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Forest Lakes MSTU Agenda 10/04/2016 FOREST ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE LAKES 3299 East Tamiami Trail-Suite 103,Naples,FL 34112 OCTOBER 4, 2016 MEETING LOCATION: 1058 FOREST LAKES DRIVE, NAPLES, FL 34105 AGENDA I. CALL TO ORDER II. ATTENDANCE Advisory Committee George E. Fogg—Chair (4/21/2020) Marianne Fanning—Vice Chair (4/21/2018) Richard Barry (4/21/2018) Barbara Bell (4/21/2019) John Goody (4/21/2019) Staff Michelle Arnold—Director Dan Schumacher, Harry Sells—Project Managers Contractors Aaron Gross—Ground Zero (12/31/2016) Scott Windham—Windham Studio (09/10/2016) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES- SEPTEMBER 8, 2016 V. CONTRACTOR REPORTS: A. Windham Studio—Scott Windham not present. (report attached) B. Ground Zero Landscape Maintenance—Aaron Gross VI. PROJECT MANAGERS REPORT: A. Budget Report B. Update on Easements—Quail Run GC C. ABB Drainage Presentation—Advisory Committee reaction. VII. NEW BUSINESS: A. Unica Lane— 1. Cul-de-sac trees—resident requests authorization to remove. 2. Cul-de-sac maintenance—letter to Forest Lakes residents. VIII. OLD BUSINESS: A. Thank-you letter—Forest Lakes Blvd &Woodshire Ln vegetation clearing. IX. COMMITTEE MEMBER COMMENTS X. PUBLIC COMMENTS XI. ADJOURNMENT NEXT MEETING: NOVEMBER 1, 2016 - 10:00 AM FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKES DRIVE, NAPLES, FL 34112 FOREST ROADWAY AND DRAINAGE M.S.T.U. LAKES ADVISORY COMMITTEE 3299 East Tamiami Trail Suite 103 Naples, FL 34112 Minutes September 8, 2016 I. Call to Order Chairman Fogg called the meeting to order at 10:00 A.M. A quorum was established II. Attendance Members: George Fogg, Chair; Marianne Fanning, Vice Chair; Richard Barry (Excused); Barbara Bell; John Goody County: Michelle Arnold, Director; Dan Schumacher, Project Manager; Harry Sells, Project Manager Other: Doug Burnham, Quail Run Golf Club; Aaron Gross, Ground Zero Landscaping; Dan Brundage, Agnoli, Barber& Brundage; Jim Carr, Agnoli Barber &Brundage; Wendy Warren, JuriSolutions III. Approval of Agenda Ms. Fanning moved to approve the Agenda as presented. Second by Chairman Fogg. Carried unanimously 4- 0. IV. Approval of Minutes —August 2 , 2016 Mr. Goody moved to approve the minutes of the August 2, 2016 Forest Lakes Advisory Committee meeting subject to the following changes: Page 3, VII. B. New Business I - Ground Zero - Paragraph I from"...He noted the 30 days has past since the estimate was provided to the County) ... to "... He noted the 30 days has passed since the estimate was provided to the County)." Page 3, VII. C. New Business -Light Pole Cleaning - Paragraph I from"... Mr. Schumacher reported the light poles and lamps have been cleaned and queried if anyone know who undertook the work) ... to "... Mr. Schumacher reported the light poles and lamps have been cleaned and queried if anyone knows who undertook the work)." Second by Ms. Fanning. Carried unanimously 4- 0. V. Contractor's Report A. Windham Studio—Scott Windham not present (report attached) Mr. Schumacher presented the "Forest Lakes Monthly Maintenance Report" dated August 31, 2016 from Scott Windham, Landscape Architect, Windham Studio, Inc. noting: • Replace (3) dead Euphorbia plants on the south end of the median. • Balance of items has been addressed with routine maintenance. 