient shall also notify County, in a like manner, within
twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-
renewal or material change in coverage or limits received by Subrecipient from its
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insurer, and nothing contained herein shall relieve Subrecipient of this requirement to
provide notice.
Subrecipient shall ensure that alI subcontractors comply with the same insurance
requirements that he is required to meet.
27. INDEMNIFICATION. To the maximum extent permitted by Florida law, the
Subrecipient shall indemnify and hold harmless Collier County, its officers and
employees from any and all liabilities, damages, losses and costs, including, but not
limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any
claimed breach of this Contract by Subrecipient, any statutory or regulatory violations,
or from personal injury, property damage, direct or consequential damages, or
economic loss, to the extent caused by the negligence, recklessness, or intentionally E
wrongful conduct of the Subrecipient or anyone employed or utilized by the
Subrecipient in the performance of this Contract. This indemnification obligation shall
not be construed to negate, abridge or reduce any other rights or remedies which
otherwise may be available to an indemnified party or person described in this
paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier
County.
27.1 The duty to defend under this Article 27 is independent and separate from the
duty to indemnify, and the duty to defend exists regardless of any ultimate liability of
the Subrecipient, County and any indemnified party. The duty to defend arises
immediately upon presentation of a claim by any party and written notice of such
claim being provided to Subrecipient. Subrecipient's obligation to indemnify and
defend under this Article027 will survive the expiration or earlier termination of this o
Contract until it is determined by final judgment that an action against the County or
an indemnified party for the matter indemnified hereunder is fully and finally barred
by the applicable statute of limitations. _
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28. CONTRACT ADMINISTRATION. This Contract shall be administered on behalf of
the County by the Housing,Human and Veteran Services Department. a
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29. CONFLICT OF INTEREST:Subrecipient shall represent that it presently has no interest
and shall acquire no interest, either direct or indirect, which would conflict in any
manner with the performance of services required hereunder. Subrecipient shall
further represents that no persons having any such interest shall be employed to
perform those services.
30. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or
individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part
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III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and
County Administrative Procedure 5311. Violation of this provision may result in one or
more of the following consequences: a. Prohibition by the individual, firm, and/or any
employee of the firm from contact with County staff for a specified period of time; b.
Prohibition by the individual and/or firm from doing business with the County for a
specified period of time, including but not limited to: submitting bids, RFP, and/or
quotes; and, c. immediate termination of any contract held by the individual and/or
firm for cause.
31. COMPLIANCE WITH LAWS. By executing and entering into this Contract, the
Subrecipient is formally acknowledging without exception or stipulation that it agrees
to comply, at its own expense, with all federal, state and local laws, codes, statutes,
ordinances, rules, regulations and requirements applicable to this Contract, including
but not limited to those dealing with the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C, 1324, et seq. and regulations relating thereto, as either may be
amended; taxation, workers' compensation, equal employment and safety (including,
but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes), and the Florida
Public Records Law Chapter 119 (including specifically those contractual requirements
at F.S. § 119.0701(2)(a)-(d) and (3))). If Subrecipient observes that the Contract 03
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Documents are at variance therewith, it shall promptly notify the County in writing.
Failure by the Subrecipient to comply with the laws referenced herein shall constitute a a)
breach of this Contract and the County shall have the discretion to unilaterally
terminate this Contract immediately.
32. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
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encourages and agrees to the successful proposer extending the pricing, terms and -J
7:1
conditions of this solicitation or resultant contract to other governmental entities at the
discretion of the successful proposer.
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33. CONTRACT TERMS. If any portion of this Contract is held to be void, invalid, or 9
otherwise unenforceable, in whole or in part, the remaining portion of this Contract cr)
shall remain in effect. 2
34. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to
this contract in compliance with the Purchasing Ordinance and Purchasing Procedures.
35. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted
by this Contract to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be
attended by representatives of Contractor with full decision-making authority and by
County's staff person who would make the presentation of any settlement reached
during negotiations to County for approval. Failing resolution, and prior to the
commencement of depositions in any litigation between the parties arising out of this
Contract, the parties shall attempt to resolve the dispute through Mediation before an
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agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation
shall be attended by representatives of Contractor with full decision-making authority
and by County's staff person who would make the presentation of any settlement
reached at mediation to County's board for approval. Should either party fail to submit
to mediation as required hereunder, the other party may obtain a court order requiring
mediation under section 44.102, Fla. Stat.
36. VENUE. Any suit or action brought by either party to this Contract against the other
party relating to or arising out of this Contract must be brought in the appropriate
federal or state courts in Collier County, Florida, which courts have sole and exclusive M
jurisdiction on all such matters. z°
37. KEY PERSONNEL/PROTECT STAFFING: The Subrecipient personnel and
management to be utilized for this project shall be knowledgeable in their areas of a
expertise. The County reserves the right to perform investigations as may be deemed
necessary to ensure that competent persons will be utilized in the performance of the
contract. The Subrecipient shall assign as many people as necessary to complete the
services on a timely basis, and each person assigned shall be available for an amount of
time adequate to meet the required service. The Subrecipient shall not change Key c
Personnel unless the following conditions are met: (1) Proposed replacements have
substantially the same or better qualifications and/or experience. (2) that the County is
notified in writing in advance. The Subrecipient shall make commercially reasonable
efforts to notify Collier County within seven (7) days of the change. The County retains
final approval of proposed replacement personnel.
38. ORDER OF PRECEDENCE: In the event of any conflict between or among the terms of
any of the Contract Document, Exhibits A-H and any documents incorporated by
reference into any exhibit be reference the terms of the Request for Proposal (RFP)/ITB
and/or the Subrecipient's Proposal, Attachments shall take precedence.
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IN WITNESS WHEREOE the parties hereto, have each, respectively, by an authorized
person or agent, have executed this Contract on the date and year first written above.
BOARD OF COUNTY COMMISSIONERS
ATTEST: COLLIER COUNTY, FLORIDA
Dwight E. Brock, Clerk of Courts
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(Attest-h to Chairman's E
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David Lawrence Center, Inc. E
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First Witness Signature 0
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Pablo Veintimilla, President
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Approved as to Form and Legality: i
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Assistant County Att y co
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EXHIBIT A-DEFINITIONS
A-1 Program Specific Terms.
A-1.1 Centralized Coordination Program means the program proposed in the Subrecipient's Application,designed to improve
centralized coordination among some combination of mental health providers, law enforcement agencies,courts,and other partner
agencies,with regard to one or more aspects of substance abuse or mental health services for the target population.
A-1.2 Crisis Intervention Team(CIT)means a first responder model that provides law enforcement-based crisis intervention
training for assisting individuals with a mental illness experiencing a behavioral healthcare crisis.
A-1.3 Centralized Assessment Center(CAC)Program Participant referes to an individual who has been assessed at the CAC
for Forensic Reintegration Support Team(FIRST)program eligibility but has not been enrolled.
A-1.4 SSIISSDI is the acronym for the Supplemental Security Income and Social Security Disability Insurance programs M
administered by the United States Social Security Administration. z°
A-1.5 Forensic Reintegration Support Team(FIRST)Program Participants refers to individuals enrolled in Case Management
and any other service offered through the FIRST Program. EE
A-1.6 Strategic Plan means a document that is the result of a formal systemic and stakeholder planning process that m
documents participation by stakeholders; is data and research driven;establishes a path to the accomplishment of prioritized goals and
objectives;and describes an intended outcome and measurable targets of achievement. If the Subrecipient participated in Sequential v
Intercept Mapping,the document produced as a result of that mapping may serve as the strategic plan.
A-1.7 Target Population means the selected category of individuals for which the Subrecipient intends to develop and focus
grant-related activities,further defined as follows;
A-1.7.1 Adults refers to persons age 18 or older who are arrested,or those at-risk of involvement in the criminal justice system, L
who are high utilizers of emergency or crisis services.Typically,these individuals are poor,experience homelessness,and have chronic c
health issues, including a mental illness,substance use disorder,or combination thereof.Through repeat encounters with law
enforcement,courts,jails,fire Countys,emergency medical services,hospitals, and shelters,they consume a disproportionate amount of ia,
health,social services,and criminal justice resources—usually without attaining positive outcomes. Individuals who pose a high public
safety risk are excluded,including those with a current charge of murder,sexual assault,or arson.
Al-2 Civil Rights Requirements. In accordance with Title VII of the Civil Rights Act of 1964,the Americans with Disabilities Act of 1990, 5
or the Florida Civil Rights Act of 1992,as applicable the Subrecipient shall not discriminate against any employee(or applicant for
employment)in the performance of this Contract because of race,color, religion,sex,national origin,disability, age,or marital status.
