Agenda 10/11/2016 Item #16A14 16.A.14
10/11/2016
EXECUTIVE SUMMARY
Recommendation to award,ITB 16-6661, Signal Priority Preemption Expansion Project,to Traffic
Control Devices,Inc.,in the amount of$735,275.
OBJECTIVE: To provide emergency response vehicle priority at signalized intersections on the Florida
Department of Transportation(FDOT)roadways within Collier County and the City of Naples.
CONSIDERATIONS: This project will reduce emergency vehicle response times by preempting a
traffic signals normal operation and provide priority to these vehicles. Collier County currently has 120
signalized intersections on county roadways equipped with the Signal Priority Preemption and connected
to the Collier County Signal Priority Preemption System. This project will expand the Signal Priority
Preemption System for Collier County and the City of Naples to include 35 signalized intersections on
FDOT roadways within Collier County and 20 signalized intersections on FDOT roadways within the
City of Naples for a total of 55 more signalized intersections.
On June 27, 2016,the Procurement Division sent two thousand, four hundred eighty eight (2,488) notices
to vendors for ITB No. 16-6661 for the Signal Priority Preemption Expansion Project.
On July 26, 2016, three bids were received and opened. The qualified and responsive bid results are as
follows:
Contractor Bid
Traffic Control Devices,Inc. $822,225
Horsepower Electric $1,066,719
American Lighting and Signalization $1,111,000
Staff reviewed the unit pricing on the bid tab, and Traffic Control Devices, Inc. was the lowest, qualified
and responsive bidder with a total bid of$822,225. Staff's estimate of the probable cost for the project
was $857,390.79. The Traffic Control Devices, Inc., bid is 4.2% lower than staffs estimate. This project
is being funded through a Joint Participation Agreement (JPA) with FDOT by providing $759,125 in
grant funds. Since the bid amounts exceeded the grant funds, staff asked FDOT to reduce the scope of the
project. As a result, 10 intersections were removed from the scope to allow the project to remain within
the grant award amount. Staff entered into negotiations with the lowest bidder, Traffic Control Devices,
Inc., to remove 10 signalized intersections from the project. Signal Priority Preemption had already been
installed at 2 of the signalized intersections due to a recent FDOT roadway expansion project and 8
signalized intersections will have Signal Priority Preemption installed on a future FDOT signalization
reconstruction project. This resulted in a reduction of the proposed contract amount by $86,950 from
$822,225 to $735,275.
FISCAL IMPACT: Funding from the State of Florida Department of Transportation in the amount up to
$759,125 is available within Growth Management Grant Fund 711,Project 33458.
Collier County Traffic Operations currently utilizes funding of approximately $600,000 annually to
maintain 205 signalized intersections(an estimated$3,000 annual maintenance cost per intersection). The
annual maintenance cost at each signalized intersection equipped with Signal Priority Preemption is
estimated to require an additional funding of $100.00 with an estimated useful life of 10 years per
intersection.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
Packet Pg.636
16.A.14
10/11/2016
for Board approval.-SRT
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
RECOMMENDATION: To award of ITB No. 16-6661 to Traffic Control Devices,Inc., in the amount
of$735,275 and authorize the Chairman to sign the attached contract.
Prepared by: Randy J. Ensell, Project Manager, Traffic Operations Division, Growth Management
Department
ATTACHMENT(S)
1. 16-6661_Bid Schedule Results (PDF)
2.Joint Participation Agreement (PDF)
3. [Linked] Construction Agreement CAO approved (PDF)
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10/11/2016
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.14
Item Summary: Recommendation to award, ITB 16-6661, Signal Priority Preemption Expansion
Project,to Traffic Control Devices,Inc.,in the amount of$735,275.
Meeting Date: 10/11/2016
Prepared by:
Title:Project Manager—Transportation Engineering
Name: Randy Ensell
09/08/2016 1:47 PM
Submitted by:
Title:Division Director-Transportation Eng—Transportation Engineering
Name: Jay Ahmad
09/08/2016 1:47 PM
Approved By:
Review:
Transportation Engineering Jay Ahmad Level 1 Sim.Reviewer 1-8 Completed 09/12/2016 8:16 AM
Growth Management Department Anthony Khawaja Level 1 Sim.Reviewer 1-8 Completed 09/12/2016 8:40 AM
Capital Project Planning,Impact Fees,and Program Management Rookmin Nauth Level 1 Sim.Reviewer 1-8Completed
Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 09/13/2016 8:37 AM
Growth Management Department Marlene Messam Level 1 Sim.Reviewer 1-8 Completed 09/20/2016 11:00 AM
Growth Management Department Diane Lynch Level 1 Division Reviewer Completed 09/20/2016 2:47 PM
Procurement Services Sandra Herrera Level 1 Purchasing Reviewer 1-4 Completed 09/21/2016 10:10 AM
Procurement Services Allison Kearns Level 1 Purchasing Reviewer 1-4 Completed 09/26/2016 10:33 AM
Growth Management Department Gene Shue Level 1 Sim.Reviewer 1-8 Completed 09/26/2016 11:41 AM
Grants Kimberly Lingar Level 2 Grants Review Completed 09/26/2016 3:23 PM
Growth Management Department Jeanne Marcella Level 2 Division Administrator Completed 09/28/2016 10:57 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 09/29/2016 1:13 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 09/29/2016 3:17 PM
County Attorney's Office Jeffrey A.Klatzkow Level 3 County Attorney's Office Review Completed 09/29/2016 5:05 PM
Grants Therese Stanley Level 3 OMB 1st Reviewer 1-4 Completed 09/30/2016 1:04 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 10/03/2016 9:34 AM
Board of County Commissioners MaryJo Brock Meeting Pending 10/11/2016 9:00 AM
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Financial Management No,:435338-1-58/68-01 Fund:DDR Function: 215 FLAIR Approp:088717
Agency:Collier County FLAIR Obj.:134000
Contract No: A S I LIS Contract Amount:$759,125
Org.Code: 55014010106
Vendor No.:F59-6000558102
JOINT PARTICIPATION AGREEMENT
BETWEEN
THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
AND
COLLIER COUNTY
This Agreement, made and entered into this day of Ap,-d"f , 2016, by and
between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION (hereinafter
referred to as the DEPARTMENT) and the COLLIER COUNTY, a political subdivision of the
State of Florida, existing under the Laws of Florida, (hereinafter referred to as the LOCAL
GOVERNMENT),
WITNESSETH:
WHEREAS, the Parties have been granted specific Legislative Authority to enter into this
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Agreement pursuant to Section 339.12, Florida Statutes;and
WHEREAS,the LOCAL GOVERNMENT by Resolution No. 201 6—50 , dated the ;f
day of\`' 1,721 , 2016 a copy of which is attached hereto and made a part hereof, has
authorized its Chairman or designee to execute this Agreement on its behalf.
WHEREAS, the DEPARTMENT is prepared, in accordance with its Five Year Work
Program, to undertake the Project described as the "County Wide State Highway System Signal
Priority Preemption Expansion", in Fiscal Year 2015-2016, said Project being known as FM
#435338-1-58-01,hereinafter referred to as the"Project"; and
WHEREAS, the Project is on the State Highway System, is not revenue producing and is
contained in the adopted Five Year Work Program;and
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WHEREAS,the implementation of the Project is in the interests of both the DEPARTMENT
and the LOCAL GOVERNMENT and it would be most practical, expeditious, andeconomical for
the LOCAL GOVERNMENT to perform the services to complete the Project.
WHEREAS, the intent of this Agreement is to establish the terms and conditions of the
funding and the production of this Project; and
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NOW, THEREFORE, in consideration of the mutual benefits to be derived from the joint
participation of this Agreement,the parties agree as follows:
1. TERM
A. The term of this Agreement shall begin upon the date of signature of the last party to
sign. The LOCAL GOVERNMENT agrees to complete the Project by December 31. 2018, in
accordance with the schedule described and contained in Exhibit "C" attached hereto and by this
reference made a part hereof.. If the LOCAL GOVERNMENT does not complete the Project within
the time period allotted, this Agreement will expire on the last day of the scheduled completion, as
provided in this paragraph unless an extension of the time period is requested by the LOCAL
GOVERNMENT and granted in writing by the DEPARTMENT prior to the expiration of the
Agreement. Expiration of this Agreement will be considered termination of the Project. After the
Project is complete, the term of this Agreement shall continue in effect and be binding on the parties
in perpetuity for maintenance responsibilities of the LOCAL GOVERNMENT.
2. SERVICES AND PERFORMANCES
A. The LOCAL GOVERNMENT shall furnish the services to construct the Project. The
project consist of: acquisition and installation of a signal priority preemption system complete with
confirmation lights at as many of the sixty-seven (67) signalized intersections on the State Highway
System located in Collier County as possible up to the funded amount of $759,125.00, and
otherwise, the LOCAL GOVERNMENT shall perform all other necessary work to complete the
Project, as specified in Exhibit"A", Scope of Services attached hereto and by this reference made a
part hereof. Nothing herein shall be construed as requiring the LOCAL GOVERNMENT to
perform any activity which is outside of the scope of services of the Project.