1 During Committee discussion the following was noted: • The Ficus hedge at the Entry West ROW is not an MSTU responsibility and recommendation for replacement should be removed from the report. • Future reports should solely reflect new items for consideration. Mr. Schumacher will inform Mr. Windham future reports are to contain current landscape project recommendations relevant for Committee consideration. B. Ground Zero Landscape Maintenance—Aaron Gross Mr. Gross reported he addressed the items cited in Mr. Windham's status report noting: • The (3) Euphorbia plants on the south end of the median were damaged by fallen Palm branches and are now sprouting new growth. The plants will be monitored for continued improvement. • Four light pole locations will be addressed for encroaching branch pruning. C. Agnoli,Barber & Brundage (ABB)Work Order: "Stormwater Engineering" Update Mr. Brundage, P.E. President,Agnoli, Barber& Brundage, Inc. presented a Power Point Presentation titled "Forest Lakes Stormwater Improvements 2016. "The report presented a schematic overview of the Drainage System and alternative recommendations for water management and drainage relief for the Forest Lakes Community highlighting: • A 25 year storm model calibration was applied to the geographical representation of the system. • Three alternative improvement projects were outlined for consideration, one "infall" and two "outfall" as follows: Infall 1. Catch Basin& Piping Enlargement. Proceed with Tasks A, B and C of the current Design project, PO 4500168571, as documented in Exhibit A(previously distributed to the Committee). a. Replacing structure JB5 on the southside of Forest Lake Boulevard. b. Replacing an existing 24" storm drain pipe with 36"pipe between Forest Lakes Boulevard and Lake 18. c. Installing an 18" drain to the north side of Forest Lakes Boulevard into JB5. Outfall 2. Gordon River Canal System Approach a. Install a drainage system between the Forest Lakes Boulevard Entry to the canal bordering the West side of the Community, transgressing between Camelia Lane and Daisy Lane. b. A drainage easement exists in this area. c. Estimated construction cost is $313,000 including the previously approved construction cost of$15K for Scheme 1. 3. Pine Ridge Drainage System Approach a. Install a drainage system connecting Forest Lakes Boulevard Entry to the existing Pine Ridge Road drainage system. b. This scenario requires ABB to meet with two Collier County agencies and Southwest Florida Water Management District for approval. 2 c. Estimated construction cost is $212,000, including the previously approved construction cost of$15K for Scheme 1, and assumes utilities can be relocated at a cost of$20K. Mr. Brundage noted Approach 1 will offer improve drainage results and is an integral part of the more comprehensive proposal. The Committee discussed the proposals and will pursue consideration for Schemes 2 and 3 at a future meeting. The Committee requested Staffprovide a large scale map for reference during MSTU meetings. VI. Project Managers Report A. Budget Report Mr. Schumacher presented the "Forest Lakes MSTU Fund 159, September 8, 2016"for information purposes and provided an overview of the budget noting: • Property taxes collected to date total $176,003 with a balance of$6,396 remaining. • Of the $158,900 FY16 Operating Expense budget, $36,600 is committed and $103,800 in invoices has been paid leaving $15,500 available for expenditures excluding reserves. • Estimated cash available including committed and unspent funds totals $357,577. • The FY 2017 budget is effective October 1, 2016. • Reserve funds of$201,100 may be accessed to finance a major project such as Stormwater Drainage with Board of County Commissioners approval. • The millage rate is evaluated on an annual basis and although it can be adjusted it cannot exceed the maximum rate set by the Board of County Commissioners. • A portion of the millage rate is allocated to bond payments; the balance is appropriated to operating expenses. • The FY 2017 budget is effective October 1, 2016. Ms.Arnold