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Agenda 10/11/2016 Item #16D 1 16.D.1 10/11/2016 EXECUTIVE SUMMARY Recommendation to accept year two of the Retired Senior Volunteer Program grant and approve a budget amendment for the operation of the Retired and Senior Volunteer Program from the Corporation for National and Community Services.(Net fiscal impact$5,000) OBJECTIVE: To continue to provide uninterrupted operation of Collier County's Retired and Senior Volunteer Program(RSVP)grant program for the benefit of Collier's non-profit agencies. CONSIDERATIONS: Co-sponsored by Collier County since 1990, RSVP places senior volunteers in various non-profit organizations and County agencies to provide support and community service. Collier County Community and Human Services Division (CHS) will continue to administer this project, which is 70% sponsored by the Corporation for National and Community Service(CNCS). This is a three-year grant with a period of 7/1/2015- 6/30/2018 and a total grant award of$170,066. Year two of the grant period is 7/1/16-6/30/17. The original award amount for the second year was $54,522 with an increase to $58,022. The RSVP grant has a local match requirement which is 30% of the total project budget of$82,889. The total match requirement is $24,867. This requirement will be partially met through cash match of$8,517 with the remaining balance of$16,350 provided through in-kind services, primarily from the use of County Park rooms for the volunteer run Bone Builders Program classes. The program is further supported by donations from local businesses for our volunteer recognition events. Historically, Collier County receives the continuation funding award from the grantor agency in early July for the upcoming grant year. To avoid disruption in services and to ensure compliance with the grant agreement, the FY 16-17 budget allocation was estimated with the intention of preparing and presenting the final allocation to the Board if there were any changes. On June 14, 2016 the Board of County Commissioners approved the pending continuation funding award (Agenda item 16.D.11). The initial award amount for the second year was $54,522. On August 11, 2016 the Corporation for National and Community Service notified CHS that the grant is eligible for an additional one-time augmentation of$3,500 in federal funds plus a required $1,500 cash match. These funds are in addition to our annual federal base funding for FY 2016 and will not permanently increase our federal funding. The purpose of the $3,500 is to support the capacity of all RSVP grantees to participate in training opportunities as well as purchase a new computer and software. These funds are available through the end of the three-year grant. The following table provides a detailed breakdown of the estimated award amounts,required local match, and in-kind budget: Program Project Estimated Local Cash In-Kind Total Award Grant Budget Match* Budget* RSVP-Original 33472 $54,522 $7,017 $16,350 $77,889 Award Year 2 RSVP- 33472 $3,500 $1,500 $0.00 $5,000 Augmentation 2 70% 30% RSVP Total $58,022 $8,517 $16,350.00 $82,889 FISCAL IMPACT: The Corporation for National and Community Service will provide$58,022 in grant funding for RSVP,with a 30%match requirement of$24,867 of which$8,517 is cash match and$16,350 is in-kind match for a total amount of$82,889.The Board previously approved an estimated budget of Packet Pg.951 1 6.D.1 10/11/2016 $77,889. A budget amendment is needed to include the acceptance of the one-time funds augmentation of $3,500 in grant funding with a 30%match of$1,500 for a total of$5,000. Match is available from Reserves(Fund 707). Funding will reside in Human Services Grant Funds 707 and 708 Human Services Match Fund 708,Project 33472. LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board action. -JAB GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this Executive Summary. RECOMMENDATION: That the Board of County Commissioners accepts year two of the Retired and Senior Volunteer Program (RSVP) grant award from the Corporation for National and Community Service and approve the budget amendment. Prepared By: Dawn Whelan, Grants Coordinator, Community and Human Services Division, Public Service Department ATTACHMENT(S) 1.AWARD 2016 07-01 RSVP 16-17 (PDF) Packet Pg. 952 -'16a1 1 10/11/2016 COLLIER COUNTY Board of County Commissioners Item Number: 16.D.1 Item Summary: Recommendation to accept year two of the Retired Senior Volunteer Program grant and approve a budget