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DSAC Minutes 11/06/2002 R November 6, 2002 TRANSCRIPT OF THE MEETING OF THE COLLIER COUNTY DEVELOPMENT SERVICES ADVISORY COMMITTEE Naples, Florida, November 6, 2002 LET IT BE REMEMBERED, that the, Collier County Development Services Advisory Committee in and for the County of Collier, having conducted business herein, met on this date November 6, 2002 at 3:30 PM in REGULAR SESSION in Conference Room "E" 2800 Horseshoe Drive, Naples, Florida, with the following members present: CHAIRMAN: Dino Longo Charles Abbott Robert Duane Marco Espinar Blair Foley Brian Jones Robert Mulhere Justin Martin Thomas Masters Brian Milk ALSO PRESENT: Tom Kuck Mitch Riley Margaret Wuerste Joe Schmitt Tom Wides Johanne Shhardt Patrick White Edward Kant Lisa Koehler Len Berfinger Dan Ellis Robert French DEVELOPMENT SERVICES ADVISORY COMMITTEE AGENDA November 6, 2002 3:30 p.m. I. Approval of Agenda. Minutes- October 2, 2002 Meeting I1. Staff Announcements A. Transportation Division Update B. Public Utilities Division Update III. Old Business Ao V. Subcommittee Reports A. Land Development Regulation (Bob Duane) B. Construction Code (Dino Longo) C. Utility Code (Tom Masters) D. Ad Hoc Committee on Fees VI. New Business A. Presentation of Revised Right-Of-Way Permit Fees and Lane Use Fee B. LDC Division 3.15 Adequate Public Facilities C. LDC Division 2.7.2.3.5 To move the public information meeting to a time after submittal of an applicant VII. Committee Member Comments November 6, 2002 Chairman Dino Longo called the meeting to order at 3:37 PM. A quorum was established. Approval of Agenda - Minutes - October 2, 2002 Meeting. It was moved, and seconded to approve today's Agenda and Minutes of October 2, 2002. Carded unanimously. II. Staff Announcements - Delayed until later in the meeting. III. Old Business: None Vo Subcommittee Reports A. Land Development Regulation (Bob Duane) Mr. Duane gave a short report stating thc codes were accepted by the Planning Commission. Ron Nino had appeared before the Commission. Discussion followed on the report. It was suggested it would be effective if a memorandum was prepared on an issue if different than what is being recommended, would be helpful to identify the subject, when they met, how long, and summarize the rational towards what the Subcommittee recommended to the DSAC. A more formal report was suggested. Policy procedure was discussed. Bob Mulhere moved when necessary a more formal report be given with summary to DSAC representing the LD Subcommittee. Seconded Bob Duane. Carried Unanimously. Justin talked about Ordinance changes. Be Construction Code (Dino Logo) Ad Hoc Committee on Fees Dino talked about staff, Hugh proposal increases and different plans. Joe Schmitt- Community Development & Environmental Services - He mentioned they have 3-4 different proposals - went to the Productivity Committee and was a graduated approach. They said if you want to have income equals revenue in the three departments - to go ahead full bore. It was presented to the subcommittee and they asked good questions. Some real thought provoking questions. If we were to apply the increase across the board some of the fees would be more expensive than the actual services provided even what they would charge as a private entity to his client. They recognize this but don't have the data that substantiates the various pieces of moving the product through. It will take about six weeks to get the information. This year going through a partial increase and then next year a full increase. It means building the department - income burner and subsidizing and planning. The question may be asked how 2 November 6, 2002 much planning time is devoted to non-customer oriented type services, such as servicing the Board of County Commissioners and their needs. Workshops - have done 5 - will do 6 - takes 4-5 hours (Landscaping, buffers, and architectural standards) approx. 