B. The LOCAL GOVERNMENT agrees to undertake the Project in accordance with
DEPARTMENT standards and specifications, Greenbook and all applicable federal, state and local
statutes,rules and regulations.
C. E-VERIFY
Vendors/Contractors shall utilize the U.S. Department of Homeland Security's E-Verify system to
verify the employment eligibility of all new employees hired by the Vendor/Contractor during the
term of the contract.
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Vendors/Contractors shall expressly require any subcontractors performing work or providing
services pursuant to the state contract to likewise utilize the U.S. Department of Homeland
Security's E-Verify system to verify the employment eligibility of all new employees.hired by the
subcontractor during the contract term.
D. This Agreement shall act to supersede the normal requirements of the LOCAL
GOVERNMENT to secure separate DEPARTMENT permits for drive-way connection, right of
way utilization, storm-water discharge and utilities,and this Agreement is deemed to constitute such
permits.
E. The LOCAL GOVERNMENT shall be responsible for obtaining clearances/permits
required for the construction of the Project from the appropriate permitting authorities.
F. The LOCAL GOVERNMENT shall receive a Notice to Proceed from the
DEPARTMENT'S Project Manager, Jim Martin at (863) 519-2665 or from an appointed
designee. Any work performed prior to the issuance of the Notice to Proceed is not subject to
reimbursement. The LOCAL GOVERNMENT shall also obtain approval of their MOT schedule
and coordinate construction schedule including pre-construction meeting invitation. with Eunice
Usher at Fort Myers Operation (239) 985-7852 or from an appointed designee.
G. The LOCAL GOVERNMENT shall hire a DEPARTMENT prequalified contractor
using the LOCAL GOVERNMENT'S normal bid procedures to perform the work for the Project.
H. The LOCAL GOVERNMENT shall be responsible to ensure that the work under this
Agreement is performed in accordance with the approved construction documents, and that it will
meet all applicable standards and that the work is performed in accord with the Terms and
Conditions contained in Exhibit"D".
1. Upon request, the LOCAL GOVERNMENT agrees to provide progress reports to the
DEPARTMENT in the standard format used by the LOCAL GOVERNMENT and at intervals
established by the DEPARTMENT. The DEPARTMENT will be entitled at all times to be advised,
at its request, as to the status of work being done by the LOCAL GOVERNMENT and of details
thereof. Coordination shall be maintained by the LOCAL GOVERNMENT with representatives of
the DEPARTMENT.
J. Upon completion of the work authorized by this Agreement, the LOCAL
GOVERNMENT shall notify the DEPARTMENT in writing of the completion; and for all work
that originally required certification by a Professional Engineer, this notification shall contain an
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Engineers Certification of Compliance, signed and sealed by a Professional Engineer, Exhibit "E".
The certification shall state that work has been completed in compliance with the Project
construction plans and specifications. If any deviations are found from the approved plans, the
certification shall include a list of all deviations along with an explanation that justifies the reason to
accept each deviation.
3, COMPENSATION AND REIMBURSEMENT
A. The Department agrees to compensate the LOCAL GOVERNMENT for services
described in Exhibit A—Scope of Services. The Method of Compensation is included as Exhibit B.
B. The LOCAL GOVERNMENT shall provide quantifiable, measurable, and verifiable
units of deliverables. Each deliverable must specify the required minimum level of service to be
performed and the criteria for evaluating successful completion. The Project, identified as Project
Number 435338-1-58/68-01, and the quantifiable, measurable, and verifiable units of deliverables
are described more fully in Exhibit A—Scope of Services. (Section 287.058(1)(d) and(e), F.S.)
C. Invoices shall be submitted by the LOCAL GOVERNMENT in detail sufficient for a
proper pre-audit and post audit based on the quantifiable, measurable and verifiable units of
deliverables as established in Exhibit A — Scope of Services. Deliverables must be received and
accepted in writing by the Department's Project Manager prior to payments. (Section 287.058
(1)(a), F.S.)
D. Supporting documentation must establish that the deliverables were received and
accepted in writing by the LOCAL GOVERNMENT and must also establish that the required
minimum level of service to be performed based on the criteria for evaluating successful completion
as specified in Exhibit A—Scope of Services was met.
E. There shall be no reimbursement for travel expenses under this Agreement.
F. Payment shall be made only after receipt and approval of goods and services unless
advance payments are authorized by the Chief Financial Officer of the State of Florida under
Chapters 215 and 216, F.S. If the DEPARTMENT determines that the performance of the
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LOCAL GOVERNMENT is unsatisfactory, the DEPARTMENT shall notify the LOCAL
GOVERNMENT of the deficiency to be corrected, which correction shall be made within a time-
frame to be specified by the DEPARTMENT. The LOCAL GOVERNMENT shall, within five days
after notice from the DEPARTMENT, provide the DEPARTMENT with a corrective action plan
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describing how the LOCAL GOVERNMENT will address all issues of contract non-performance,
unacceptable performance, failure to meet the minimum performance levels, deliverable
deficiencies, or contract non-compliance. If the corrective action plan is unacceptable to the
DEPARTMENT, the LOCAL GOVERNMENT shall be assessed a non-performance retainage
equivalent to 10% of the total invoice amount. The retainage shall be applied to the invoice for the
then-current billing period. The retainage shall be withheld until the LOCAL GOVERNMENT
resolves the deficiency. If the deficiency is subsequently resolved, the LOCAL GOVERNMENT
may bill the DEPARTMENT for the retained amount during the next billing period. If the LOCAL
GOVERNMENT is unable to resolve the deficiency, the funds retained may be forfeited at the end
of the Agreement's term. (Section 287.058(1)(h), F.S.)
The LOCAL GOVERNMENT providing goods and services to the DEPARTMENT should be
aware of the following time frames. Inspection and approval of goods or services shall take no
longer than 5 working days unless the bid specifications, purchase order, or contract specifies
otherwise. (Any deviations should be referenced in the agreement or an addendum in accordance
with Section 2.1.) The DEPARTMENT has 20 days to deliver a request for payment (voucher)to
the Department of Financial Services. The 20 days are measured from the latter of the date the
invoice is received or the goods or services are received, inspected, and approved. (Section
215.422(1), ES.)
If a payment is not available within 40 days, a separate interest penalty at a rate as established
pursuant to Section 55.03(1), RS., will be due and payable,in addition to the invoice amount,to the
LOCAL GOVERNMENT. Interest penalties of less than one (1) dollar will not be enforced unless
the LOCAL GOVERNMENT requests payment. Invoices that have to be returned to a LOCAL
GOVERNMENT because of LOCAL GOVERNMENT preparation errors will result in a delay in it
the payment. The invoice payment requirements do not start until a properly completed invoice is
provided to the Department. (Section 215.422(3) (b),F.S.)
A Vendor Ombudsman has been established within the Department of Financial Services. The
duties of this individual include acting as an advocate for LOCAL GOVERNMENT who may be
experiencing problems in obtaining timely payment(s) from a state agency. The Vendor
Ombudsman may be contacted at (850) 413-5516 or by calling the Division of Consumer Services
at 1-877-693-5236. (Section 215.422(5) and(7), E.S.)
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G. Records of costs incurred under the terms of this Agreement shall be maintained and
made available upon request to the DEPARTMENT at all times during the period of this Agreement
and after final payment is made. Copies of these documents and records shall be furnished to the
DEPARTMENT upon request. Records of costs incurred include the LOCAL GOVERNMENT
general accounting records and the project records, together with supporting documents and records,
of the contractor and all subcontractors performing work on the project, and all other records of the
Contractor and subcontractors considered necessary by the Department for a proper audit of costs.
(Section 287.058(4), F.S.)
H. In the event this contract is for services in excess of$25,000.00 and a term for a
period of more than 1 year,the provisions of Section 339.135(6)(a),F.S., are hereby incorporated:
"The Department, during any fiscal year, shall not expend money, incur any liability, or enter into
any contract which, by its terms, involves the expenditure of money in excess of the amounts
budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made
in violation of this subsection is null and void, and no money may be paid on such contract. The
Department shall require a statement from the Comptroller of the Department that such funds are
available prior to entering into any such contract or other binding commitment of funds. Nothing
herein contained shall prevent the making of contracts for periods exceeding 1 year,but any contract
so made shall be executory only for the value of the services to be rendered or agreed to be paid for
in succeeding fiscal years; and this paragraph shall be incorporated verbatim in all contracts of the
Department which are for an amount in excess of$25,000.00 and which have a term for a period of
more than 1 year."
I. The DEPARTMENT's obligation to pay is contingent upon an annual appropriation
by the Florida Legislature. (Section 216.311, F.S.)
J. The LOCAL GOVERNMENT shall:
1. Utilize the U,S, Department of Homeland Security's E-Verify system to
verify the employment eligibility of all new employees hired by the LOCAL
GOVERNMENT during the term of the contract; and
2. Expressly require any contractors and subcontractors performing work or
providing services pursuant to the state contract to likewise utilize the U.S.
