Minutes 07/06/2016 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION
JULY 6,2016
The Pelican Bay Services Division Board met on Wednesday, July 6, 2016, at 1:00 p.m. at the
Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida 34108.
In attendance were:
Pelican Bay Services Division Board Bohdan Hirniak
Ken Dawson, Chairman (absent) Susan O'Brien
Scott Streckenbein, Vice-Chairman Peggy Pinterich (absent)
Joe Chicurel Mike Shepherd
Tom Cravens Dave Trecker
Jacob Damouni Gary Ventress
Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst
Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager
Marion Bolick, Operations Manager Barbara Shea, Recording Secretary
Also Present
Brandon Reed, County Legislative Affairs Jeremy Sterk, Earth Tech
APPROVED AGENDA (AS AMENDED)
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 6/8/16 Regular Session meeting minutes
5. Audience comments
6. Agnoli, Barber& Brundage work on SWFMD permit document (10 minutes)
6.1 Landscape & Safety Report
a. *Approval of cul-de-sac landscaping project
b. Pavers at the crosswalk at Station 8 (add-on)
7. Administrator's report (40 minutes)
a. Project closing—Oak Lake Sanctuary flow-way
b. Update on community signage contracts
c. Update on central irrigation control system
d. Update on blue tilapia
e. Update on street lighting project
f. June financial report
8. Committee reports (40 minutes)
a. Ad-Hoc Cost Saving Strategies
b. Clam Bay
c. Water Management
i. *Approval of monitoring algae treatments on 10 PBSD lakes
1
Pelican Bay Services Division Board Regular Session
July 6, 2016
ii. *Approval of bacterial treatment of two additional lakes
d. Budget hearing (add-on)
9. Old business
10. New business
11. Adjournment
*indicates action items
ROLL CALL
Mr. Dawson and Ms. Pinterich were absent and a quorum was established
AGENDA APPROVAL
Mr. Cravens motioned, Mr. Damouni seconded to approve the agenda as amended,
with the addition of items #6.1-b,#8d, and moving item #8c Landscape & Safety
Report to become item #6.1. The motion carried unanimously.
APPROVAL OF 06/08/16 REGULAR SESSION MEETING MINUTES
Mr. Cravens motioned, Dr. Trecker seconded to approve the 06/08/16 regular
session meeting minutes as amended. The motion carried unanimously.
AUDIENCE COMMENTS
Mr. Gerald Moffatt commented on the Asiatic jasmine at the northwest corner of the
intersection of Oakmont Pkwy. and Pelican Bay Blvd. and the unattractive tall grasses on the
shoreline of the L'Ambiance lake.
AGNOLI, BARBER& BRUNDAGE WORK ON SWFMD PERMIT DOCUMENT
Mr. Dorrill reported that our civil engineer Agnoli, Barber& Brundage has completed the
SWFMD master surface water management system permit inventory index for Pelican Bay.
Staff will review and evaluate the permit amendments over the next few months.
LANDSCAPE & SAFETY REPORT
Dr. Chicurel reported that the Landscape & Safety Committee met on June 29 and the
following items were discussed.
1. Mr. Dorrill updated the committee on the Waterside pedestrian walkway project,
connecting Artis-Naples and the Waterside shops and restaurants, which will create a safe
pedestrian friendly walkway between the two entities. Staff will finalize the number of proposed
additional street lights, review if sidewalk lighting is warranted, and find out the construction
timetable.
2. Mr. Hollis, our lighting consultant, and Mr. Carr, our engineering consultant, reported
on the legal requirements, best practices design, and the results of a Pelican Bay street lighting
study. Highlights included, (a) it is good practice but not a code requirement to place street
lights at crosswalks, (b) Pelican Bay street lights are structurally sound and well engineered and
2
Pelican Bay Services Division Board Regular Session
July 6, 2016
therefore, it is not necessary to replace our lighting fixtures or poles, (c)there are some areas
where street lights are lacking, (d) Mr. Shepherd reported that it is possible to replace existing
light bulbs with LED bulbs without replacing existing fixtures, (e)the committee directed staff to
test the utility and effect of LED bulbs vs. our existing bulbs at the intersection of Pelican Bay
Blvd. and Gulf Park Drive and report on the results to assist in a decision on which bulb type to
use throughout the community, (f) staff will determine and report back on conflicts between trees
and effective illumination of existing street lights, and where new poles and lights may be
needed.
3. The committee recommended that the PBSD Board fund no more than$91,000 for re-
landscaping 30 cul-de-sacs and several smaller projects.
4. "CIP"notation was changed to "LIP" (Landscape Improvement Project).
Dr. Chicurel reported that residents from the Waterford have expressed concerns on tree
maintenance issues. These issues will be addressed at the next L&S Committee meeting.
Dr. Chicurel motioned, Mr. Cravens seconded that the PBSD Board allocate funds
not to exceed $91,000 for the re-landscaping of cul-de-sacs. After discussion by
the board, Dr. Chicurel withdrew his motion, and Mr. Cravens withdrew his
second.
Board members expressed interest in obtaining more specifics on the planned palate of
landscaping materials for the re-landscaping of the cul-de-sacs. Mr. Shepherd suggested that the
board review a"test"re-landscaped cul-de-sac before authorizing funds for the remaining 29 cul-
de-sacs.
By consensus,the board authorized $30,000 for the re-landscaping of at least one cul-de-
sac and for other routine landscape maintenance and plant replacement, to be funded by the
operating budget in Fund 109. Mr. Bolick will work with the L&S Committee to determine an
appropriate plant palate for the "test" cul-de-sac.
PAVERS AT THE CROSSWALK AT STATION 8 (ADD-ON)
Mr. Cravens provided photos of cracked pavers at the crosswalk at Station 8. Mr. Dorrill
reported that staff has begun the process of hiring a contractor to complete the replacement of the
damaged pavers.
