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Agenda 10/05/2016 PELICAN BAY SERVICES DIVISION Municipal Services Taxing & Benefit Unit NOTICE OF PUBLIC MEETING WEDNESDAY, OCTOBER 5, 2016 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON OCTOBER 5 AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108. AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 9/7/16 Regular Session meeting minutes 5. Audience comments 6. Administrator's report (60 minutes) a. BCC approval of FY2017 budget b. Update on beach dune swale c. Update on street lights d. Update on cul-de-sac renovation e. Summary update on irrigation automation project f. September financial report 7. Committee reports (30 minutes) a. Clam Bay i. Additional bathymetric survey of Clam Pass b. Landscape & Safety c. Water Management 8. Chairman's report (5 minutes) a. Special board meeting: Monday, Nov. 21 at 1:00 p.m. 9. Old business (10 minutes) a. Monthly copper monitoring table 10. New business 11. Adjournment *indicates action items ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE,WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. 9/28/2016 1:06:09 PM PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION SEPTEMBER 7,2016 The Pelican Bay Services Division Board met on Wednesday, September 7, 2016, at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Bohdan Hirniak Ken Dawson, Chairman Susan O'Brien Scott Streckenbein, Vice-Chairman Peggy Pinterich Joe Chicurel Mike Shepherd Tom Cravens Dave Trecker Jacob Damouni Gary Ventress Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager Marion Bolick, Operations Manager Barbara Shea, Recording Secretary Also Present Jim Hoppensteadt, Pelican Bay Foundation APPROVED AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of meeting minutes (20 minutes) a. 7/6/16 Regular Session meeting b. 4/27/16 Budget Committee meeting c. 7/14/16 Cost Saving Strategies Committee meeting 5. Audience comments 6. *Agnoli, Barber& Brundage sign mapping proposal (15 minutes) 7. *Holiday decoration responsibility (15 minutes) 8. Administrator's report (20 minutes) a. Update on beach dune swale b. Update on street lights c. Update on cul-de-sac renovation d. Community signage inventory e. Monthly copper monitoring table f. August financial report 9. Committee reports (50 minutes) a. Ad-Hoc Cost Saving Strategies b. Clam Bay 1 Pelican Bay Services Division Board Regular Session September 7,2016 c. Landscape & Safety i. *Approval of cul-de-sac landscaping project ii. *Approval of no future PBSD planting of bromeliads d. Water Management 10. Chairman's report (10 minutes) i. Special meeting for CSSC Report discussion 11. Old business 12. New business 13. Adjournment *indicates action items ROLL CALL All members were present and a quorum was established AGENDA APPROVAL Mr. Cravens motioned, Dr. Trecker seconded to approve the agenda as presented. The motion carried unanimously. APPROVAL OF 07/06/16 REGULAR SESSION MEETING MINUTES Mr. Cravens motioned, Mr. Streckenbein seconded to approve the 07/06/16 regular session meeting minutes as amended. The motion carried unanimously. APPROVAL OF 04/27/16 BUDGET COMMITTEE MEETING MINUTES Mr. Cravens motioned, Mr. Streckenbein seconded to approve the 04/27/16 budget committee meeting minutes as amended. The motion carried unanimously. APPROVAL OF 07/14/16 COST SAVING STRATEGIES AD-HOC COMMITTEE MEETING MINUTES Mr. Cravens motioned, Mr. Hirniak seconded to approve the 07/14/16 cost saving strategies ad-hoc committee meeting minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS None AGNOLI, BARBER& BRUNDAGE SIGN MAPPING PROPOSAL Mr. Dorrill provided a proposal by our civil engineer Agnoli, Barber&Brundage to prepare an inventory of approximately 400 street signs in Pelican Bay (for which PBSD is responsible for), including data on sign type and GIS location for $8,889. Mr. Bolick commented that the PBSD currently has no organized method for sign evaluation. 2 Pelican Bay Services Division Board Regular Session September 7,2016 Mr. Dawson commented on how a master spreadsheet of all PBSD signs would assist staff in maintaining signs on a regular rotational basis. Ms. O'Brien, Dr. Trecker, and Mr. Shepherd expressed their concerns on the level of engineering expertise required for this task and questioned whether staff could easily complete this task, resulting in cost savings. Mr. Cravens motioned, Dr. Trecker seconded to approve the Agnoli, Barber& Brundage sign mapping proposal dated 8/19/16 and not to exceed $10,000. The motion failed 10-1 with Dr. Chicurel,Mr. Cravens, Mr. Damouni,Mr. Hirniak, Ms. O'Brien,Ms. Pinterich, Mr. Shepherd,Mr. Streckenbein, Dr. Trecker, and Mr. Ventress dissenting. Mr. Dorrill and the Landscape & Safety Committee will explore alternatives to create a PBSD sign inventory. In addition, Mr. Dorrill will explore identifying a handyman who can refurbish signs "in place." HOLIDAY DECORATION RESPONSIBILITY After discussion on whether holiday decorations would be considered part of the "beautification"mission of the PBSD, the board, by consensus, decided to reconsider this issue in the future. Mr. Hoppensteadt commented that the additional cost of 2016 holiday decorations at Pelican Bay entrances