Agenda 09/13/2016 R Item #16D10 16.D.10
09/13/2016
EXECUTIVE SUMMARY
Recommendation to award Request for Proposal No. 16-6567, "Museum Exhibit Design,
Fabrication and Installation,"to Creative Arts Unlimited,Inc.
OBJECTIVE: To cost-effectively procure professional design, fabrication and installation of educational
exhibits for the public.
CONSIDERATIONS: Since 2002, the Collier County Museum has utilized professional museum design
firms to ensure quality presentations for the public's education and enjoyment, and to maintain continuity
of exhibit development,fabrication and installation at all Museum locations.This approach has resulted in
significant upgrades to the Museum's exhibits for greater visitor interest and appeal, increased
educational value,and enhanced security and conservation for the objects on permanent display.
Staff prepared and publicly advertised Request for Proposals (RFP)No. 16-6567 on January 25, 2016. A
total of 813 e-mail notices were sent through the County's online bidding system and 79 RFP packages
downloaded. The County received five (5) proposals by the February 26, 2016 closing date. A Selection
Committee reviewed the proposal packages and met on March 29, 2016 to score and rank the proposals.
By consensus, the committee selected Creative Arts Unlimited, Inc., of Pinellas Park, Florida, as the top-
ranked firm.
The contract terms are for an initial one-year period with three additional one-year renewal periods.
Services are to be obtained by means of quote and issuance of a purchase order to commence work. Work
will be invoiced and paid on a time and materials basis.
FISCAL IMPACT: The actual amount allocated for exhibit design and fabrication will vary from fiscal
year to fiscal year, according to need and available funding. In the FY 17 recommended budget, $160,000
is allocated for these types of services: $100,000 for a children's' interactive exhibit at the Naples Depot
and$60,000 for redesign of the Huntoon Gallery at the Main Museum.
GROWTH MANAGEMENT IMPACT: This action has no Growth Management impact.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval.-SRT
RECOMMENDATION: That the Board of County Commissioners awards RFP No. 16-6567, "Museum
Exhibit, Design, Fabrication and Installation,"to Creative Arts Unlimited, Inc. and authorize the Chair to
sign the attached contract.
Prepared by: Amanda Townsend,Interim Director,Museums Division
ATTACHMENT(S)
1. 16-6567 Museum Exhibit Design RFP (DOCX)
2. 16-6567 Final Rank (PDF)
3. Creative Arts Agreement (PDF)
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16.0.10
09/13/2016
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.10
Item Summary: Recommendation to award Request for Proposal No. 16-6567, "Museum Exhibit
Design,Fabrication and Installation,"to Creative Arts Unlimited, Inc.
Meeting Date: 09/13/2016
Prepared by:
Title: Operations Analyst—Public Services Department
Name: Hailey Margarita Alonso
07/18/2016 1:41 PM
Submitted by:
Title: Division Director-Operations Support—Public Services Department
Name: Amanda O. Townsend
07/18/2016 1:41 PM
Approved By:
Review:
Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 07/27/2016 2:20 PM
Public Services Department Halley Margarita Alonso Level 1 Division Reviewer Completed 08/10/2016 11:18 AM
Procurement Services Sandra Herrera Level 1 Purchasing Reviewer 1-4 Completed 08/11/2016 2:42 PM
Procurement Services Allison Kearns Level 1 Purchasing Reviewer 1-4 Completed 08/13/2016 10:01 AM
Public Services Department Amanda O.Townsend Level 1 Sim.Reviewer 1-8 Completed 08/15/2016 8:53 AM
Procurement Services Rhonda Burns Level 1 Purchasing Reviewer 1-4 Completed 08/18/2016 9:01 AM
Public Services Department Steve Carnet' Level 2 Division Administrator Review Completed 08/18/2016 12:47 PM
County Attorneys Office Scott Teach Level 2 Attorney Review Completed 08/19/2016 8:57 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/19/2016 2:48 PM
County Attorney's Office Jeffrey A.Klatzkow Level 3 County Attorney's Office Review Completed 08/22/2016 12:47 PM
Budget and Management Office Ed Finn Level 3 OMB 1st Reviewer 1-4 Completed 08/22/2016 4:21 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 08/27/2016 9:45 AM
Board of County Commissioners MaryJo Brock Meeting Pending 09/13/2016 9:00 AM
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16.D.10.a
REQUEST FOR PROPOSAL
Collier County
Administrative Services Department
Procurement Services Dvision
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COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS L
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Solicitation 16-6567
Museum Exhibit Design, Fabrication and Installation
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Rhonda Cummings, FCCN, CPPB x
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239-252-8941 (Telephone)
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239-252-6700 (Fax)
RhondaCummings@colliergov.net(Email)
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This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document m
made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any
other legal remedies available to the Collier County Government.