Department of Homeland Security's E-Verify system to verify the
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employment eligibility of all new employees hired by the subcontractor g¶
during the contract term. (Executive Order Number 2011-02)
1
K. The Other Party agrees to comply with Section 20.055(5), F.S., and to incorporate in
all subcontracts the obligation to comply with Section 20.055(5), F.S.
4. COMPLIANCE WITH LAWS I
t
A. The LOCAL GOVERNMENT shall allow public access to all documents, papers,
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letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or
received by the LOCAL GOVERNMENT in conjunction with this Agreement. Failure by the 1
LOCAL GOVERNMENT to grant such public access shall be grounds for immediate unilateral
I
cancellation of this Agreement by the DEPARTMENT.
B. The LOCAL GOVERNMENT shall comply with all federal, state and local laws and
ordinances applicable to the work or payment for work thereof. The LOCAL GOVERNMENT
shall not discriminate on the grounds of race, color, religion, sex or national origin in the I
i
performance of work under this Contract.
n C. No funds received pursuant to this Agreement may be expended for lobbying the
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Legislature, the judicial branch,or a state agency.
D. The LOCAL GOVERNMENT and the DEPARTMENT agree that the LOCAL 1
i
GOVERNMENT, its employees, and subcontractors are not agents of the DEPARTMENT as a
result of this Contract.
5. TERMINATION AND DEFAULT 1
A. This Agreement may be cancelled by the DEPARTMENT in whole or in part at any
time the interest of the DEPARTMENT requires such termination. The DEPARTMENT also
reserves the right to seek termination or cancellation of this Agreement in the event the LOCAL
GOVERNMENT shall be placed in either voluntary or involuntary bankruptcy. The
DEPARTMENT further reserves the right to terminate or cancel this Agreement in the event an
assignment is made for the benefit of creditors. This contract may be cancelled by the LOCAL
GOVERNMENT upon sixty(60)days written notice to the DEPARTMENT.
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B. If the DEPARTMENT determines that the performance of the LOCAL
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GOVERNMENT is not satisfactory, the DEPARTMENT shall have the option of(a) immediately a
terminating the Agreement, or (b) notifying the LOCAL GOVERNMENT of the deficiency with a
1
requirement that the deficiency be corrected within a specified time, otherwise the Agreement will
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be terminated at the end of such time, or (c) taking whatever action is deemed appropriate by the
DEPARTMENT.
C. If the DEPARTMENT requires termination of the Agreement for reasons other than
unsatisfactory performance of the LOCAL GOVERNMENT, the DEPARTMENT shall notify the
LOCAL GOVERNMENT of such termination, with instructions to the effective date of termination
or specify the stage of work at which the Agreement is to be terminated.
D. If the Agreement is terminated before performance is completed, the LOCAL
GOVERNMENT shall be paid only for that work satisfactorily performed for which costs can be
substantiated. Such payment,however, may not exceed an amount which is the same percentage of
the contract price as the amount of work satisfactorily completed is a percentage of the total work
called for by this Agreement. All work in progress will become the property of the DEPARTMENT
and will be turned over promptly by the LOCAL GOVERNMENT.
6. MISCELLANEOUS
A. All words used herein in the singular form shall extend to and include the plural. All
words used in the plural form shall extend to and include the singular. All words used in any gender
shall extend to and include all genders.
B. The DEPARTMENT shall not be obligated or liable hereunder to any party other
than the LOCAL GOVERNMENT.
C. In no event shall the making by the DEPARTMENT of any payment to the LOCAL
GOVERNMENT constitute or be construed as a waiver by the DEPARTMENT of any breach of
covenant or any default which may then exist, on the part of the LOCAL GOVERNMENT, and the
making of such payment by the DEPARTMENT while any such breach or default shall exist shall in
no way impair or prejudice any right or remedy available to the DEPARTMENT with respect to
such breach or default.
D. This document incorporates and includes all prior negotiations, correspondence,
conversations, agreements, or understandings applicable to the matters contained herein, and the
parties agree that there are no commitments, agreements or understandings concerning the subject
(
matter of this Agreement that are not contained in this document. Accordingly, it is agreed that no
deviation from the terms hereof shall be predicated upon any prior representation or agreements
whether oral or written. It is further agreed that no modification, amendment or alteration in the
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terms or conditions contained herein shall be effective unless contained in a written document l i
executed with the same formality and of equal dignity herewith.
E, All tracings, plans specifications, maps, models, reports, or other work product
prepared or obtained under this Agreement shall be considered works made for hire for the
DEPARTMENT and the LOCAL GOVERNMENT and shall at all times be and remain the property
of the DEPARTMENT and the LOCAL GOVERNMENT without restriction or limitation on their
2 II
use.
F. This Agreement shall be governed by and interpreted in accordance with the laws of
the State of Florida. Any provision herein determined by a court of competent jurisdiction, or any
other legally constituted body having jurisdiction, to be invalid or unenforceable shall be severable
and the remainder of this Agreement shall remain in full force and effect, provided that the
•
invalidated or unenforceable provision is not material to the intended operation of this Agreement.
G. This Agreement shall be effective upon execution by both parties and shall continue
in effect and be binding on the parties until the Project is completed, any subsequent litigation is
complete and terminated, final costs are known, and legislatively appropriated reimbursements, if
approved, are made by the DEPARTMENT. The DEPARTMENT may, at any stage, amend or
terminate the Project in whole or in part if the DEPARTMENT determines that such action is in the
best interest of the public. However, the COUNTY'S obligation to maintain the PROJECT after
completion shall survive the term of this Agreement.
H. PUBLIC ENTITY CRIME INFORMATION AND ANTI-DISCRIMINATION
STATEMENT: A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of apublic buildingor public work, may not submit bids on leases of real
p
property to a public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may not transact business
with any public entity in excess of the threshold amount provided in Section 287.017, for
CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the
convicted vendor list. An entity or affiliate who has been placed on the discriminatory vendor list
may not submit a bid on a contract to provide any goods or services to a public entity, may not 5
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FM#435338-1-58/68-01 a.
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Page 1 of 11
submit a bid on a contract with a public entity for the construction or repair of a public building or
A
public work, may not submit bids onleases of real property to a public entity, may not be awarded I
or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any
public entity, and may not transact business with any public entity, i
I. All notices required pursuant to the terns hereof shall be sent by First Class United 1
i
States Mail. Unless prior written notification of an alternate address for notices is sent, all notices I
1
shall be sent to the following addresses:
s
1
a
Florida Department of Transportation Collier County
Jim Martin Anthony Khawaja
Local Program Coordinator Chief Engineer and Traffic Operations
801 N. Broadway Ave 2885 South Horseshoe Drive
Bartow, Florida 33830 Naples, FL 34104
J. Exhibits A,B, C, and D are attached hereto and incorporated by reference. ,--t
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FM#435338-1-58/68.01
Collier County
Page 11 of 11til
IN WITNESS WHEREOF, COLLIER COUNTY has caused this Agreement to be executed in its .
behalf, by the Chairman or its Designee, and the FLORIDA DEPARTMENT OF
TRANSPORTATION has caused this Agreement to be executed in its behalf through its District
Secretary or authorized Designee: This Agreement shall become effective on:
A cr. 1 01 of
Department to enter date
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' .'a/ ,. COLLIER COUNTY,FLORIDA
ATT>„ T° .' . ��
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, !',,,ei 0( . s � cei-44.,
CL RK` r� ��'NI� (SEAL) CHAIR AN OR DESIGNEE
,. , a BOARD OF COUNTY COMMISSIONERS
Attest'as tti ehal reatt'j
signature only. ' 23 �� N, , 'F‘aha * \,2.z,\«
DATE PRINT NAME DATE
i'-.. C s:)\6...v— COUNTY LEGAL
REVIE 'f
BY: .iwar :t> _ 4
3/DATE
7. /6 ,
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
'TTEST i E
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EXEC JFIVE ,SECRETARY (SEAL) DISTRICT SECRETARY OR DESIGNEE
I '1 DISTRICT ONE
' i i I'l e IV .ArtIS 016 (lid. S";;;/frti '///04)
RINT N' E DATE PRINT NAME DATE
FLA. DEPT. OF TRANS. LEGAL j41-, ),4
AVAILABILITY OF FUNDS APPROVAL: t f+-'f/
REVIEW:
BY
l D��CI E DATE
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EXHIBIT "A"
SCOPE OF SERVICES
Financial Management Number: 435338-1-58/68-01
County Wide State Highway System Signal Priority Preemption Expansion
The purpose of this Exhibit is to describe the scope of work and the responsibilities of Collier
County in connection with the acquisition and installation of a signal priority preemption system
complete with confirmation lights at all signalized intersections on the State Highway System
located in Collier County. The attached list identifies the sixty-seven (67) intersection locations
included in the scope. Several of the intersections are scheduled for construction or are currently
under construction. Review of these locations is required to ensure conformity and uniformity as
part of this county wide improvement to the State Highway System. The general objective is for
Collier County to provide contract administration, management services, construction
engineering inspection services and quality acceptance reviews of all work associated with the
acquisition and installation of the associated improvements at as many of the sixty-seven (67)
intersection locations as possible up to the funded amount of $759,125.00. The services
performed shall he in accordance with all applicable Florida Department of Transportation ,,-4
manuals, guidelines and specifications.
