Minutes 04/27/2016 BUDGET COMMITTEE
PELICAN BAY SERVICES DIVISION
APRIL 27,2016
The Budget Committee of the Pelican Bay Services Division met on Wednesday,April 27, at
1:00 p.m. at the Community Center at Pelican Bay, located at 8960 Hammock Oak Drive,
Naples, Florida. In attendance were:
Budget Committee Susan O'Brien
Scott Streckenbein, Chairman Mike Shepherd
Joe Chicurel Dave Trecker (absent)
Ken Dawson (ex-officio)
Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst
Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager
Marion Bolick, Operations Manager Barbara Shea, Recording Secretary
Also Present
None
APPROVED AGENDA (AS AMENDED)
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 03/31/16 meeting minutes
5. Audience comments
6. Review changes to the proposed FY 2017 budget as a result of the 3/31/2016 meeting
7. Discuss any areas requiring clarification of the proposed FY 2017 budget
a. 41 berm landscaping (add-on)
8. Review capital projects
9. Adjourn
ROLL CALL
Dr. Trecker was absent and a quorum was established
AGENDA APPROVAL
Ms. O'Brien motioned, Dr. Chicurel seconded to approve the agenda as amended,
with the addition of a discussion item "41 berm landscaping" as item#7a. The
motion carried unanimously.
APPROVAL OF 03/31/16 MEETING MINUTES
IMs. O'Brien motioned, Mr. Dawson seconded to approve the 03/31/16 minutes as I
1
Budget Committee of the Pelican Bay Services Division
April 27, 2016 Minutes
amended. The motion carried unanimously. I
AUDIENCE COMMENTS
None
REVIEW CHANGES TO THE PROPOSED FY17 BUDGET AS A RESULT OF THE
3/31/2016 MEETING
Mr. Streckenbein provided an overview of his goal which is to present a budget which
meets the needs of the residents and to maintain Pelican Bay as a premier community with costs
being considered but not restrictive to that goal. As a result of discussion at the 03/31/16 budget
committee meeting, budgeted items were reduced by $100,000. The proposed FY17 budget has
been reduced to a 15 1/2 % increase from the prior year. The increase is a direct result of PBSD
committees' input to staff.
Mr. Shepherd motioned, Dr. Chicurel seconded to advance the FY17 proposed
budget of 04/27/16 to the full Board for approval. The motion carried 4-1 with
Ms. O'Brien dissenting.
AREAS REQUIRING CLARIFICATION OF THE PROPOSED FY 2017 BUDGET
Mr. Bolick clarified the following:
(1) The GPS devices for 14 vehicles are vehicle tracking devices (management tool).
(2)No employee promotions or reclassifications are anticipated in FY17.
(3) The additional temporary labor requested for FY17 will be used for irrigation (1
employee) and pruning (3 employees).
CAPITAL PROJECTS
Mr. Streckenbein reviewed the proposed FY17 budgeted capital projects. He reviewed
the estimated cost of$801,507 for replacement of all Pelican Bay light bulbs with LED lights, as
estimated by our consultant, Mr. Tom Hollis. He pointed out that this estimate does not include
additional costs for bulb modifications, landscape changes, additional poles, or changes in arm
lengths.
Ms. O'Brien provided a document entitled"Streetlights" which listed information/data in
regards to Pelican Bay street lighting. The document was reviewed by committee members and
added to the record.
Ms. Jacob reported that replacement bulbs and parts for the existing street lights are
becoming increasingly difficult to obtain as they become obsolete.
41 BERM LANDSCAPING (ADD-ON)
Ms. O'Brien reported on 41 berm landscaping concerns raised by Pelican Bay residents
who live in this area. Dr. Chicurel stated that he would meet with the Pelican Bay Foundation to
2
Budget Committee of the Pelican Bay Services Division
April 27,2016 Minutes
discuss the need for additional dense plantings to provide a better buffer for the benefit of nearby
residents.
OTHER DISCUSSION
Ms. O'Brien provided a document which discussed her proposed scope of work for two
RFP's for landscaping work. The document was added to the record.
ADJOURNMENT
The meeting was adjourned at 2:18 p.m.
c,a7b
Scott Streckenbein, Chairman
Minutes approved [ 1 as presented OR [ \/,1 as amended ON [ q-7-16 j date
3