Further,the Subrecipient agrees not to discriminate against any applicant,client,or employee in service delivery or benefits in
connection with any of its programs and activities in accordance with 45 CFR, Parts 80,83,84,90,and 91,Title VI of the Civil Rights Act
of 1964,or the Florida Civil Rights Act of 1992,as applicable and CFOP 60-16.These requirements shall apply to all contractors,
subcontractors,subgrantees or others with whom it arranges to provide services or benefits to clients or employees in connection with its F
programs and activities. If employing fifteen or more employees,the Subrecipient shall complete the Civil Rights Compliance Checklist; 0
CF Form 946 within 30 days of execution of this Contract and annually thereafter in accordance with CFOP 60-16 and 45 CFR, Part 80. a
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Al-3 Use of Funds for Lobbying Prohibited.The Subrecipient shall comply with the provisions of sections 11,062 and 216.347, F.S.,
which prohibit the expenditure of contract funds for the purpose of lobbying the Legislature,judicial branch,or a State agency
Al-4 Public Entity Crime and Discriminatory Contractors. Pursuant to sections 287.133 and 287.134, F.S.,the following restrictions
are placed on the ability of persons placed on the convicted vendor list or the discriminatory vendor list.When a person or affiliate has
been placed on the convicted vendor list following a conviction for a public entity crime,or an entity or affiliate has been placed on the
discriminatory vendor list,such person,entity or affiliate may not submit a bid,proposal,or reply on a contract to provide any goods or
services to a public entity; may not submit a bid, proposal,or reply on a contract with a public entity for the construction or the repair of a
public building or public work; may not submit bids,proposals,or replies on leases of real property to a public entity;may not be awarded
or perform work as a contractor,supplier,subcontractor,or consultant under a contract with any public entity;and may not transact
business with any public entity; provided, however,that the prohibition on persons or affiliates placed on the convicted vendor shall be
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limited to business in excess of the threshold amount provided in section 287.017, F.S.,for CATEGORY TWO for a period of thirty-six
(36)months from the date of being placed on the convicted vendor list
A1.5 Whistieblower's Act Requirements. In accordance with subsection 112.3187(2),F.S.,the Subrecipient and its subcontractors
shall not retaliate against an employee for reporting violations of law, rule,or regulation that creates substantial and specific danger to
the public's health,safety,or welfare to an appropriate agency.Furthermore,agencies or independent contractors shall not retaliate
against any person who discloses information to an appropriate agency alleging improper use of governmental office,gross waste of
funds,or any other abuse or gross neglect of duty on the part of an agency,public officer,or employee.The Subrecipient and any
subcontractor shall inform its employees that they and other persons may file a complaint with the Office of Chief Inspector General,
Agency Inspector General,the Florida Commission on Human Relations or the Whistle-blower's Hotline number at 1-800-543-5353
Al-6 Support to the Deaf or Hard-of-Hearing,
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Al-6.1 Where direct services are provided,the Subrecipient and its subcontractors shall comply with section 504 of the Rehabilitation Act c
of 1973,29 U.S.C.794,as implemented by 45 CFR Part 84(hereinafter referred to as Section 504),the Americans with Disabilities Act
of 1990,42 U.S.C. 12131, as implemented by 28 CFR Part 35(hereinafter referred to as ADA), and the Children and Families Operating c
Procedure(CFOP)60-10,Chapter 4,entitled"Auxiliary Aids and Services for the Deaf or Hard-of-Hearing.'
A1-6.2 If the Subrecipient or any of its subcontractors employs 15 or more employees,the Subrecipient shall designate a Single-Point-of-
Contact(one per firm)to ensure effective communication with deaf or hard-of-hearing customers or companions in accordance with
Section 504 of the ADA,and CFOP 60-10,Chapter 4.The Provider's Single-Point-of-Contact and that of its Subcontractors will process ..
the compliance data into the County's HHS Compliance reporting Database by the 5th business day of the month,covering the previous
month's reporting,and forward confirmation of submission to the Contract Manager.The name and contact information for the Provider's R
Single-Point-of-Contact shall be furnished to the County's Grant or Contract Manager within 14 calendar days of the effective date of this
requirement.
Al-6.3 The Subrecipient shall,within 30 days of the effective date of this requirement,contractually require that its subcontractors
comply with Section 504,the ADA,and CFOP 60-10,Chapter 4.A Single-Point-of-Contact shall be required for each subcontractor that c
employs 15 or more employees.This Single-Point-of-Contact will ensure effective communication with deaf or hard-of-hearing customers 2
or companions in accordance with Section 504 and the ADA and coordinate activities and reports with the Provider's Single-Point-of-
Contact.
5
A1-6.4 The Single-Point-of-Contact shall ensure that employees are aware of the requirements,roles&responsibilities, and contact a
points associated with compliance with Section 504,the ADA,and CFOP 60-10,Chapter 4. Further,employees of providers and their c
subcontractors with 15 or more employees shall attest in writing that they are familiar with the requirements of Section 504,the ADA, and ¢
CFOP 60-10, Chapter 4.This attestation shall be maintained in the employee's personnel file.
Al-6,5 The Provider's Single-Point-of-Contact will ensure that conspicuous Notices which provide information about the availability of 2
appropriate auxiliary aids and services at no-cost to the deaf or hard-of-hearing customers or companions are posted near where people v
enter or are admitted within the agent locations. Such Notices must be posted immediately by The Subrecipient and its subcontractors.
The approved Notice can be downloaded through the Internet at: http:/Iwww.myflfamilies.comiabout-us/services-deaf-and-hard-
hearing/dcf-posters.
Al-6,6 The Subrecipient and its subcontractors shall document the customer's or companion's preferred method of communication and Q
any requested auxiliary aids/services provided in the customer's record.Documentation,with supporting justification,must also be made
if any request was not honored.The Subrecipient shall distribute Customer Feedback forms to customers or companions, and provide
assistance in completing the forms as requested by the customer or companion.
Al-6,7 If customers or companions are referred to other agencies,the Subrecipient must ensure that the receiving agency is notified of
the customer's or companion's preferred method of communication and any auxiliary aids/service needs.
Al-6.8 The County requires each contract/subcontract Subrecipient agency's direct service employees to complete Serving our
Customers who are Deaf or Hard-of-Hearing and sign the Attestation of Understanding. Direct service employees performing under this
Contract will also print their certificate of completion, attach it to their Attestation of Understanding,and maintain them in their personnel
file.
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Al-7 PRIDE.Articles which are the subject of or are required to carry out this Contract shall be purchased from Prison Rehabilitative
Industries and Diversified Enterprises, Inc.,(PRIDE)identified under Chapter 946, F.S.,in the same manner and under the procedures
set forth in subsections 946.515(2)and(4), F.S. For purposes of this Contract,the Subrecipient shall be deemed to be substituted for the
County insofar as dealings with PRIDE. This clause is not applicable to subcontractors unless otherwise required by law. An abbreviated
list of products/services available from PRIDE may be obtained by contacting PRIDE, (800)643-8459.
Al-8 Recycled Products.The Subrecipient shall procure any recycled products or materials,which are the subject of or are required to
carry out this Contract,in accordance with the provisions of sections 403.7065, F.S.
Al-9 Employment Screening.
Al-9.1 The Subrecipient shall ensure that all staff utilized by the Subrecipient and its subcontractors that are required by Florida law to
be screened in accordance with chapter 435,F.S.,are of good moral character and meet the Level 2 Employment Screening standards
specified by sections 435.04, 110.1127,and subsection 39.001(2),F.S.,as a condition of initial and continued employment that shall E
include but not be limited to:
a. Employment history checks; (13
b.Fingerprinting for all criminal record checks; Q`
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c. Statewide criminal and juvenile delinquency records checks through the Florida County of Law Enforcement(FDLE);
d. Federal criminal records checks from the Federal Bureau of Investigation via the Florida County of Law Enforcement; and
e.Security background investigation,which may include local criminal record checks through local law enforcement agencies. N
f.Attestation by each employee,subject to penalty of perjury,to meeting the requirements for qualifying for employment pursuant to ,
chapter 435 and agreeing to inform the employer immediately if arrested for any of the disqualifying offenses while employed by the
employer. U
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A1-9.2 The Subrecipient shall sign an affidavit each State fiscal year for the term of the contract stating that all required staff have been L
screened or the Subrecipient is awaiting the results of screening
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EXHIBIT B-SCOPE OF WORK
B-1 Scope of Service. This is a three-year Contract,pursuant to the Criminal Justice,Mental Health and Substance Abuse
Reinvestment Grant established under authority of sections 394.656 through 394.6591, F.S. Under this Contract, the David Lawrence
Center, will operate a Centralized Assessment Center(CAC)and provide services by a Forensic Reintegration Support Team (FIRST),a
coordinated jail reintegration team for arrestees with mental illness and substance abuse problems designed to decrease the likelihood of
re-arrest,
6-2 The Subrecipient shall conduct all activities supported by this Contract in accordance with the application,dated November 26,
2013,in response to the County of Children and Families Request for Applications-Grant#LHZ02-Amended,dated October 2013.