Each approach to the sixty-seven (67) signalized intersections referenced below shall be
provided with emergency vehicle preemption. The installations shall be compatible with the
existing Collier County GTT Opticom Infrared Emergency Vehicle Preemption System.
• Use OTT Opticom Model 138 detector cable manufacturer or equivalent cable approved
by the detector manufacturer.
• Use GTT Opticom Model 764 multimode phase selector.
• Use GTT Opticom Model 700 Series Infrared detectors. E
• Emergency vehicle preemption detector cables shall be continuous from the controller
assembly to the preemption detector
• Each vehicle approach shall be wired separately and combined in the controller assembly
to obtain the specific sequence of operation as shown on the plans.
• Each approach to a signalized intersection shall be equipped with a Preemption
Confirmation Light.
• The emergency vehicle confirmation light shall be installed according to the Collier
County Signalization Technical Special provisions "Typical Emergency Vehicle Detector
with Confirmation Light Detail" sheet.
• The confirmation beacon shall consist of a PAR 38 white LED flood lamp (90 watt
equivalent)for each direction of traffic.
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• The lamp shall have an adjustable mount with a weatherproof enclosure for cable
splicing.
• All hardware shall be cast aluminum, malleable iron, powder coated steel, and/or
stainless steel.
• Holes drilled into signal poles, mast arms, or posts shall require rubber grommets to
prevent chafing of wires.
• Use either polyethylene insulated,polyvinyl chloridejacketed signal cable conforming to
the requirements of the International Municipal Signal Association, Inc. (IMSA)
Specification No. 19-1 or polyethylene insulated, polyethylene jacketed signal cable
conforming to the requirements of IMSA Specification No. 20-1.
• Use signal cable with 5 conductors of stranded copper, No. 14 AWG for 1-way
confirmation light installation.
• Use signal cable with 7 conductors of stranded copper, No. 14 AWG or for 2-way
confirmation light installation.
• Signal cables shall be continuous from controller assembly to the preemption
confirmation light disconnect box.
• The controller assembly shall include an emergency vehicle confirmation light panel
installed according to the Collier County Signalization Technical Special provisions
"Emergency Confirmation Light Wiring with Solid State or Electromechanical Relay
Interface Panel Detail" sheet.
• The preempted movement shall be indicated by a steady indication on the confirmation
beacon and the stopped preempted movements shall be indicated by a flashing
confirmation beacon indication.
List of Signalized Intersections on the State Highway System in Collier County
Signal Number of
Arterial Name Intersection Type Approaches
1 29(15 ST N) Immokalee Dr TS 4
2 29(15 ST N) Lake Trafford Rd TS 4
3 29(Main Street) 1st Street N TS 4
4 29(Main Street) 9th Street N TS 4
5 29 South Farm Workers Village SCH 4
6 Collier Blvd Capri Blvd(952) TS 3
7 Collier Blvd Davis Blvd TS 3
8 Collier Blvd 1-75 N TS 3
9 Collier Blvd 1-75 S TS 3
10 Collier Blvd Mainsail Dr(Marco Airport) TS 3
11 Collier Blvd Manatee Rd TS 3
12 Collier Blvd Walmart S of US 41 TS 3
13 Davis Blvd Airport Pulling Rd TS 4
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14 Davis Blvd County Barn Rd TS 3
15 Davis Blvd Kings Way TS 4
16 Davis Blvd Lakewood Blvd TS 4
17 Davis Blvd Radio Rd TS 3
18 Davis Blvd Santa Barbara Blvd TS 4
19 Davis Blvd Shadowlawn Dr TS 4
20 Golden Gate Pkwy 1-75 E TS 3
21 Golden Gate Pkwy 1-75 W TS 3
22 Immokalee Rd 1-75 E&W TS 6
23 Pine Ridge Rd 1-75 E&W TS 6
24 US 41 (Tamiami Trail N) 91st Ave/Strada PI TS 4
25 US 41 (Tamiami Trail N) Immokalee Rd TS 4
26 US 41 (Tamiami Trail N) Imperial Golf Course Blvd TS 3
27 US 41 (Tamiami Trail N) Old 41 TS 4
28 US 41 (Tamiami Trail N) Pelican Bay Blvd N TS 4
29 US 41 (Tamiami Trail N) Pelican Bay Blvd S TS 3
30 US 41 (Tamiami Trail N) Pelican Marsh Dr/99th Ave N TS 4
31 US 41 (Tamiami Trail N) Pine Ridge Rd TS 4
32 US 41 (Tamiami Trail N) Vanderbilt Beach Rd TS 4
33 US 41 (Tamiami Trail N) Wiggins Pass Rd TS 4
34 US 41 (Tamiami Trail S) Airport Pulling Rd TS 4
35 US 41 (Tamiami Trail S) Barefoot Williams Rd TS 2
36 US 41 (Tamiaml Trail S) Bayshore Dr/Shadowlawn Dr TS 4
37 US 41 (Tamiami Trail S) Broward St TS 4
38 US 41 (Tamiami Trail S) Collier Blvd TS 4
39 US 41 (Tamiami Trail S) Commercial Dr/Palm St TS 4
40 US 41 (Tamiami Trail S) Espinal Blvd(Courthouse Shadows) TS 4
41 US 41 (Tamiami Trail S) Guilford Rd TS 4
42 US 41 (Tamiami Trail S) Lakewood Blvd TS 4
43 US 41 (Tamiami Trail S) Manatee Rd SCH 3
44 US 41 (Tamiami Trail S) Palm Dr TS 4
45 US 41 (Tamiami Trail S) Price St/Triangle Blvd TS 4
46 US 41 (Tamiami Trail S) Rattlesnake Hammock Rd TS 4
47 US 41 (Tamiami Trail S) St Andrews Blvd TS 4
48 _ US 41 (Tamiami Trail N) 10th St S TS 4
49 US 41 (Tamiami Trail N) 26th Ave N TS 3
50 US 41 (Tamiami Trail N) 3rd Ave S TS 4
51 US 41 (Tamiami Trail N) 4th Ave N TS 4
52 US 41 (Tamiami Trail N) 5th Ave S TS 4
53 US 41 (Tamiami Trail N) 7th Ave N TS 4
54 US 41 (Tamiami Trail N) Central Ave TS 4
55 US 41 (Tamiaml Trail N) Fleischman Blvd/Orchid Dr TS 4
56 US 41 (Tamiami Trail N) Golden Gate Pkwy TS 4 ,----]
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57 US 41 (Tamiami Trk N) Granada @yd/Neop Rai n Way TS . (
58 US 41 (Tamiami Trail N) Harbour Dr TS 3
59 US 41 am iamiT Trail N) Moorings Line Dr TS 4
60 US 41 (Tamiami Trail N) Morningside Dr TS 4
61 US 41 (Tamiami Trail N) Ohio Dr/Anchor Rd Dr TS 4
62 US 41 (Tamiami Trail N) Park Shore Dr . TS 4
63 US 41 (amlamiTrail N) Shady RmlLn/Old Trail Dr TS 4
64 US q (TTamiamiTrail 3) 10th St S TS 4
65 US 41 (TamiamiTrk S) Davis Blvd/Sandpiper St TS 4
66 US 41 amiami Trk S) Go dlette Frank Rd TS 4 , (
67 US 41 (Tamiami Trail S) River Point Dr TS 4
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EXHIBIT "B" i-
ESTIMATED SCHEDULE OF FUNDING
Financial Management Number: 435338-1-58-01
By and through this Joint Participation Agreement with Collier County, the DEPARTMENT
agrees to reimburse Collier County up to, but not to exceed $759,125.00 (Seven hundred, fifty
nine thousand,one hundred twenty five dollars) programmed in FY 2015/2016 for actual cost
incurred on this Project, excluding Collier County's overhead.
•
Rest of this page intentionally left blank.
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EXHIBIT "C"
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ESTIMATED PROJECT PRODUCTION SCHEDULE
Financial Management Number: 435338-1-58/68-01
• Construction Contract to be awarded by: August 15,2016
• Construction to be completed by: December 31, 2018
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EXHIBIT "D" 1
TERMS & CONDITIONS OF CONSTRUCTION
l. The LOCAL GOVERNMENT is authorized, subject to the conditions set forth herein,
to perform all activities necessary for the construction of the Project (as described more fully in
Exhibit "A"). The Project shall be constructed in accordance with construction plans and
specifications to be approved by the DEPARTMENT and consistent with the requirements of the
DEPARTMENT. The plans shall include an appropriate plan for maintenance of traffic. Should
any significant(as defined by§4-3 of Standard Specifications for Road and Bridge Construction,
2010,and as amended from time to time) changes to the plans be required during construction of
the Project,the LOCAL GOVERNMENT shall be required to notify the DEPARTMENT of the
changes and receive approval from the DEPARTMENT prior to the changes being constructed.
The DEPARTMENT reserves the right to adjust the plans to meet the requirements of permits.
