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GG MSTU Agenda 10/18/2016 GOLDEN GATE M.S.T.U. ADVISORY COMMITTEE 3299 East Tamiami Trail, Suite 103 Naples, FL 34112 AGENDA OCTOBER 18, 2016 CALL TO ORDER II. ATTENDANCE Advisory Committee Patricia Spencer—Chair(10/06/17) Herman"Skip"Haeger—Vice Chair(10/06/2018) Ron Jefferson(10/06/2018) Paula Rogan(10/06/2019) Vacancy(10/06/2017) Staff Dan Schumacher, Harry Sells-Project Managers Landscape Mike McGee—Landscape Architect Janet Acevedo—Hannula Landscaping&Irrigation III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: SEPTEMBER 20,2016 V. LANDSCAPE MAINTENANCE REPORT—HANNULA LANDSCAPING&IRRIGATION • Tropicana Boulevard, Sunshine Boulevard • Coronado Parkway& Hunter Boulevard VI. LANDSCAPE ARCHITECT'S REPORT—MCGEE&ASSOCIATES • Tropicana Boulevard, Sunshine Boulevard • Coronado Parkway& Hunter Boulevard • Collier Boulevard and Golden Gate Parkway VII. PROJECT MANAGER'S REPORT A. Budget Report B. Santa Barbara and Golden Gate Refurbishment status C. Irrigation Status D. Flag Pole Replacement a. Pavers—Installed Sunday, 10/02,and Pictures. b. Flag raising date TBD E. Tree Replacement a. Coronado, Sunshine, and Hunter (Hannula order&planting status) b. Alexander Palm replacement in Hunter Blvd median#1 VIII. OLD BUSINESS IX. NEW BUSINESS A. Road Maintenance Division-Review a. Canal Bridge Fencing-Golden Gate Pkwy b. Bridge wall repainting X. PUBLIC COMMENTS XI. ADJOURNMENT NEXT MEETING: NOVEMBER 22,2016 AT 4:30PM GOLDEN GATE COMMUNITY CENTER ?(ek~to '` d' VP 3299 East Tamiami Trail, Suite 103 Naples, FL 34112 MINUTES I. Call to Order The meeting was called to order at 4:30 P.M. by Ms. Spencer. Attendance was called and a quorum was established. II. Attendance: Patricia Spencer, Chairman; Herman Haeger, Vice Chairman; Ron Jefferson; Paula Rogan; (Vacancy) County: Dan Schumacher, Project Manager; Harry Sells, Project Manager Others: Michael McGee, McGee & Associates; Janet Acevedo, Hannula Landscaping; Dale Hannula, Hannula Landscaping; Wendy Warren, JuriSolutions Ms. Spencer introduced Golden Gate Advisory Committee guest Dusty Holmes. III. Approval of Agenda Ms. Spencer moved to approve the Agenda subject to the following changes: Add: Item VI. Landscape Architect's Report—Landscape Plan Tropicana Boulevard Second by Mr. Haeger. Carried unanimously 4- 0. IV. Approval of Minutes: August 18, 2016 Ms. Spencer moved to approve the minutes of the August 18, 2016 meeting as presented. Second by Ms. Rogan. Carried unanimously 4- 0. V. Landscape Maintenance Report—Hannula Landscaping and Irrigation Ms. Acevedo reported on landscape maintenance as follows: Tropicana Boulevard • Mulch placement is complete. • Fertilizer has been applied. The next scheduled application of fertilizer is October. • Trimming will be addressed as per Mr. Schumacher's request. 1 Sunshine Boulevard • An auto accident damaged ten to fifteen plants. A proposal will be submitted for replacement. • Planting proposals previously approved will be scheduled and installed as delivered. • Missing or damaged turf replacement program should be considered. Areas will be reviewed and a proposal for sod replacement will be submitted. • Routine maintenance will include trimming as needed. Mr. Sells noted the decorative lights will be repaired and Hart's Electric will replace ten to twelve bulbs. Coronado Parkway and Hunter Boulevard • Blueberry Flax Lilies will be pruned and cleaned week of September 24, 2016. • Mimosa beds will be mowed in preparation for herbicide treatment by Rainbow Pest Management. • Mulch and fertilization is complete. VI. Landscape Architect's Report—McGee and Associates A. Maintenance Reports Mr. McGee submitted