Both the Collier County application and the Request for Applications are hereby incorporated by reference and shall be maintained in the
official files.
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B-3 Major Grant Objectives. z
B-3.1 The Subrecipient shall create a Centralized Coordination Program within eight months of the execution of this Contract.
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B-3.2 The Subrecipient shall assure that individuals and entities who will be working with the Target Population are adequately
trained in identifying or delivering recovery-oriented services.
8-3.3 The Subrecipient shall endeavor to increase access to mental health treatment,substance abuse treatment or mental
health and substance abuse prevention services for program participants identified as the Target Population. J
B-3.4 The Subrecipient shall provide individualized services to engage and motivate participants in the Target Population to
improve their lives and avoid incarceration. o
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B-4 Service Area,Locations and Times.
B-4.1 Service Area. The Subrecipient shall provide services within Collier County, Florida.
B-4.2 Service Delivery Locations.
8.4.2.1 The Subrecipient's administrative offices shall be located at the address specified in Section 1,3 of this
Contract.
6.4.2.2 The Subrecipient's programmatic offices shall be located at:6075 Bathey Lane, Naples, FL 34116. —'
70
6.4.2.3 The Subrecipient's primary program site for CAC services shall be located at:David Lawrence Center,6075
Bathey Lane, Naples,FL 34116. --
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B-4.3 Service Times.Services shall be provided,at a minimum,between the hours of 8:00 a.m.to 5:00 p.m., Monday through
Friday,Eastern Time except for state-recognized holidays.Changes in service times and any additional holidays that the 2
Subrecipient wants to observe shall be approved in writing by the County.
8-4.4 Changes in Location, The Subrecipient shall notify the County in writing a minimum of one week prior to making changes t
in office location or any changes that will affect the County's ability to contact the subrecipient by telephone,facsimile,or email. E
B-5. Clients to be Served. The Target Population for services under this program is adults with substance abuse and mental health
disorders who reside in Collier County.
8-6, Client Determination, The Subrecipient and its designated partner are jointly responsible for the determination of appropriate
program participants under this Contract.
B-7, Equipment. In accordance with the terms of the Subrecipient's application,the Subrecipient shall be responsible for supplying all
equipment necessary to perform and complete the services described herein including but not limited to computers,telephones,copier
and fax machine, supplies and maintenance.
6-8. Contract Limits.
B-8.1 The total funds awarded under this Contract shall not exceed$367,140.80 over the lifetime of this Contract.
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B-8.2 The total funds awarded for each program year under this Contract shall not exceed
B.8.2.1 $113,713.60 in program year 1;
B.8.2.2 $121,713.60 in program year 2; and
B.8.2.3 $131,713.60 in program year 3.
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EXHIBIT C-TASK LIST
The Provider shall perform all functions necessary for the proper delivery of services including, but not limited to,the following:
C-1 Service Tasks.
C-1.1 To support Objective B-3.1,the Subrecipient shall implement a Centralized Coordination Program and FIRST services
through the CAC at David Lawrence Center and offer CIT training services no later than November 30,2014.The CAC will
enhance the efficiency and effectiveness of CIT training to law enforcement officers seeking to divert individuals from
arrest,incarceration,or prosecution .The CAC will host a FIRST team providing coordinated jail reintegration team to
arrestees with mental illnesses and substance abuse problems in order to decrease the likelihood of re-arrest. To achieve
these program outcomes,the Subrecipient shall:
C-1.1.1 Establish a Memorandum of Understanding(MOU)with all participating law enforcement agencies(city,
county,local municipalities)outlining the transportation plan,roles,and responsibilities of each agency;
C-1.1.2 Establish a MOU with the local Homeless Coalition outlining planning strategies and available housing
alternatives(e.g.low demand,veterans,transitional,permanent,etc.)in the community;
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C-1.1.3 Ensure an ongoing collaborative relationship between the Centralized Coordination Program and law
enforcement,judicial personnel,families,and consumers of substance abuse and mental health services, and substance cs
abuse and mental health providers through daily activities and the oversight of the Public Safety Coordinating Council E
over the lifetime of this Contract.
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C-1.2 To support Objective B-3.2,the Subrecipient shall participate in training in the principles of Crisis Intervention Teams o
(CIT)and evidenced based practices,and engage families and other natural supports to reduce the likelihood of
subsequent crises.To achieve these Program outcomes,the Subrecipient shall: o
C-1.2.1 Ensure that all FIRST Team members,as applicable, are trained in evidence-based practices appropriate to
the needs of each team member's job description. Examples of appropriate evidence based-practices include Moral w
Reconation Therapy, Motivational Interviewing,Supportive Housing,Supportive Employment, SOAR(SSI, Outreach,
Access,and Retention), and Certified Recovery Specialist;and
C-1.3 To support Objectives B-3.3,the Subrecipient shall work with the agencies involved in the Centralized Coordinating
Program to ensure that program participants are receiving coordinated SAMH services designed to decrease the likelihoodce
of criminal activity and contact with the criminal justice system1.To achieve these Program outcomes,the Subrecipient
shall:
C-1,3.1 Provide timely and effective screening,assessment and referral to services to participants in the Target
Population at the CAC and at the CCSO jail; c
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C-1.3.2 Provide intensive individualized substance abuse treatment and recovery services by the FIRST team to
arrestees returning to the community which
0-1.3.2.1 Ensure that CIT trained officers access the CAC and FIRST as alternatives to arrest as a
diversionary tool;
0-1.3.2.2 Enhance the FIRST team by adding substance abuse as primary issue as program inclusion
criteria: -
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0-1.3.2.3 Maintain a FIRST team to participant ratio of 1:20 or lower,ensuring those with more needs
receive the most intensive assistance;and
0.1.3.2.4 Provide effective,evidence-based transition-planning,treatment and ancillary supports to ensure
best possible clinical and social outcomes and reduce arrests.
C-1.3.3 Conduct annual Planning Council meetings to review and revise the strategic plan based on current system
gaps.
C-1,4 To support Objective B-3.4,the Subrecipient shall ensure individualized services to engage and motivate individuals in
the Target Population to improve their lives and avoid incarceration.To achieve this program outcome,the Subrecipient
shall:
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C-1.4.1 Incorporate the following evidence-based practices into FIRST team service delivery
C-1.4.1.1 Motivational Interviewing strategies to engage and motivate participants to improve their life
situations;
C-1.4.1.2 Supported Employment and Supported Housing evidence-based practices to help participants
meet personal goals and participate fully in the life of the community;and
C-1.4.1.3 FIRST Team will link participants with disability benefits through SOAR,as well as to social and
natural supports.
C-2 Administrative Tasks
C-2.1 Staffing.The Subrecipient shall assign and maintain the following staff, as detailed in the Subrecipient's application,and
supported by this Contract to accomplish the Major Grant Objectives specified in Exhibit B and Service Tasks specified in
Exhibit C:
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C-2.1.1 The following subcontract or sub-Subrecipient staff supported by this Contract through the David Lawrence z
Center:
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C-2.1.1.1 FIRST team staff to include:
C-2.1.1.1.1 1.0 FTE Case Manager; Q
C-2.1.1.1.2 0.5 FTE Master's Level Mental Health Counselor;and
C-2.1.1.1.3 1.0 FTE Supportive Living,Employment and Life Skills Coach.
C-2.1.2 Professional Qualifications,The Subrecipient shall ensure all program staff assigned maintain all applicable
minimum licensing,accreditation,training and continuing education requirements required by state and federal laws or
regulations for their assigned duties and responsibilities.
C-2.2 Subcontracting.
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C-2.2.1 Without express written advance authorization by the County,the Subrecipient shall not award subcontracts or 3
sub-grants to any other individuals or organizations; nor shall it transfer, reassign or otherwise give responsibility for the J
implementation of any services funded by this Contract. -a
C-2.2.2 The Subrecipient shall require all subcontractors or sub-Subrecipients at any tier level to comply with the E- o
Verify clause subject to the same requirements as the Subrecipient,
C-2.2.3 The Subrecipient shall be responsible for coordinating expenditures made by subcontractors and sub-
Subrecipients.The Subrecipient shall ensure funds dispersed to subcontractors and sub-Subrecipients are expended for
the purposes intended and that a full accounting for these grants funds is made.
