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Backup Documents 09/13/2016 Item #16D12 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 160 1 2 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office, Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office q \ 1210652 4. BCC Office Board of County 7)7. Commissioners \i‘VS/ `;\\\?D\'‘'z' 5. Minutes and Records Clerk of Court's Office -PM g11s,fb (f:opp PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the ,xecutive Summary. Primary contact information is needed in the ev t one of the addressees above,may need to contact staff for additional or missing infor ation. Name of Primary Staff Yousi Cardeso, PTNE Phone Number 252-5886 Contact/ Department Agenda Date Item was 777"379-15- 9 1 , 311(D Agenda Item Number 16-D- Approved by the BCC Type of Document Resolution for Grant application Number of Original One Attached .s.QClb—'/7/ _Documents Attached PO number or account _42,.7 138337 31427 number if document is to be recorded n/<1._ INSTRUCTIONS & - ECK _T Initial the Yes column or mark"N/A" in the Not Applic•t e 7, 'mn, whichever is es N/A (Not appropriate. (In tial) Applicable) 1. Does the document require the chairman's original sign. re? IJEeDS 6 (t 161 f) 4.--Y 4 2. Does the document need to be sent to another agency for addi .-- '_natures? If es YC See a- � provide the Contact Information(Name; Agency; Address; Phone)on an attached sheet. %--t� 3. Original document has been signed/initialed for legal sufficiency. (All documents to be YC signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's YC Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the YC document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's YC signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip YC should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC onand all changes made during the YC NIA is pt meeting have been incorporated in the attached doc ment. The County Attorney's opt to Office has reviewed the changes,if applicable. cl //3 // this 1 9. Initials of attorney verifying that the attached document is the version approved by the Y BCC, all changes directed by the BCC have been made,and the document is ready for the :ter' . Chairman's signature. Dh ° I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03 04.Revised 1.26.05,R - . - 15;Revised 11/30/12 16012 County Of Collier CLERK OF THE CIaCUT COURT COLLIER COUNTY C( JRTHdUSE 3315 TAMIAMI TRL E STE 102 Dwight E. Brock-Clerk'fpf Circuit Court P.O. BOX3044 NAPLES, FL 34112-5324 NAPLES,FL 34101-3044 Clerk of Courts • Comptroller • Auditor • Custodian of County Funds September 22, 2016 Florida Commission for the Transportation Disadvantaged Attn: Bill Hearnon 605 Suwannee Street, Mail Station 49 Tallahassee, FL 32399-0450 Re: Florida Commission for the Transportation Disadvantaged Grant Application Form for the Shirley Conroy Rural Area Capital Assistance Program Grant Transmitted herewith are five (5) certified resolutions attached to the five (5) certified copies of the grant application referenced above, as approved by the Collier County Board of County Commissioners of Collier County, Florida on Tuesday, September 13, 2016, during Regular Session. If you have any questions feel free to contact Yousi Cardeso at 239-252-5886. Very truly yours, DWIGHT E. BROCK, CLERK :40 di' Martha Vergara, De. Clerk Enclosure Phone- (239) 252-2646 Fax- (239) 252-2755 Website- wwww.CollierClerk.com Email-CollierClerk@collierclerk.com 1 6 0 12 fedex.com 1.800.GoFedEx 1800 463 3339 tol N 'CI S oni min qO m NCO y c'� A..'- q Z6 IO 3 QC� 3a sa -3 3n_ ,, b 1 A i 1 F> S., 0 g....i 1 , r .. . Ea oN 4 m 3 N 1 m ial h.,....,,.. , 1. . 0 ...z.e , 5. = ..,: — 3",5 W)A' IF — us i : Ercc. i ,3 4 s ACI) Ee� O S. = g. $. , z X (t) �r y i dam aa 4- kp c3 02 CI o . P --- l W 2 ? m = 0 S3'1. -t. �t i't -d X6 „:- *-W -A P5§5 ...i .„ L) ru Ca m 1 I fa& --..1 )31 .----- CA )-) —a-‘j , g , lige i �Ig❑5g¢(� - m- ❑ q4 ❑ ❑ C, ❑ ”' ❑ ❑ ❑ Fir i q, : 13y g, ' ck .z;g1 017 siIi § g' Ng a . 1 $ a T : O m m Dl F1V Z1,Z ice! i.a a B ; ; g' ❑ o f i"g _ _• a- 9 vg= ao q ��m a5 p g m c u* 4 2 � gF q o4 RI i a ❑i a', 4,gza 3 aal I ' m a 3•? i $al's !.' im 0 x T ;Ia 1 ir in N A &3 IF aa3❑ m 8.s g 5 g N p,i i a W- 4 i Ela c C F all' igi - 1 . ❑ � 3 `�' meq' Ell? >� 0 11 w ( o .1aaa ❑ 3 X�22,2£ a' J D I 3 .» cc ce It?, I m 6S iii 1 Q+ ❑ o 1111, g az .