the "Landscape Observation Report: -FY15-16, September 2016" for information purposes and the following items were discussed: Tropicana Boulevard • Median#4—Recommend replacement of ailing Orchid Tree with a Jacaranda Tree. • Due to decline in turf, a total turf or landscape planting renovation plan is recommended. Coronado Parkway and Hunter Boulevard • Auto accident damage on Median#1 damaged Alexander Palm Tree and Juniper. Replacement proposal requested. • All medians with Big Rose Crown of Thorn, Society Garlic and Flax Lily should be treated with root or foliage fungicides during the hot period and an annual snail treatment program should be implemented. Sunshine Boulevard • Committee has reviewed tree replacement recommendations and installation is scheduled. • Recommend landscape contractor mow the right of way area not being maintained by adjacent property owner. • Auto accident damaged ten to fifteen plants. Recommend removing the Bougainvillea and replanting median with Perennial Peanut. • Recommend a replacement program for declining turf be submitted. • Review schedule for October fertilization. Bullet points 1, 3 and 4 were addressed in Ms.Acevedo's report, Item V. Golden Gate Parkway Collier County Road& Bridge Division maintains this roadway and Mr. McGee has provided a copy of his report to them. Highlighted recommendations include: • Review the Oak tree for pruning and remove the Sabal Palm. • The Pittosporum shrubs on the east end of median#20 have died and should be removed. • Two dead Pine trees need to be removed. • Hand remove excess Torpedo grass weeds from Blueberry Flax Lily and Liriope beds. 2 • Recommend planting west entry community sign. • Advisory Committee installed memorial plaque and base should be cleaned, repainted and the pavers repaired to secure memorial. Collier Boulevard A & B Mr. McGee is unable to obtain water usage figures from the meters. Mr. Schumacher will contact Larry Humphries, Supervisor, Road Maintenance Landscape Operations, to discuss the issue. A County Road&Bridge Division refurbishment plan for 951 Parts A& B is pending. Mr. Schumacher requested Mr. McGee forward the landscape plan to Staff. He and Ms. Spencer will contact Dave Morgan, Maintenance Manager, Road and Bridge Division, and Commissioner Henning, to review status of the replacement project. The project should be completed prior to the Flag pole ceremony. Landscape Plan Tropicana Boulevard Mr. McGee presented a rendering of the conceptual plan for Landscape Renovation Improvements on Tropicana Boulevard highlighting: • A plant labeling list combined with plant alternatives and visual photographs of the specimens are coded to the schematic plan. • Plants are drought tolerant and selected with consideration for the shady north side and the sunny south side of the Boulevard. • Soil analysis was conducted to determine plant compatibility with the PH level. Mr. McGee provided a cost evaluation, including site preparation, demolition,plant material and installation for Medians 2 and 4. Median #5 was estimated based upon the assumption it is 18%larger than Median #4. Total projected cost, including a 10%contingency fee, is $136,368.90 excluding adjustments for the irrigation system. During Committee discussion the following was noted: • Should sod be eliminated from the Boulevard? Original installation was 55k square feet. The item will be addressed during a future meeting. • Is dwarf Jasmine appropriate for planting? Mr. McGee and Ms.Acevedo noted proper soil preparation is essential for plant health. • Is the Jacaranda tree a good choice due to limited foliage/flowering season? Mr. McGee commented the trees perform well in this climate. Mr. McGee suggested the Committee members tour the area and present their comments at the October meeting. VII. Project Manager's Report A. Monthly Budget Report Mr. Schumacher summarized the Golden Gate MSTU Fund Budget 153 dated September 20, 2016 noting: • Ad Valorem taxes of$23,012 of the $247,900 have been collected leaving a remaining balance of$8,888 to collect. • Of the $299,000 FY 16 Operating Expense Budget, commitments total $112,079 and YTD expenditures total $178,084. 