amendment for the operation of the Retired and Senior Volunteer Program from the Corporation for National and Community Services. (Net fiscal impact$5,000) Meeting Date: 10/11/2016 Prepared by: Title:-Community&Human Services Name: Dawn Whelan 09/15/2016 4:36 PM Submitted by: Title: Division Director-Cnmty&Human Svc-Public Services Department Name: Kimberley Grant 09/15/2016 4:36 PM Approved By: Review: Community&Human Services Kristi Sonntag Level 1 Sim.Reviewer 1-8 Completed 09/16/2016 10:47 AM Community&Human Services Keisha Sanders Level 1 Sim.Reviewer 1-8 Completed 09/19/2016 2:54 PM Public Services Department Kimberley Grant Level 1 Sim.Reviewer 1-8 Completed 09/19/2016 6:33 PM Public Services Department Amanda O.Townsend Level 1 Sim.Reviewer 1-8 Completed 09/26/2016 10:29 AM Public Services Department Hailey Margarita Alonso Level 1 Division Reviewer Completed 09/26/2016 11:46 AM Grants Erica Robinson Level 2 Grants Review Completed 09/27/2016 7:50 AM County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 09/27/2016 8:08 AM Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 09/27/2016 12:35 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 09/28/2016 10:08 AM County Attorney's Office Jeffrey A.Klatzkow Level 3 County Attorney's Office Review Completed 09/29/2016 7:55 AM Grants Therese Stanley Level 3 OMB 1st Reviewer 1-4 Completed 09/29/2016 4:03 PM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 10/03/2016 9:59 PM Board of County Commissioners MaryJo Brock Meeting Pending 10/11/2016 9:00 AM Packet Pg.'953 }o lunowe ay;ul uolleluaw6ne ewil auo e lde33e of : L996) Li.-9l. dASII 1,0-LO 91.0Z a2iVMV :luewy3e14t/ d- Notice of Grant Award Corporation for National and Community Service 601 Walnut Street, Suite 876 E ith- Philadelphia,PA 19106-3323 xn r,. Retired and Senior Volunteer Program Grantee Collier County Government EIN: 596000558 3339 Tamiami Trl E Bldg H,Room 211 Naples FL 34112-5361 DUNS: 076997790 Award Information Agreement No.: 15SRSFLO15 Performance Period: 07/01/2015-06/30/2018 Amendment No.: 7 Budget Period: 07/01/2016-06/30/2017 CFDA No.: 94.002 Grant Year: 2 Award Description This amendment provides an additional$3,500 in FY 2016 funds. This augmentation is intended to be used during the current 3 year performance period. The primary use of these funds are for training and technical assistance(TTA);however they may also be used in support of other approved line items in the FY 2016 budget. Purpose The purpose of this award is to assist the grantee in carrying out a national service program as authorized by the Domestic and Volunteer Service Act of 1973,as amended(42 U.S.C.Chapter 22). Funding Information Previously This Award/ Total Current Year 2 Awarded Amendment Year This Year Total Obligated by CNCS $54,522 $3,500 $58,022 Grantee's Unobligated $0 $0 $0 Balance(Carryover) Total Available $54,522 $3,500 $58,022 Cumulative Funding for Project Period Total Awarded in Previous Amendments $112,044 Total CNCS Funds Awarded to Date $115,544 Funding Source and Amount 2016--OPE 1-P74-OPO-22207-4101 $3,500.00 Terms of Acceptance: By accepting funds under this grant,recipient agrees to comply with General Terms and Conditions found at https://egrants.cns.gov/termsandconditions/FinalGeneralTermsandConditions20151201.pdf,and the Program Terms and Conditions found at https://egrants.cns.gov/termsandconditions/FINAL_RSVP_SpecificTandC20160427.pdf.Recipient also agrees to comply with assurances and certifications made in the grant application,and applicable federal statutes,regulations and guidelines. Recipient agrees to administer the grant in accordance with the approved grant application,budgets, supporting documents,and all other representations made in support of the approved grant application. Corporation for National and Community Service: Page 1 For Official Use Only ,� }o;unowe ay;ul uol;e;uew6ne awl;euo e;deooe of : L881) LI-96 dAS 11.0-LO 91.0Z O 1VMV :;uewyoelly a;= Notice of Grant Award 601 Walnut Street, Suite 876 E Philadelphia,PA 19106-3323eta- Retired and Senior Volunteer Program Grantee Collier County Government EIN: 596000558 3339 Tamiami Trl E Bldg H,Room 211 Naples FL 34112-5361 DUNS: 076997790 Corporation for National and Community Service: #1.10 rE 09/13/2016 j - Collier County Government Legal Applicant Signature Award Date Yvonne Walker Rachel M.Brandhorst Senior Grants Officer Project Director Yvonne Walker,215-964-6325 Kimberley Grant Grants Officer Certifying Official/Executive Officer Betsheell Metayer,202-731-1580 