� ° _._ m 2 i 3g@ .1'3 i ii o Sa 03011N N1001 ON 39VAdVd 3N101 AIXf3#V A0318 Ad00 S:,i1 NIV1ld(NV 1301 16012 if REQ A 2016-171 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS, APPROVING, AFTER- THE-FACT,THE FILING OF AN APPLICATION FOR A SHIRLEY CONROY RURAL AREA CAPITAL ASSISTANCE PROGRAM GRANT APPLICATION WITH THE FLORIDA COMMISSION FOR THE TRANSPORTATION DISADVANTAGED. WHEREAS, this BOARD has the authority to file this Grant Application and to undertake a transportation disadvantaged service project as authorized by Section 427.0159, Florida Statutes, and Rule 41-2, Florida Administrative Code. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD THAT: 1. The BOARD has the authority to file this grant application. 2. The BOARD authorizes and approves of staffs execution and filing of the Shirley Conroy Rural Grant application on behalf'of the Collier County Board of County Commissioners with the Florida Commission for the Transportation Disadvantaged. 3. The BOARD'S Registered Agent in Florida is: Jeffrey A. Klatzkow, County Attorney. The registered address is 3299 Tamiami Trail, Naples, Fl 34112. 4, The BOARD authorizes its Chairman to sign any and all agreements or contracts which are required in connection with the application. 5. The BOARD authorizes the County Manager to sign any and all assurances, reimbursement invoices, warranties, certifications and any other documents which may be required in connection with the application or subsequent agreements, THIS RESOLUTION IS ADOPTED this l34rs day of September, 2016, after motion, second and majority vote in favor of adoption. BOARD OF COUNTY COMMISSIONERS Donna Fiala Typed name Chairperson Signature o Chairperson ATTEST: DWIGHT E BR9CK,=CLERK ..r Approved as to form and legality Ass,, t County Attot Attest as to Chas- '$ sitniatt!rn nr1,t .r 16012 ...,,,..... Col ger County Office of Management & Budget Grant Application Reviewed and Approved by County Man gec,or design-•: - /-t:::: 4.4.- ' .ir C..ntµ.M'anager if.:4-__.) TO: Leo Ochs,County Manager \\ L47 (date) -,� After-the-Fact Approval by the BCC is required at the CC: Michelle Arnold, PTNE Director September 13, 2016 BCC meeting FROM:Joshua Thomas,Grants Support Specialist RE: County Manager review and approval of a 2016 Shirley Conroy Rural Area Capital Assistance Grant application sponsored by the Commission for the Transportation Disadvantaged in the amount of $123,040. August 2, 2016 The Collier County Public Transit and Neighborhood Enhancement Division is applying for a 2016 Shirley Conroy Rural Area Capital Assistance grant in order to implement a real time call notification service and Web/mobile application that would provide real time bus arrival information, automated ride reminders,and access to web based tools to book and cancel a trip. These platforms would leverage existing technology and infrastructure which manages and maintains customer information and provides automatic vehicle location and arrival predictions. The real time call notification service will provide custom targeted announcements to inform customers of anticipated service changes that will affect their scheduled trips, provide trip reminders to customers the night before their scheduled trip,and automated calls to customers when the system determines that a scheduled pick up time will be late by more than an agency specified threshold. The web/mobile component will provide a web based portal for trip booking, trip confirmation,trip status,and trip cancellation. A mobile application will also be developed for trip booking and real time trip status,and cancelation.This grant requires a 10%match in the amount of $12,304 and is available in Transportation Disadvantaged Fund 427. The application is due August 15, 2016. Due to the BCC summer schedule, we are asking for your approval to submit the application, followed by After the Fact approval by the Board of County Commissioners at the September 13,2016 BCC meeting. Once you have reviewed the application,please sign in the box above and in the areas marked throughout the application and call