The LOCAL GOVERNMENT shall be responsible to maintain the area of the Project at all times
during construction of the Project. All payment and performance bonds shall name the
DEPARTMENT as an additional obligee. All warranties on any product or material used in
construction of said Project shall be in favor of the DEPARTMENT. The LOCAL
GOVERNMENT shall assure that the Engineer of Record performs all necessary post-design
services that may be required.
2. The LOCAL GOVERNMENT shall have the affirmative responsibility to locate all
existing utilities,both aerial and underground and that all utility locations shall be represented on
the construction plans. All utility conflicts shall be fully resolved directly with the applicable
utility. The LOCAL GOVERNMENT shall be obligated to design around any utility installation
for which theconflict cannot be resolved. Said utility work shall be deemed to be undertaken on
behalf of and for the benefit of the DEPARTMENT and the LOCAL GOVERNMENT shall assure
that utility work schedules are obtained for the Project.
3. The work performed pursuant to this Agreement may require authorization under the
Clean Water Act, by the U.S. Environmental Protection Agency for Storm Water Discharges
from construction sites. The LOCAL GOVERNMENT is responsible for obtaining the National
Pollutant Discharge Elimination System Permit and all other necessary permits for construction
of the Project. When applicable, such permits will be processed in the name of the
DEPARTMENT; however, in such event, the LOCAL GOVERNMENT will comply with all
terms and conditions of such permit in construction of the subject facilities.
4. It is expressly agreed by the parties that this Agreement creates a permissive use only
and that neither the granting of the permission herein to use DEPARTMENT and/or LOCAL
GOVERNMENT right-of-way nor the placing of facilities upon DEPARTMENT and/or LOCAL
GOVERNMENT land shall operate to create or vest any property right in the LOCAL
GOVERNMENT and/or the DEPARTMENT except as otherwise provided in separate
agreements.
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6. The DEPARTMENT shall appoint and authorize a single individual to serve as the
DEPARTMENT'S representative to coordinate and manage the DEPARTMENT review of
LOCAL GOVERNMENT activities pursuant to this Agreement. The LOCAL GOVERNMENT
shall provide a current construction schedule to the DEPARTMENT'S representative and shall
notify the representative at least 48 hours in advance of starting proposed work and again
immediately upon completion of work.
7. The LOCAL GOVERNMENT shall hire a contractor using the LOCAL
GOVERNMENT'S normal bid procedures to perform the construction work for the Project.
8. The LOCAL GOVERNMENT shall require the LOCAL GOVERNMENT'S
contractor to post a bond in accordance with Section 337.18,Florida Statutes.
9. The LOCAL GOVERNMENT shall not modify the intent of the design plans or the
maintenance of traffic concept without appropriate submission by the Engineer of Record (the
"Engineer") and approval by the DEPARTMENT. Provided, however, in the event of an
emergency, the LOCAL GOVERNMENT shall immediately make any necessary changes and
notify the DEPARTMENT and the Engineer of Record after the modifications.
10. The DEPARTMENT may request and shall be granted a conference with the LOCAL
GOVERNMENT and at the LOCAL GOVERNMENT'S option,the LOCAL GOVERNMENT'S
CET firm, to discuss any part of the Project activities that the DEPARTMENT determines to be
inconsistent with the approved design plans and specifications. The LOCAL GOVERNMENT
will monitor the corrective action and provide the DEPARTMENT status reports at such intervals
as are reasonable,based on the corrective action undertaken,and the DEPARTMENT may,but is
not obligated to,review independently the progress of the corrective action. Provided however,if
the DEPARTMENT determines a condition exists which threatens the public's safety, the
DEPARTMENT may, at its discretion,issue an immediate stop work order.
11. The LOCAL GOVERNMENT shall have the continuous obligation to monitor the
maintenance of traffic and construction operation during the course of the Project so that the safe
and efficient movement of the traveling public is maintained. The LOCAL GOVERNMENT is
further obligated to make such changes to the maintenance of traffic plans as may be necessary.
During construction, the LOCAL GOVERNMENT shall take measures, including the placing
and display of safety devices that are necessary in order to safely conduct the public through the
Project area in accordance with the latest and current version of the Federal Highway
Administration Manual on Uniform Traffic Control Devices for Streets and Highways, and the
DEPARTMENT'S 2010 Standard Specifications for Road and Bridge construction and the
DEPARTMENT'S 2010 Roadway and Traffic Design Standards, and as those sources may be
amended from time to time. The LOCAL GOVERNMENT may assign the responsibility of this
paragraph to the Contractor or its'CEI for the construction of the Project.
12. Prior to the Project bidding, the LOCAL GOVERNMENT shall provide a project
schedule that includes, at a minimum, the date the Project will be advertised for bid, the bid
opening date, the award date and the date of the preconstruction conference.
13. It is understood and agreed that the rights and privileges herein set out are granted only
to the extent of the DEPARTMENT'S right, title and interest in the land to be entered upon and
�\, f
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used by the LOCAL GOVERNMENT, Any additional right or privilege required to undertake
and to complete construction of the Project shall be secured by the LOCAL GOVERNMENT.
14. Upon completion of the work in accord with the Plans, the LOCAL GOVERNMENT
shall furnish a set of"as-built"plans certified by the Engineer of Record/CEI that the necessary
improvements have been completed in accordance with the Plans as the same may be modified
in accord with the terms of this Agreement. This certification shall include a statement that
necessary inspections, tests, and physical measurements have been made, and that all materials
entering into the work conform to the Plans, conform to the applicable specifications contained
in the Standard Specifications for Road and Bridge Construction, 2010 edition as amended, or
otherwise conform to or meet generally accepted professional practices. Additionally, the
LOCAL GOVERNMENT shall assure that all post construction survey documentation required
by Florida Statutes is completed and evidence of such is provided to the DEPARTMENT in a
manner acceptable to the DEPARTMENT. Upon acceptance of right-of-way documents, then
the Project shall be deemed accepted by the DEPARTMENT.
15. In the event contaminated soil is encountered by the LOCAL GOVERNMENT or
anyone within the DEPARTMENT right of way,the LOCAL GOVERNMENT shall immediately
cease work and notify the DEPARTMENT. The DEPARTMENT shall coordinate with the
appropriate agencies and notify the LOCAL GOVERNMENT of any required action related
thereto.
16. It is acknowledged by the parties that construction plans and specifications are still
being prepared by the LOCAL GOVERNMENT as of the date of this Agreement. Construction of
the Project will not commence until the DEPARTMENT has approved the construction plans and
specifications as provided for in Paragraph 1 and all required right-of-way has been properly
obtained and certified (if applicable) as such by the DEPARTMENT's Right of Way Manager.
17. If applicable,the LOCAL GOVERNMENT shall assure that load ratings are submitted
on any vehicular bridge prior to the final submission of the structure plans for DEPARTMENT
review. Structures shall not be opened to traffic until a signed and sealed final bridge load rating
that meets the Florida legal loads standard is complete.
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EXHIBIT "E"
NOTICE OF COMPLETION
JOINT PARTICIPATION AGREEMENT
Between
THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
And
•
COLLIER COUNTY
PROJECT DESCRIPTION: County Wide State Highway System Signal Priority Preemption
Expansion
FINANCIAL MANAGEMENT ID#435338-1-58-01
In accordance with the Terms and Conditions of the JOINT PARTICIPATION AGREEMENT,
the undersigned hereby provides notification that the work authorized by this Agreement is
complete as of ,20 .
By:
Name:
Title:
ENGINEER'S CERTIFICATION OF COMPLIANCE
In accordance with the Terms and Conditions of the JOINT PARTICIPATION AGREEMENT,
the undersigned hereby certifies that all work which originally required certification by a
Professional Engineer has been completed in compliance with the Project construction plans and
specifications. If any deviations have been made from the approved plans,a list of all deviations,
along with an explanation that justifies the reason to accept each deviation,will be attached to this
Certification. Also,with submittal of this certification,the LOCAL GOVERNMENT shall furnish
the DEPARTMENT a set of"as-built"plans certified by the Engineer of Record/CEI.
By: ,P.E.
SEAL: Name:
Date:
Page l of 1
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RESOLUTION NO.2016- 5 0 ,;;,
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A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS,COLLIER COUNTY 0
FLORIDA,APPROVING,AND AUTHORIZING ITS CHAIRMAN TO EXECUTE A JOINT
PARTICIPATION AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF
TRANSPORTATION PERTAINING TO THE COUNTY WIDE STATE HIGHWAY
SYSTEM SIGNAL PRIORITY PREEMPTION EXPANSION PROJECT(FM#435338-1-58-
01).
WHEREAS,the Florida Department of Transportation(hereafter,the FDOT)is prepared to commence
the County Wide State Highway System Signal Priority Preemption Expansion project(FM#435338-1-58-01)
in accordance with its Five Year Work Program(the"Project");and
WHEREAS,the implementation of the Project is in the interests of FDOT and the Collier County Board
of County Commissioners(the"Board")and it is most practical,expeditious and economical for Collier County
to perform the services necessary to complete the Project;and
WHEREAS, on March 22.rEN, 2016, the Board approved a Joint Participation Agreement with the
Florida Department of Transportation establishing the terms, conditions, funding and implementation of the
Project where Collier County would furnish the services required to complete the Project with reimbursement by
the State up to the funded amount of$759,125.00;and
WHEREAS,the Board fmds that the Agreement should be executed by its Chair and that this action is
in the public interest and benefits the citizens of Collier County,Florida..