has not been included in the PB Foundation's budget. Mr. Dawson motioned, Mr. Cravens seconded to approve a formal notification from Pelican Bay Services Division to Pelican Bay Foundation that we will no longer fund the annual holiday decorations at the entrances of Pelican Bay. After discussion by the board, Mr. Dawson withdrew his motion, and Mr. Cravens withdrew his second. ADMINISTRATOR'S REPORT UPDATE ON BEACH DUNE SWALE Mr. Dorrill provided an update on the beach dune swale restoration project which included, (1) the original estimate to clear and grub areas in a twenty foot swale was for$47,000, (2) a new round of bids will be obtained by staff, (3) Bay Colony Community Association is amenable to cost sharing for this project, and(4)the expected timing of this project is late November/early December. UPDATE ON STREET LIGHTS Mr. Dorrill provided an update on the design phase of the additional two or three street lights to be installed near the pathway connecting Artis-Naples and the Waterside Shops. He indicated that the timing of the Artis-Naples' pathway project is still unknown and that our new poles will not be installed until the conclusion of their project. UPDATE ON CUL-DE-SAC RENOVATION Dr. Chicurel commented that this issue would be discussed under his L&S Committee report, under agenda item#9c. 3 Pelican Bay Services Division Board Regular Session September 7,2016 COMMUNITY SIGNAGE INVENTORY Mr. Dorrill commented that this issue had already been sufficiently discussed under agenda item#6. MONTHLY COPPER MONITORING TABLE Mr. Dorrill summarized Ms. O'Brien's request for staff to update a monthly copper monitoring table. Dr. Trecker commented in favor of changing from monthly to quarterly Clam Bay water quality sampling. Ms. O'Brien expressed her preference for monthly sampling and belief that this would be consistent with the Clam Bay NRPA Management Plan. Mr. Cravens motioned, Dr. Trecker seconded that we reduce this (Clam Bay water quality) sampling process to quarterly. After discussion by the board, Mr. Cravens withdrew his motion, and Dr. Trecker withdrew his second pending re- evaluation by staff and further discussion at the next board meeting. AUGUST FINANCIAL REPORT Mr. Cravens motioned, Mr. Streckenbein seconded to accept the August financial report. The motion carried unanimously. COMMITTEE REPORTS AD HOC COST SAVING STRATEGIES Mr. Shepherd reported that the Cost Savings Strategies Ad Hoc Committee has completed its final report. Dr. Trecker commented on the extraordinary job by this committee. CLAM BAY Ms. O'Brien provided an update on Clam Bay. She commented on(1)the mangrove die-off in Upper Clam Bay appears to be slowing, based on Turrell Hall &Associates' field work and aerial photos in July and August, and(2) a proposal from Humiston& Moore for Clam Pass related monitoring and reporting is inconsistent with the monitoring specified in the Clam Bay NRPA Management Plan. LANDSCAPE & SAFETY REPORT Dr. Chicurel reported that the Landscape & Safety Committee met on August 24 and the following items were discussed. 1. A presentation and discussion took place on staffs request for funds to completely re- landscape and partially re-landscape cul-de-sacs within Pelican Bay. Various medians in Pelican Bay will also receive additional plants. The cul-de-sacs were identified by residents and/or staff to be overgrowing and presenting a safety line of sight hazard, had dying or dead plants, had maintenance issues or a combination of these issues. Suggestions were made by the committee to use plants or sod around the periphery that would not grow into the street and to reduce mounding where feasible. Having been satisfied 4 Pelican Bay Services Division Board Regular Session September 7,2016 with the plans, the L&S Committee approved the allocation of the requested funds unanimously for full board approval. 2. In light of the ongoing Zika virus threat and the recognition by Collier and Lee County Mosquito Control that the standing water that accumulates within the center of bromeliads may provide a breeding ground for the Zika-carrying mosquitoes, the L&S Committee unanimously approved the motion that the PBSD no longer plant bromeliads in the future. 3. By consensus, the committee approved (1) geraniums will be planted at the Pelican Bay Blvd. & Gulf Park Dr. intersection this fall, and (2) red big begonias will be planted at all US 41 Pelican Bay entrances this fall. 4. A tree trimming survey will be available next month as part of our street lighting project evaluation. 