Program Officer Page 2 For Official Use Only es lo;unowe ay;u! uol;e;uew6ne awl;euo e;daooe of : L881.) L6-91. dAS21 .0-LO 9602 O JVMt/ :;uewgoe;;y to: Retired Senior Volunteer Program 2016 GRANT TERMS AND CONDITONS ' Effective January 1,2016 a These Corporation for National & Community Service (CNCS)Grant Terms and Conditions are binding on the recipient. By accepting funds under this award,the recipient agrees to comply with, and include in all awards and subaward, these program-specific Grant Terms and Conditions, the CNCS general grant terms and conditions, all applicable federal statutes, regulations and guidelines, and any amendments thereto. The grantee agrees to operate the funded program in accordance with the approved grant application and budget, supporting documents, and other representations made in support of the approved grant application. The term recipient is used to connote either grant recipient or subrecipient, as appropriate, throughout these Terms and Conditions. TABLE OF CONTENTS RETIRED SENIOR VOLUNTEER (RSVP) PROGRAM GRANT TERMS AND CONDITIONS 1 A. Recognition Events 1 B. Grant Period 1 C. Federal F inanc is l Reports (FFRs)—Jan-Jun and Jul—Dec 2 D. Federal Financial Reports (FFRs)—Apr- Sep and Oct—Mar 2 E. Federal Financial Reporting/Disbursements 2 F. Annual Progress Report 3 G. Recognition of Federal Funding 3 H. Program/Project Manager Authority 3 I. Prohibition on Use of Program Grant Funds 3 J. External Evaluation and Data Collection 5 K. Lobby Disclosure 5 L. Reporting Requirements 5 M. Program Income 6 N. Budget and Programmatic Changes 7 O. Senior Branding 7 Attachment Grant Program Civil Rights and Non-Harassment Policy 8 A. Recognition Events Recipient will assure that at Recognition events, CNCS is acknowledged as the Federal agency responsible for the primary Federal funding of the project. B. Grant Period Unless otherwise specified, the award covers a three year project period. In approving a multiyear project period the Corporation makes an initial award for the first budget period. Additional funding for subsequent budget periods is contingent upon satisfactory progress and the availability of funds. The project period and the budget are noted on the award document. }o lunowe ay;ui uogeluew6ne mug auo e dee 01 : 1884) L4-9l. dASII 40-10 9102 aJlvMv :luawyoelly of C. Federal Financial Re ports (FFRs)—Expenditures/Jan-Jun and Jul-Dec Recipients with budget periods starting in January or July paid through HHS/PMS must submit the Standard Form 425, Federal Financial Report (FFR), semi-annually from the start date of the award to report the status of all funds. FFRs must report expenses on a cumulative basis over the performance period of the award and be submitted according to the following schedule: Period Covering: Report Due: January 1 to June 30 July 31 July 1 to December 31 January 31 Programs completing the final year of their grant must submit a final FFR that is cumulative over the entire grant period. This FFR is due 90 days after the close of the grant. D. Federal Financial Re ports (FFRs)—Expenditures/Apr-Sep and Oct-Mar. Recipients with budget periods starting in April or October paid through HHS/PMS must submit the Standard Form 425, Federal Financial Report (FFR), semi-annually from the start date of the award to report the status of all funds. FFRs must report expenses on a cumulative basis over the performance period of the grant and be submitted according to the following schedule: Period Covering: Report Due: April 1 -September 30 October 31 October 1 - March 30 April 30 Programs completing the final year of their grant must submit a final FFR that is cumulative over the entire grant period. This FFR is due 90 days after the close of the grant. E. Fe de ral Financial Reporting/Disbursements Recipients paid through HHS/PMS will report quarterly disbursements to HHS through SMARTLINK II. Recipients will report disbursements using the web based version of the Standard Form 425, Federal Financial Report, no later than 30 calendar days following the end of each quarter. F. Annual Progress Report Recipients must prepare a full Progress report at the end of the 4th quarter of the budget period. The report must be submitted in eGrants no later than 30 days after the end of the designated reporting period. Recipients must prepare and submit the Progress Report Volunteer Service Year production data elements at the end of the 2nd and 4th quarters of the budget period. These reports must be submitted in eGrants no later than 30 days after the end of the designated reporting period. 