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY,FLORIDA,that:
1. The Board of County Commissioners approves and authorizes its Chair to sign the Joint Participation
Agreement with the Florida Department of Transportation pertaining to FM#435338-1-58-01.
2. The Collier County Clerk is directed to forward a certified copy of this Resolution along with the 4
attached Joint Participation Agreement for execution by FDOT.
3. This Resolution shall take effect immediately upon adoption. '
THIS RESOLUTION ADOPTED after motion, second, and majority vote favoring same, this
2z1-44, day of March,2016.
•
An bST: : .- BOARD OF COUNTY COMMISSIONERS
DWIGHT E.rBROC .Clerk ° OF COLLIER OUNTY,FLORIDA
.":.! i .,"
Y. - t , Iiti '\ *':. ., By.
Atte 4 lerk Donna iala,Chair
signature only.;, Stat
Ap roved as to form and legality: County oFlorida of COL1_1E?R.9',t I S,,./,"
rT"
71-2/44 L.,.. . I HEREBY CERTiF�4 Y�ATsthrs r��a true and
S R.Teach, correct copy of a acuritent'on file n
Deputy County Attorney BoardMiri'utes land Recprdaof`ColiierCounty
tyvaSir .y,h• , acid o)fic se I)his 0
aytj •tJ1i , .
DWIGHT E:BROCK <CLERKOF COURTS
1
ITB 16-6661 Signal Preemption Construction Services Agreement for Grant Funded Projects: 06132016
Signal Priority Preemption Expansion Project
GRANT FUNDED (JPA)
COLLIER COUNTY BID NO. 16-6661
COLLIER COUNTY, FLORIDA
Brenda Brilhart, Procurement Strategist
Email: brendabrilhart@colliergov.net
Telephone: (239) 252 - 8846
FAX: (239) 252 - 6697
Design Professional:
Anthony Khawaja, P.E.
Collier County Growth Management Department
2
ITB 16-6661 Signal Preemption Construction Services Agreement for Grant Funded Projects: 06132016
TABLE OF CONTENTS
PUBLIC NOTICE .......................................................................................................................................... 3
PART B - INSTRUCTIONS TO BIDDERS ................................................................................................... 5
CONSTRUCTION BID ................................................................................................................................ 11
BID SCHEDULE ......................................................................................................................................... 12
MATERIAL MANUFACTURERS ............................................................................................................... 13
LIST OF MAJOR SUBCONTRACTORS .................................................................................................... 14
STATEMENT OF EXPERIENCE OF BIDDER ........................................................................................... 15
TRENCH SAFETY ACT .............................................................................................................................. 16
IMMIGRATION LAW AFFIDAVIT CERTIFICATION ................................................................................. 17
COLLIER COUNTY SOLICITATIONS SUBSTITUTE W – 9 ..................................................................... 18
BID BOND................................................................................................................................................... 22
BIDDERS CHECK LIST ............................................................................................................................. 23
CONSTRUCTION AGREEMENT ............................................................................................................... 24
EXHIBIT A 1: PUBLIC PAYMENT BOND ................................................................................................. 31
EXHIBIT A 2: PUBLIC PERFORMANCE BOND ....................................................................................... 34
EXHIBIT B: INSURANCE REQUIREMENTS ............................................................................................. 37
INSURANCE AND BONDING REQUIREMENTS ...................................................................................... 39
EXHIBIT C: RELEASE AND AFFIDAVIT FORM ....................................................................................... 41
EXHIBIT D: FORM OF CONTRACT APPLICATION FOR PAYMENT ..................................................... 43
EXHIBIT E: CHANGE ORDER ................................................................................................................... 44
EXHIBIT F: CERTIFICATE OF SUBSTANTIAL COMPLETION ............................................................... 45
EXHIBIT G: FINAL PAYMENT CHECKLIST ............................................................................................. 47
EXHIBIT H: GENERAL TERMS AND CONDITIONS ................................................................................ 48
EXHIBIT I: SUPPLEMENTAL TERMS AND CONDITIONS ...................................................................... 74
EXHIBIT J: TECHNICAL SPECIFICATIONS ............................................................................................. 75
EXHIBIT K: PERMITS ................................................................................................................................ 76
EXHIBIT L: STANDARD DETAILS ............................................................................................................ 77
EXHIBIT M: PLANS AND SPECIFICATIONS ........................................................................................... 78
EXHIBIT N: CONTRACTOR’S KEY PERSONNEL ASSIGNED TO THE PROJECT ............................... 79
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ITB 16-6661 Signal Preemption Construction Services Agreement for Grant Funded Projects: 06132016
PUBLIC NOTICE
INVITATION TO BID
Signal Priority Preemption Expansion Project
COUNTY BID NO. 16-6661
Separate sealed bids for the construction of Signal Priority Preemption Expansion Project,
addressed to Ms. Allison Kearns, Interim Director, Procurement Services, will be received at the
Collier County Government, Procurement Services Division, 3327 Tamiami Trail E, Naples, FL
34112, until 2:30 P.M. LOCAL TIME, on the 26th day of July 2016, at which time all bids will be
publicly opened and read aloud. Any bids received after the time and date specified will not be
accepted and shall be returned unopened to the Bidder. The anticipated project budget is:
$760,000.
A non-mandatory pre-bid conference shall be held at the Procurement Services Division,
Conference Room A, at 3:30 p.m. LOCAL TIME on the 8th day of July, 2016, at which time all
prospective Bidders may have questions answered regarding the Bidding Documents for this
Project.
Sealed envelopes containing bids shall be marked or endorsed "Bid for Collier County
Government, Collier County, Signal Priority Preemption Expansion Project, Bid No. 16-6661
and Bid Date of July 26, 2016. No bid shall be considered unless it is made on an unaltered Bid
form which is included in the Bidding Documents. The Bid Schedule shall be removed from the
Bidding Documents prior to submittal.
One contract will be awarded for all Work. Bidding Documents may be examined on the Collier
County Procurement Services Division Online Bidding System website: www.colliergov.net/bid.
Copies of the Bidding Documents may be obtained only from the denoted website. Bidding
Documents obtained from sources other than the Collier County Procurement Services Division
website may not be accurate or current.
Each bid shall be accompanied by a certified or cashier’s check or a Bid Bond in an amount not
less than five percent (5%) of the total Bid to be retained as liquidated damages in the event the
Successful Bidder fails to execute the Agreement and file the required bonds and insurance
within ten (10) calendar days after the receipt of the Notice of Award. The Successful Bidder
acknowledges and agrees that it shall execute the Agreement in the form attached hereto and
incorporated herein.
In order to be considered for award, the Bidder must be a FDOT Prequalified Contractor
in the following work class: Specialty Class -- Traffic Signals.
The Successful Bidder shall be required to furnish the necessary Payment and Performance
Bonds, as prescribed in the General Conditions of the Contract Documents. All Bid Bonds,
Payment and Performance Bonds, Insurance Contracts and Certificates of Insurance shall be
either executed by or countersigned by a licensed resident agent of the surety or insurance
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ITB 16-6661 Signal Preemption Construction Services Agreement for Grant Funded Projects: 06132016
company having its place of business in the State of Florida. Further, the said surety or
insurance company shall be duly licensed and qualified to do business in the State of Florida.
Attorneys-in-fact that sign Bid Bonds or Payment and Performance Bonds must file with each
bond a certified and effective dated copy of their Power of Attorney.
In order to perform public work, the Successful Bidder shall, as applicable, hold or obtain such
contractor's and business licenses, certifications and registrations as required by State statutes
and County ordinances.
Before a contract will be awarded for the Work contemplated herein, the Owner shall conduct
such investigations as it deems necessary to determine the performance record and ability of
the apparent low Bidder to perform the size and type of work specified in the Bidding
Documents. Upon request, the Bidder shall submit such information as deemed necessary by
the Owner to evaluate the Bidder's qualifications.
The Successful Bidder shall be required to finally complete all Work within five hundred fifteen
(515) calendar days from and after the Commencement Date specified in the Notice to Proceed.
The Owner reserves the right to reject all Bids or any Bid not conforming to the intent and
purpose of the Bidding Documents, and to postpone the award of the contract for a period of
time which, however, shall not extend beyond one hundred twenty (120) days from the bid
opening date without the consent of the Successful Bidder.
Dated this 27th day of June, 2016.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY: /s/ Allison Kearns
Interim Director, Procurement Services Division
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ITB 16-6661 Signal Preemption Construction Services Agreement for Grant Funded Projects: 06132016
PART B - INSTRUCTIONS TO BIDDERS
Section 1. Definitions
1.1 The term "Owner" used herein refers to the Board of County Commissioners, or its duly
authorized representative.
1.2 The term "Project Manager" used herein refers to the Owner's duly authorized
representative and shall mean the Division Administrator or Department Director, as applicable,
acting directly or through duly authorized representatives.