C-2.2.4 The Subrecipient shall be responsible for service delivery, monitoring and quality assurance of all subcontracts c)
or sub-grants entered into by the Subrecipient under this Contract,
C-2.2.5 The Subrecipient shall include in all subcontract or sub-Contracts:a detailed scope of work;clear and specific
deliverables;performance standards;sanctions for nonperformance;programmatic monitoring requirements;fiscal
monitoring requirements;detailed documentation requirements, and the substance of all clauses in the Standard
Contract that mention or describe subcontract compliance.
C-2.3 Records and Documentation.
C-2.3.1 The Subrecipient shall retain all financial records,supporting documents,statistical records and any other
documents,whether kept by electronic storage media or otherwise,for a period of not less than six years after the
starting date of this Contract. If audit findings have not been resolved at the end of the six year period,the records shall
be retained until resolution of the audit findings. State auditors and any persons authorized by the County shall have full
access to,and shall have the right to examine any materials at any time during regular business hours.
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C-2.3.2 The Subrecipient shall provide data and other information requested by the CJMHSA Grant Technical
Assistance Center(TAO)at the Louis de la Parte Florida Mental Health Institute of the University of South Florida to
enable TAO to perform statutory duties established in the authorizing legislation,
C-2.3.3 The Subrecipient shall protect confidential records from disclosure and protect participants'confidentiality in
accordance with s.397.501(7).F.S.
C-2.3.4 Unless otherwise specified in Section C-2.5, all correspondence, reports, records and documentation may be
maintained and provided to the County electronically.
C-2.3.5 The Subrecipient shall maintain,and shall ensure all partner agencies maintain records and documentation
including, but not limited to,the following:
C-2.3.5.1 Draft reports,final reports,meeting notes,telephone logs;
C-2.3.5,2 Executed subcontract or sub-Contracts and any amendments; invoices and supporting "'
documentation,expenditure reports,and deliverables;
C-2.3.5,3 Documentation of time worked for each staff paid in whole or in part with these Contract funds; a
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C-2.3.5.4 Travel logs and requests for reimbursement for staff travel;
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C-2.3.5.5 Employment screening results for each staff who meets the requirements to be screened for E
employment.
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C-2.3,6 All records and documentation pertaining to this Contract shall be sent to the County upon request and shall be
available to the County for inspection at any time.
C-2.4 Reports,
0-2.4.1 All tasks and activities under this Contract shall be documented in the following reports. ,
0.2.4,1.1 Quarterly Program Status Report. A detailed report of the services and activities performed in the 3
previous three months and the progress of the program in meeting the performance measures,goals, w
objectives, and tasks described in the Subrecipient's application and as specified in this contract in section D.4. a
and E.1.The County will provide the template needed to file this report.
C-2,4,1.2 Monthly Program Status Report. A detailed report of the services and activities performed in the --I
previous month and the progress of the program in meeting the performance measures,goals,objectives,and
tasks described in the Subrecipient's application and as specified in this contract in section D.4.and Eel.The
County will provide the template needed to file this report.
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C-2.4,1.3 Quarterly Financial Report.A detailed report of expenditures for the previous three months
associated with this Contract..The report must reconcile these expenditures with the payments made by the
County.The Subrecipient is encouraged to use this report for expenditure planning and projection.The report
must be submitted in hard or electronic copy.The County will provide the template needed to file this report.
C-2.4.1.4 Final Program Status Report.A detailed report of the services or activities performed for the entire
term of the Contract and the status of the meeting the performance measures,goals,objectives, and tasks
described in the Subrecipient's application and the terms of this Contract.
0-2.4.1.5 Final Financial Report. A detailed report documenting the expenditure of funds provided by this
Contract and compliance with the statutory county match requirement.The report must be submitted in hard or
electronic copy.
C-2.4.2 Reporting Schedule.The Subrecipient shall submit reports in accordance with the reporting schedule in Table
1,
Table 1.Reporting Schedule
Report Name j Due Date Address to Receive Reports
Quarterly Program Status 1 5th day of the month following the . County Housing Human and
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Report quarter of program services or activities Veteran Services
Monthly Program Status i 5th day of the month following the Attention: Rachel Brandhorst,Grant
Reports quarter of program services or activities Coordinator
Quarterly Financial Report 5th day of the month following the
quarter of program services or activities
Final Program Status No later than 30 days following the
Report f ending date of the Contract.
No later than 30 days following the
Final Financial Report j ending date of the Contract.
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C-2.4.3 Additional Reporting Requirements.The Subrecipient shall provide additional reporting pertaining to the
services and activities rendered should the County determine this to be necessary.
C-2.5 Standard Contract Requirements. Provider will perform all acts required by Contract.
C-2.6 Client Risk Prevention. in accordance with the client risk prevention system,the Subrecipient shall report those
reportable situations listed in CFOP 215-6 in the manner prescribed in CFOP 215-6, The Subrecipient shall immediately report
any knowledge or reasonable suspicion of abuse, neglect,or exploitation of a child,aged person,or disabled adult to the Florida
Abuse Hotline on the statewide toll-free telephone number(1-800-96ABUSE). As required by Chapters 39 and 415, F.S.,this
provision is binding upon both the Subrecipient and its employees. co
C-2.7 Emergency Preparedness Plan.
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C-2.7.1 If the tasks to be performed pursuant to this Contract include the physical care or supervision of clients,the
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Subrecipient shall,within 30 days of the execution of this Contract,submit an emergency preparedness plan which shall 0
include provisions for records protection,alternative accommodations for clients in substitute care,supplies,and a v
recovery plan that will allow the Subrecipient,its subcontractors or sub-Subrecipients to continue functioning in
compliance with the executed Contract in the event of an actual emergency.
C-2.7.2 No later than twelve months following the County's original acceptance of a plan and every twelve months
thereafter,the Subrecipient shall submit a written certification that it has reviewed its plan,along with any modifications to
the plan,or a statement that no modifications were found necessary. o
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EXHIBIT D—DELIVERABLES
D-1. Service Units.
D-1.1 A service unit is one month of combined FIRST services,CAC services as described in the Subrecipient's Application
and summarized in Table 2.
D-2. Service Targets.Over the lifetime of this Contract,the Subrecipient shall attain the service targets described below and
summarized in Table 2.
D-2.1 The Subrecipient shall deliver FIRST services to a total of 270 FIRST Program participants.
D-2.2 The Subrecipient shall deliver Central Assessment Center(CAC)services to a total of 3,600 CAC Program participants.
Table 2.Service Summary
Target#of Participants
Program Program Program Program a
Service Target ( #Units Duration Year 1 Year 2 Year 3 Lifetime E
7/1/14— 7/1/15— 7/1116— 7/1/14—
I i 5131/15 5/31/16 5/31/17 5/31/17
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12 One Calendar Quarter 90 90 90 270
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12 j One Calendar Quarter 1,200 1,200 1,200 ! 3,600
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D-3. Deliverables,The Subrecipient shall demonstrate satisfactory progress towards each lifetime service target in Section D-1
through submission of data reporting in each Monthly and Quarterly Program Status Report specified in Section C-2.4.
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D-4. Performance Measures for acceptance of Deliverables. tys
D-4,1 During the first program year,satisfactory progress toward Service Target D-2.1 shall be demonstrated by:
D-4.1.1 100%completion of tasks C-1.1.1 and C-1.1.2 during the first quarter of the program year;and o
D-4.1.2 Services under task C-1.1.3, provided to,ata minimum,: o
D-4.1.2.1. 20%of the program year target by the end of the second quarter;
D-4.1.2.2. 60%of the program year target by the end of the third quarter;and 2
D-4.1.2.3. 80%of the program year target by the end of the fourth quarter,
D-4.2 During the second and third program years,satisfactory progress toward Service Target D-2.1
D-4.3 shall be demonstrated by services under task C-1.1.3 provided to,at a minimum:
D-4.3.1 20%of the program year's target by the end of the first quarter;
D-4.3.2 40%of the program year's target by the end of the second quarter;
D-4.3.3 60%of the program year's target by the end of the third quarter;and
D-4.3,4 80%of the program year's target by the end of the fourth quarter.
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D-4.3 The target numbers reflected in the table are to be achieved collectively by all three subrecipients each quarter.In the
event the Subrecipient fails to achieve the minimum performance measures in sections D-4.1 through D-4.2.,the County may apply
financial consequences,
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EXHIBIT E—MINIMUM PERFORMANCE MEASURES
E-1. Minimum Performance Measures.The following minimum qualitative performance measures are
established pursuant to Section 4 of the Contract and shall be maintained during the term of this Contract and
reported monthly.