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Table of Contents
LEGAL NOTICE 3
EXHIBIT I:SCOPE OF WORK,SPECIFICATIONS AND RESPONSE FORMAT 4
EXHIBIT II:GENERAL RFP INSTRUCTIONS 15 m
EXHIBIT III:COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS 19
EXHIBIT IV:ADDITIONAL TERMS AND CONDITIONS FOR RFP 23
ATTACHMENT 1:VENDOR'S NON-RESPONSE STATEMENT 32
ATTACHMENT 2:VENDOR CHECK LIST 33
ATTACHMENT 3:CONFLICT OF INTEREST AFFIDAVIT 34 a)
ATTACHMENT 4:VENDOR DECLARATION STATEMENT 35 N-
ATTACHMENT 5:AFFIDAVIT FOR CLAIMING STATUS AS A LOCAL BUSINESS 37
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ATTACHMENT 6: IMMIGRATION AFFIDAVIT CERTIFICATION 38 a
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ATTACHMENT 7:VENDOR SUBSTITUTE W—9 39
ATTACHMENT 8: INSURANCE AND BONDING REQUIREMENTS 40
ATTACHMENT 9:REFERENCE QUESTIONNAIRE 43
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Collier County
Administrative Services Department
Procurement Services Division
Legal Notice
Sealed Proposals to provide Museum Exhibit Design Services will be received until 2:30 PM Naples
local time, on February 26, 2016 at the Collier County Government, Purchasing Department, 3327
Tamiami Trail E, Naples, FL 34112.
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Solicitation
16-6567 Museum Exhibit Design
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Services to be provided may include, but not be limited to the following: The Collier County Museum is CD
seeking proposals from experienced museum exhibit consultants to provide museum and historical r�
artifact exhibit design, fabrications and installer services for temporary and permanent exhibits for any
current or future exhibit locations.
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All statements shall be made upon the official proposal form which may be obtained on the Collier u_
County Purchasing Department Online Bidding System website: www.colliergov.net/bid.
Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability
or marital status. a
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BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
BY: /S/ Joanne Markiewicz
Director, Procurement Services w
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This Public Notice was posted on the Collier County Purchasing Department website: a)
www.colliergov.net/purchasing and in the Lobby of Purchasing Building "G", Collier County 2
Government Center on January 25, 2016.
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Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Collier County Public Services Division (hereinafter, the "Division or
Department"), the Collier County Board of County Commissioners Procurement Services Division
(hereinafter, "County") has issued this Request for Proposal (hereinafter, "RFP")with the intent of
obtaining proposals from interested and qualified Consultants in accordance with the terms,
conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the
requirements of the Specifications or Scope of Work stated.
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The results of this solicitation may be used by other County departments once awarded according to
the Board of County Commissioners Purchasing Policy.
Brief Description of Purchase
The Collier County Museum is seeking proposals from experienced museum exhibit consultants to
provide museum and historical artifact exhibit design, fabrications and installation services for
temporary and permanent exhibits for any current or future exhibit locations. Historically, County
departments have spent approximately$150,000.00 per year.
Background o_
The Collier County Museum was established in 1978 to preserve and interpret the history, •
archaeology and development of Southwest Florida's last frontier. Permanent and traveling
exhibits at the main Museum and at its satellite facilities guide visitors through more than 10,000
years of local and regional history and provide a rich community resource for public education and
enjoyment. Exhibitions are continually upgraded, expanded and improved to maintain the
Museum's presence as a visible and valuable educational resource and to attract and hold new
audiences. The focus and theme of these exhibits is as varied as the Museum's locations, subject
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matter and individual facilities.