5. Mr. Dorrill will continue to explore the possible use of the church to the east of Pelican Bay on US 41 as a site for car carriers to load and unload cars of Pelican Bay residents and renters. The fact that it is unlawful and a traffic danger for car carriers to park on Pelican Bay streets were the reasons for this initiative. Dr. Chicurel provided examples of re-landscaped and proposed newly designed cul-de- sacs which have been approved by the L&S Committee. Dr. Chicurel motioned, Mr. Shepherd seconded that the PBSD Board approve allocating$60,550 for cul-de-sac re-landscaping and for median landscaping where additional plants are needed. The motion carried 10-1 with Ms. O'Brien dissenting. Dr. Chicurel motioned, Mr. Ventress seconded that the PBSD no longer use bromeliads in any new landscaping or re-landscaping in Pelican Bay. The motion carried unanimously. WATER MANAGEMENT Mr. Cravens provided a powerpoint presentation on the restocking of 600 blue tilapia in the Community Center lake and the Ridgewood Park lake on July 26. CHAIRMAN'S REPORT SPECIAL MEETING FOR CSSC REPORT DISCUSSION Mr. Dawson reported his intention to schedule a special meeting of the PBSD Board on Nov. 16 or 17 to review and discuss the findings in the final report of the Cost Saving Strategies Ad-hoc Committee. Copies of this report were distributed to the board members. Mr. Dawson reviewed his original purpose in forming this ad-hoc committee which was to identify sources of cost savings in light of tax increases in FY16 and FY17. OLD BUSINESS Dr. Trecker updated the board on the accepted procedures to follow, according to Robert's Rules of Order, when both the chair and vice chair are unable to attend a board meeting: 5 Pelican Bay Services Division Board Regular Session September 7,2016 Any member of the board may call the meeting to order, and then the members shall elect a "chairman pro tem"to run the meeting. NEW BUSINESS Mr. Streckenbein commented on his appreciation for all of the staff's hard work. He commended Lisa Jacob for her honor in being named "June employee of the month." Mr. Dorrill commented on Mr. Andy Solis winning the August primary election for County Commissioner, District 2. He suggested and the board agreed to the benefits of setting up a meeting of introduction to include Mr. Dorrill, Mr. Dawson, and Mr. Solis. Mr. Shepherd commented on Nordstrom's unsightly loading dock, located not far from the existing pathway connecting Artis-Naples and the Waterside Shops. Mr. Dorrill will contact management at Nordstrom's to discuss their utilization of the existing gate to block the view of the loading dock. ADJOURNMENT IThe meeting was adjourned at 2:56 p.m. Ken Dawson, Chairman Minutes approved [ 1 as presented OR F 1 as amended ON [ 1 date 6 o c NA c -v--- y� A — ° ❑ ❑•❑ 4 a i N - 'a f ; 8 S ‘q ''' '7 \ '' q 7 3 I z . 1 7 t7 IS 93 R� 3 ; 1 aa 1 D: 1 0 0o't ii 1 If: LI Ems p rev el IIItyiH 0:1 9. rt VI .c 3 1c 0 a 3 { m K 0 3 t r' CI I. r Ii I. �� _ .-' ply 1 ',... ik i 031 �_-15....A.- _--.r it k l r f�-` \\:74.4 til II II / / '° I -------„s .,..-"- \ (r , /, ,/i'' —‘""-\\, - �) `�. 1J '''' N1 Nsnanimil14 , i. )/ /„, / /..///-__,F__ ,,__ ff .N.N..., I i ) I >d f/4.-----'"."'''''',_ / / fiL,,__. MAIN! m F• 3 o f " °m d Pelican Bay Lighting District 0 °a -y, Z� i� Ridgewood Drive&Pelican Bay Boulevard � } _ Existing MH Fixtures on Existing Poles r L7 4. < O co 44 eir ,:. i O • tV ip V IO E. W D K g 2\ - N p E ! '�\ a y oC \ E 1 7, \ I\ P o- J ...\\\\ \ 1a $a sW iw — eN 9Y 3 5 I, w Waw �/ ' i t fa Pp 'i3 (A rt. rr11 y 3 a 0 a fie/ { 01 3: ham: r..7."' ,' cu V n k F / J FP 7 —...-----.. .r t. uo \\A\ i< 1 x --- i wi r' 7i j. )/ / 11 1i' _ <7 ''''N. ////// Fe 3oF�Io°m3j 0 W m a m Pelican Bay Lighting District "It 2z Ridgewood Drive&Pelican Bay Boulevard c f+ LED Fixtures on Existng Poles r -,..s.,:i. -, i t ..,... \ ,..:" ,-,,,,..13.14,yi :4".. ''''::. ' ''4';'1,14,2, i ., it Itx4001 --- .°ad, k �X s ta • : 4,4 ' ,,' ,-.41.- ''"1,4 et. , '4111111111111f' .':.: ',;:'...E:'"4.''..;:'.:''' ' f'e.. , ..4.,,,.4, ,‘„, 1 .., ., ,e7.A „,,,,4.0„.,,,,,.0=., t.,*.4, , ",.....",='...:,-)4.,1 l'it,,-.t-„:„.7.,.. ,,,, ii,fliiiitil iniiiii jiP1. '''. i , ' ' '''.' :Iii:!..'1,!-!",.1'‘ ''' ,i'''' '''' :4.'''''.::::-.:r.t:\ . i.'' - '' :-,'.:. -;'3tis3 �x ', r . .iik '7114 ,,, ,,:., , , i 5, �¢a..► } .'•*r r -':;9n 7 1} 'a :1 = •'�+' { -, ,_ ywr;_&'-..7:k.,..,.. ' �.y ' ids tl t --,.. 4' '1,1!..4. � i . ......:,.,, , ,,,; ,....._..... . ,..„„4„..... , , ' „,.,,t --',1 ,...., . .r ” np ' , t ikk kky.' n.,--,kkk fkkkk''..k:k't.'''.. \ ' '- •kkkkk,,,k7k,k,,,i-kei a A. �f ,a 7 y, .". n It a� i ,- " , , N e d'as, .�, pyo; Agenda Item#6f Page 1 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-September 30,2016 Operating Fund 109-FY 2016 (Unaudited) Assets Current Assets Cash and Investments $ 953,024.18 Interest Receivable - Improvements,Vehicles& Equipment 807,346.28 Due from Property Appraiser - Due from Tax Collector - Total Current Assets $ 1,760,370.46 Total Assets $ 1,760,370.46 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 22,788.75 Accrued Wages Payable - Goods Received/Inventory Recv'd 12,897.25 Total Liabilities $ 35,686.00 Fund Balance Fund Balance-unreserved $ 758,926.40 Excess Revenues(Expenditures) 965,758.06 Total Fund Balance $ 1,724,684.46 Total Liabilities and Fund Balance $ 1,760,370.46 Agenda Item#6f Page 2 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-September 30,2016 Operating Fund 109-FY 2016 (Unaudited) Annual YTO YTO Budget Budget Actual Variance Operating Revenues: Carryforward $ 525,300.00 $ 525,300.00 $ 525,300.00 $ - Special Assessment-Water Management Admin 881,000.00 845,760.00 849,184.85 3,424.85 Special Assessment-Right of Way Beautification 2,459,700.00 2,361,312.00 2,370,600.51 9,288.51 Plan Review Fees - - - - Miscellaneous(Surplus Sales,Ins.Refunds) - - 21,376.76 21,376.76 Revenue Reserve(est.5%) (167,200.00) - - - Interest 