me for pickup at 239- 252-8989. Thank you,and please let me know if you have any questions regarding this request. c`,'`"44 3299 Tamiami Trait East,Suite 201 •Naples,Florida 34112.5746.239-252-8973•FAX 239-252-8828 1 6 0 1 2 EXHIBIT A Commission for the Transportation Disadvantaged Grant Application Form for the Shirley Conroy Rural Area Capital Assistance Program Grant 1. DATE SUBMITTED: 2. LEGAL NAME OF APPLICANT: Collier County Board of County Commissioners 3. FEDERAL IDENTIFICATION NUMBER:59-6000558 4. REMITTANCE ADDRESS: 3229 East Tamiami Trail, Suite 103 5. CITY AND STATE: Naples, FI ZIP CODE: 34112 6. CONTACT PERSON FOR THIS GRANT: Michelle Arnold 7. PHONE NUMBER: 239-252-5841 FAX NUMBER: 239-252-3929 8. E-MAIL ADDRESS: Michellearnold(a�colliergov.net 9. PROJECT LOCATION [County(ies)]: Collier County 10. PROPOSED START DATE: December 1, 2016 ENDING DATE: June 30, 2017 11. ESTIMATED PROJECT FUNDING REQUESTED: Grant Funds $ 110,736.00 Local $ 12,304.00 TOTAL $ 123,040.00 Shirley Conroy Rural Area Capital Assistance Program Grant Application Rev.07/01/2016 16012 12. I hereby certify that this document has been duly authorized by the governing body of the applicant, and the applicant intends to complete the project, and to comply with any attached assurances if the assistance is awarded. Leo E. Ochs, Jr., County Manager TYPED NAME OF AUTHORIZED REPRESENTATIVE AND TITLE OF SIGNATURE AUTHORIZEI REPRESENTATIVE , r I DATE 13. Local Coordinating Board Approval I hereby certify that this grant has been reviewed in its entirety by the Collier _ County Coordinating Board. 1340--)-r,-.4-- Vies64., COORDINATING BOARD CHAIRPERSON'S SIGNATURE 7r-2 /-/1a DATE • A7TEBY:.. ..: '� ,, DWI HTE. 8RO K, Clerk Approved as to form and legality JP Attest as to Chairman'sAssistant County Attu kik signature 9-nt)j.\, ' a V \\(0 Shirley Conroy Rural Area Capital Assistance Program Grant Application 2 Rev.07/01/2016 1 6 012 EXHIBIT B PROPOSED PROJECT FUNDING Project Description and Cost — Include a copy of the TRIPS vehicle order form used to determine price or quote received for other capital equipment to document cost. Capital equipment - Prioritize based on need. If vehicle, specify type of vehicle and fuel type (gas, diesel, alternative) 1.Real time call notification service to provide $ 58,000.00 passengers trip reminder and vehicle arrival. It will also allow passengers to confirm or cancel a trip via the call. 2.Web/mobile application to allow passengers to $ 65,040.00 view the location of the bus so that they can be ready when it arrives. It will also allow passengers to schedule, cancel or confirm their trips. 3. $ Total Project Cost $ 123,040.00 II. Funding Participation A. Transportation Disadvantaged Trust Funds (90%) * $ 110,736.00 B. Local Match (10%) * $ 12,304.00 C. Total Project Cost $ 123,040.00 * If REDI, include 100% of the total project cost on the Transportation Disadvantaged Trust Funds line and "REDI" on the Local Match line. Shirley Conroy Rural Area Capital Assistance Program Grant Application 3 Rev. 07/01/2016 1 6012 EXHIBIT C SCOPE Who: Collier County Board of County Commissioners serves as the Community Transportation Coordinator (CTC) for Collier County. These duties are provided by the Public Transit & Neighborhood Enhancement (PTNE) Division, which include Collier Area Transit (CAT) and Collier Area Paratransit (CAP). Collier County CTC is considered a complete brokerage, contracting all fixed-route and paratransit operations to MV Transit and administration to MTM Transportation. They operate as Collier Area Transit (CAT) and their staff obtains prior authorization for all trips (ADA, and TD), schedules the trip(s) and invoices Collier County Board of County Commissioners, PTNE Division on a monthly basis. Collier Area Transit operates nineteen routes on a fixed-route system which serves both the rural and urban areas of the county. CAT provides paratransit door to door services with a total of twenty six vehicles. The entire fleet is equipped with lifts that are compatible with the Americans with Disabilities Act of 1990 (ADA). Both transportation programs are provided under Collier Area Transit's Paratransit Program: Americans with Disabilities Act (ADA), and Transportation