The Collier County Museum currently operates a 5-acre historical park, exhibition hall and central
collections archive at the County Government Center located in East Naples. In addition, the w
Museum currently maintains and operates four, separate satellite facilities: the Museum of the
Everglades in Everglades City; the Immokalee Pioneer Museum at Roberts Ranch in Immokalee;
the Naples Depot Museum in downtown Naples; and the Marco Island Historical Museum in 2
Marco Island. The properties in Everglades City, Immokalee, and downtown Naples are all listedCD
on the "National Register of Historic Places." o
The Museum's current exhibits were designed and developed over a period of time according to a
professionally prepared comprehensive Master Plan. The new design standardized graphic
treatments, casework, gallery and fiber optic LED lighting, custom artifact mounts, and other
fabrication elements to integrate all of the exhibits into a cohesive and contemporary environment
for learning. Additions and modifications to existing exhibits at the Collier County Museum Q
(Government Complex), as well as all future exhibits planned for the branch facilities will maintain
and build on this approach to enhance the overall presentation and provide continuity and ease of
maintenance.
Over the next several months, the Museum's primary focus will be the fabrication and installation
of exhibits at the Museum of the Everglades, based on its new Exhibit Master Plan that is currently
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in development. Located at the Museum's main location in the government complex, the intention
is to create a 1930s-40s hunting and fishing lodge environment for the Huntoon Gallery and to
interpret its extensive taxidermy collection to best advantage.
Detailed Scope of Work
The Collier County Museum is seeking proposals from experienced historical museum consultants
to provide museum-quality and historical artifact exhibit design, fabrication, and installation
services for temporary and permanent exhibits for any current or future exhibit locations. The
County shall focus for the next several months on the Museum of the Everglades and Collier -
County Museum.
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The Museum of the Everglades is the town's former commercial laundry, built in 1927 and
consists of approximately 1,600 square feet of exhibit area, divided into separate areas of various
sizes and dimension. These include a reception lobby, main exhibit gallery and multi-purpose
theater area.
Graphic panels, exhibit caseworks and themed elements will be carefully integrated into these
spaces, while relating the overall theme of the history of Everglades City and the Ten Thousand ti
Islands. u
At present, the Museum of the Everglades Exhibit Master Plan is in the development stage. This is a
a phased project that may span several years and is subject to the availability of budgeted funds. u_
As funding is identified and becomes available, the Museum project manager will contact the
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selected firm and arrange a design meeting to discuss the creation of a new exhibit(s).
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The Huntoon Gallery, located on the grounds of the Collier County Museum, is an approximately n
1,500 square foot historic cottage. It contains two galleries and houses the extensive marine and
wildlife taxidermy collection of Dr. Earl Baum. The Museum wishes to immerse its visitors into a E,
1930s-1940s hunting and fishing lodge setting.
The selected consultant shall provide the following services, at the County's request, on an "as
needed basis" subject to budget availability, including but not limited to:
• Meet with County project manager to discuss the exhibit and begin outlining a scope of W
work for the project.
• Provide design services for temporary and permanent Museum displays. This scope of the n
design, creation and fabrication shall include, but not be limited to the following: 2
o Design/Development and Related Services
o Production of Exhibit Fabrication Documents and CAD drawings
o Fabrication Services and Delivery to site co
o Installation and Mounting
o Miscellaneous: d
• Survey& Layout
• Permitting c
• Job Site Cleanliness
• Management & Supervision
• Project Record Documents; As-Built Surveys
• Drawings
• Code Compliance
• Temporary Protection
• Scaffolding
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• Coordination with Others
• Owner Furnished/Design/Builder Installed (OF/CI) Items
• Warranties
• Provide the Collier County Museum with a complete and comprehensive exhibit design
and building plan in strict accordance with the design criteria and specifications set forth in
the RFP. The Exhibit Designer/Fabricator/Installer shall prepare and provide a Conceptual
Exhibit Plan, Design Development documents, Fabrication/Shop Drawings, Manufacturer's
Specification cut sheets, Fabrication/Installation Documents, and Post-Design Services.
Conceptual master plan design documents should include: 3
o Scaled floor plan with color: 1/4" = 1' (with labeled component description item
numbers for location identification),
o Three (3) perspective color views 11" x 17," and D
o Component descriptions list. y
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• Provide subcontractors who are able to furnish materials or equipment fabricated to any ci
special design proposed for such portions of the work as may be designated in the future
proposal(s)for work including, but not limited to:
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o Caseworks, ci
o Graphics, Graphics design and reproduction,
o Acrylic Fabrication,
o Metal Fabrication,
o Glass Fabrication, n
o Electrical Components, tx
o Audio visual Components, andto
o Lighting and Fiber Optics in
• Present fabrication and installation services, prices and schedule for the exhibits identified.
Pricing proposals must be inclusive of design, fabrication and mounting, installation and a.
project management services, including all labor and materials for contractors and ce
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subcontractors. a)
• Proceed with fabrication once approval has been given by the Museum project manager o
and Purchase Order is issued.