noted the primary goal of the Forest Lakes Roadway &Drainage MSTU is to improve drainage in the community. B. Update on Easements—Quail Run Golf Club Mr. Schumacher presented a series of maps from the Collier County Property Appraiser's office defining the boundaries of the MiraVista Condominium. The purpose of the report was to determine the MSTU's responsibility for roadside swales, culvert maintenance, sidewalks and lighting on Quail Forest Boulevard, specifically in the vicinity of the MiraVista Condominium. • A search conducted of records of easements pertaining to the MiraVista Condominium complex did not reveal any easements obtained from 1981 to present. • An easement is required to perform work on private property. • The MSTU does not have authorization and is not responsible to perform services for the MiraVista Condominium Association at this time. Ms.Arnold will research existence of easements pertaining to the Forest Lakes Community and report her findings to the Committee at the October meeting. 3 VI. New Business A. Crotons at the Forest Lakes Entrance—Go/No-Go (Ground Zero 6/15 quote) Mr. Schumacher submitted a proposal from Ground Zero Landscaping in the amount of $1,031.75 to plant Crotons at the Forest Lakes entrance. The Committee discussed the proposal and agreed the current landscaping is attractive and enhancement is not necessary. Chairman. Fogg motioned to forego the installation of Crotons at the entrance to the Forest Lakes Community. Second by Ms. Bell. Carried unanimously 4—0. B. Ground Zero Contract Renewal Mr. Schumacher reported the current contract for Ground Zero Landscaping is effective through December, 2016 and requested the Committee consider a continuation of service. Mr. Goody motioned to renew the contract with Ground Zero Landscaping for 2017. Second by Ms. Bell. Motion carried unanimously 4—0. C. MiraVista Condominium—Report on Drainage/Lighting/Sidewalks Mr. Stemples, President MiraVista Condominium Association introduced photographs of recent flooding in the swale on the MiraVista's Condominium property. During presentation he asserted: • Historically the MiraVista property did not flood during heavy rains. • MSTU Staff previously requested his signature on documents to upgrade the swale and Mr. Stemples complied. • Since construction, the restructured swale has flooded for extended periods of time and overflow encroaches on the parking lot. Mr. Stemples requested the MSTU address the issue to alleviate the flooding and recommends drilling of two additional outflow holes in the weir, as the MSTU was responsible for creating the problem. During Committee discussion the following was noted: • Ms.Arnold will investigate construction plans and the documents signed by Mr. Stemple. • Determination of responsibility will be assessed. • Staff will research a solution to the drainage issue. The topic will be placed on the October Agenda for discussion and recommendations. VII. Old Business A. Light Pole Cleaning—What Processed Used? Mr. Goody reported Turtle Lakes Golf Colony Condominium Association maintenance staff cleaned the street lights with a solution of baking soda and vinegar. Staff and the Committee extended their appreciation for providing the service. B. Thank you letter—Forest Lakes Boulevard and Wilshire Lane Vegetation Clearance Mr. Schumacher queried if the Committee could provide the name of the individual to whom a thank you letter should be addressed. 