Backup Documents 09/27/2016 Item #16D 4 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO ® 4
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGN
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW**ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office JAK 9/27/16
4. BCC Office Board of County `per b�
Commissioners \IA-C 47' c.k��-\.\`(0
5. Minutes and Records Clerk of Court's Office Tor c(2. (i 4:14)in
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Natali Betancur, Parks and Recreation Phone Number 252-4059
Contact/Department Division /
Agenda Date Item was 6 ` ``� / Agenda Item Number 16-D-4
Approved by the BCC \ \ ���///
Type of Document Resolution—Uncollectible Accounts— Number of Original One
Attached Parks&Rec Documents Attached
PO number or account n/a
number if document is
to be recorded t N&"1u 9
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. . (Initial) Applicable)
1. Does the document require the chairman's original signa Stamp OK- JAK
2. Does the document need to be sent to another agency for ' attires? If yes, JAK
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAK
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip JAK
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 9/27/16 and all changes made during the JAK
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the 11 1" I
BCC,all changes directed by the BCC have been made,and the document is ready for t_e \� r
Chairman's signature. V 11'2-
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
1 604
Ann P. Jennejohn
From: Ann P.Jennejohn
Sent: Wednesday, September 28, 2016 1:37 PM
To: Betancur, Natali (NataliBetancur@colliergov.net)
Subject: Resolution 2016499 (Item #16D4)
Attachments: Backup Documents 09_27_2016 Item #16D4.pdf
Hi Natali,
A copy of Resolution zo16-199, authorizing the removal of
uncollectible receivables from Parks mad Rec financial records,
adopted by the Board yesterday, is attached for you.
Thank you!
Ann Jenaejoha, Deputy Clerk
Clerk of the Circuit Court
Clerk to the Value Adjustment Board
Collier County Board Minutes & Records Dept.
239-252-8406 Fax 239-252-8408
1
16134
RESOLUTION NO. 2016- 1 9 9
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, TO REMOVE UNCOLLECTIBLE
ACCOUNTS RECEIVABLE FROM PARKS AND RECREATION
DEPARTMENT ACTIVE ACCOUNTS RECEIVABLE, FINDING THAT
DILIGENT EFFORTS HAVE BEEN MADE TO RECAPTURE THE FUNDS
AND THE FUNDS ARE NOT COLLECTIBLE OR OTHERWISE REQUIRE
REMOVAL FROM COUNTY FINANCIAL RECORDS.
WHEREAS, pursuant to Resolution No. 2006-252, the Board of County
Commissioners has established a procedure to remove past due uncollectible accounts from
Parks and Recreation Department active accounts receivable where diligent efforts at
collection have proved unsuccessful; and
WHEREAS, Collier County Parks and Recreation Department has attempted,
without success, to research accounts for the past year to collect on past due accounts
relating to the childcare program, rentals, memberships, and other miscellaneous
programs. The total amount of uncollectible accounts receivable is $5,381.29.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA that:
1. The Board finds that Collier County Parks and Recreation Department has
made diligent efforts to collect the total debt amount by researching the balances and
reviewing any applicable records for further information.
2. Despite diligent efforts, Collier County is not able to collect the debts and has
determined that $5,381.29 of the total transactions are uncollectible and not active
accounts receivable.
3. The Board finds that the total amount of $5,381.29 may be removed from
active accounts receivable in accordance with generally accepted accounting procedures
and pursuant to law.
[16-PKR-00666/1281257/1] 1
1 604
THIS RESOLUTION ADOPTED after motion, second and majority vote on this Z\4\r,
day ofcxApeNI; 2016.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA
By: �' • " COC By414142
J(4c&,1111, et®uty Clerk DONNA FIALA, CHAIRMAN
Attest as to e,lrairmari s
s gnat re,►n=Y•
Appro • s '• form and legality:
Illtr �,.
Jeffrey!' . latzkow
County At �orney
Item# .10±1
Agenda 01,.a-\_1(p,��_ 1/
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Date bl
Date (6 ff��-ag_t 1_
Recd
[16-PKR-00666/1281257/1] 2 1 Jr.
Deputy, '