E-1.1 50%reduction of re-arrests among Program participants in the adult criminal justice systems.
E-1.2 100%of Program participants that receive increased access to services in comprehensive recovery
based mental health and/or substance abuse treatment services that are community based.
E-1.3 80%change from admission to re-entry into the community of Program participants who reside in a
stable housing environment.
E-1.4 80%increase of eligible Program participants linked to social security benefits through SOAR-trained
CPRS or other FIRST team members. a)
E-2. Performance Evaluation Methodology. The County will monitor the Subrecipient's performance in achieving
the standards in section E-2 according to the following methodology:
E-2.1 For the measure in section El.1,the total number of arrests among participants within one year post J
program admission DIVIDED BY the total number of arrests among program participants one year prior to
program admission shall be LESS THAN OR EQUAL TO 50%.
coE-2.2 For the measure in section E-1.2,the total number of program participants reporting that they have
received increased access to comprehensive recovery based mental health and/or substance abuse
treatment services that are community based in the one year period post program admission DIVIDED BY a;
the total number of program participants reporting that they have received access to comprehensive recovery
based mental health and/or substance abuse treatment services that are community based prior to program U
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admission shall be EQUAL TO 100%.
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E-2.3 For the measure in section E-1.3,the total number of program participants reporting that they reside
in a stable housing environment in the one year period post program admission DIVIDED BY the total ciS
number of program participants reporting that they were not residing in a stable housing environment prior to -a
program admission shall be GREATER THAN OR EQUAL TO 80%.
E-2.4 For the measure in section E-1.4,the total number of program participants who were eligible for, but
not receiving,social security or other benefits at program admission who are linked to such benefits after o
admission DIVIDED BY the total number of program participants who were eligible for,but not receiving, cn
those benefits at program admission shall be GREATER THAN OR EQUAL TO 80%.
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EXHIBIT F-METHOD OF PAYMENT
F-1 This is a cost reimbursement Contract. The County will pay the Subrecipient for the delivery of service
provided in accordance with the terms of this Contract and the project budget,subject to the availability of funds.
F-2 The County shall reimburse funds to the Subrecipient according to the schedule in the table below.
F-3 Modifications to the 'Budget and Scope" may only be made if approved in advance. Budgeted fund shifts
between budget categories and line items shall not be more than 10%and does not signify a change in scope. Fund
shifts that exceed 10%of budget category or line item shall only be made with board approval.
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Program Period J Activity Amount z
Personnel $73,305.60
Travel ._._ $6,408.00
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Program Year 1 Equipment,..-_ ._.. $2,000.00
Incidental $20,000.00 v
Expenses
Program I $12,000.00
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Personnel $73,305.60
Program Year 2 Travel $6,408.00
incidental $30,000.00 v
-_._..Expenses. ..
Program $12,000.00
Evaluator
Personnel _._.._ $73,305.60 `;
Travel f $6,408.00 4.0
Program Year 3 �.__._____..--.-_� —___.___._____.....__—_-
Incidental $40,000.00 o
Expenses := o
Program ( $12,000.00
- ' Evaluator
_.___._._......___..... CONTRACT TOTAL $ 367,140.80
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F-4 The Subrecipient shall request reimbursement by submission of a properly completed invoice(Exhibit G)and
submission of all supporting documentation no later than the 5th day of the month following service provision,
accompanied by the corresponding monthly performance reports and any other deliverable report due for the period
of the invoice.
F-5 The County shall approve reimbursement requests following receipt of documentation of compliance with the
Performance Measures for Acceptance of Deliverables in section D-4 and Minimum Performance Measures E-1,
F-5.1 The County shall withhold 10%from each reimbursement request upon satisfactory completion of
program lifetime performance targets and completion of the county closeout monitoring,the County shall
release the remaining funds held throughout the term of the agreement,less any funds retained for failure to
achieve a performance target.
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F-5,2 If the Subrecipient does not meet the same performance measure for six or more consecutive months,
the County shall apply a 10%penalty for all payments made to date. Corrective action plans required and may
result in a reduction in future funding under this Contract,at the County's sole discretion,
F-6 The Subrecipient shall submit a final invoice for payment no later than 30 days after the expiration of this
Contract or after this Contract is terminated. Failure to do so will result in a forfeiture of all right to payment and the
County shall not honor any requests submitted after the aforesaid time period.Any payment due under the terms of
this Contract will be withheld until the Final Program Status Report and Final Financial Report are submitted, and the
Close Out Monitoring is completed and approved by the County.
F-7 The Subrecipient shall provide match funds in accordance with the schedule in the table below:
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Program Period I Amount
Program Year_1_--_� _$120,688.74 ^�
Program Year 2 j $110,688.74
Program Year 3 j $100,688.74 I `Y
MATCH TOTAL$ 332,066.22 _....._....... ! o
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F-8 The County shall reimburse the SUBRECIPIENT for the performance of this Contract upon completion or partial CD
completion of the work tasks as accepted and approved by HHVS.SUBRECIPIENT may not request disbursement of
CJMHSA funds until funds are needed for eligible costs,and all disbursement requests must be limited to the amount a;
needed at the time of request. Invoices for work performed are required every month. SUBRECIPIENT may expend
funds only for allowable costs resulting from obligations incurred during the term of this contract. Payments shall be
made to the SUBRECIPIENT when requested as work progresses but, not more frequently than once per month.
Reimbursement will not occur if SUBRECIPIENT fails to perform the minimum level of service required by this
Contract. No payment will be made until approved by HHVS for grant compliance and adherence to any and all
applicable local, state or Federal requirements. Payment will be made upon receipt of a properly completed invoice
and in compliance with§218,70, Florida Statutes,otherwise known as the"Local Government Prompt Payment Act."
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EXHIBIT "G"
COLLIER COUNTY HOUSING,HUMAN AND VETERAN SERVICES
REQUEST FOR PAYMENT
SECTION I: REQUEST FOR PAYMENT
Sub recipient Name: David Lawrence Mental Health Center
Sub recipient Address: 6075 Bathey Lane Naples,Florida 34116
Project Name: Criminal Justice Reinvestment Grant FY 2014-2017
Project No: CJMHSA-001 Payment Request#
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Dollar Amount Requested: $ Date______
Period of Availability:
Period for which A•enc has incurred indebtedness: throu_h
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SECTION II: STATUS OF FUNDS
1. Grant Amount Awarded $ 367,140.80 N
2. Sum of Past Claims Paid on this Account $ i
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3. Total Grant Amount Awarded Less Sum
Of Past CIaims Paid on this Account $ U
4. Amount of Previous Unpaid Requests $
5. Amount of Today's Match
6. 10%of Retainage Withheld $ -J
7. Amount of Today's Request $ >
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8. Current Grant Balance(Initial Grant Amount Awarded
Less Sum of all requests) $ C
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I certify that this request for payment has been made in accordance with the terms and conditions of the =
Contract between the COUNTY and us, To the best of my knowledge and belief, all grant requirements
have been followed. u
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Signature Date
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Authorizing Grant Coordinator.__ DATE
Supervisor _ Date (approval authority under$14,999)
Dept Director {approval required$15,000 and above)
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EXHIBIT H
ANNUAL AUDIT MONITORING REPORT
OMB Circular A-133 Audits of States, Local Governments, and Non-Profit Organizations requires
the Collier County Housing, Human and Veterans Services Department to monitor our
subrecipients of federal awards and determine whether they have met the audit requirements of
the circular and whether they are in compliance with federal laws and regulations. Accordingly, we
are requiring that you check one of the following, provide all appropriate documentation regarding
your organization's compliance with the audit requirements, sign and date this form.
Subrecipient David Lawrence Center Fiscal Year
Name Period
Total State Financial Assistance Expended during
most recently completed Fiscal Year
Total Federal Financial Assistance Expended during most
recently completed Fiscal Year $
Check Appropriate Boxes
We have exceeded the$500,000 federal/state expenditure threshold for our fiscal year
ending as indicated above and have completed our Circular A-133 audit. A copy of
the audit report and management letter are attached.
We exceeded the $500,000 federal/state expenditure threshold for our fiscal year
ending as indicated above and expect to complete our Circular A-133 audit by
. Within 30 days of completion of the A-133 audit, we will provide a
copy of the audit report and management letter.
We are not subject to the requirements of OMB Circular A-133 because we:
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Did not exceed the $500,000 federal/state expenditure threshold for the fiscal
year indicated above
Are a for-profit organization q
Are exempt for other reasons—explain
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An audited financial statements is attached and if applicable, the independent auditor's c
management letter. E
(If findings were noted, please enclose a copy of the responses and corrective action plan.)