2 }o;unowe eq;ui uoi;e;uew6ne ewi;euo a;daooe of: 1886) L6-96 dASa 60-LO 960Z a2lvMV :;uawgoe;;v co, CR G. Recognition ofFederal Funding a 41) When issuing statements, press releases,requests for proposals, bid solicitations, annual ;' reports and other documents describing projects or programs funded in whole or in part with CNCS money, the grantee receiving federal funds, including but not limited to state and local governments, shall clearly state(1)the percentage of the total cost of the program which will be financed with CNCS money, and(2) the dollar amount of CNCS funds for the project or program. H. Program/Project Manager Authority The Program/Project Manager for this award is listed on the face page of the Notice of Grant Award.The Program/Project Manager has full authority to represent CNCS in connection with management of the technical and programmatic performance of the award.They are not authorized to change the terms and conditions, estimated costs, or period of performance, or to give approvals, written or verbal, specifically reserved for the Grant Officer. I. Prohibition on Use of Program Grant Funds As specified in 45 C.F.R. §§2553.91, while charging time to a Retired Senior Volunteer Program, accumulating service, or training hours, or otherwise performing activities supported by the Retired Senior Volunteer Program or CNCS, staff and volunteers may not engage in the following activities: 1. Political activities. a.No part of any award shall be used to finance, directly or indirectly, any activity to influence the outcome of any election to public office, or any voter registration activity. No project shall be conducted in a manner involving the use of funds, the provision of services, or the employment or assignment of personnel in a matter supporting or resulting in the identification of such project with: i. Any partisan or nonpartisan political activity associated with a candidate, or contending faction or group, in an election; or ii Any activity to provide voters or prospective voters with transportation to the polls or similar assistance in connection with any such election; or iii Any voter registration activity, except that voter registration applications and nonpartisan voter registration information may be made available to the public at the premises of the sponsor. But in making registration applications and nonpartisan voter registration information available, employees of the sponsor shall not express preferences or seek to influence decisions concerning any candidate, political party, election issue, or voting decision. b.Notwithstanding 42 U.S.C. § 5043(c), 45 C.F.R. §§2553.91 (a)(3), language in CNCS's current appropriations legislation, as well as language in past appropriations 3 c Jo;unowe ay;ut uoi;e;uew6ne ewi;euo a;deooe of : L886) LI-91. dAS21 1.0-LO 91.0Z a21VM`d :;uawyoe;;v /0 r; u . 0 legislation, provides that recipients are not permitted to use funds appropriated to tea= CNCS used to pay the salary or expenses of any grant or contract recipient, or agent ILto acting for such recipient, related to any activity designed to influence the enactment of legislation, appropriations, regulation, administrative action, or Executive order n., proposed or pending before the Congress or any State government, State legislature or local legislature or legislative body, other than for normal and recognized executive- legislative relationships or participation by an agency or officer of a State, local or tribal government in policymaking and administrative processes within the executive branch of that government. 2. Non-displacement of e mploye d workers.A Retired Senior Volunteer Program Volunteer shall not perform any service or duty or engage in any activity which would otherwise be performed by an employee of the sponsor or which would supplant the hiring of or result in the displacement of employees, or impair existing contracts for services. 