3 • Uncommitted Operating Expense funds available are $8,836.47. • Line 32, Improvements General, total $317,500. These reserve funds are available to finance special projects such as the proposed renovation of Tropicana Boulevard. • Total available balance less commitments is $329,014. B. Santa Barbara and Golden Gate Refurbishment Status Mr. Schumacher reported Mr.McGee has completed the landscape design for plantings and irrigation on the Southeast corner of Golden Gate Parkway and Santa Barbara Boulevard. • An agreement must be finalized between the MSTU and the Road and Bridge Division wherein the Road and Bridge Maintenance Department will maintain the landscaping and irrigation system and invoice the MSTU for reimbursement. • The Road and Bridge Division maintain arterial roadway medians only; not the edges. Mr. Schumacher and Mr. Sells have scheduled a meeting September 22, 2016 to review and confirm the agreement and will update the Committee at the October meeting. C. Irrigation Status Mr. Sells reported the new controller for the irrigation components on Sunshine Boulevard, Coronado Parkway and Hunter Boulevard has been installed at Tropicana Boulevard. He distributed a document titled"Single Controller Measured Usage History Report"for the Golden Gate MSTU- Tropicana Boulevard irrigation system and updated the Committee as follows: • The EvapoTranspiration(ET) 30 day report records water usage for Tropicana Boulevard. • Water usage can be reduced by 40%by adjusting the controllers. He noted the old controller is now grounded and complies with the National Electric Code for pump systems and will not run unless it is irrigating. The Motorola system on the north side of Golden Gate Parkway will be functional in the near future. D. Flag Pole Replacement Mr. Schumacher reported: 1. Pole & Light Installed Mr. Schumacher noted the new Flag Pole and spot lights have been installed on Golden Gate Parkway, Median#12. 2. Pavers a. BCC Approval—9/27 BCC Meeting Staff will present a proposal to the Board of County Commissioners for approval of the donation of pavers at the September 27, 2016 meeting. b. Installation Date, TBD Mr. Schumacher reported receipt of email communication from Robert Beatty, Boy Scout Troop 2001, proposing October 1st or 2nd as dates for paver installation. He noted the Sheriff's Department is providing a police car on site and twelve reflective vests for the Scouts. During Committee discussion the following was noted: • The General Contractor should be present to supervise paver installation. • Mr. Schumacher will request a diagram of the design. • Paver installation must conform to Collier County specifications. • Alternative base design definition for consideration is a ring of mulch if the paver installation does not materialize. 4 3. Flag Raising Date, TBD The Committee agreed the event for the Flag raising ceremony will coincide with the Golden Gate Advisory Committee's meeting date of November 15, 2016. The local media will be invited to attend the event. E. Tree Replacement 1. Coronado, Sunshine and Hunter(Hannula Order Status) Hannula Landscaping will install thirteen trees by October 1, 2016. 