Backup Documents 09/13/2016 Item #11I ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney ffice
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Routed by Procurement Services to the Office Initials Date
Following Addressee(s) (In routing order)
1. County Attorney Office County Attorney Office
0)(1Er 10,11. 16
2. BCC Office Board of County D
Commissioners \j t°\\\\
3. Minutes and Records Clerk of Court's Office popt/((:,
4. Return to Procurement Services Facilities Management
Division Contact: Margaret Bishop
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Lissett De La Rosa for Margaret Bishop, / Phone Number 239-252-5857
Procurement Staff 9/30/16
Contact and Date
Agenda Date Item was 9/13/16 Agenda Item Number 16.F.11
Approved by the BCCj.1-%—
Type of Document Work Order %./ Number of Original 1 trV
Attached Documents Attached
PO number or account N/A Solicitation/Contract 46-6649R 13_(
number if document is Number/Company
to be recorded Name '-Sytterns
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature?5tet 0102. Does Does the document need to be sent to another agency for additional sign res? If yes, N/A
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be LD
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's LD
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip,e.L'IS
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on the date above and all changes made LD
during the meeting have been incorporated in the attached document. The County
Attorney's Office will need to review the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the r
BCC, all changes directed by the BCC have been made, and the document is ready for t
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
MEMORANDUM
Date: October 11, 2016
To: Lissett De La Rosa
Procurement Services
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Work Order for Contract #13-6164 "Professional Services for
Engineers and Architects"
Contractor: Agnoli, Barber & Brundage, Inc.
Attached is an original of the document referenced above, (Item #16F11) approved by
the Board of County Commissioners on Tuesday, September 13, 2016.
The second original has been held by the Minutes and Records Department as part of
the Board's Official Record.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
4440
F
•
WORK ORDER/PURCHASE ORDER
•
Contract 13-6164"Professional Services for Engineers and Architects-CR"
•
Contract Expiration Date:March 8,2019
This Work Order is for professional engineering services for work known as:
Project Name:Collier County Parks Feasibility Study
Project No:00000 ••
•
The work is specified in the proposal dated August 21,2016 which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,
this Work Order/Purchase Order is assigned to:Agnoli,Barber&Brundage,Inc.
Scope of Work: As detailed in the attached proposal and the following:
* Task I North Collier Regional Park
* Task I1 East Naples Community Park 01
•
* Task III Golden Gate Golf Course Land
* Task IV Magnolia Pond Drive Land
* Task V Meetings •
* Task VI Unforeseen Conditions/Follow up •
* Task VII Reimbursable Expenses
Schedule of Work: Complete work within 365 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement# 13-6164 will survive and remain subject to the terms and conditions
•
of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above,the County will compensate the
• Firm in accordance with following method(s): ❑Negotiated Lump Sum (NLS) ®Lump Sum Plus •
Reimbursable Costs(LS+RC) Time&Material (T&M)(established hourly rate—Schedule A)❑
Cost Plus Fixed Fee(CPFF), (define which method will be used for which tasks)as provided in the
attached proposal.
Task I $3,500.00 LS •
Task II $5,500.00 LS.
/
Task III $7,500.00 LS//
Task IV $7,500.00 LS
Task V $8,240.00 T&M
Task VI $15,000.00 T&M
Task VII $1,000.00 T&M
TOTAL FEE
$40,740.00
Page 1 of 3
•
•
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41
PREPARED 13Y: tt,4a& -1I
Margaret k Bishop,P.E.,Sr.ProjeCt Manager Date
Facilities Managemea Division
il`
APPROVED BY:j Gic72tc
Barry Wit'sins,Director
Parks&Recreation Divisio(AV'
APPROVED BY: r —
Steve Can c I,Administrator Date
Public Services Department
By the signature below,the Firm(including employees,officers and/or agents)certifies,and hereby
discloses,that,to the best of their knowledge and belief,all relevant facts concerning past,present,or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work;and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Finn agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
ACCEPTED BY: Agnoli,Barber&Brundgac,Inc.
gu.riaMJ' U. f 1 ��—
Dominick Amico,P.E.,V.P. Date
II
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11a
IN WITNESS WHEREOF,the parties hereto,have each,respectively,by an authorized person or
agent,have executed this Work Order on the date and year first written below.