1.3 The term "Design Professional" refers to the licensed professional engineer or architect
who is in privity with the Owner for the purpose of designing and/or monitoring the construction
of the project. At the Owner’s discretion, any or all duties of the Design Professional referenced
in the Contract Documents may be assumed at any time by the Project Manager on behalf of
the Owner. Conversely, at the Owner’s discretion the Project Manager may formally assign any
of his/her duties specified in the Contract Documents to the Design Professional.
1.4 The term "Bidder" used herein means one who submits a bid directly to the Owner in
response to this solicitation.
1.5 The term "Successful Bidder" means the lowest qualified, responsible and responsive
Bidder who is awarded the contract by the Board of County Commissioners, on the basis of the
Owner's evaluation.
1.6 The term "Bidding Documents" includes the Legal Advertisement, these Instructions to
Bidders, the Bid Schedule and the Contract Documents as defined in the Agreement.
1.7 The term "Bid" shall mean a completed Bid Schedule, bound in the Bidding Documents,
properly signed, providing the Owner a proposed cost for providing the services required in the
Bidding Documents.
Section 2. Preparation of Bids
2.1 The Bids must be submitted on the standard form herein furnished by the Owner (pages
11 – 23 as bound in these Bidding Documents). By submitting a Bid, Bidder acknowledges and
agrees that it shall execute the Agreement in the form attached hereto and incorporated herein.
The Bidder shall complete the Bid in ink or by typewriter and shall sign the Bid correctly. Bid
Schedules submitted on disk/CD shall be accompanied by a hard copy of the completed Bid
Schedule which shall be signed and dated by the Bidder. The Bid may be rejected if it contains
any omission, alteration of form, conditional bid or irregularities of any kind. Bids must be
submitted in sealed envelopes, marked with the Bid Number, Project Name and Bid opening
Date and Time, and shall be addressed to the Procurement Services Division, 3327 Tamiami
Trail E, Naples, FL 34112. If forwarded by mail, the sealed envelope containing the Bid must be
enclosed in another sealed envelope addressed as above. Bids received at the location
specified herein after the time specified for bid opening will be returned to the bidder unopened
and shall not be considered.
Section 3. Bid Deposit Requirements
3.1 No Bid shall be considered or accepted unless at the time of Bid filing the same shall be
accompanied by a cashier’s check, a cash bond posted with the County Clerk, a certified check
payable to Owner on some bank or trust company located in the State of Florida insured by the
Federal Deposit Insurance Corporation, or Bid Bond, in an amount not less than 5% of the
bidder's maximum possible award (base bid plus all add alternates) (collectively referred to
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ITB 16-6661 Signal Preemption Construction Services Agreement for Grant Funded Projects: 06132016
herein as the "Bid Deposit"). The Bid Deposit shall be retained by Owner as liquidated damages
if the Successful Bidder fails to execute and deliver to Owner the unaltered Agreement, or fails
to deliver the required Performance and Payment Bonds or Certificates of Insurance, all within
ten (10) calendar days after receipt of the Notice of Award. Bid Bonds shall be executed by a
corporate surety licensed under the laws of the State of Florida to execute such bonds, with
conditions that the surety will, upon demand, forthwith make payment to Owner upon said bond.
Bid Deposits of the three (3) lowest Bidders shall be held until the Agreement has been
executed by the Successful Bidder and same has been delivered to Owner together with the
required bonds and insurance, after which all three (3) Bid Deposits shall be returned to the
respective Bidders. All other Bid Deposits shall be released within ten (10) working days of the
Bid Opening. No Bid including alternates, shall be withdrawn within one hundred and twenty
(120) days after the public opening thereof. If a Bid is not accepted within said time period it
shall be deemed rejected and the Bid Deposit shall be returned to Bidder. In the event that the
Owner awards the contract prior to the expiration of the 120 day period without selecting any or
all alternates, the Owner shall retain the right to subsequently award to the Successful Bidder
said alternates at a later time but no later than 120 days from opening, unless otherwise agreed
by the Procurement Director and the Successful Bidder.
3.2 The Successful Bidder shall execute five (5) copies of the Agreement in the form
attached and deliver same to Owner within the time period noted above. The Owner shall
execute all copies and return one fully executed copy of the Agreement to Successful Bidder
within thirty (30) working days after receipt of the executed Agreement from Successful Bidder
unless any governmental agency having funding control over the Project requires additional
time, in which event the Owner shall have such additional time to execute the Agreement as
may be reasonably necessary.
Section 4. Right to Reject Bids
4.1 The Owner reserves the right to reject any and all Bids or to waive informalities and
negotiate with the apparent lowest, qualified Bidder to such extent as may be necessary for
budgetary reasons.
4.2 Bids submitted by a corporation must be executed in the corporate name by the
president, a vice president, or duly authorized representative. The corporate address and state
of incorporation must be shown below the signature.
4.3 Bids by a partnership must be executed in the partnership name and signed by a
general partner whose title must appear under the signature and the official address of the
partnership must be shown below said signature.
4.4 If Bidder is an individual, his or her signature shall be inscribed.
4.5 If signature is by an agent or other than an officer of corporation or general partner of
partnership, a properly notarized power of attorney must be submitted with the Bid.
4.6 All Bids shall have names typed or printed below all signatures.
4.7 All Bids shall state the Bidder's contractor license number.
4.8 Failure to follow the provisions of this section shall be grounds for rejecting the Bid as
irregular or unauthorized.
Section 5. Withdrawal of Bids
Any Bid may be withdrawn at any time prior to the hour fixed in the Legal Advertisement for the
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ITB 16-6661 Signal Preemption Construction Services Agreement for Grant Funded Projects: 06132016
opening of Bids, provided that the withdrawal is requested in writing, properly executed by the
Bidder and received by Owner prior to Bid Opening. The withdrawal of a Bid will not prejudice
the right of a Bidder to file a new Bid prior to the time specified for Bid opening.
Section 6. Late Bids
No Bid shall be accepted that fails to be submitted prior to the time specified in the Legal
Advertisement.
Section 7. Interpretation of Contract Documents
7.1 No interpretation of the meaning of the plans, specifications or other Bidding Documents
shall be made to a Bidder orally. Any such oral or other interpretations or clarifications shall be
without legal effect. All requests for interpretations or clarifications shall be in writing, addressed
to the Procurement Services Division, to be given consideration. All such requests for
interpretations or clarification must be received at least ten (10) calendar days prior to the Bid
opening date. Any and all such interpretations and supplemental instructions shall be in the
form of written addendum which, if issued, shall be sent by mail or fax to all known Bidders at
their respective addresses furnished for such purposes no later than three (3) working days
prior to the date fixed for the opening of Bids. Such written addenda shall be binding on Bidder
and shall become a part of the Bidding Documents.
7.2 It shall be the responsibility of each Bidder to ascertain, prior to submitting its Bid that it
has received all addenda issued and it shall acknowledge same in its Bid.
7.3 As noted in the Legal Advertisement, attendance by all bidders at the Pre-Bid
Conference is non-mandatory
Section 8. Examination of Site and Contract Documents
8.1 By executing and submitting its Bid, each Bidder certifies that it has:
a. Examined all Bidding Documents thoroughly;
b. Visited the site to become familiar with local conditions that may in any manner affect
performance of the Work;
c. Become familiar with all federal, state and local laws, ordinances, rules, and regulations
affecting performance of the Work; and
d. Correlated all of its observations with the requirements of Bidding documents.
No plea of ignorance of conditions or difficulties that may exist or conditions or difficulties that
may be encountered in the execution of the Work pursuant to these Bidding Documents as a
result of failure to make the necessary examinations and investigations shall be accepted as an
excuse for any failure or omission on the part of the Successful Bidder, nor shall they be
accepted as a basis for any claims whatsoever for extra compensation or for an extension of
time.
8.2 The Owner will make copies of surveys and reports performed in conjunction with this
Project available to any Bidder requesting them at cost; provided, however, the Owner does not
warrant or represent to any Bidder either the completeness or accuracy of any such surveys
and reports. Before submitting its Bid, each Bidder shall, at its own expense, make such
additional surveys and investigations as may be necessary to determine its Bid price for the
performance of the Work within the terms of the Bidding Documents. This provision shall be
subject to Section 2.3 of the General Conditions to the Agreement.
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ITB 16-6661 Signal Preemption Construction Services Agreement for Grant Funded Projects: 06132016
Section 9. Material Requirements
It is the intention of these Bidding Documents to identify standard materials. When space is
provided on the Bid Schedule, Bidders shall specify the materials which they propose to use in
the Project. The Owner may declare any Bid non-responsive or irregular if such materials are
not specifically named by Bidder.