2. Alexander Palm destroyed in Hunter Boulevard Median#1 The Alexander Palm Tree replacement specifications will duplicate tree on Hunter Boulevard, Median#6. Hannula Landscaping will provide a proposal and add the tree to a previously scheduled delivery. 3. West Entry Sign ROW Planting Mr. Sells requested Hannula landscaping update their previous proposal of$21,131 for the West Entry Sign ROW for planting, boring, and sod and irrigation repairs. VIII. Old Business None IX. New Business Ms. Rogan requested replenishment of American flags for placement on the medians during special events. 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Z - N W > ,9 a) F4 H a m Z 0 cu < U a Q ro 0 r 0 U Z F C CC x x H U) 01 x _ N� Z — O U W CC _ Q H ❑ ce LIQ O F 3 Z W � Z < O z W U' H O w Q LZ :V N_ °-x ❑ O J c J J P w 0 LL Z GOLDEN GATE MSTU FUND 153 October 18,2016 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (249,000.00) $ - $ - $ (249,000.00) 2 DEL AD VLOREM $ - $ - $ - $ - 3 OVERNIGHT INTEREST $ - $ - $ - $ - 4 INVESTMENT INTEREST $ (1,000.00) $ - $ - $ (1,000.00) 5 REVENUE STRUCTURE $ (250,000.00) $ - $ - $ (250,000.00) 6 CARRY FORWARD GEN $ (463,500.00) $ - $ - $ (463,500.00) 7 CARRY FORWARD OF ENCUMBERED AMT $ (23,842.50) 8 NEG 5%EST REV $ 12,500.00 $ - $ - $ 12,500.00 9 TRANSFERS&CONTRIB $ (474,842.50) $ - $ - $ (474,842.50) 10 TOTAL REVENUE $ (724,842.50) $ - $ - $ (724,842.50) 11 ENG FEES $ 28,000.00 $ - S 28,000.00 12 ENG FEES OTHER McGee&Assoc. Annual Consultant 4500163054 $ 3,951.50 $ 3,951.50 $ - $ - 13 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 3,700.00 $ - $ - $ 3,700.00 Hannula Landscape Landscape Incidentals 4500170172 $ 17,893.00 Hannula Landscape Landscape Incidentals 4500171934 $ 10,000.00 14 LANDSCAPE INCIDENTALS $ 57,893.00 $ 27,893.00 $ - $ 30,000.00 15 OTHER CONTRACTUAL Hannula Landscape Landscape Incidentals 4500171934 $ 218,600.00 $ 155,000.00 $ - $ 63,600.00 16 ELECTRICITY FPL Electricity 4700002960 $ 2,500.00 $ 2,828.17 $ 71.83 $ (400.00) 17 RENT EQUIPMENT J.M Todd Lease-Copier 4500171793 $ 300.00 $ 266.12 $ - $ 33.88 18 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 500.00 $ - $ - $ 500.00 19 SPRINKLER SYSTEM MAINT Florida Irrigation Systems Irrigation Parts 4500171767 $ 8,500.00 $ 2,487.15 $ 12.85 $ 6,000.00 20 MULCH Forestry Resources Mulch 4500171766 $ 16,000.00 $ 12,000.00 $ - $ 4,000.00 Harts Electrical Flag Pole Lights 4500169602 $ 1,998.00 Harts Electrical Lighting Maint. 4500171768 $ 2,784.40 $ 215.60 21 LIGHTING MAINTENANCE $ 11,998.00 $ 4,782.40 $ 215.60 $ 7,000.00 22 OTHER MISCELLANEOUS Juristaff Transcriptionist 4500171768 $ 3,500.00 $ 2,800.00 $ - $ 700.00 23 OFFICE SUPPLIES Staples Supplies 4500171792 $ 300.00 $ 200.00 $ - $ 100.00 24 COPYING CHARGES J.M Todd Copier-CPC monthly 4500171800 $ 300.00 $ 300.00 $ - $ - 25 FERT HERB CHEM $ 7,300.00 $ - $ - $ 7,300.00 26 OTHER TRAINING EDUCATIONAL $ 200.00 $ - $ - $ 200.00 27 OPERATING EXPENSE $ 363,542.50 $ 212,508.34 $ 300.28 $ 150,733.88 28 IMPROVEMENTS GENERAL $ 316,700.00 - $ - $ 316,700.00 29 CAPITAL OUTLAY $ 316,700.00 $ - $ $ 316,700.00 30 REIMBURSEMENT FOR STAFF SUPPORT $ 34,800.00 $ - $ - $ 34,800.00 31 Budget Trans from Appraiser $ 3,500.00 $ - $ - $ 3,500.00 32 Budget Trans from Tax Collector $ 6,300.00 $ - $ - $ 6,300.00 33 TRANSFERS $ 4.4,600.00 $ - $ . $ 44,600.00 34 TOTAL BUDGET $ 724,842.50 $ 212,508.34 $ 300.28 $ 512,033.88 Total Available Balance $ 512,033.88 , 797,305,507 FY 10 Final Taxable Value(2009) Plus Commited And Not Spent $ 212,508.34 548,992,684 FY 11 Final Taxable value(2010) 478,980,702 FY 12 Final Taxable Value(2011) (Estimated Cash $ 724,542.22 516,253,177 FY 13 Final Taxable Value 533,888,677 FY 14 Final Taxable Value 575,541,732 FY 15 Final Taxable Value 611,031,317 FY 16 Final Taxable Value Estimated Cash Less 674,408,481 FY 17 July Taxable Value Uncollected Ad Valorem Taxes $ 475,542.22 10.37%Adj.16 to 17 FY 17 FY 16 Millage 0.3692 0.4063 Maximum=.5000 Extensior 248,992 248,262 Property Tax Limitation Impact FY 17 Gross Taxable Value 674,408,481 Minus:New Const.Annex. 