4 The Committee did not have knowledge of the appropriate party and suggested Mr. Schumacher contact Mr. Burnham. IX. Committee Member Comments Ms. Bell requested Staff invite Jerry Kurtz, Stormwater and Environmental Planning, Collier County, to attend one of their meetings to gain information on the Gorden River project and its potential impact on the Forest Lakes drainage system project. Ms. Bell reported a Eucalyptus tree was damaged and requested the tree be reinforced. Mr. Gross, Ground Zero Landscaping, stated the tree was removed and a proposal for replacement has been provided to Mr. Schumacher. The item will be placed on the October meeting Agenda. Ms. Bell requested a workshop to review the budget format. Mr. Sells made himself available to work with Ms. Bell after the meeting. X. Public Comment Mr. Burnham updated the Committee on improvements to the Quail Run Golf Club noting $40,000 was spent on maintenance of the golf greens. Next Meeting October 4, 2016 10:00 A.M. Forest Lakes Condo Association Clubhouse 1058 Forest Lakes Drive,Naples FL,34110 There being no further business to come before the Committee, the meeting was adjourned by the Chair at 12:32 PM. FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE George Fogg, Chairman The Minutes were approved by the Committee on 2016 , as presented , or as amended . 5 FOREST LAKES MSTU FUND 159 October 4,2016 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (182,400.00) $ - $ (176,003.48) $ (6,396.52) 2 OVERNIGHT INTERST $ (184.83) 3 DEL AD VALOREM $ - $ - $ - $ - 4 FIFTH THIRD 0/N INTEREST $ • $ - $ - 5 INVESTMENT INTEREST $ (1,000.00) $ - $ (3,840.18) $ 2,840.18 6 INTEREST TAX COLLECTOR $ - $ - $ (7.80) $ 7.80 7 REVENUE STRUCTURE $ (183,400.00) $ - $ (180,036.29) $ (3,363.71) 8 TRANSFERS FROM PROP APP $ - $ - $ - $ - 9 TRANSFERS FROM TAX COLL $ - $ - $ - $ - 10 CARRY FORWARD GEN $ (341,200.00) $ - $ - $ (341,200.00) 11 NEG 5%EST REV $ 9,200.00 $ - $ - $ 9,200.00 12 TRANSFERS&CONTRIB $ (332,000.00) $ - $ - $ (332,000.00) 13 TOTAL REVENUE $ (515,400.00) $ - $ (180,036.29) $ (335,363.71) Agnoli,Barber&Brundage Stormwater Engineering Services 4500164074 $ - $ 9,999.95 Agnoli,Barber&Brundage Stormwater Engineering Services 4500168571 $ 12,565.05 $ - Agnoli,Barber&Brundage Stormwater Engineering Services 4500163806 $ 886.00 $ 1,684.00 Windham Studuio,Inc. Landscape Architect 4500163805 $ 3.132.50 $ 1,417.50 14 ENGINEERING FEES $ 30,000.00 $ 16.583,55 $ 13,101.45 $ 315.00 15 ENGINEERING FEES OTHER $ - $ - $ - $ - 16 INDIRECT COST REIMBURS Direct Pay $ 6,800.00 $ - $ 6,800.00 $ - 17 INTERDEPART PAYMENT Collier Co.Real Property G.C.Ponds Easement Direct Pay $ 425.00 Ground Zero Landscape Incidentals 4500163080 $ 1.991.00 $ 755.10 Ground Zero Storm Cleanup 4500165691 $ - $ 288.00 18 LANDSCAPE INCIDENTALS $ 4,000.00 $ 1,991.00 $ 1,043.10 $ 965.90 Ground Zero Base Level Maintenance 4500163080 $ 3,209.45 $ 21,990.55 Ground Zero Plant Crotons&PTNETAR#16-02-01 4500166758 $ - $ 1,263.95 Harts Electrical Repair&replacement 2 fountains 4500168514 $ 0.40 $ 284.60 Municipal Sign Stop Sign Replacement 4500166451 $ - $ 506.51 Prefferred Materials Repair/replace damaged asphalt at 4500167658 $ - $ 10,922.00 Hannula Landscaping Swale Maintenance 4500163409 $ 3.364,38 $ 37,008.18 19 OTHER CONTRACTUAL $ 89,800.00 $ 6,574.23 $ 71,975.79 $ 11,249.98 20 OTHER CONTRACTUAL $ 1,000.00 $ - $ - $ 1,000.00 21 ELECTRICITY FP&L Electricity 4700002751 $ 14,400.00 $ 2,391.88 $ 10,688.12 $ 1,320.00 22 WATER AND SEWER City of Naples Reclaimed Water 4700002775 $ 1,300.00 $ 1,012.28 $ 987.72 $ (700.00) 23 RENT EQUIPMENT JM Todd Copier/Printer Lease(shared) 4500163346 $ 300.00 $ - $ 266.12 $ 33.88 24 INSURANCE GENERAL Collier County Insurance Direct Pay $ 600.00 $ - $ 600.00 $ - 25 SPRINKLER SYSTEM MAIN FIS Irrigation Parts 4500166665 $ 500.00 $ 455.97 $ 44.03 $ (0.00) 26 MULCH Forestry Resources Mulch 4500163398 $ 600.00 $ 422.75 $ 452.25 $ (275.00) 27 LIGHTING MAINTENANCE Harts Electrical Light Troubleshoot&repair 