4,000.00 3,333.33 16,257.77 12,924.44 Total Operating Revenues $ 3,702,800.00 $ 3,735,705.33 $ 3,782,719.89 $ 47,014.56 Operating Expenditures: Water Management Administration Payroll Expense $ 81,900.00 $ 81,900.00 $ 76,398.13 $ 5,501.87 Emergency Maintenace and Repairs 2,000.00 2,000.00 - 2,000.00 IT Direct Capital 700.00 700.00 700.00 - IT Office Automation/Billing Hr. 4,100.00 4,100.00 3,900.00 200.00 Indirect Cost Reimbursement 66,500.00 66,500.00 66,500.00 - Inter Payment/Mnt.Site Ins. Assessment 14,200.00 14,200.00 14,200.00 - Other Contractural Services 49,000.00 49,000.00 44,021.98 4,978.02 Telephone 5,200.00 5,200.00 2,788.97 2,411.03 Postage and Freight 1,200.00 1,200.00 1,165.00 35.00 Rent Buildings and Equipment 13,500.00 13,500.00 12,793.76 706.24 Insurance-General 900.00 900.00 900.00 - Printing,Binding and Copying 1,800.00 1,800.00 184.50 1,615.50 Clerk's Recording Fees 1,000.00 1,000.00 919.00 81.00 Legal Advertising 1,000.00 1,000.00 466.20 533.80 Other Office and Operating Supplies 1,500.00 1,500.00 1,183.99 316.01 Training and Education(Tuition Reimb.) 2,000.00 2,000.00 2,052.93 (52.93) Total Water Management Admin Operating $ 246,500.00 $ 246,500.00 $ 228,174.46 $ 18,325.54 Water Management Field Operations Payroll Expense $ 142,100.00 $ 142,100.00 $ 132,163.81 $ 9,936.19 Engineering Fees 60,000.00 60,000.00 35,453.00 24,547.00 Flood Control Berm and Swale Mntc. 18,000.00 18,000.00 15,235.00 2,765.00 Flood Control Replanting littorals 8,500.00 8,500.00 1,500.00 7,000.00 Flood Control Water Quality Testing Supplies 1,500.00 1,500.00 1,144.43 355.57 Interdepartmental Payment(Water Quality Lab) 18,700.00 18,700.00 24,040.90 (5,340.90) Plan Review Charges 1,500.00 1,500.00 - 1,500.00 Other Contractural Services 1,000.00 1,000.00 5,818.06 (4,818.06) Temporary Labor 70,000.00 70,000.00 65,842.18 4,157.82 Cell Phones 500.00 500.00 993.46 (493.46) Trash and Garbage 5,300.00 5,300.00 3,605.40 1,694.60 Motor Pool Rental Charge 200.00 200.00 - 200.00 Insurance-General 2,500.00 2,500.00 2,500.00 - Insurance-Auto 1,000.00 1,000.00 1,000.00 - Building Repairs&Mntc. 500.00 500.00 122.17 377.83 Fleet Maintenance and Parts 18,000.00 18,000.00 16,964.77 1,035.23 Fuel and Lubricants 2,400.00 2,400.00 1,244.06 1,155.94 Tree Triming 100,000.00 100,000.00 60,144.00 39,856.00 Clothing and Uniforms 1,100.00 1,100.00 1,259.53 (159.53) Page 1 of 3 Agenda Item#6f Page 3 of 15 Personal Safety Equipment 800,00 800.00 1,391.00 (591.00) Fertilizer and Herbicides 100,600.00 100,600.00 91,606.91 8,993.09 Other Repairs and Maintenance 1,500.00 1,500.00 1,204.75 295.25 Other Operating Supplies and Equipment 2,500.00 2,500.00 3,077.87 (577.87) Total Water Management Field Operating $ 558,200.00 $ 558,200.00 $ 466,311.30 $ 91,888.70 Right of Way Beautification-Administration Payroll Expense $ 77,100.00 $ 77,100.00 $ 73,270.55 $ 3,829.45 Emergency Repairs and Maintenance 7,400.00 7,400.00 - 7,400.00 IT Capital 300.00 300.00 300.00 - Office Automation 8,100,00 8,100.00 8,100.00 - Other Contractural Services 49,900.00 49,900.00 42,780.81 7,119.19 Telephone 5,200.00 5,200.00 2,798.98 2,401.02 Postage 2,000.00 2,000.00 1,245.80 754,20 Rent Buildings/Equipment/Storage 14,700.00 14,700.00 13,811.65 888,35 Insurance-General 500.00 500.00 500.00 - Printing,Binding and Copying 2,300.00 2,300.00 661.65 1,638.35 Clerk's Recording 1,200.00 1,200.00 920.00 280.00 Legal Advertising 1,200.00 1,200.00 537.60 662.40 Office Supplies General 2,000.00 2,000.00 846.68 1,153.32 Training and Education(Tuition Reimb.) 2,200.00 2,200.00 2,614.50 (414.50) Total Right of Way Beautification Admin Operating $ 174,100.00 $ 174,100.00 $ 148,388.22 $ 25,711.78 Right of Way Beautification-Field Operations Payroll Expense $ 1,028,800.00 $ 1,028,800.00 $ 995,260.93 $ 33,539.07 Emergency Maintenance and Repairs 3,300.00 3,300.00 - 3,300.00 Recycled Water Use 89,900.00 89,900.00 104,925.96 (15,025.96) Pest Control 1,000.00 1,000.00 - 1,000.00 Landscape Incidentals 2,500.00 2,500.00 635.61 1,864.39 Other Contractural Services 41,699.57 41,700.00 38,357.60 3,342.40 Temporary Labor 367,000.00 367,000.00 346,947.68 20,052.32 Cellular Telephone 3,800.00 3,800.00 2,829.03 970.97 Electricity 3,000.00 3,000.00 1,948.60 1,051.40 Trash and Garbage 15,900.00 15,900.00 15,309.00 591.00 Rent Equipment 5,000.00 5,000.00 1,226.53 3,773.47 Motor Pool Rental Charge 100.00 100.00 223.61 (123.61) Insurance-General 8,600.00 8,600.00 8,600.00 - Insurance-Auto 10,200.00 10,200.00 10,200.00 - Auto Insurance Claim Paid - - 948.56 (948.56) Building Repairs and Maintenance 500.00 500.00 52.68 447.32 Fleet Maintenance and Parts 45,300.00 45,300.00 60,594.25 (15,294.25) Fuel and Lubricants 48,300.00 48,300.00 26,282.26 22,017.74 Licenses,Permits,Training 500.00 500.00 2,275.53 (1,775.53) Tree Triming 102,700.00 102,700.00 101,100.00 1,600.40 Clothing and Uniforms 9,500.00 9,500.00 4,363.80 5,136.20 Personal Safety Equipment 3,500.00 3,500.00 4,499.62 (999.62) Fertilizer and Herbicides 62,000.00 62,000.00 69,587.63 (7,587.63) Landscape Maintenance/Mulch 51,500.00 51,500.00 45,312.00 6,188.00 Landscape Materials 52,000.00 52,000.00 50,768.65 1,231.35 Road/Pathway Repairs(Sharrows) 2,000.00 2,000.00 5,361.18 (3,361.18) Sprinkler Maintenance 