2,016,013 Plus:Amendment#1 TV Component 0 Adj.Taxable Value 672,392,468 16 Levy 248,262 Rolled Back Rate(less Amend.One) 0.3692 10/18/2016 Showlmage(1600x 1200) ' . _ = y , r .. _ _ •-,11 t, so# Iv _ .�` '� � rem — y�• E� J .� 1(. ; r ! � � aS.' Otli i,,,..._imit! I 0 ' ' . 4 m - R x'". z ,rte :•„ =s . 4i'w �F ' 'r aid y� y 2�" !4 � 8: f ,y y ;'-' r A '�" all; t r. v v `{ T� ply y,( L Y. }� 'M M " '( J1" "b' - .� :, ,, ¢4,,j 1/1 https://www.col li ergov.net/H om e/ShowImage?id=17478&t=636118017774015923 Martha S. Vergara From: Sillery, Tessie Sent: Tuesday, October 18, 2016 2:02 PM To: Sillery, Tessie; 'gospencer@yahoo.com'; 'islandscapers@aol.com'; 'rjefferson@flynaples.com'; Minutes and Records Cc: SchumacherDan Subject: Additional item for Read ahead - Golden Gate MSTU Tuesday 10-18-2016 at 4:30pm Attachments: Application Holmes GGBMSTU 10.18.16.docx I just received the attached application for the Golden Gate MSTU vacancy and I was able to get a hold of Ms. Holman. She stated she will be attending today's meeting. • Tessie Sillery , Operations Coordinator Public Services Dept/PTNE Division. Harmond Turner Administration Bldg. "F" 3299 Tamiami Trail East/Suite 103 239-252-5840 (Office) 239-252-6628 (streemfax) tessiesiiierycoiiiergo v-net Under Florida Law,e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request,do not send electronic mail to this entity.Instead,contact this office by telephone or in writing. 1 Advisory Board Application Form Collier County Government 3299 Tamiami Trail East, Suite 800 Naples, FL 34112 (239) 252-8400 Application was received on: 10/18/2016 8:19:07 AM. Name: Florence Holmes Home Phone: 2393045258 Home Address: 4481 17th Ave SW City: Naples Zip Code: 34116 Phone Numbers Business: 2393045258 E-Mail Address: dusty.beck@gmail.com Board or Committee: Golden Gate Beautification MSTU Advisory Committee Category: Not indicated Place of Employment: Retired Nurse 11-low long have you lived in Collier County: 10-15 How many months out of the year do you reside in Collier County: I am a year-round resident Have you been convicted or found guilty of a criminal offense (any level felony or first degree misdemeanor only)? No Not Indicated Oo you or your employer do business with the County?No Not Indicated NOTE: All advisory board members must update their profile and notify the Board of County Commissioners in the event that their relationship changes relating to memberships of organizations that may benefit them in the outcome of advisory board recommendations or they enter into contracts with the County. Would you and/or any organizations with which you are affiliated benefit from decisions or recommendations made by this advisory board? No, Not Indicated Are you a registered voter in Collier County? Yes Do you currently hold an elected office? No Do you now serve, or have you ever served on a Collier County board or committee? No Not Indicated Please list your community activities and positions held: Golden Gate Civic Association, Board Member Naples ArtCrafters Board Member Collier County Republican Executive Committee Collier County ACE Program , Instructor Republican Women of South Florida Federated, Board Member Education: Associate degree in Nursing Experience/Background 30years/Nurse 20 years/Medical office management 8 years/Potter & Weaver/ self employed