Disadvantaged (TD). The ADA program provides service to people who reside within 3/4 miles of an existing CAT bus route and have transportation needs that fall within the service schedule of CAT, but cannot access the bus system due to a disability. The TD program provides service to people residing in areas where CAT bus routes are not available and have no other means of transportation. CAT performs all the elements of coordination for the paratransit program in Collier County, e.g., call intake, certification, eligibility, reservations, scheduling, transportation, reporting, cost-sharing and information sharing. PTNE provides project oversight and administrative support such as grant writing, planning, budgeting, and public information and also program approval for all aspects of the Fixed and Paratransit programs. What: The transit industry is rapidly changing and is shifting "service" focused environment to a "rider centric" environment. This means it is becoming increasing important to provide real time information and access to the transit rider. Further there is a large push from FTA and the industry in general to be inclusive of all riders. To date many agencies have focused on providing access to data and real time information solely on the fixed route rider and not on the riders who arguably need it the most the paratransit ridership. Collier County paratransit riders have requested access to automated systems that will amongst other things provide real time bus arrival information, automated ride reminders, and access to web based tools to book and cancel trip. To that end, Collier County through the Shirley Conroy grant would like to implement a Real time call notification service and Web/mobile application. These platforms would leverage our existing technology infrastructure which manages and maintains our customer information and provides automatic vehicle location and arrival predictions. Further, this proposed software is a clear next step as an extension to the foundation of the existing technology and will Shirley Conroy Rural Area Capital Assistance Program Grant Application 4 Rev.07/01/2016 1 6 D 1 2 complement our existng fixed route rider engagement providing a o our risers rea time information via mobile and website. Brief description of the components that will be included as part of this project: The Real time call notification service will provide; Floodgate Messaging - Custom/targeted announcements to inform customers (or specific groups of customers) of anticipated or known service changes that will affect their scheduled trips (ie. inclement weather); Trip Reminder / Confirmation - Automatically place trip reminder and confirmation calls to customers the night before their scheduled trips and allow them to confirm and cancel the trip via the call.; Late Arrival / Outbound Arrival Alerts — Automated outbound calls to customers when the system determines that a scheduled pick-up will be late by more than an agency-specified threshold (e.g. >15 minutes late). This will assist in less vehicle idling, shorter wait times and increase in on time performance. The Web/mobile application will provide; a Customer Web Based Portal — transit portal for trip booking, trip confirmation, trip status, trip cancellation; Mobile Application for trip booking, trip confirmation, Real Time trip status, trip cancellation. These features will not only enhance rider engagement but will provide operational enhancements. Other agency that have deployed such features have seen a great reduction in no-shows, same day cancellations and complaints due to passengers having the information need at there fingertips. Where: Collier Area Transit (CAT) provides services to urban and rural areas of Collier County. The rural area of Collier County located in the northeast portion of the county covers Golden Gate Estates and Immokalee. Rural Florida continues to have lower earned income, higher unemployment, lower property values and fewer opportunities for employment. Located in northeastern Collier County, the Immokalee community is located approximately 45 miles from the County seat. The rural un-incorporated area is primarily agricultural but also includes a rural area referred