3. Compensation for service.A Retired Senior Volunteer Program agency or organization to which RSVP volunteers are assigned, or which operates or supervises any RSVP program shall not request or receive any compensation from RSVP volunteers or from beneficiaries for services of RSVP volunteers. i The regulations do not prohibit a sponsor from soliciting and accepting voluntary contributions from the community at large to meet its local support obligations under the grant or from entering into agreements with parties other than beneficiaries to support additional volunteers beyond those supported by CNCS award; ii A volunteer station may contribute to the financial support of the Retired Senior Volunteer Program. However,this support shall not be a required precondition for a potential station to obtain Retired Senior Volunteer Program services. If a volunteer station agrees to provide funds to support additional Retired Senior Volunteer Program volunteers or pay for other volunteer support costs, the agreement shall be stated in a written Memorandum of Understanding. The sponsor shall withdraw services if the station's inability to provide monetary or in-kind support to the project under the Memorandum of Understanding diminishes or jeopardizes the project's financial capabilities to fulfill its obligations; iv Under no circumstances shall a Retired Senior Volunteer Program volunteer receive a fee for service from service recipients, their legal guardian, members of their family, or friends. 4. Labor and anti-labor activity. The sponsor shall not use grant funds directly or indirectly to finance labor or anti-labor organization or related activity. 5. Fair labor standards. A sponsor that employs laborers and mechanics for construction, alteration, or repair of facilities shall pay wages at prevailing rates as 4 Jo;unowe eq;ui uo4e;uew6ne awl;euo e;daooe of : 1884) L4-94 dAS21 40-10 9402 o2iVMV :;uewgoe;;y ©'- 'CO ,13) determined by the Secretary of Labor in accordance with the Davis-Bacon Act, as a; amended, 40 U.S.C. 276a. ' 6. Religious activities.A Retired Senior Volunteer Program volunteer or a member of the project staff funded by CNCS shall not give religious instruction, conduct worship services or engage in any form of proselytization as part of his or her duties. i A sponsor or volunteer station may retain its independence and may continue to carry out its mission, including the definition, development, practice, and expression of its religious beliefs, provided that it does not use CNCS funds to support any inherently religious activities, such as worship, religious instruction, or proselytization, as part of the programs or services funded. If an organization conducts such activities, the activities must be offered separately, in time or location, from the programs or services funded under this part. 7. Nepotism.Persons selected for project staff positions shall not be related by blood or marriage to other project staff,sponsor staff or officers, or members of the sponsor Board of Directors, unless there is written concurrence from the community group established by the sponsor under Subpart B of this part and with notification to the Corporation J. EXTERNAL AND DATA COLLECTION The grantee must cooperate with the Corporation and its evaluators in all monitoring and evaluation efforts. As part of this effort, the grantee must collect and submit certain project data,as defined in the Project Profile and Volunteer Activity (PPVA)and must provide data as requested or needed to support external evaluations. K. LOBBY DISCLOSURE For grant awards exceeding $100,000, pursuant to 31 U.S.C. 1352, the Grantee is required to file a disclosure report, Standard Form LLL, Disclosure of Lobbying Activities, at the end of any quarter, when the Grantee has paid or agreed to pay any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. The report must be submitted to the Corporation State Program Director. L. REPORTING REQUIREMENTS This section applies only to the recipient. The recipient is responsible for timely submission of periodic financial and progress reports during the project period and a final financial report and for setting submission deadlines for its respective subrecipients, if applicable, that ensure the timely submission of recipient reports. 1. Financial Reports. The recipient shall complete and submit financial reports in eGrants to report the status of all funds. The recipient must submit timely cumulative financial reports in accordance with CNCS guidelines and sections E and F,above. 5 ;unowe ay; u1 uol;e;uaw6ne ewi;euo a;daooe of: 1986) L1-91. dAS21 10-LO 91.0?ativmv :;uewgoeUV 17 car- 2. Final Financial Report. A recipient must submit, in lieu of the last semi-annual financial report, a final financial report. These reports are due no later than 90 days after the end of the project period. or x 3. Reporting at the Dept.of Health and Human Services/Payment Management System.(HHS/PMS) All recipients must submit the Federal Financial Report (FFR) Cash Transactions Report on a quarterly basis to the HHS/PMS per the Electronic Funds Transfer Agreement. 