Certification Statement
I hereby certify that the above information is true and accurate.
Signature Date
Print Name and Title
This form may be used to monitor Florida Single Audit Act(Statute 215.97) requirements.
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FIRST AMENDMENT TO AGREEMENT CM-ISA-001 BETWEEN COLLIER COUNTY co
AND a
DAVID LAWRENCE MENTAL WFALTH CENTER, INC.
This Amendment, is entered into this . day of 4 " . ' 42014,
by and between David Lawrence Mental Health Center, Inc. a private not-for-profit corporation
existing under the laws of the State of Florida, hereinafter referred to as "SUBRECIPIENT" and
Collier County, Florida, hereinafter to be referred to as "COUNTY," collectively stated as the
"Parties."
WHEREAS, on June 10, 2014, the County and Subrecipient entered into an agreement
for Subrecipient to provide "FIRST grant services" to Collier County residents (hereinafter
referred to as the "Agreement"); and
WHEREAS, the Parties desire to modify the Agreement to add provisions for proper
accountability over state resources and a property clause for the purchase of tangible personal
property.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and
valuable consideration, the receipt and sufficiency of which is hereby mutually acknowledged,
the Parties agree to modify the Agreement as follows:
Words Underlined are added
1, Add to Exhibit A, A1-10, Financial Assistance
Al- 10 Financial Assistance.
If receiving state financial assistance, the Subrecipient shall be in compliance with Section
215.97, Florida Statutes (F.S.). Expenditures of state financial assistance shall be in
compliance with laws, rules and regulations applicable to expenditures of State funds, Including,
but not limited to, the Reference Guide for State Expenditures. The Agreement may be charged
onl with allowable costs resultin. from obli.ations incurred durin. the term of the A•reement,
2. Add to Exhibit A, Al-11- Property
Al- 11 Property.
The word "property" as used in this section means equipment, fixtures, and other tangible
personal property of a nonconsumable and nonexpendable nature, the value or cost of which is
$1,000 or more and the normal expected life of which is 1 year or more, and hardback-covered
bound books that are circulated to students or the general public, the value or cost of which is
$25 or more, and hardback-covered bound books, the value or cost of which is $250 or more.
Each item of property which it is practicable to identify by marking shall be marked in the_
manner required by the State of Florida Auditor General. The subrecipient shall maintain an
adequate record of property in his or her custody, which record shall contain such information
as shall be required by the State of Florida Auditor General. Once each year, on July 1 or as
soon thereafter as is practicable, and whenever there is a change of custodian, each custodian
shall take an inventory of property in his or her custody. The inventory shall be compared with
the property record, and all discrepancies shall be traced and reconciled. All publicly supported
libraries shall be exempt from marking hardback-covered bound books, as required by this
section. The catalog and inventory control records maintained by each publicly supported
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library shall constitute the property record of hardback-covered bound books with a value or
cost of $25 or more included in each publicly supported library collection and shall serve as a a.
perpetual inventory in lieu of an annual physical inventory. All books identified by these records
as missin. shall be traced and reconciled and the librar inventor shall be adusted
accordingly.
If any property is purchased by the Subrecipient with funds provided by this agreement, the
Subrecipient shall inventory all nonexpendabie property including all computers. A copy of
which shall be submitted to the County along with the expenditure report for the period in
which it was purchased. At least annually the Subrecipient shall submit a complete inventory
of all such property to the County whether new purchases have been made or not.
The inventory shall include, at a minimum, the identification number; year and/or model,: a
description of the property, its use and condition; current location; the name of the property
custodian; class code (use state standard codes for capital assets); if a group, record the
number and description of the components making up the group; name, make, or
manufacturer; serial number(s), if any, and if an automobile, the Vehicle Identification
Number (VIN) and certificate number; acquisition date; original acquisition cost; funding
source; and, information needed to calculate the federal and/or state share of its cost.
The County Grant Manager must provide disposition instructions to the Subrecipient prior to the
end of the agreement period. The Subrecipient cannot dispose of any property that reverts
to the County without the Grant Coordinator's approval. The Subrecipient shall furnish a
closeout inventory no later than 30 days before the completion or termination of this
agreement. The closeout inventory shall include all nonexpendable property including all
computers purchased by the Subrecipient. The closeout inventory shall contain, at a
minimum, the same information required by the annual inventory.
The Subrecipient hereby agrees that all inventories required by this agreement shall be current
and accurate and reflect the date of the inventory. If the original acquisition cost of a
property item is not available at the time of inventory, an estimated value shall be agreed
upon by both the Subrecipient and the County and shall be used in place of the original
acquisition cost,
Title (ownership) to and possession of all property purchased by the Subrecipient pursuant to
this agreement shall be vested in the County upon completion or termination of this
agreement. During the term of this agreement, the Subrecipient is responsible for insuring
all property purchased by or transferred to the Subrecipient is in good working order. The
Subrecipient hereby agrees to pay the cost of transferring title to and possession of any
property for which ownership is evidenced by a certificate of title. The Subrecipient shall be
responsible for repaying to the County the replacement cost of any property inventoried and
not transferred to the County upon completion or termination of this contract. When
property transfers from the Subrecipient to the County, the Subrecpient shall be responsible
for paying for the title transfer.
If the Subrecipient replaces or disposes of property purchased by the Subrecipient pursuant to
this agreement, the Subrecipient is required to provide accurate and complete information
pertaining to replacement or disposition of the property as required on the Subrecipient's
annual inventory,
The Subrecipient hereby agrees to indemnify.the County against any claim or loss arising out of
the operation of any motor vehicle purchased by to the Subrecipient pursuant to this
contract.
A formal contract amendment is required prior to the purchase of any property item not
specifically listed in the approved budget.
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IN WITNESS WHEREOF, the Parties have executed this Amendment, on the date and year
first above written.
DAVID LAWRENCE MENTAL HEALTH
CENTER, INC,
By: / ---
Chief Executive Officer
Title:
A I EST:
COLLIER C01,171TY ,y/f/
DWIGHT E. BROC CLERK
V
BY:
Attest M's
to ChaiPricafiltUTY CLERK TOM HENNING, CHAIRMAN
signature only.
Approval for form and legality:
Jennifer A. BelpedfoL%
Assistant County Attorney
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SECOND AMENDMENT TO AGREEMENT CJMHHSA-001 BETWEEN
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS n.
AND
DAVID LAWRENCE MENTAL HEALTH CENTER, INC.
This Amendment, is entered into this rfi, J day of `t_ , 2015,
by and between David Lawrence Mental Health Center, Inc. herein after referred to as
Subrecipient and Collier County Board of County Commissioners, Florida, herein after to be
referred to as "COUNTY," collectively stated as the "Parties."
WHEREAS, on June 10, 2014, the County and Subrecipient entered into an agreement
for Subrecipient to provide "FIRST grant services" to Collier County residents (hereinafter
referred to as the "Agreement"); and
WHEREAS, the Parties desire to modify the Agreement to revise the division name; add
Board directed Corrective Action language, remove Exhibit A1-7 and A1-8, modify Exhibit C-
2.1.1.1, add Exhibit C-2.3.7 and modify Exhibit C-2.4.1.1 to reflect the requirement of quarterly
source documentation, replace Exhibit G and G-1, modify Exhibit F-3 and F-7 and add grantor
required State and Federal Laws, Rules and Regulations, Exhibit I.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and
valuable consideration, the receipt and sufficiency of which is hereby mutually acknowledged,
the Parties agree to modify the Agreement as follows:
1. All references throughout the agreement to Housing, Human and Veteran Services
(HHVS) shall now read Community and Human Services (CHS).
2. Paragraph 39. CORRECTIVE ACTION, is hereby added as follows:
Corrective action plans may be required for noncompliance, nonperformance, or
unacceptable performance under this contract. Penalties may be imposed for failures to
implement or to make acceptable progress on such corrective action plans.
In order to effectively enforce Resolution No. 2013-228 Community and Human Services
(CHS) has adopted an escalation policy to ensure continued compliance by Subrecipients,
Developers, or any entity receiving grant funds from CHS. CHS's policy for escalation for non-
compliance is as follows:
1. Initial non-compliance may result in Findings or Concerns being issued to the entity
and will require a corrective action plan be submitted to the Division within 15 days
following the monitoring visit.
o Any pay requests that have been submitted to the Division for payment will be
held until the corrective action plan has been submitted.
o CHS will be available to provide Technical Assistance (TA) to the entity as
needed in order to correct the non-compliance issue.