30,000.00 30,000.00 13,341.31 16,658.69 Painting Supplies 500.00 500.00 - 500.00 Traffic Signs 3,000.00 3,000.00 1,032.47 1,967.53 Minor Operating Equipment 3,700.00 3,700.00 7,236.27 (3,536.27) Other Operating Supplies 9,000.00 9,000.00 11,349.09 (2,349.09) Total Right of Way Beautification-Field Operating $ 2,004,799.57 $ 2,004,800.00 $ 1,930,569.85 $ 74,230.15 Total Operating Expenditures $ 2,983,599.57 $ 2,983,600.00 $ 2,773,443.83 $ 210,156.17 Page2of3 Agenda Item#6f Page 4 of 15 Capital Expenditures: Water Management Field Operations Other Machinery and Equipment $ 54,000.00 $ 54,000.00 $ 51,383.40 $ 2,616.60 General - - - - Total Water Management Field Operations Capital $ 54,000.00 $ 54,000.00 $ 51,383.40 $ 2,616.60 Right of Way Beautification-Field Autos and Trucks $ 103,900.43 103,900.43 $ 103,898.32 $ 2.11 Other Machinery and Equipment 57,700.00 57,700.00 56,814.87 885.13 Total Right of Way Beautification-Field Capital $ 161,600.43 $ 161,600.43 $ 160,713.19 $ 887.24 Total Capital Expenditures $ 215,600.43 $ 215,600.43 $ 212,096.59 $ 3,503.84 Total Operating Expenditures $ 3,199,200.00 $ 3,199,200.43 $ 2,985,540.42 $ 213,660.01 Non-Operating Expenditures: Transfer to Fund 322 $ - $ - $ - $ - Tax Collector Fees 86,000.00 86,000.00 64,391.95 21,608.05 Property Appraiser Fees 55,000.00 55,000.00 46,114.24 8,885.76 Reserves(2 1/2 months for Contingencies) 182,700.00 - - Reserves for Capital 200,000.00 - - - Reserved for Attrition (20,100.00) - - Total Non-Operating Expenditures $ 503,600.00 $ 141,000.00 $ 110,506.19 $ 30,493,81 Total Expenditures $ 3,702,800.00 $ 3,340,200.43 $ 3,096,046.61 $ 244,153.82 Net Profit/(loss) $ (0.00) $ 395,504.90 $ 686,673.28 $ 291,168.38 Page 3 of 3 Agenda Item#6f Page 5 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-September 30,2016 Street Lighting Fund 778-FY 2016 (Unaudited) Assets Current Assets Cash and Investments $ 1,145,394.50 Interest Receivable - I Improvements,Vehicles&Equipment 21,421.02 Due from Tax Collector Total Current Assets $ 1,166,815.52 Total Assets $ 1,166,815.52 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 1,306.44 Goods Received/Inventory Recv'd 126.70 Accrued Wages Payable - Total Liabilities $ 1,433.14 Fund Balance Fund Balance-unreserved $ 1,019,173.13 Excess Revenue (Expenditures) 146,209.25 Total Fund Balance $ 1,165,382.38 Total Liabilities and Fund Balance $ 1,166,815.52 • Agenda Item#6f Page 6 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-September 30,2016 Street Lighting Fund 778- FY 2016 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 916,000.00 $ 916,000.00 $ 916,000.00 $ - Curent Ad Valorem Tax 495,900.00 476,100.00 476,875.02 775.02 Transfer from Tax Collector - - 20.27 20.27 Miscellaneous(i.e. Ins. Refunds, surplus, eta - - 6,338.47 6,338.47 Revenue Reserve (est.5%) (25,000.00) - - - Interest 2,500.00 2,500.00 11,368.83 8,868.83 Total Operating Revenues $ 1,389,400.00 $ 1,394,600.00 $ 1,410,602.59 $ 16,002.59 Operating Expenditures: Street Lighting Administration Payroll Expense $ 74,600.00 $ 74,600.00 $ 62,117.97 $ 12,482.03 Indirect Cost& IT Automation 3,800.00 3,800.00 3,800.00 - Other Contractural Services 31,200.00 31,200.00 29,955.04 1,244.96 Telephone 5,200.00 5,200.00 2,050.02 3,149.98 Postage and Freight 1,500.00 1,500.00 1,265.00 235.00 Rent Buildings/Equipment/Storage 14,300.00 14,300.00 13,356.84 943.16 Insurance-General 400.00 400.00 400.00 - Printing, Binding and Copying - - - - Office Supplies General 800.00 800.00 260.29 539.71 Tuition Reimbursement - - - - Other Operating Supplies 1,000.00 1,000.00 330.50 669.50 Total Street Lighting Admin Operating $ 132,800.00 $ 132,800.00 $ 113,535.66 $ 19,264.34 Street Lighting Field Operations Payroll Expense $ 67,200.00 $ 67,200.00 $ 55,658.64 $ 11,541.36 Enginnering Fees** 37,000.00 37,000.00 27,183.26 9,816.74 Emergency Maintenance& Repairs** 51,400.00 51,400.00 61,349.61 (9,949.61) Other Contractual Services 800.00 800.00 593.06 206.94 Temporary Labor 37,400.00 37,400.00 32,121.60 5,278.40 Cellular Telephone 1,000.00 1,000.00 993.46 6.54 Electricity 35,000.00 35,000.00 29,120.08 5,879.92 Insurance-General 800.00 800.00 800.00 - Insurance-Auto 1,000.00 1,000.00 1,000.00 - Building Maintenace& Repairs 500.00 500.00 30.74 469.26 Fleet Maintenance and Parts 1,800.00 1,800.00 2,261.45 (461.45) Page 1 of 2 Agenda Item#6f Page 7 of 15 Fuel and Lubricants 800.00 800.00 476.73 323.27 Other Equipment Repairs/Supplies - - - - Personal Safety Equipment 800.00 800.00 800.00 - Electrical Contractors 16,400.00 16,400.00 20,643.66 (4,243.66) Light Bulb Ballast 16,800.00 16,800.00 10,963.40 5,836.60 Total Street Lighting Field Operating $ 268,700.00 $ 268,700.00 $ 243,995.69 $ 24,704.31 Total Street Lighting Expenditures $ 401,500.00 $ 401,500.00 $ 357,531.35 $ 43,968.65 Capital Expenditures: Street Lighting Field Operations Other Machinery/Equipment $ - $ - $ - $ General Improvements* - - 9,650.00 (9,650.00) Total Capital Expenditures $ - $ - $ 9,650.00 $ (9,650.00) Total Operating Expenditures $ 401,500.00 $ 401,500.00 $ 367,181.35 $ 34,318.65 Non-Operating Expenditures: Tax Collector Fees $ 14,000.00 $ 14,000.00 $ 9,580.23 $ 4,419.77 Property Appraiser Fees 6,900.00 $ 6,900.00 - 6,900.00 Reserve for Future Construction 