4. Progress Reports. The recipient shall complete and submit timely progress reports to include a summary of accomplishments during the reporting period. This includes reporting on the progress to date made by the recipient and subrecipients for that reporting period. The report is submitted through the appropriate electronic system. Individual program guidance determines the due date for the reports. 5. Requests for Extensions. Each grantee must submit a financial report by the given dates. Extensions of reporting deadlines will be granted only when 1) the report cannot be furnished in a timely manner for reasons, in the determination of CNCS, legitimately beyond the control of the grantee,and 2) CNCS receives a written request explaining the need for an extension before the due date of the report. Extensions of deadlines for financial reports may only be granted by the Field Financial Management Center(FFMC), and extensions of deadlines for progress reports may only be granted by the Program Office. 6. Other. The recipient shall meet as necessary with the CNCS Program Office or with other staff or consultants designated by the CNCS Program Official to exchange views, ideas, and information concerning the project. The recipient shall submit such special reports as may be reasonably requested by CNCS. M. PROGRAM INCOME 1. General. Income, including fees for service earned as a direct result of the grant-funded program activities during the award period, must be retained by the grantee and used to finance the grant's non-CNCS share. 2. Excess Program Income. Program income earned in excess of the amount needed to finance the grantee share must follow the appropriate requirements of 2 CFR § 200.307(e)(1) and be deducted from total claimed costs, or with prior written approval from CNCS,the requirements of 2 CFR § 200.307(e)(2) through a budget amendment be used to enhance the program (additive process). Recipients that earn excess income must specify the amount of the excess in the comment box on the financial report. 3. Fees for service. When using assistance under this grant, the grantee may not enter into a contract for or accept fees for service performed by participants when: i. The service benefits a for-profit entity; ii. The service falls within the other prohibited activities set forth in statute, regulation, or these award terms and conditions. 6 Jo;unowe ay;IA uone;uew6ne ewi;euo a;daoae of L991) LI-91. dAS21 1.0-LO 910Z Q VMV :luewyoeny n., O'r 01 N. BUDGET AND PROGRAMMATIC CHANGES ca. 1. Programmatic Changes.The grantee must obtain the prior written approval of CNCS a ,I before making the following changes: a. Changes in the scope, objectives or goals of the project, transfer of the project effort, or project timeline whether or not they involve budgetary changes. b. Entering into subawards or contracts for activities funded by the award,but not identified or included in the approved application and grant budget. 2. Budgetary Changes.The grantee must obtain the prior written approval of CNCS's Field Financial Management Center(FFMC) before deviating from the approved budget in any of the following ways: a. Specific Costs Requiring Prior Approval Before Incurrence under 2 CFR §200.407. Examples of costs requiring prior written approval before they are allowed include rearrangement and alteration costs, and pre-award costs. b. Purchases of Equipment over$5,000 using grant funds, unless specified in the approved application and budget. c. The Federal awarding agency may, at its option, restrict the transfer of funds among direct cost categories or programs, functions and activities for Federal awards in which the Federal share of the project of such transfers exceeds or is expected to exceed 10 percent of the total budget as last approved by the Federal awarding agency. The Federal awarding agency cannot permit a transfer that would cause any Federal appropriation to be used for purposes other than those consistent with the appropriation. 3. Approvals of Programmatic and Budget Changes. CNCS's Grants officers are the only officials who have the authority to alter or change the provisions or requirements of the grant. Programmatic changes also require final approval of CNCS's Field Financial Management Center(FFMC) after written recommendation for approval is received from the Program Office. The Grants Officers will execute written amendments, and Recipients should not assume approvals have been granted unless documentation from the Grants Office has been received. O. SENIOR CORPS BRANDING "RSVP" must be included in all references to the project. Accordingly, "RSVP" must be included in the title of the project as listed on the grant application, and in all project promotions for the duration of the project period, including but not limited to recruitment, recognition, and publicity. 