ATTEST: B•ARD OF COUNTY COMMISSIONERS
Dwight E.Brock,Clerk of Courts (• LIER COUNTY, ORIDA
"k
0Donna Fiala,Chairman
Dated: 1 Cpl.( f
{$Attest=as t Ch irm n s
Agnoli,Barber&Brundage,Inc.
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/lc\_2.‘,2 By: /V P.
First Witness Signature
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1 ens i TType/print signature and title"
TType/print*itness nameT
Second Witness
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Ap rover < to Form and Le lite
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Assistant County Attorney
Colleen M. Greerl-E-
Print Name
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.AGN
BARBER &
BRUNDAGE, INC.
Professional Engineers,Planners&Land Surveyors
(o0k l:nunp:7400 Tmnisrni T..il T.-N�pl<+,rl.-!(109 Ph.:(209)(97.1111•rat:(219)906,220)
August 21,2016
Ms.Margaret Bishop,P.E.
Collier County Facilities Management Department
Planning and Project Management Division
Via electronic delivery
Re: Collier County Parks Feasibility Studies
Dear Ms.Bishop,
At your request,Agnoli,Barber&Brundage,Inc.,is pleased to submit this proposal to render professional services
on the above referenced project. Agnoli,Barber&Brundage,Inc, hereinafter referred to as ABB, proposes to
provide Collier County,hereinafter referred to as Client,the professional services outlined in the attached Exhibit
A. The specific terms of this agreement are to be governed by Collier County Contract 13-6164.
1. Scope of Services
The scope of services for this project is enumerated on Exhibit A attached.
2. TIME OF PERFORMANCE
ABB will start services promptly upon receipt of the following:a Work Order and NTP from
Collier County. We request a purchase order expiration of one year from NTP.
3. OUTSIDE SERVICES
Outside services not specifically included in this Agreement arc as follows:
A. Geotechnical Engineering
B. Structural Engineering Services
C. Transportation Planning/Engineering Services
D. Materials Testing
E. Hazardous Waste Assessments
F. Legal Services
G. Environmental/Wildlife Assessments and Permitting
H. Services not specifically described in Exhibit A of this Agreement
4. RESPONSIBILITIES OF CLIENT
ABB's performance under this Agreement is contingent upon the Client or others designated by the
Client providing ABB with:
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A. All documents, information relating to special or extraordinary considerations, existing
permits,maps,deeds, casements,abstracts,surveys,topography or other information in
the client's possession relating to the project.
B. In writing of all client's criteria,design,construction and other requirements for the project.
C. Any existing surveys of the property.
D. Guarantee of access to and make provisions for ABB and its subcontractors to enter upon
public and private lands as required to perform their work under this Agreement.
E. Client is responsible for all governmental permit fees.
PURSUANT TO FLORIDA STATUTES SECTION 558.0035(1)(c), AN
INDIVIDUAL EMPLOYEE OR AGENT MAY NOT BE HELD INDIVIDUALLY
LIABLE FOR NEGLIGENCE.
Sincerely,
,Doniir7iCe 4 ;Co
Dominick J.Amico,P.E.,V.P.
AGNOLI,BARBER&BRLJNDAGE,INC.
ISI
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Scope of Services
Collier County has need to expand its parks/athletic facilities as recently detailed in a report
issued by Hunden Strategic Partners(HSP). The HSP report analyses the specific needs of
the County and highlights several sites for possible expansion.
The scope of this proposal is to provide a high level land use and preliminary engineering
overview of the sites as discussed in a meeting with County staff on 7/29/16. Task
completion is on a lump sum basis as requested,meetings and reimbursable tasks are T/M.