to as the Golden Gate Estates that incompasses larger rural lots that some of the residents in Collier County find to be a more affordable option to housing than in the urban area. According to the US Census Bureau; the 2010 permanent population of Immokalee is 24,154. However, the population nearly doubles during the winter months due to the agricultural industry. This increase occurs when the harvest season for vegetables and citrus is at its peak. This rural area is considered part of the Florida's Heartland Regional Economic Development Initiative (FHREDI). This initiatve has been reorganized as Florida's Heartland Economic Region of Opportunity, Inc. (FHERO) forcused on increasing the number of employment opportunity in the region. Nearly half of the population is considered to be below poverty level. Immokalee has long been considered isolated from the coastal county both in location and demographics. Immokalee's development is based on its agriculture resources, which made Immokalee the leading producer of winter vegetables in the United States. However, as the economics of agriculture changed, the social problems associated with low wages, an unskilled labor force, and a transient multicultural population grew. Shirley Conroy Rural Area Capital Assistance Program Grant Application 5 Rev.07/01/2016 16012 The economy of rural Southwest Florida has been and continues to be based primarily on agriculture, which has not kept pace with job growth throughout the state of Florida. Regionally, the major economic contributors are retirement, tourism, construction, agriculture and the environment. Although tourism has a major impact on the regional urban economy, the Immokalee community has yet to reap the benefits from this industry. When: It is anticipated that Collier will commence this project in December 2016 and will complete by June 2017. How: Collier County will perform a competitive procurement process to solicit bids in order to receive the best value for the system. Why: Real Time Call Notification Service and Web/mobile application - Collier County strives to provide excellent customer service to its customers. As the system grows the demand on existing personnel increases. With a reducing budget it remains a challenge to continue to provide quality customer service and operational productivity. Collier County has an adequate phone system but it does not have the capability to effieciently engage all of our passengers with reminders of their booked trip and/or provide estimated arrival times. The purchase of aforementioned software with the following capabilities will enhance customer service and operational productivity. The software program will provide provide information on upcoming trips and give customers an easy means to cancel unwanted reservations in advance of costly no-shows and late-cancellations. Costly no-shows and late- cancellation not only affect operational productivity but may result in a rider being suspended as result of chronic infraction, this system will provide the rider with a reminder of their reserved trip. It will also give riders a friendly reminder of bus arrival which will reduce uncertainty the passenger may have regarding their trip and dwell time which result in unnecessary vehicle idling; including flood-gate messaging capabilities to allow large groups of customers to receive user-defined calls regarding service changes or emergency events. With the increase use of cellular devices the Web/mobile application will provide the riders with real time information of their bus, book and cancel reservations. All these components will reduce call volumes, hold times, abondan calls, and response times. This will be accomplished because the passengers will have all the information they need at their finger tips. This will allow our personnel the opporunity to provide an increased level of service to respond to questions that cant be addressed through the application. These systems will provide a means for all of our passengers to receive messages and view trip status in a manner that can only be done effeciently utilizing the software mentioned. Status of 2014/2015 and 2015/2016 Grants: For the last two years Collier County has been awarded