60 man hours. Have discussed this with Commissioner Carter and he understood the situation. He talked about raising the construction values and permitting fees. Mentioned reduction in fees and getting a good value for their dollar. He discussed the time and hours involved and developed, dealing with issues, passing off to the taxpayer and ad volurum fees. He will come back with more proposals. Need to get revenue matching expenses, if not raising fees, staff will be cut. General Fund being segregated and breakdowns were discussed along with billing processes. Reviewing time and doing a time study and the audit was also discussed. Joe mentioned he would go to the BCC and lay it all out. Dino talked about: - the final draft, audit and the different accounts charged - breakdown in planning time dollars used for building Joe talked about bonds and good fiscal management. He would not like to see the interest rolled over into the Clerks office. He will go back to the Subcommittee with proposals and then to the Committee. Patrick White - Attorney - discussed FEMA. He discussed revised maps for City and County and would like to schedule a meeting with the City and County. After some discussion he mentioned they may have to litigate. III. Staff Announcements A. Transportation Update - Ed Kant Mr. Kant discussed the MPO and Transportation Planning Dept. and how Transportation has been restructured with Operation and Maintenance now being separate. B. Utilities - Tom discussed the following: Technical report from Malcolm Pirnie (handout) Water flow rates FDOT change in meters - 2" meter size in County Rules relating to lead content - Impact fees (Table 3.) - Update on Master Plan and Rate Plans (Handout) - Project Schedule in Handout Getting documents and information 3 November 6, 2002 Dates were discussed conceming the Schedule for 2002 update to 2001 Wastewater and Water Master Plan. February 11, 2003 will be a Public Workshop. Joe Schmitt introduced Lisa Keeler - Public Information Coordinator - she will handle the media and public. They want to perceive the image of being proactive rather than reactive. VI. New Business: A. Presentation of revised Right-of-Way Permit Fees and Lane Use Fee Ed Kant did presentation as per handout and overhead projector. He discussed the following: Background of all right-of-way permits issued before June 2001, June 2001 issuing on arterial roadways and April 2002 issuing ALL right- of-way permits performing inspections and monitoring MOT - Tasks assigned to Right-of-Way Permits & Inspection Section Staffing and Man Hours analysis Operating Costs Permit analysis and Activity - Existing and Proposed Fee Schedule - Lane Use Fee Rationale and Schedule - Discussed Lane closures and night operations -discourage because of lighting. Mr. Charles Abbott left at 4:42 PM. Norm Feeder talked about the Land Development Code being more detailed and major policy issues. He discussed the ORC Report and his handout "Current AUIR vs. Real Time "Checkbook" Concurrency. He covered the Policy Issues as in relationship to AUIR, the Checkbook and what is proposed. The handout addressed 5 sections from the first heating held on October 23rd, 2002 with the CCPC's recommended changes, corrections and policy issues. The 9 Policy Issues were covered according to the handout. A lengthy discussion followed conceming paying the impact fees up front. Bob Duane did not feel they should be paid in advance. Several examples were given. Norm stated it sounded like the committee is talking about the way the system is today. They need to build roads. They discussed a piece meal basis, the risks taken, and possibly paying in phases. The time frame was talked about and paying for just what is built, only. It was felt perhaps an incentive could be given those that can pay the fees up front. Dino felt with this fee schedule it could discourage opportunities to build and some would never build because of the dollars. The "Waiver and Release" option was discussed. Staff had recommended removal. Vesting up front and the review process was discussed. A moratorium being avoided was mentioned. 4 November 6, 2002 Bryan Milk left at 5:20 PM Justin Martin left at 5:20 PM Mr. Schmitt had to leave and brought up the Public Information Proposal LDC 2:238, Section 2.7.2.3.5. The change is to move the public information meeting to a time after submittal of an application. Continuing with the discussion of impact fees Dino gave examples on number of units and phasing options. Again risks were talked about and no refunds given. Patrick White talked about reallocation - management risks and cost of paying impact fees. Vested for Capacity and rate changes was discussed. Dino felt sometimes the Commissioners don't always listen and make decisions based on haste. He feels they should take their time in the decision making process. The committee agreed to the changes discussed. Mr. Feeder wanted input from the committee and will review and summarize the issues. He will work out a feasible and amicable plan. Meeting adjourned at 5:37 PM. DEVELOPMENT SERVICES ADVISORY COMMITTEE Dino Longo, Chairman