Basic Services
A.North Collier Regional Park $3,500 LS
Collier County would like an assessment of the conversion of some or all of the natural
grass fields to field turf. Our scope will include the following:
1. Assessment of sport specific artificial turf types and their associated benefits.
2. Assessment of the technical ramifications regarding the conversion.
3. Cost information on the alternatives.
B.East Naples Community Park $5,500 LS
This is an existing park site owned by Collier County located off Thomasson Drive in East
Naples. The following scope will be provided;
1. Existing conditions.We will give a brief summary of the existing conditions of the
site consisting of:
a. Site physical characteristics,location,size,topography(Public Record
LIDAR),zoning,and actual use
b. Current facilities
c. Permits
d. Service availability including potable water,sanitary sewer,storm water,
access,and other factors needed for development assessment.
2. Site planning. We will prepare up to 3 land plans which are intended to maximize
the Pickle ball facilities at this location. We have a great deal of experience with
this new sport from our involvement in Bonita Springs at their park facilities,
Bonita Bay HOA,etc.
The deliverable for this scope item will be a technical memo and up to 3 site sketches.
2016-09-29 09:40:54 6/8 ABB WO.pdf(6/8)
C.Golden Gate Golf Course Land $7,500LS
The public golf course located in Golden Gate City has recently been the topic of
redevelopment. Collier County would like to explore the possibility of converting this
facility into a park facility which would include the elements identified in the HSP study
including up to 8 soccer fields, 8 softball fields, field houses,parking,and other support
elements. It is likely that these uses will not consume all of the land,thus alternative uses
will be considered for the remainder. Our work will consist of the following:
1. Existing conditions.We will give a brief summary of the existing conditions of the
site consisting of:
a.Site physical characteristics,location,size,topography(Public Record LIDAR),
zoning,and actual use
b. Current facilities
c. Permits
d. Service availability including potable water,sanitary sewer,storm water,access,
and other factors needed for development assessment
2. Site planning. We will prepare up to 3 land plans which arc intended to
accommodate the facilities identified in the HSP report(8 multipurpose soccer
sized fields and 8 softball fields).
The deliverable for this scope item will be a technical memo and up to 3 site sketches.
D.Magnolia Pond Drive Land $7,500 LS
These parcels were identified in the HSP report and total 89 acres. The following scope is
proposed for this site.
1. Existing conditions.We will give a brief summary of the existing conditions of the
site consisting of:
a. Site physical characteristics,location,size,topography(Public Record
LIDAR),zoning,and actual use
b. Current facilities
e. Permits
f. Service availability including potable water,sanitary sewer,storm water,access,
and other factors needed for development assessment
2. Site planning. We will prepare up to 3 land plans which arc intended to
accommodate the facilities identified in the HSP report(8 multipurpose soccer
sized fields and 8 softball fields).
The deliverable for this scope item will be a technical memo and up to 3 site sketches.
2016-09-29 09:40:54 7/8 ABB WO.pdf(7/8)
i
E.Meetings $8,240 T/M
We have budget for 40 hours of the 2 lead project team members for meetings. The purpose
of the meetings will be to receive client direction, review interim planning documents,
presentations to County Staff and the public. We have proposed this as a Time and Material
task and you will only be billed in accordance with our approved rate schedule. Other ABB
personnel may attend these meetings as necessary,their time will be billed in accordance
with the established rate corresponding to their position.
40 hrs $206/hr
40 hrs $123/hr
F.Unforeseen Conditions/Follow up $15,000
T/M
We request a budget for items not included in the above mentioned scope for such work as
may be deemed necessary or desirable by the County. These would include hiring specialty
services such as biologists,transportation engineers,structural engineers,consultation with
sports fields specialists, out of town field visits, or other work as yet unknown as being
needed. All work conducted under this task will be assessed prior to commencement and
the estimated cost draft against this budget will be pre-approved.
G.Reimbursable Expenses $1,000 T/M
Billed in accordance with our approved rate schedule.
H. Clarifications/Exclusions
The preparation of this scope of services is based on the following:
1. Legal/environmental/geoteclmicallzoning/land survey,real property services not
included.
2. This is a conceptual work,constnmction level plans for bidding or permitting are not
included.
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