4500166183 $ 5,000.00 $ 327.91 $ 2,427.09 $ 2,245.00 28 OTHER MISCELLANEOUS Juristaff,Inc. Transcriptionist 4500162805 $ 3,200.00 $ 1,118.80 $ 1,881.20 $ 200.00 29 OFFICE SUPPLIES Staples Advantage Office Supplies 4500162385 $ 300.00 $ 133.04 $ 66.96 $ 100.00 30 COPYING CHARGES JM Todd Monthly CPC (shared) 4500163436 $ 300.00 $ 28.14 $ 271.86 $ - Siteone Landscape Fertilizer 4500163365 $ - $ 629.11 Diamond Fertilizer Fertilizer 4500163366 $ - $ 231.90 31 FERT HERB CHEM $ 600.00 $ - $ 861.01 $ (261.01) 32 MINOR OPERATING EQUIP SHI International Microsolf Desktop Pro 4500163738 $ - $ - $ 189.62 $ (189.62) 33 OTHER TRAINING New Urban Research GIS Workshope-divided by all mstu' Visa $ - $ . $ 84.29 $ (84.29) 34 OTHER OPERATING SUPPLIES Municipal Sign Stop Sign Replacement Visa $ 200.00 `' - $ 211.92 $ (11.92) 35 OPERATING EXPENSE $ 158,900.00 $ 31,039.55 $ 112,377.53 $ 15,482.92 36 TRANS TO 111 UNINCOR $ 48,400.00 $ - $ 48,400.00 $ - 37 TRANS TO 259 FOREST LAKES DEBT $ 100,000.00 $ - $ - $ 100,000.00 38 TRANSFERS $ 148,400.00 $ - $ 48,400.00 $ 100,000.00 39 Budget Trans from Appraiser $ 3,200.00 $ - $ 1,506.47 $ 1,693.53 40 Budget Trans from Tax Collector $ 3,800.00 $ - $ 4,117.07 $ (317.07) 41 TRANSFERS CONST $ 7,000.00 $ - $ 5,623.54 $ 1,376.46 42 RESERVE FOR CAPITAL OUTLAY $ 1,400.00 $ - $ - $ 1,400.00 43 RESERVES FOR FUTURE CONST $ 199,700.00 $ - $ - $ 199,700.00 44 RESERVES $ 201,100.00 $ - $ - $ 201,100.00 45 TOTAL BUDGET $ 515,400.00 $ 31,039.55 $ 166,401.07 $ 317,959.38 Total Available Balance $ 317,959.38 Plus Commited And Not Spent $ 31,039.55 Estimated Cash $ 348,998.93 Estimated Cash Less Uncollected Ad Valorem Taxes $ 342,602.41 145,888,273 FY 11 Final Taxable Value 132,933,552 FY 12 Final Taxable Value 129,715,669 FY 13 Oct Taxable Value 129,977,881 FY 14 Oct Taxable Value 140,171,072 FY 15 Oct Taxable Value 152,711,784 FY 16 Oct Taxable Value 165,745,378 FY 17 July Taxable Value 8.53% Adj.16 to 17 Property Tax Limitation Impact FY 17 Gross Taxable Value 165,745,378 FY 17 FY 16 Debt Service Operations Total Minus:New Const.Annex. 244,373 Millage 1.1438 1.1940 2.7532 0.5228 12760 Plus:Amendment#1 TV Component 0 Extension 189,580 182,338 401,700 76,300 478,000 Adj.Taxable Value 165,501,005 2:8662 ',$440 ,`t§ FY 16 Levy 182,338 478,400 1 0O a s,., .. f •._ Rolled Back Rate(less Amend.One) 1.1017 Variance 113,300 185,000 91%of Rolled Back Rate 1.0026 91%of 1.2468 1.0409 ,-•,-;:-. • 1 . .4, ;V g < . - ________ t , 4 f •,‘ ......."-- - • , 1 ‘...1 . 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N ,, ` I • - - -64. 41# ' ' r4, . .. . 4, \* -'•-•: I / I .- ' .r. • ' Co ler County Public Services Division Alternative Transportation Modes May 30.2013 Forest Lakes MSTU Cul-de-sac and adjacent Property Owners, In September 2012 the Forest Lakes Municipal Service Taxing Unit(MSTU)completed street tree plantings side-walk construction and lighting improvements for Forest Lakes Boulevard adjacent to the 22 cul-de-sac streets within Forest Lakes Community. The MSTU hopes that you are enjoying these enhancements to your community. This letter is to clarify the maintenance responsibility for the landscaping that was installed as part of the beautification project. The landscape portion of the project consisted of tree plantings and sod. The trees are now past their initial period of establishment and the watering bags have been removed. The stakes which were installed at planting have also been removed to allow for proper growth of the trees now that their roots have been established. The MSTU will be maintaining the street trees planted and each property owner will continue to mow the sod around the tree and between the sidewalk and street. Please take care when mowing or weeding