7 ;unowe ay;ul uol;e;uaw6ne awl;auo a;daooe of L886) LI-91. dAS21 60-LO 9602 Q2ldM`d :;uewyoenbi ar ATTACHMENTS =� Grant Program Civil Rights and Non-Harassment Policy The CorporationforNational and Community Service(CNCS)has zero tolerance for the harassment of any individual or group of individuals for any reason.CNCS is committed to treating all persons with dignity and respect.CNCS prohibits all forms of discrimination based upon race,color,national origin,gender,age, religion,sexual orientation,disability,gender identity or expression,political affiliation,marital or parental status, or military service.All programs administered by,or receiving Federal financial assistance from CNCS,must be free from all forms ofharassment.Whether in CNCS offices or campuses,in other service-related settings such as training sessions or service sites,or at service-related social events,such harassment is unacceptable.Any such harassment,if found,will result in immediate corrective action,up to and including removal ortermination of any CNCS employee or volunteer.Recipients ofFederal financial assistance,be they individuals,organizations,programs and/or projects are also subject to this zero tolerance policy.Where a violation is found,and subject to regulatory procedures, appropriate corrective action will be taken,up to and including termination of Federal financial assistance from all Federal sources. Slurs and other verbal or physical conduct relating to an individual's gender,race,ethnicity, religion,sexual orientation or any other basis constitute harassment when it has the purpose or effect of interfering with service performance or creating an intimidating,hostile,or offensive service environment. Harassment includes,but is not limited to: explicit or implicit demands for sexual favors; pressurefor dates;deliberate touching, leaning over, or cornering;offensive teasing, jokes,remarks, or questions;letters,phone calls,or distribution or display of offensive materials; offensive looks or gestures;gender,racial, ethnic,or religious baiting;physical assaults or other threatening behavior;or demeaning,debasing or abusive comments or actions that intimidate. CNCS does not tolerate harassment by anyone including persons ofthe same or different races, sexes,religions,or ethnic origins;or from a CNCS employee or supervisor;a project,or site employee or supervisor;a non-employee(e.g.,client);a co-worker or service member. I expect supervisors and managers of CNCS programs and projects,when made aware of alleged harassmentby employees,service participants,or other individuals, to immediately take swift and appropriate action. CNCS will not tolerate retaliation against a person who raises harassment concerns in good faith.Any CNCS employee who violates this policy will be subject to discipline,up to and including termination, and any grantee that permits harassment in violation of this policy will be subject to a finding ofnon-compliance and administrative procedures that may result in termination of Federal financial assistance from CNCS and all other Federal agencies. Any person who believes that he or she has been discriminated against in violation of civil rights laws,regulations,or this policy,or in retaliation for opposition to discrimination orparticipation in discrimination complaint proceedings(e.g.,as a complainant or witness)in any CNCS program or project,may raise his or her concerns with our Office of Civil Rights and Inclusiveness (OCRI).Discrimination claims not brought to the attention ofOCRI within 45 days oftheir occurrence may not be accepted in a formal complaint of discrimination.No one can be required to use a program,project or sponsordisputeresolutionprocedurebefore contacting OCRI.If another procedure is used,it does not affect the 45-daytime limit. OCRI may be reached at(202)606- 7503 (voice),(202)606-3472 (TTY), eo(hens.gov.orthroughwww.nationalservice.gov. 5/1/2014 8 }o;unowe ay;u! uoi;e;uaw6ne awi;euo a;deooe oZ : 1.280 L6-91 dASJ 60-LO 9602 O JVMY :;uawyoe1V T c' G; w. e :° Date h Gam. 40 c I.—. co Wendy Spencer,CPM ixectdive Officer 9