ADMINISTRATOR'S REPORT
PROJECT CLOSING—OAK LAKE SANCTUARY FLOW-WAY
Mr. Dorrill reported that the Oak Lake Sanctuary drainage flow-way project was completed
in May.
UPDATE ON COMMUNITY SIGNAGE CONTRACTS
3
Pelican Bay Services Division Board Regular Session
July 6,2016
Mr. Dorrill reported that two purchase orders have been issued to two separate contractors
for refurbishment of community signage; the project is expected to be completed within the next two
weeks.
UPDATE ON CENTRAL IRRIGATION CONTROL SYSTEM
Mr. Dorrill provided an update on the central irrigation control system which included (1)the
BCC has awarded the bid for the purchase of the irrigation equipment and delivery is expected on
July 18, (2) bids for the installation are due on July 19, and (3)the expected completion date of the
project is Sept. 30.
UPDATE ON BLUE TILAPIA
Mr. Dorrill reported that a purchase order for$750 has been issued to Delicious Fishes for
600 blue tilapia to be installed in the Ridgewood Park Island Lake and the Community Center Lake.
Delicious Fishes does not have any ability to count the existing blue tilapia in these lakes. He
reported that our environmental consultants do not recommend"shocking"the existing blue tilapia
for census purposes.
UPDATE ON STREET LIGHTING PROJECT
Mr. Dorrill summarized the plan proposed by the L&S Committee to experiment with LED
bulbs at the intersection of Gulf Park Dr. and Pelican Bay Blvd. which will enable the PBSD Board
and the Pelican Bay community to provide feedback on the LED bulbs.
JUNE FINANCIAL REPORT
Dr. Trecker motioned, Mr. Cravens seconded to accept the June financial report.
The motion carried unanimously.
COMMITTEE REPORTS
AD HOC COST SAVING STRATEGIES
Mr. Shepherd reported that the Cost Savings Strategies Ad Hoc Committee met in June and
will meet in July for the third and final time. This committee will issue a final report of findings in
August.
CLAM BAY
Ms. O'Brien provided an update on Clam Bay. Highlights included, (1)the mangrove die-
off area has increased to 15 acres; our environmental consultants will continue to monitor this area,
(2) tidal flushing in Upper Clam Bay has not improved subsequent to the Clam Pass dredging event
and the hand-dug channel maintenance, and(3)the overall water quality looks very good.
WATER MANAGEMENT
Mr. Cravens reported that the Water Management Committee met on June 30. Takeaways
from the committee were, (1) all types of algae treatments being used by the PBSD need to be
4
Pelican Bay Services Division Board Regular Session
July 6,2016
monitored and assessed, (2)photographic documentation of lakes taken before and after specific
algae treatments would improve the ability to assess the effectiveness of the treatments, and (3) a
cost comparison of the different algae treatments tested would assist in making future algae
treatment decisions.
Dr. Trecker motioned, Mr. Cravens seconded that bacteria be tested in two
additional lakes, both with existing aeration, not to exceed $2,000. The motion
carried unanimously.
BUDGET HEARING (ADD-ON)
Mr. Dorrill provided an update on the PBSD budget hearing and discussed the following
issues.
1. Each year the BCC adopts a resolution to set a public hearing to adopt the non-ad
valorem assessment that appears on the November 1 tax bills of Pelican Bay residents.
2. Per Florida state law, the public is entitled to two public hearings to adopt county
millage-based budgets. This does not apply to non-ad valorem assessments. Historically, one
hearing is scheduled for the adoption of the Pelican Bay budget.
3. The PBSD budget is historically adopted at the first County budget hearing in
September; this year it is scheduled for Sept. 8.
4. At the June 28 BCC meeting, Dr. Joseph Doyle expressed his view that the adoption
of the PBSD MSTBU budget should be entitled to two public hearings. As a result, the BCC
rescheduled its approval of the final resolution for setting the PBSD's public hearing to July 12.
5. Mr. Dorrill commented that the Pelican Bay community has a very active, very
involved, and very committed PBSD advisory board. The PBSD Board, as well as the Budget
Committee and Cost Saving Strategies Committee work very hard to add value to the Pelican
Bay community, look for ways to cut costs, and reinvest that money back into the community.
6. On July 12, Mr. Dorrill will present the resolution to the BCC for approval, setting
Sept. 8 to be the first and only PBSD budget adoption public hearing.
Dr. Trecker volunteered to attend the July 12 BCC meeting to express his support of the
adoption of a resolution to set one public hearing to adopt the PBSD non-ad valorem assessment.
In addition, both Dr. Trecker and Mr. Streckenbein volunteered to reach out to Commissioner
Hiller, prior to July 12, to express their support for the approval of this resolution.
CHAIRMAN'S REPORT
None
OLD BUSINESS
Dr. Trecker updated the board on his recent conversation with Mr. Gary McAlpin,
Manager of Coastal Management Programs of Collier County. He reported that the Nov/Dec.
2016 beach renourishment project is on track, our position is secure, and the request for bids has
been sent out.
5
Pelican Bay Services Division Board Regular Session
July 6, 2016
NEW BUSINESS
Mr. Cravens commented on the need for a method for selecting a PBSD "acting chair"
when both the PBSD chair and vice chair are unable to attend a PBSD Board meeting. He will
review Robert's Rules of Order and report back his findings to the board.
ADJOURNMENT
IThe meeting was adjourned at 2:35 p.m.
i�ceryl .: .t,;; —._- . _.
4
Scott Streckenbein, Acting Chairman
Minutes approved [ ] as presented OR [ 7(] as amended ON [ 7. 7-/ ( ] date
6