so as not to damage the bark of the tree. The mulch ring, installed to retain water for the establishment of the trees. will eventually deteriorate and be covered with your lawn. This is a desirable situation as the design is for grass to grow all the way up to each tree trunk. The MSTU will perform all arborist related services to the street trees and requests that you not attempt to maintain the trees near your property. Any cutting of limbs will be the responsibility of the MSTU. The plantings in round-a-bouts in all of the 22 cul-de-sacs will continue to be maintained by the residents in each cul-de-sac. Should you believe additional attention is needed for any of the trees or if you should see an issue related to any MSTU installation that requires maintenance by the MSTU's maintenance contractor you are requested to contact the MSTU Project Manager at 239-252-5775. Sincerely, 4 I Darryl Richard, RLA, Project Manager ot. Alternative Transportation Modes•3299 Tamiami Trail East,Suite 103•Naples.Florida 34112-5746.239-252-5840•FAX 239-252-6628•www.coiliergov.net 111 MAINTENANCE REPORT To: Forest Lakes MSTU Committee cc: Dan Schumacher, Collier County Public Transit & Neighborhood Enhancement Division From: Scott Windham Date: September 27, 2016 RE: Forest Lakes— Monthly Maintenance Report The following is a brief maintenance status report for the Forest Lakes Common Areas: DIRECTORY SIGN AREA: • No action required. CIRCLE MEDIAN: • Replace (3) dead Euphorbia on north side of circle. (Ground Zero to provide quote) ENTRY EAST ROW: • No action required. ENTRY WEST ROW: • No action required. MAIN ENTRY ISLAND: • Replace (1) dead Euphorbia on south end of median. (Ground Zero to provide quote) • In general, there are significant infestations of weeds in the St. Augustine lawn in the entry medians and directory sign area. Strategize herbicide spray and patch with sod. Then keep up with weeds throughout year. Ground Zero will begin treating the weeds with Atrazine as soon as the weather cools down. • FUTURE: We recommend filling the space where the Oleander was with either 7 gallon Ixora 'Trinidad', sourced from Boynton Botanicals or Petra Croton to match circle median and directo sign. v d' r .1i • k` ciA itut Windham Studio,Inc.,Landscape Architecture,LC 26000365 P.O. Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott@windhamstudio.com www.windhamstudio.com FOREST LAKES BLVD: • Light pole# 10- Trim Poinciana limbs off of sidewalk to 10' vertical clearance. • Light pole#113-(1) Yellow Elder was removed by an adjacent home owner due to trunk snapping off at grade during a storm event. Ground Zero quoted replacement with a White Geiger to match adjacent trees. • Light pole# 116, 118—Trim Floss Silk limbs from light pole heads • Light pole# 126- Trim Cassia limbs off of sidewalk. • Light pole#135 - Trim Poincaina limbs off of sidewalk to 10' vertical clearance. • Light pole#148— Pink Tabebuia largely defoliated. Monitor health closely. • Light poles 168-170-Trim Crepe Myrtle limbs off of sidewalk. WOODSHIRE LANE: • Light pole#51 - Laurel Oak is unhealthy with limited foliage and heavy Spanish Moss. We recommend having the tree evaluated for potential removal by a certified arborist. • Light pole#46 - Trim Hong Kong Orchid limbs off walk • (Golf course responsibility) Clean up debris, vining weeds and trim Brazilian Pepper at maintenance facility fence. • Light pole#36, 39, 41 —Contact Naples Bath and Tennis to trim Brazilian Pepper limbs which are growing over the fence and around light pole encroaching into the sidewalk. Windham Studio,Inc.,Landscape Architecture,LC 26000365 P.O. Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott@windhamstudio.com www.windhamstudio.com