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2. If in the case an Entity fails to submit the corrective action plan in a timely manner to
m
the Division, the Division may require a portion of the awarded grant amount be a
returned to the Division.
o The County may require upwards of five percent (5%) of the amount disbursed t
be returned to the Division , at the discretion of the Board of County
Commissioners.
o The entity may be considered in violation of Resolution No. 2013-228
3. If in the case an Entity continues to fail to correct the outstanding issue or repeats an
issue that was previously corrected, and has been informed by the Division of their
substantial non-compliance by certified mail; the Division may require a portion of the
awarded grant amount or the amount of the CJMHSA investment, be returned to the
Division.
o The Division may require upwards of ten percent (10%) of the acquisition amount
be returned to the Division, at the discretion of the Board of County
Commissioners.
o The entity will be considered in violation of Resolution No. 2013-228
4. If in the case after repeated notification the Entity continues to be substantially non-
compliant, the Division may recommend the contract or award be terminated.
o The Division will make a recommendation to the Board of County Commissioners
to immediately terminate the agreement or contract. The Entity will be required to
repay all funds disbursed by the County for project that was terminated. The
entity will be considered in violation of Resolution No. 2013-228
If in the case the Entity has multiple agreements with the Division and is found to be non-
compliant, the above sanctions may be imposed across all awards at the Director's discretion.
3. Exhibit A shall be amended and all remaining paragraphs shall be renumbered sequentially
following the deletion of paragraphs A1-7 and Al-8.
4. Exhibit A, paragraph Al-7 is hereby deleted:
Al 7 PRIDE. Articles which are the subject of or are required to carry out this Contract
shall be purchased from Prison Rehabilitative Industries and Diversified Enterprises,
e.-e. - - e-- - .- - - t' - - - , •-• - e. -- - -
Contract, the Subrecipient shall b- - -•• - - . -- • - - - -- -*-• . •- - - -
-- - . . _ . � - ... - . . -. . . .e-- - . .- - -• -- - e" ay be
obtained by contacting PRIDE, (800) 643 8'159
5. Exhibit A, paragraph Al-8 is hereby deleted:
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• — .. - - subject of or arc required te-carryout this Contract, in `s
6. Exhibit C-paragraph 2.1.1.1 is hereby amended as follows:
FIRST team staff to include:
C-2.1.1.1.1 1.0 FTE Case Manager;
C-2.1.1,1.2 0-5 .28 FTE Master's Level Mental Health Counselor; and
C-2.1.1.1.3 1.0 FTE Supportive Living, Employment and Life Skills Coach.
7. Exhibit C-paragraph 2.3.7 is hereby added to read:
C-2.3.7 The Grantee shall maintain the following source documentation for the tasks
specified in Section C-1 and C-2. Source documentation shall be provided to Collier County
as an attachment to the Quarterly Program Status Report submissions.
C-2.3.7.1 Grant staff rosters and training attendance logs.
C-2.3.7.2 Copy of the FIRST Team members' job descriptions and copies of the
training attendance logs.
C-2.3.7.3 Copy of the monthly client logs.
C-2.3.7.4 Copy of the monthly client logs, which shall include the client ID
number, assessment date, enrollment date and a C1T trained officers' referral
code.
C-2.3.7.5 Sample of the FIRST Team intake log.
C-2.3.7.6 Copy of monthly staffing and client logs to document staff to client ratio.
C-2.3.7.7 Sample of the treatment planning tool.
C-2.3.7.8 Copy of program process and policies, and operating tools.
8. Exhibit C-2.4.1.1 is hereby amended to read:
Quarterly Program Status Report. In addition to the required source documentation outlined in
Exhibit C-2.3.7, a detailed report of the services and activities performed in the previous three
months and the progress of the program in meeting the performance measures, goals,
objectives, and tasks described in the Subrecipient's application and as specified in this contract
in section D.4. and E.1. The County will provide the template needed to file this report.
9. Exhibit F, Method of Payment is hereby modified as follows:
F-3 Modifications to the "Budget and Scope" may only be made if approved in advance.
Budgeted fund shifts between budget categories and line items shall not be more than 10% and
does not signify a change in scope. Fund shifts that exceed 10% of budget category or line item
shall only be made with board approval.
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Program Activity Amount
Period
Personnel $73,305.60
o 830.40
-J
�-__
' Travel | OO \
Program /__-� c �__�_�
Year 1 | OO |
^ `_-_�______-______'_
Incidental $20.000.00
Expenses __$13.475.20__i
Program $12.000.00
Evaluator
Personnel $74raQ-56A0
Travel___�� $7S.83U.40_
Program '
Year 2
Incidental $30,000.00
Expenses $23 475.20
Program $12,000.00
Evaluator
Personnel $73,305.60
$79,830.40
Program Travel
--� ! $6,408.00
Year3 — -------'---'---�-�---------�
Incidental $10.0OO.0O
Expenses_ .___$33,475.20
Program $12,000.00
Evaluator
CONTRACT $ 367,140.80
|_-_____- ------' -----
10. Exhibit F-7 is here by modified as follows:
Pn»gnam Amount
Pgriod___|_______________
Program Year $120.68874
1 $110,688.74
Program Year 8110,688.74
2 _
Program Year $100.688.74
3 / $11O.688.74
-------------'--- ------
MATCH TOTAL
11. Exhibit G, Request for Payment, is hereby deleted and replaced with the attached.
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12. Exhibit G-1, Match, is hereby added as attached.
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13. Exhibit I, State and Federal Laws, Rules and Regulations is hereby added as attached
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IN WITNESS WHEREOF, the Parties have executed this Amendmen1, on the date and year first
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above written. a.
David Lawrence Mental Health Center, Inc.
By: f^~4 \/~-
Title:
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
ATTEST:
DWIGHT ERDC
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YkU U By: Ti Nance CHAIRMAN
Attest as to Chairrnip's ,
Approval for form and legality:
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Assistant County Attorney ~
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EXHIBIT
EXHIBIT I•STATE AND FEDERAL LAWS, RULES,AND REGULATIONS Ne
The provider and its subcontractors shall comply with all applicable state and federal laws, rules and regulations, as
amended from time to time, that affect the subject areas of the contract, Authorities include but are not limited to the
following:
A2-1 Federal Authority
Mental Health
42 U.S.C. ss, 300x, et. seq.
Substance Abuse Prevention and Treatment Block Grant(SAPTBG)
42 U.S.C.ss. 300x-21 et.seq.
45 C.F.R. pt. 96
Restrictions on expenditures of SAPTBG
45 C.F.R. s. 96.135
Substance Abuse-Confidentiality
42 C.F.R., pt.2
Health Insurance Portability and Accountability Act(HIPAA)
45 C.F.R. pt. 164
Social Security Income for the Aged, Blind and Disabled
20 C.F.R.pt.416
Endorsement and Payment of Checks Drawn on the United States Treasury
31 C.F.R. pt.240
Temporary Assistance to Needy Families(TANF)
42 U.S.C.ss.601,of. seq.
45 C.F.R., pt.260
Projects for Assistance in Transition from Homelessness(PATH)
42 U.S.C.s.290cc-21 et.seq.
42 C.F.R.,pt. 54
Americans with Disabilities Act of 1990
42 U.S.C. ss. 12101 et. seq.
A2-2 FLORIDA STATUTES
Child Welfare and Community Based Care
Ch.39, F.S., Proceedings Relating to Children
Ch. 119, F.S., Public Records
Ch.402, F.S.,Health and Human Services;Miscellaneous Provisions
Ch.435, F.S., Employment Screening
Ch. 490, F.S., Psychological Services
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Ch.491,F.S., Clinical, Counseling and Psychotherapy services u
Ch. 1002, F.S., Student and Parental Rights and Educational Choices a.
Substance Abuse and Mental Health Services
Ch. 381, F,S., Public Health General Provisions
Ch. 386, F.S., Particular Conditions Affecting Public Health
Ch,395, F.S.,Hospital Licensing and Regulation
Ch. 394, F.S., Mental Health
Ch,397, F.S.,Substance Abuse Services
Ch. 400, F.S., Nursing Home and Related Health Care Facilities
Ch.414, F.S,, Family Self Sufficiency
Ch.435, ES., Employment Screening
Ch.458, F.S,, Medical Practice
Ch.459, F,S.,Osteopathic Medicine
Ch.464, F.S., Nursing
Ch.465, F.S., Pharmacy
Ch.490, F.S., Psychological Services
Oh. 491, F.S., Clinical, Counseling and Psychotherapy Services
Ch.499, F.S., Drug, Cosmetic and Household Products
Ch. 553, F.S., Building Construction Standards
Ch. 893,F.S., Drug Abuse Prevention and Control
S,409.906(8), F.S., Optional Medicaid—Community Mental Health Services
Developmental Disabilities
Ch. 393, F.S., Developmental Disabilities
Adult Protective Services
Ch,415, F.S.,Adult Protective Services
Forensics
Ch.916, F.S.,Mentally Deficient and Mentally III Defendants.