Section 10. Bid Quantities
10.1 Quantities given in the Bid Schedule, while estimated from the best information
available, are approximate only. Payment for unit price items shall be based on the actual
number of units installed for the Work. Bids shall be compared on the basis of number of units
stated in the Bid Schedule as set forth in the Bidding Documents. Said unit prices shall be
multiplied by the bid quantities for the total Bid price. Any Bid not conforming to this requirement
may be rejected. Special attention to all Bidders is called to this provision, because if conditions
make it necessary or prudent to revise the unit quantities, the unit prices will be fixed for such
increased or decreased quantities. Compensation for such additive or subtractive changes in
the quantities shall be limited to the unit prices in the Bid. Subsequent to the issuance of a
notice to proceed, the Project Manager and the Successful Bidder shall have the discretion to
re-negotiate any unit price(s) where the actual quantity varies by more than 25% from the
estimate at the time of bid.
10.2 Alternate Bid Pricing: In the event that alternate pricing is requested, it is an expressed
requirement of the bid invitation to provide pricing for all alternates as listed. The omission of a
response or a no-bid or lack of a submitted price may be the basis for the rejection of the
submitted bid response.
Section 11. Award of Contract
11.1 Any prospective bidder who desires to protest any aspect(s) or provision(s) of the bid
invitation (including the form of the bid documents or bid procedures) shall file their protest with
the Procurement Director prior to the time of the bid opening strictly in accordance with Owner’s
then current Procurement Ordinance and policies.
11.2 Statement of Award: The Award of Contract shall be issued to the lowest, responsive
and qualified Bidder determined by the base bid, and any, or all, selected alternates, and the
Owner's investigations of the Bidder. In determining the lowest, responsive and qualified bidder,
the Owner shall consider the capability of the Bidder to perform the contract in a timely and
responsible manner. When the contract is awarded by Owner, such award shall be evidenced
by a written Notice of Award, signed by a Procurement professional of the Owner’s Procurement
Services Division or his or her designee and delivered to the intended awardee or mailed to
awardee at the business address shown in the Bid.
11.3 Award recommendations will be posted outside the offices of the Procurement Services
Division generally on Wednesdays or Thursdays prior to the presentation to the Board of County
Commissioners. Award of Contract will be made by the Board of County Commissioners in
public session. Any actual or prospective bidder who desires to formally protest the
recommended contract award must file a notice of intent to protest with the Procurement
Director within two (2) calendar days (excluding weekends and holidays) of the date that the
recommended award is posted. Upon filing of said notice, the protesting party will have five (5)
days to file a formal protest, said protest to strictly comply with Owner’s then current
Procurement Ordinance and policies. A copy of the Procurement Ordinance and policies is
available at http://www.colliergov.net/Index.aspx?page=762.
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ITB 16-6661 Signal Preemption Construction Services Agreement for Grant Funded Projects: 06132016
11.4 For Bidders who may wish to receive copies of Bids after the Bid opening, The Owner
reserves the right to recover all costs associated with the printing and distribution of such
copies.
11.4 Certificate of Authority to Conduct Business in the State of Florida (FL Statute 607.1501)
In order to be considered for award, firms must be registered with the Florida Department of
State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501
and provide a certificate of authority (www.sunbiz.org/search.html) prior to execution of a
contract. A copy of the document may be submitted with the solicitation response and the
document number shall be identified. Firms who do not provide the certificate of authority at the
time of response shall be required to provide same within five (5) days upon notification of
selection for award. If the firm cannot provide the document within the referenced timeframe, the
County reserves the right to award to another firm.
Section 12. Sales Tax
12.1 The Successful Bidder acknowledges and agrees that Owner may utilize a sales tax
savings program and the Successful Bidder agrees to fully comply, at no additional cost to
Owner, with such sales tax savings program implemented by the Owner as set forth in the
Agreement and in accordance with Owner’s policies and procedures.
Section 13. Exclusion of County Permits in Bid Prices
13.1 To ensure compliance with Section 218.80, F.S., otherwise known as “The Public Bid
Disclosure Act”, Collier County will pay the Contractor for all Collier County permits and fees
applicable to the Project, including license fees, permit fees, impact fees or inspection fees
applicable to this Work through an internal budget transfer(s). Hence, bidders shall not include
these permit/fee amounts in their bid offer. However, the Successful Bidder shall retain the
responsibility to initiate and complete all necessary and appropriate actions to obtain the
required permits other than payment for the items identified in this section. Owner will not be
obligated to pay for any permits obtained by Subcontractors.
13.2 The Successful Bidder shall be responsible for procuring and paying for all necessary
permits not issued by Collier County pursuant to the prosecution of the work.
Section 14. Use of Subcontractors
14.1 To ensure the Work contemplated by the Contract Documents is performed in a
professional and timely manner, all Subcontractors performing any portion of the work on this
Project shall be “qualified” as defined in Collier County Ordinance 2013-69, meaning a person
or entity that has the capability in all respects to perform fully the Agreement requirements and
has the integrity and reliability to assure good faith performance. A Subcontractor’s
disqualification from bidding by the Owner, or other public contracting entity within the past
twelve months shall be considered by the Owner when determining whether the Subcontractors
are “qualified.”
14.2 The Owner may consider the past performance and capability of a Subcontractor when
evaluating the ability, capacity and skill of the Bidder and its ability to perform the Agreement
within the time required. Owner reserves the right to disqualify a Bidder who includes
Subcontractors in its bid offer which are not “qualified” or who do not meet the legal
requirements applicable to and necessitated by this Agreement.
14.3 The Owner may reject all bids proposing the use of any subcontractors who have been
disqualified from submitting bids to the Owner, disqualified or de-certified for bidding purposes
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ITB 16-6661 Signal Preemption Construction Services Agreement for Grant Funded Projects: 06132016
by any public contracting entity, or who has exhibited an inability to perform through any other
means.
14.4 Notwithstanding anything in the Contract Documents to the contrary, the Bidders shall
identify the subcontractor(s) it intends to use for the categories of work as set forth in the List of
Subcontracts attached hereto, said list to be submitted with its bid. Bidders acknowledge and
agree that the subcontractors identified on the list is not a complete list of the subcontractors to
be used on the Project, but rather only the major subcontractors for each category of Work as
established by Owner. Bidders further acknowledge that once there is an Award of Contract,
the Successful Bidder shall identify, subject to Owner’s review and approval, all the
subcontractors it intends to use on the Project. Once approved by Owner, no subcontractor
shall be removed or replaced without Owner’s prior written approval.
Section 15. Prohibition of Gifts
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan,
fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III,
Florida Statutes, Collier County Ethics Ordinance No. 2004-05, and County Administrative
Procedure 5311. Violation of this provision may result in one or more of the following
consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from
contact with County staff for a specified period of time; b. Prohibition by the individual and/or
firm from doing business with the County for a specified period of time, including but not limited
to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by
the individual and/or firm for cause.
Section 16. Lobbying
All firms are hereby placed on NOTICE that the Board of County Commissioners does
not wish to be lobbied, either individually or collectively about a project for which a firm
has submitted a response. Firms and their agents are not to contact members of the County
Commission for such purposes as meeting or introduction, luncheons, dinners, etc. During the
process, from solicitation closing to final Board approval, no firm or their agent shall contact any
other employee of Collier County in reference to this solicitation, or the vendor’s response, with
the exception of the Procurement Director or his designee(s). Failure to abide by this provision
may serve as grounds for disqualification for award of this contract to the firm.
Section 17. Public Entity Crimes
By its submitting a Bid, Bidder acknowledges and agrees to and represents it is in compliance
with the terms of Section 287.133(2)(a) of the Florida Statutes which read as follows:
"A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid, proposal, or reply on a
contract to provide any goods or services to a public entity; may not submit a bid,
proposal, or reply on a contract with a public entity for the construction or repair of
a public building or public work; may not submit bids, proposals, or replies on leases
of real property to a public entity’; may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public
entity; and may not transact business with any public entity in excess of the
threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted vendor list.”
PM: Randy Ensell
PS: Brenda Brilhart
ITB 16-6661
Signal Priority Preemption Expansion Project
Notices: 2,488
Pkgs Downloaded: 40
Bids: 3
PAY ITEM DESCRIPTION UNIT QTY UNIT COST TOTAL
1 102-2 Maintenance of Traffic (MOT)LS 1 75,000.00$ 75,000.00$
2 630-2-12 Conduit (Directional Bore)LF 4000 25.00$ 100,000.00$
3 635-2-11 Pull Box (F&I)EA 80 900.00$ 72,000.00$
4 663-1-110 Signal Preemption, F&I, Optical, Complete System EA 49 10,375.00$ 508,375.00$
5 663-1-500 Signal Preemption (Adjust/Modify)EA 14 4,775.00$ 66,850.00$
TOTAL BASE BID 822,225.00$
Reduced the projects of 10 intersections 86,950.00$
Award Amount (see attached schedule of values)735,275.00$
Bid Forms:
FDOT Prequalification - Traffic Signals Y
Material Manufacturers Y
Subcontractors Y
Statement of Experience Y
Trench Safety Y
Immigration Affidavit / MOU or Profile Page Y / Y
W-9 Y
Bid Bond Y
Granting Agency Forms:
Debarment / Suspension Y
General Grant Clauses Y
Brenda Brilhart, Procurement Strategist 7/26/2016
Camille, Shim-Marinos, Witness
Traffic Control Devices, Inc.
Altamonte Springs