712,900.00 - - - Reserves(2 1/2 mos.for Contingencies) 100,000.00 - - - Reserves for Capital** 154,100.00 - - - Total Non-Operating Expenditures $ 987,900.00 $ 20,900.00 $ 9,580.23 $ 11,319.77 Total Expenditures $ 1,389,400.00 $ 422,400,00 $ 376,761.58 $ 45,638.42 Net Profit/(Loss) $ - $ 972,200.00 $ 1,033,841.01 $ 61,641.01 *Bollards replaced on Ridgewood **$41,800 transferred for emergency repairs due to safety and$10,000 to Engineering for Waterside Xwalk Page 2 of 2 Agenda Item#6f Page 8 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-September 30,2016 Clam Bay Fund 320-FY 2016 (Unaudited) Assets Current Assets Cash and Investments $ 120,916.88 Interest Receivable - Improvements,Vehicles&Equipment 238,042.84 Due from Tax Collector - Total Current Assets $ 358,959.72 Total Assets $ 358,959.72 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 9,173.00 Goods Received/Inventory Recv'd - Accrued Wages Payable - Total Liabilities $ 9,173.00 Fund Balance Fund Balance-unreserved $ 94,233.05 Excess Revenues(Expenditures) 255,553.67 Total Fund Balance $ 349,786.72 Total Liabilities and Fund Balance $ 358,959.72 Agenda Item#6f Page 9 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget-September 30,2016 Clam Bay Fund 320- FY 2016 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carry Forward $ 80,003.75 $ 80,003.75 $ 80,003.75 $ - Special Assessment 133,500.00 128,160.00 128,834.11 674.11 Transfer from Tax Collector - - - - Fund 111 - - - - Revenue Reserve (est. 5%) (6,700.00) - - - Interest 500.00 500.00 (1,295.56) (1,795.56) Total Operating Revenues $ 207,303.75 $ 208,663.75 $ 207,542.30 $ (1,121.45) Operating Expenditures: Clam Bay Restoration Engineering Fees $ 56,091.10 $ 36,500.00 $ 34,433.17 $ 2,066.83 Other Contractural Services 18,934.27 $ 12,300.00 11,967.38 332.62 Tree Trimming 60,424.00 $ 55,600.00 55,034.00 566.00 Other Equipment Repairs 1,077.77 $ - - - Aerial Photography 24,788.60 $ 7,400.00 6,590.00 810.00 Minor Operating 9,188.01 $ - - - Other Operating Supplies 2,000.00 $ - - - Total Clam Bay Restoration $ 172,503.75 111,800.00 $ 108,024.55 $ 3,775.45 Clam Bay Ecosystem Engineering Fees $ - $ - $ - $ - Licenses and Permits - - - - Other Contractual Services - - - - Total Clam Bay Ecosystem $ - $ - $ - $ - Capital Expenditures: Clam Bay Restoration Other Machinery and Equipment $ 11,000.00 $ - $ - $ - Total Capital Expenditures $ 11,000.00 $ - $ - $ - Total Clam Bay Operating Expenditures $ 183,503.75 $ 111,800.00 $ 108,024.55 $ 3,775.45 Page 1 of 2 Agenda Item#6f Page 10 of 15 Non-Operating Expenditures: Tax Collector Fees $ 3,600.00 $ 2,700.00 $ 2,576.58 $ 123.42 Property Appraiser Fees 2,700.00 1,890.00 1,681.79 208.21 Reserves for Contingencies 17,500.00 - - - Total Non-Operating Expenditures $ 23,800.00 $ 4,590.00 $ 4,258,37 $ 331.63 Total Expenditures $ 207,303.75 $ 116,390.00 $ 112,282.92 $ 4,107.08 Net Profit/(Loss) $ - $ 92,273.75 $ 95,259.38 $ 2,985.63 Page 2 of 2 Agenda Item#6f Page 11 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-September 30,2016 Capital Projects Fund 322-FY 2016 (Unaudited) Assets Current Assets Cash and Investments $ 1,324,087.88 Interest Receivable - Improvements,Vehicles&Equipment 2,184,443.82 Due from Tax Collector - Total Current Assets $ 3,508,531.70 Total Assets $ 3,508,531.70 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable Goods Received Inv. Received 25,032.25 Total Liabilities $ 25,032.25 Fund Balance Fund Balance- unreserved $ 1,260,195.31 Excess Revenues(Expenditures) 2,223,304.14 Total Fund Balance $ 3,483,499.45 Total Liabilities and Fund Balance $ 3,508,531.70 Agenda Item#6f Page 12 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-September 30,2016 Capital Projects Fund 322-FY 2016 (Unaudited) Annual Amended YTD YTD Budget Budget Actual Variance Operating Revenues: Carry Forward $ 1,361,477.09 $ 1,361,477.09 $ 1,361,477.09 $ - Transfer from Fund 109 General - - - - Miscellaneous - - - - Special Assessment 400,700.00 384,672.00 385,755.46 1,083.46 Transfer from Tax Collector - - - - Revenue Reserve(est. 5%) (20,300.00) - - Interest 5,000.00 5,000.00 14,130.77 9,130.77 Total Operating Revenues $ 1,746,877.09 $ 1,751,149.09 $1,761,363.32 $ 10,214.23 Operating Expenditures: Irrigation&Landscaping Hardscape Project(50066) Engineering Fees $ 56,063.32 $ 14,000.00 $ 13,333.50 $ 666.50 Other Contractural Services* 311,987.00 - - - Rent Equipment 635.50 - - - Sprinkler System Repairs 1,650.52 - - - Landscape Materials 88,206.75 35,300.00 30,996.25 4,303.75 Other Operating Supplies 3,489.25 1,400.00 1,091.00 309.00 Traffic Sign Restoration Project(50103) Traffic Signs*** 62,292.00 31,100.00 25,340.00 5,760.00 Lake Aeration(50108) Improvements 100,020.77 85,000.00 82,498.00 2,502.00 North Berm Restoration(50107) Other Contractural Services** - - - Beach Renourishment(50126) Other Contractural Services 400,000.00 - - - Lake Bank Project(51026) Swale&Slope Maintenance 40,842.75 40,842.75 76,544.13 (35,701.38) Engineering Fees 110,500.00 77,350.00 - 77,350.00 Landscape Materials 2,940.86 2,940.86 4,419.00 (1,478.14) Other Contractural Services 106,306.24 106,306.24 124,990.00 (18,683.76) Upgrade Irrigation System(51145) Improvements*** 122,542.00 104,200.00 102,922.62 1,277.38 Total