Ch. 985, F.S.,Juvenile Justice; Interstate Compact on Juveniles
S. 985.19, F,S,, Incompetency in Juvenile Delinquency Cases
S.985.24, F,S., Interstate Compact on Juveniles; Use of detention;prohibitions.
State Administrative Procedures and Services
Ch. 120, F.S.,Administrative Procedures Act
Ch.287, F.S., Procurement of Personal Property and Services
Ch.815, F.S.,Computer-Related Crimes
Ch. 817, F.S., Fraudulent Practices
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S. 112.061, F.S., Per diem and Travel Expenses
S. 112.3185, F.S.,Additional Standards for State Agency Employees a
S, 215.422,F.S., Payments,Warrants& Invoices; Processing Times
S. 216.181(16)(b), F.S.,Advanced funds invested in interest bearing accounts
A2-3 FLORIDA ADMINISTRATIVE CODE (RULES)
Child Welfare and Community Based Care
Ch, 65C-12, F.A.C., Emergency Shelter Care
Ch.65C-13, F.A.C., Substitute Care of Children
Ch.65C-14, F.A.C., Group Care
Ch. 65C-15, F.A.C,,Child Placing Agencies
Substance Abuse and Mental Health Services
Ch.65C-12, F.A.C., Emergency Shelter Care
Ch.65D-30, F.A.C., Substance Abuse Services Office
Ch.65E-4, F.A.C., Community Mental Health Regulation
Ch.65E-5, F.A.C., Mental Health Act Regulation
Ch.65E-10, F.A.C., Psychotic and Emotionally Disturbed Children Purchase of Residential
Services Rules
Ch, 65E-12, F.A.C., Public Mental Health, Crisis Stabilization Units, Short Term Residential
Treatment Programs
Ch. 65E-14, F.A.C.,Community Substance Abuse and Mental Health Services-Financial Rules
Ch, 65E-15, F.A,C., Continuity of Care Case Management
Ch. 65E-20, F.A.C., Forensic Client Services Act Regulation
Ch. 65E-26, F.A.C., Substance Abuse and Mental Health Priority Populations and Services
Financial Penalties
Ch. 65-29, F,A,C,Penalties on Service Providers
Reduction or withholding of funds
Ch.65-29.001, F.A.C., Financial Penalties for a Provider's Failure to Comply with a Requirement for
Corrective Action
A2-4 MISCELLANEOUS
Department of Children and Families Operating Procedures
CFOP 155-10, Services for Children with Mental Health &Any Co-occurring Substance Abuse
Treatment Needs In Out of Home Care Placements
CFOP 215-6, Incident Reporting and Client Risk Prevention
Federal Cost Principles
OMB Circular A-21,Cost Principles for Educational Institutions
OMB Circular A-87, Cost Principles for State, Local and Indian Tribal Governments
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0MB Circular A-102, Grants and Cooperative Agreements with State and Local Governments
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0MB Circular A-122, Cost Principles for Non-profit Organizations a_
Audits
0MB Circular A-133,Audits of States, Local Governments and Non-Profit Organizations
Ch. 215.97, F.S. , Florida Single Audit Act
Comptrollers Memorandum#03(1999-2000): Florida Single Audit Act implementation
Financial Assistance
Comptrollers Memorandum#04(2005-2006): Compliance Requirements for Agreements
Administrative Requirements
45 G.F.R., pt,74-Uniform Administration Requirements for Awards and Subawards to Institutions
of Higher Education, Hospitals,other Non-Profit Organizations and Other Commercial
Organizations
45 C.F.R., pt. 92-Uniform Administration Requirements (State and Local Governments)1
0MB Circular A110, Uniform Administrative Requirements for Grants and Other Agreements
Data Collection and Reporting Requirements
S. 397.321(3)(c), F.S., Data collection&dissemination system
S. 394,74(3)(e),F.S., Data Submission
S. 394.77,F.S,, Uniform management information, accounting, and reporting systems for
providers.
S. 394.9082, F,S., Behavioral health managing entities
PAM 155-2, Mental Health and Substance Abuse Data Measurement Handbook
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1 6.D.5.d
THIRD AMENDMENT TO AGREEMENT CJMHSA-001 BETWEEN
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
AND
DAVID LAWRENCE MENTAL HEALTH CENTER, INC.
This Amendment, is entered into this day of , 2016,
by and between David Lawrence Mental Health Center, Inc. hereinafter referred to as
Subrecipient and Collier County, a political subdivision of the State of Florida, hereinafter
referred to as"COUNTY," collectively stated as the"Parties."
WHEREAS, on June 10, 2014, the County and Subrecipient entered into an agreement
for Subrecipient to provide "FIRST grant services" to Collier County residents (hereinafter z°
referred to as the"Agreement"); and
WHEREAS, on September 23, 2014, the Board of County Commissioners approved the
First Amendment to Agreement which added provisions for proper accountability over state
resources and a property clause for the purchase of tangible personal property; and
WHEREAS, on June 23, 2015, the Board of County Commsisioners approved the
Second Amendment to Agreement which revised the division name, added Board directed
Corrective Action language, removed and replaced Exhibits and added grantor required State
and Federal Laws, Rules and Regulations as Exhibit I; and N
WHEREAS, the Parties desire to modify the Agreement to extend the contract term,
reduce the grant budget, adjust the match budget, and revise the staffing pattern. 0
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and v>
valuable consideration, the receipt and sufficiency of which is hereby mutually acknowledged,
cn
the Parties agree to modify the Agreement as follows:
0
1. Section 2 of the Agreement is amended as follows; -0
2. CONTRACT TERM
Services of the SUBRECIPIENT shall start on the 1st day of July, 2014 and end on the 31st day
of-May, 30th day of June, 2017. The term of this Agreement and the provisions herein may be
extended by amendment to cover any additional time period
0
2. Exhibit C of the Agreement is amended as follows:
C-2.1.1. The following subcontract or sub-Subrecipient staff supported by this Contract
through David Lawrence Center: Q
FIRST team staff to include:
C-2.1.1.1.1 1.0 FTE Case Manager;
C-2.1.1.1.2 :-28.063658 FTE Master's Level Mental Health Counselor; and
C-2.1.1.1.3 1-0.50 FTE Supportive Living, Employment and Life Skills Coach.
C-2.1.1.1.4 1.0 FTE Outreach Specialist
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C-2.1.1.1.5 .50 FTE Coordinator
C-2.1.1.1.6 .50 FTE Case Manager
3. Exhibit F, Method of Payment, is amended as follows:
* * *
F-3 Modifications to the "Budget and Scope" may only be made if approved in advance.
Budgeted fund shifts between budget categories and line items shall not be more than 10% and *)
does not signify a change in scope. Fund shifts that exceed 10% of budget category or line item o
shall only be made with board approval.
Program
Period Activity Amount 0
Personnel $79,830.40 E
$66,497.07
Travel $6,408.00 0
Program Equipment $2,000.00 0
Year 1 N
Incidental $13,475.20 cn
Expenses $8,808.53
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Program $12,000.00
Evaluator
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Personnel $ 3
$66,497.07
- -a
Travel $6,408.00
Program E
Year 2 Incidental $23475.20
Expenses $18,808.53
I
Program $12,000.00 v
Evaluator o
Personnel $79,830.40
$120,497.06
-ca
Travel $6,408.00
Program
Year 3 Incidental $33,175.20
Expenses $28,808.54
Program $12,000.00
Evaluator
CONTRACT TOTAL$367,140.80
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4. Exhibit F-7 is amended as follows:
The Subrecipient shall provide match funds in accordance with the schedule below:
Program Period Amount
Program Year 1
$110,688.74
Program Year 2 $110,688.74
Program Year 3 $110,688.74 o
MATCH TOTAL $332,066.22
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SIGNATURE PAGE TO FOLLOW
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REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
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IN WITNESS WHEREOF, the Parties have executed this Amendment, on the date and year first
above written.
David Lawrence Mental Health Center, Inc.
By:
G44 C7
Scott Burgess 441 c)
Title: President/CEO
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Date: September 28, 2016
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COLLIER COUNTY
ATTEST: a
DWIGHT E. BROCK, CLERK
By: rx
DONNA FIALA, CHAIRMAN
, DEPUTY CLERK E'
Date
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Approval for form and legality: as
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Jennifer A. Belpedio CP '7, C°
Assistant County Attorney <'
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