the Shirley Conroy for the purchase of a cutaway bus and an Mobility Venture vehicle. These have been purchased and are currently in service. Shirley Conroy Rural Area Capital Assistance Program Grant Application 6 Rev. 07/01)2016 1 6 0 1 2 EXHIBIT D AUTHORIZING RESOLUTION Shirley Conroy Rural Area Capital Assistance Program Grant Application 7 Rev.07/01/2016 1 6 0 1 2 EXHIBIT E STANDARD ASSURANCES The recipient hereby assures and certifies that: (1) The recipient will comply with the federal, state, and local statutes, regulations, executive orders, and administrative requirements which relate to discrimination on the basis of race, color, creed, religion, sex, age, and handicap with respect to employment, service provision, and procurement. (2) Public and private for-profit, transit and paratransit operators have been or will be afforded a fair and timely opportunity by the local recipient to participate to the maximum extent feasible in the planning and provision of the proposed transportation planning services. (3) The recipient has the requisite fiscal, managerial, and legal capacity to carry out the Transportation Disadvantaged Program and to receive and disburse State funds. (4) The recipient intends to accomplish all tasks as identified in this grant application. (5) The recipient is aware that the Shirley Conroy Rural Area Capital Assistance Program Grant is a reimbursement grant. Reimbursement of funds will be approved for payment upon receipt of a properly completed invoice with supporting documentation such as the vendor's invoice preferably reflecting a zero balance due or a copy of the cancelled check along with the vendor's invoice. If this project consists of a vehicle purchase, the application for title reflecting the Commission as the first lienholder is also required. (6) The recipient is aware that the approved project must be complete by June 30, 2017, which means the equipment must be received by that date or reimbursement will not be approved. (7) Transportation Disadvantaged Trust Funds will not be used to supplant or replace existing federal, state, or local government funds. (8) All project equipment or vehicles shall meet or exceed the applicable criteria set forth in the Florida Department of Transportation's Guidelines for Acquiring Vehicles on file with the Commission on July 1, 2016, or criteria set forth by any other federal, state, or local government agency. (9) Capital equipment purchased through this grant shall comply with the recipient's competitive procurement requirements or Chapter 287 and Chapter 427, Florida Statutes. Shirley Conroy Rural Area Capital Assistance Program Grant Application 8 Rev.07/01/2016 1 6 0 1 2 (10) If capital equipment is purchased through this grant, the demand response service offered to individuals with disabilities, including individuals who use wheelchairs, is equivalent to the level and quality of service offered to individuals without disabilities. Such service, when viewed in its entirety, is provided in the most integrated setting feasible and is equivalent with respect to: (a) response time, (b) fares, (c) geographic service area, (d) hours and days of service, (e) restrictions on trip purpose, (f) availability of information and reservation capability, and (g) contracts on capacity or service availability. In accordance with 49 CFR Part 37, public entities operating demand response systems for the general public which receive financial assistance under 49 U.S.C. 5310 or 5311 of the Federal Transit Administration (FTA) have filed a certification with the appropriate state program office before procuring any inaccessible vehicle. Such public entities not receiving FTA funds have also filed a certification with the appropriate program office. Such public entities receiving FTA funds under any other section of the FTA have filed a certification with the appropriate FTA regional office. This certification is valid for no longer than the agreement period for which the grant application is filed. Date:\') �.�/` Signature: _____. :_--_, c--.-d, c--h)L-) Ci.i- (' ' Name: �(' = cr, Title: �-`,��L1'�(�NI ��; (A---( 1---)J- . '_ i l Shirley Conroy Rural Area Capital Assistance Program Grant Application 9 Rev 07/01/2016