Irrigation&Landscaping Expenditures $ 1,407,476.96 $ 394,239.85 $ 359,211.88 $ 35,027.97 Page 1 of 2 Agenda Item#6f Page 13 of 15 *BA moved$300,000 to FY 2017 **Project closed$25,400.13 BA to FY 2017 ***BA moved$6,542 to Irrigation Improve. Non-Operating Expenditures: Tax Collector Fees $ 8,500.00 $ 7,820.00 $ 7,714.79 $ 105.21 Property Appraiser Fees 5,500.00 5,500.00 5,040.49 459.51 Revenue for Contingencies 325,400.13 - - - Total Non-Operating Expenditures: $ 339,400.13 $ 13,320.00 $ 12,755.28 $ 564.72 Total Expenditures $ 1,746,877.09 $ 407,559.85 $ 371,967.16 $ 35,592.69 Net Profit/(Loss) $ (0.00) $ 1,343,589.24 $1,389,396.16 $ 45,806.92 Page 2 of 2 Agenda Item#6f Page 14 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-September 30,2016 Clam Bay Ecosystem Fund 111-FY 2016 (Unaudited) Amended YTD YTD Budget Budget Actual Variance Operating Revenues: Fund 111 Distribution $ 150,000.00 $ 150,000.00 $ 150,000.00 $ - Total Operating Revenues $ 150,000.00 $ 150,000.00 $ 150,000.00 $ - Operating Expenditures: Clam Bay EcoSystem Engineering Fees $ - $ - $ - $ - Other Contractural Services 150,000.00 $ 150,000.00 100,528.37 49,471.63 Total Clam Bay Dreging $ 150,000.00 $ 150,000.00 $ 100,528.37 $ 49,471.63 Capital Expenditures: Clam Bay Restoration Improvements General $ - $ - $ - $ - I Total Capital Expenditures $ - $ - $ - $ - Total Clam Bay Operating Expenditures $ 150,000.00 $ 150,000.00 $ 100,528.37 $ 49,471.63 • Net Profit/(Loss) $ - $ - $ 49,471.63 $ 49,471.63 Agenda Item#6f Page 15 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-September 30,2016 Clam Bay Dredging Fund 195/88032.1-FY 2016 (Unaudited) Amended YTD YTD Budget Budget Actual Variance Operating Revenues: Fund 195 Distribution $ - $ - $ - $ - Total Operating Revenues $ - $ - $ - $ - Operating Expenditures: Clam Bay Dredging Engineering Fees $ 6,128.19 $ 6,128.19 $ 81,415.50 $ (75,287.31) Other Contractural Services 249,377.06 249,377.06 20,538.48 228,838.58 Total Clam Bay Dreging $ 255,505.25 $ 255,505.25 $ 101,953.98 $ 153,551.27 Capital Expenditures: Clam Bay Restoration Improvements General $ 344,000.00 $ 344,000.00 $ 474,522.00 $ (130,522.00) Total Capital Expenditures $ 344,000.00 $ 344,000.00 $ 474,522.00 $ (130,522.00) Total Clam Bay Operating Expenditures $ 599,505.25 $ 599,505.25 $ 576,475.98 $ 23,029.27 Agenda Item#6f Page 15 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-September 30,2016 Clam Bay Dredging Fund 195/88032.1-FY 2016 (Unaudited) Amended YTD YTD Budget Budget Actual Variance Operating Revenues: Fund 195 Distribution $ - $ - $ - $ - Total Operating Revenues $ - $ - $ - $ - Operating Expenditures: Clam Bay Dredging Engineering Fees $ 6,128.19 $ 6,128.19 $ 81,415.50 $ (75,287.31) Other Contractural Services 249,377.06 249,377.06 20,538.48 228,838.58 Total Clam Bay Dreging $ 255,505.25 $ 255,505.25 $ 101,953.98 $ 153,551.27 Capital Expenditures: Clam Bay Restoration Improvements General $ 344,000.00 $ 344,000.00 $ 474,522.00 $ (130,522.00) Total Capital Expenditures $ 344,000.00 $ 344,000.00 $ 474,522.00 $ (130,522.00) Total Clam Bay Operating Expenditures $ 599,505.25 $ 599,505.25 $ 576,475.98 $ 23,029.27 Agenda Item#7a Page 1 of 1 Clam Bay Update-September 2016 Mangrove die-off. Tim Hall estimated the die-off area at 11.46 acres, up from 11.05 in August. He reported seeing both regeneration and chlorotic leaves and leaf loss. The consensus of the committee was that the monthly reports should continue through March 2017. No recommendation was made about additional hand-dug channels, but the committee agreed that the set-back information for the retaining wall for Bay Colony Road will be sought. There is often standing water on the east side of this retaining wall at such a low elevation that the water doesn't drain into the nearby hand-dug channels which are at a higher elevation. Tim's September report is attached. Also attached is Jeremy's exhibit which shows the seven mangrove monitoring plots that he has established to monitor die-off and hopefully regrowth. The exhibit also shows the die-off areas vis-à-vis the hand-dug channels and the flow of run-off from the dune swale into Clam Bay. 2016 annual Clam Bay Report. December 15, 2016 was established as the due date for consultants to submit their component of the report. Copper. In its initial report for July the County Lab reported that 7 of 9 sampling sites exceeded FDEP criteria; the Lab reran the results and reported that 3 of 9 sampling sites exceeded FDEP criteria. The County Lab had rerun the May samples when they were higher than in previous months. The committee recommended that we review the County Lab's August copper results before considering whether to use Benchmark Lab to get more consistent results for copper. Total Phosphorus and Total Nitrogen. Dr.Tomasko's second quarterly report for Feb. March, and April results showed 1 of 27 exceedance for TN and 4 of 27 exceedances for TP. The TP exceedances are in Upper Clam Bay. Tim Hall reported that a rookery he had observed in Upper Clam Bay may have contributed to these elevated levels. Osprey Nesting Platform. It has been installed just north of the PBF north beach restaurant. Thanks to Lisa and Jeremy for their work on this. Infrared aerial photo.The 2016 photo is on display in PBSD office. These photos document conditions in Clam Bay and have been taken for the last 15 years or so. Tree trimming and exotic removal. Each year PBSD has about a $38,000 contract for Clam Bay tree trimming and exotic removal. Thanks to Jeremy's exhibit, which is attached, beginning in FY'17 PBSD will prioritize the areas in Clam Bay where the work is most needed. Prepared by Susan O'Brien September 29, 2016 Agenda Item#7a-1 Page 1 of 3 TU '. 