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Agenda 10/25/2016 Item #16B 1 16.B.1 10/25/2016 EXECUTIVE SUMMARY Recommendation to approve Change Order#4 to extend Contract 13-6012 with RWA Consultants, Inc., for an additional 552 days; increase the contract amount by $70,650.00; and authorize the Chairman to execute the Change Order to permit the completion of the Thomasson Drive/Hamilton Harbor Streetscape Design Project in order to promote safer vehicular and pedestrian traffic movement. OBJECTIVE: To complete the professional design services of the streetscape improvements design for the Thomasson Drive and Hamilton Avenue Streetscape Design Project. CONSIDERATIONS: Contract 13-6012, "Streetscape Improvements Design of Thomasson Drive and Hamilton Avenue", with RWA Consultants, Inc. was approved by the Board of County Commissioners on June 10, 2014. The scope of the original task was to identify right-of way along Thomasson Drive and design streetscape improvements from Bay Street to Orchard Way. The engineering firm identified an issue with right-of-way (ROW) along the northeast corner of Thomasson Drive and Bayshore Drive that appeared to encroach onto private property known as Cirrus Pointe. The project had to be put on hold until the right-of-way issue was resolved. After extensive research, it was determined, although the County right-of-way maps identified 100 feet of right-of-way along this corridor, approximately 40 feet of the right-of-way included in the initial design was never conveyed to the County. The right-of-way issue was not contemplated in the original contract and as a result of the limited right- of-way the design had to be reevaluated. As part of the ROW evaluation, other studies were commissioned, including a roundabout feasibility study. The study concluded that incorporating roundabouts into the design would address the limited right-of-way issues as well as promote safer vehicular and pedestrian traffic movement. With the 350+residential units slated to be constructed at the intersection of Bayshore Drive and Thomasson Drive coupled with the traffic generated by the Botanical Gardens,the intersection will fail at some point and require signalization. A signal will drastically change the character of the community, while a roundabout has been statistically proven to be a safer and aesthetically pleasing alternative that will accommodate the projected increased traffic. After numerous public meetings, a feasibility study and educational video on roundabouts, the Bayshore Beautification MSTU Advisory Committee approved incorporating a roundabout into the design and directed the engineer to move forward with redesigning the improvements into the limited 60 feet right-of-way. The time extension will provide for completion of the design services along Thomasson Drive from Bay Street to Normandy Drive and adequate time for post design services during construction phase to final completion of the project. The increase of$70,650.00 is for the required changes to the Scope of Work.The revised scope addresses the reduction in available right-of-way, defines the project limits and includes the addition of a possible roundabout at the intersection of Thomasson Drive and Bayshore Drive. The proposed roundabout and improvements at the intersection of Thomasson and Bayshore Drive are located within County owned right-of-way (Exhibit A). Staff will complete the following tasks prior to moving forward with the final design plans: • Staff will host another public meeting showing existing conditions and the alternatives to include a four way stop,signalization, and a roundabout. • Staff will share the comments from the public meeting with the CRA/MSTU and seek a recommendation to be carried forward to the BCC acting as the CRA. • A final alternative will be chosen by the BCC/CRA before moving forward with the final design plans. Packet Pg. 1251 16.6.1 10/25/2016 These extra steps will ensure that the options are properly vetted and that the final plans are not in question prior to construction. FISCAL IMPACT: The fiscal impact is $70,650.00. Sufficient funding is available in the Bayshore Beautification MSTU Fund(163)budget. GROWTH MANAGEMENT IMPACT: None. LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board approval. -CMG RECOMMENDATION: Recommendation to approve Change Order #4 to extend Contract 13-6012 with RWA Consultants, Inc., for an additional 552 days; increase the contract amount by$70,650.00; and authorize the Chairman to execute the Change Order to permit the completion of the Thomasson Drive/Hamilton Harbor Streetscape Design Project in order to promote safer traffic patterns, for both vehicle and pedestrian traffic. Prepared by: Jean Jourdan, CRA Operations Manager,Bayshore CRA ATTACHMENT(S) 1. [LINKED]3 Contract 13-0612 (PDF) 2. Contract Modification 13-6012 (PDF) 3.Exhibit A Conceptual (PDF) Packet Pg. 1252 16.B.1 10/25/2016 COLLIER COUNTY Board of County Commissioners Item Number: 16.B.1 Item Summary: *** This item has been continued from the October 11, 2016 BCC meeting*** Recommendation to approve Change Order#4 to extend Contract 13-6012 with RWA Consultants, Inc., for an additional 552 days; increase the contract amount by $70,650.00; and authorize the Chairman to execute the Change Order to permit the completion of the Thomasson Drive/Hamilton Harbor Streetscape Design Project in order to promote safer vehicular and pedestrian traffic movement. Meeting Date: 10/25/2016 Prepared by: Title: Operations Analyst—Public Services Department Name: Hailey Margarita Alonso 10/14/2016 11:16 AM Submitted by: Title: Division Director-Pub Tran&Nbrhd Enh—Public Transit&Neighborhood Enhancement Name: Michelle Arnold 10/14/2016 11:16 AM Approved By: Review: Public