'aLI, HALL & Tq MARINE &ENVIRONMENTAL CONSULTING 3584 Exchange Avenue, Suite B ® Naples,Florida 34104-3732 ® (239) 643-0166 e Fax(239) 643-6632 MEMORANDUM TO: PBSD Clam Bay Committee do Neil Dorrill FROM: Tim Hall DATE: September 27,2016 RE: September Report on Mangrove Die-off status DIE-OFF STATUS In flying over the die-off areas this month I'm able to see that there is some regeneration occurring but also I am still seeing some additional chlorotic leaves and leaf loss in some areas. This leads me to believe that the area is still responding to the past conditions and may not have settled yet. The August report stated that the dead acreage estimate was 11.05 acres.I have expanded out the area of concern a bit in front of the Strand where I am seeing some of the ongoing leaf loss and yellowing. There is some seedling recruitment going on in this area but not as much as in some of the other areas. The September estimate,with the addition of this area in front of the Strand,is at 11.46 acres of concern. The previously observed seedling establishment, leaf regeneration, and sapling growth within portions of the identified die-off areas is still apparent. However,as mentioned above,we are also seeing indicators of stress that could still be effects from the inundation from the early part of the year. I am still no seeing large areas of prolonged inundation so the hydrological flushing capacity appears to be working as it was intended. WATER QUALITY I did notice that some of the summer water quality results appear to be higher during July and that could be a result of the increased detrital matter from dropped leaved being flushed out into the bay.N We will continue to watch this. Sincerely, Tim Hall Senior Ecologist Agenda Item#7a-12of3 Pa X33# a Z 3 € t Y i • 5 " a1 � � - off a�: d _ Area of concern east of the Strand Agenda Item#7a-1 a a W m 1n a aa Ikk ry? O� WLL- dx Y: =tat.a'+, axaX 't' '-' ZZ Q_ 3 a r i 1 r tt E;� �, O W ' t t C.) v 01 V � ` y W O s _ to == €' '1'-t=:!' °t ¥ W a 0 rc e ir° a - a- - -€ Oa. C O U t Z ,, , , -.-_,„ ,:, ...,- _ ,,„.„,,,. t.,.,,,, , , ,..__,-,,. _,..-,41, , ,, }' 2 '^ 1 VJ� j 1 CO2 i rx - c g d4 G 1 6 j a. - i ' 0, w r"v r " —fix 0W { V N N t O ..n o, �U _Iv <, I a =r° ,per ' r, G '3 �W -.s ~ C can• , •715��, o Z j X ate. 3r' WX�w '1�1i � ci �s 4 e u t .f�.: -}r;, �f `- irE' y ..' _- . . 17. '2'77;mo.,7®mow P:\9045 Clam Bay\DRAWINGS\SHEET\D'�E-O=F 1,10NTHlY\2018-09-27-DIE-OFF.dv:3 SEPT OVERLAY 928/2018 Agenda Item#7b Page 1 of 2 LANDSCAPE & SAFETY COMMITTEE REPORT The Landscape & Safety Committee met on Monday Sept. 26. 2016 at the Pelican Bay Community Center at 1 :00 PM. The following items were discussed: 1 . Neil Dorrill, PBSD Administrator, updated the committee on his progress to secure a site for car carriers to load and off load cars of Pelican Bay residents and tenants. He will be meeting with the Covenant Presbyterian Church (conveniently located on the east side of Rt. 41 across from Pelican Bay). It is illegal for car carriers to park and/or stand on Pelican Bay Blvd. or any county road to off load or load cars. 2. A tree canopy survey should be ready in November indicating where trees are blocking street lights from adequately illuminating the road. 3. Establishing a U-turn lane opposite Oak Lake Sanctuary on Gulf Park Drive was discussed. 4. After a resident presented his account of his accident and injuries (contusions, pain, and broken collar bone) due to the presence of raised cobblestones on Pelican Bay Blvd., a discussion followed covering the following: (1) the original intent for using cobblestones, (2) the various requests to remove them, (3) the actual removal of the cobblestones by the PBSD at the San Marino crosswalk because of the noise they created, and (4) the Federal guidelines where to use and not use cobblestones on roadways. Staff will research the process and cost of removing cobblestones from the remaining 3 crosswalks on Pelican bay Blvd. and report back to the committee for further action. 5. At the suggestion of committee member, Mike Shepherd, he will begin the process of developing a list of "expectations" for the operations staff to follow as they go about their maintenance duties. It is the committee's expectation that this "list" will help guide Agenda Item#7b Page 2 of 2 staff and ensure that maintenance work will reflect the community's desire for a consistently clean, beautiful, and well maintained landscape and hardscape. It is also hoped that any issues present in the community will be recognized because of the expectations delineated in this list. 6. Marion Bolick reported on current projects underway. Submitted By: Joe Chicurel, L&S Committee Chairman C /1 7. 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