Services Department Hailey Margarita Alonso Level 1 Division Reviewer Completed 10/14/2016 11:16 AM Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 10/14/2016 1:02 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 10/14/2016 1:15 PM Budget and Management Office Ed Finn Level 3 OMB 1st Reviewer 1-4 Completed 10/14/2016 4:34 PM County Attorneys Office Jeffrey A.Klatzkow Level 3 County Attorneys Office Review Completed 10/14/2016 4:48 PM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 10/16/2016 3:20 PM Board of County Commissioners MaryJo Brock Meeting Pending 10/25/2016 9:00 AM Packet Pg. 1253 16.B.1.b Procurement Services Change Order Form ®Contract Modification 0 Work Order Modification 0 Amendment O Contract#: 13-6012 Change#: 4 Purchase Order#: 4500152407 Project#: c as w x Contractor/Firm Name: RWA Engineering Contract/Project: Thomasson Dr/Hamilton Av Streetscape Design W CNI0 Project Manager Name: Jean Jourdan Division Name: Bayshore Gateway Triangle CRA T • Original Contract/Work Order Amount $ 390,148.00 6/10/14 16.B.1 Original BCC Approval Date;Agenda Item# ti al Current BCC Approved Amount $ 390,148.00' 6/10/14 16/6.1 Last BCC Approval Date;Agenda Item# Current Contract/Work Order Amount $ 433,348.00 SAP Contract Expiration Date(Master) o Dollar Amount of this Change $ 70,650.00 29.18% Total Change from Original Amount a, Revised Contract/Work Order Total $ 503,998.00 29.18% Change from Current BCC Approved Amount co Cumulative Changes $ 113,850.00 16.30% Change from Current Amount u(r) Completion Date,Description of the Task(s)Change,and Rationale for the Change +; rn Notice to Proceed 8/27/2014 Original 8/15/2016 Last Approved 10/26/2016 2evised Date 5/01/2018 `O Date Completion Date Date ,ncludes this change) -E L as #of Days Added 552 Select Tasks 0 Add new task(s) 0 Delete task(s) 0 Change task(s) 0 Other(see = below) O Provide a response to the following:1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/ E or the additional days added(if requested);2.)why this change was not included In the original contract;and,3.) describe the ca impact If this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. _ m 1. Detail/Specific/Rationale for request:The scope of the original task was to identify right-of-way along Thomasson Drive and design 'L streetscape improvements from Bay Street to Orchard Way.The engineering firm identified an Issue with right-of-way(ROW) Q along the northeast corner of Thomasson Drive and Bayshore Drive that encroached onto private property known as Cirrus Pointe. e The project was put on hold until the Issue of right-of-way was resolved. After extensive research,it was determined,although, uQ, the County right-of-way maps identified 100 feet of right-of-way along this corridor,there was never a conveyance document from cn co the property owner for 40 feet of the right-of-way that was a part of the initial design. E E O 2. Why change not in original contract:The right-of way Issue was not contemplated in the original contract and ultimately required -c reconsideration of the proposed design.As a result,other studies were commissioned,Including a roundabout feasibility study. The studies showed that incorporating roundabouts into the design would address traffic and the limited right-of-way issues.The 1.0 Advisory Committee approved incorporating roundabouts Into the design and for the engineer to move forward with the cav redesigning the proposed improvements into the limited 60 feet of right-of-way, The right of way Issue was not contemplated in COI the original contract and has resulted.When staff and engineer reviewed the County ROW maps,it was identified on the maps. c i The time extension will provide for completion of the design services and adequate time for post design services during construction phase to final completion of the project. m M 3. Impact If not processed:This slreetacape redesign was intended to promote safer traffic patterns,for both vehicle and pedestrian traffic. If the change order Is not granted this project will not move forward,streetscape improvements will not be able to be c installed and money collected through the MSTU will not be able to be expended in a timely manner. ° to to Prepared by: S/•�� EW/, LAVIWS/, 6 "it©i Date: .r J 'cs "-eject Mana•• 'samean• eivision) 2 Acceptance of this Change a rder shall constitute a modification to contract/work order identified above and will be subject to all the same terms and conditions as contained in the contract/work order Indicated above,as fully as if the same were stated in this acceptance. The T; adjustment,if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor!Consultant! c Design Professional arising out of or related to the change set forth herein,including claims for impact and delay costs. O U Accepted by: Date: c (Contractor/ -ndor/Consultant!Design Professional and Name of Firm,if a)applicable) m Approved by: fly ^•-)c7w4v--./GZ-14 7 --- Date: Ql7/5 7 E o (Dei n P .essl nal and Name of Firm,if project applicable) t� /� co Approved by: ..--.4..--. P`-�� -- Date: / j /(� d (Proro . ent Professional) .( Revised:1 o/2 IZAT4 ' (Divisions who may require additional signatures may include on separate sheet,) PROCUREMENT ��USE ONLY BB Admin ( „CCCCI BCC ES O Packet Pg. 1254 16.B.1.b IN WITNESS WHEREOF, RWA Engineering, Inc. and the County, have each, respectively, by an _ authorized person or agent,hereunder set their hands and seals on the date and year first above written. y a) BOARD OF COUNTYCOMMISSIONERS ATTEST: COLLIER COUNTY, FLORIDA Dwight E. Brock, Clerk of Courts By: By: Donna Fiala, Chairman Dated: o (SEAL) RWA Engineering Inc. By: (72.-14 2 First Wile - Signature .L°Q M petit �. -S N`t - GHR'fTc pHetZ. 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