• Coordinate the integration and installation of exhibits and historical objects according to the Iai
schedule provided, including, but not limited to: X
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o Project manager/Designer must be on-site during the entire installation, E
o Project manager shall conduct weekly construction/progress meeting during
installs, c
o Project manager must provide a time schedule for installations, 2
o Project manager shall address all warranty for the installation for at least one year; tc
warranty work phone calls to the contractor must be responded to within eight
business hours, and
o All travel expenses shall be included in the quotes provided to the County and shall
not exceed the State of Florida's travel and meal per diem set forth in section E
112.061 Florida Statutes. c
• Protect the exhibits and historical artifacts from theft, damage from visible and non-visible .12
light spectrums, humidity, ambient air quality, temperature and environmental conditions,
corrosive reactions and interacting materials.
• Provide exhibit elements and caseworks that are flexible in design and provide techniques
for mounting graphics. Themed elements should be of a nature as to minimize
penetrations and damage to the building's original walls, and provide access for easy and
routine maintenance and cleaning by Museum staff.
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Term of Contract
The contract term, if an award(s) is/are made is intended to be for one (1) year with three (3) one
year renewal options.
Surcharges will not be accepted in conjunction with this contract, and such charges should be
incorporated into the pricing structure.
Projected Solicitation Timetable
The following projected timetable should be used as a working guide for planning purposes only.
The County reserves the right to adjust this timetable as required during the course of the RFP
process.
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Event Date
Issue Solicitation Notice January 25, 2016
Last Date for Receipt of Written Questions February 19, 2016,
4:00 PM, Naples a_
Local Time
Addendum Issued Resulting from Written Questions TBD
Solicitation Deadline Date and Time February 26, 2016,
2:30 PM, Naples
Local Time u_
Anticipated Evaluation of Submittals March 2016
Anticipated Completion of Contract Negotiations March 2016 co
Anticipated Board of County Commissioner's Contract March -April 2016
Approval Date
Response Format E
The Vendor understands and agrees to abide by all of the RFP specifications, provisions, terms
and conditions of same, and all ordinances and policies of Collier County. The Vendor further
agrees that if it is awarded a contract, the work will be performed in accordance with the t,
provisions, terms and conditions of the contract.
To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the
guidelines set forth in this RFP. E
Any portions of the proposal that do not comply with these guidelines must be so noted and
explained in the Acceptance of Conditions section of the proposal. However, any proposal that
contains such variances may be considered non-responsive.
Proposals should be prepared simply and economically, providing a straightforward concise
description of the Vendor's approach and ability to meet the County's needs, as stated in this
RFP. All proposals should be presented as described in this RFP in PDF or Microsoft Word
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format with Tabs clearly marked. If outlined in this RFP, the utilization of recycled paper for
proposal submission is strongly encouraged.
The items listed below shall be submitted with each proposal and should be submitted in the order
shown. Each section should be clearly labeled, with pages numbered and separated by tabs.
Failure by a Vendor to include all listed items may result in the rejection of its proposal.
1. Tab I, Cover Letter/ Management Summary(0) Points, not to exceed two (2) pages
Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying
philosophy of the firm in providing the services stated herein. Include the name(s), telephone I
number(s) and email(s)of the authorized contact person(s) concerning proposal. Submission
of a signed Proposal is Vendor's certification that the Vendor will accept any awards as a
result of this RFP.
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2. Tab II, Consultant and Subcontractor Experience (30 Points) a
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Provide information that documents your firm's qualifications to produce the required ti
deliverables, including experiences, capacity, subcontractor's strength and relationships to the
firm, and number of years of experience in providing the required services. a)
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More specifically and in this format: ce
1. Number of years of experience that the firm coordinated In
museum temporary and permanent exhibits.
2. Number of years of experience that the firm has completed ft
all types of design work for exhibits in historical museums.
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3. Number of years of experience that the firm has coordinated •a)
the fabrication and installation exhibit work for historical v
museums.
4. Provide the number of years the consultant has used their
"casework" subcontractor. w
• If subcontractor used, provide the name and address E
of the subcontractor. a)
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• If all work is coordinated "in-house," place a 25 in the =
space adjacent to the cells. r-
5. Provide the number of years the consultant has used theirLo
"graphics, graphics design and reproduction" subcontractor. (.0
• If subcontractor used, provide the name and address
of the subcontractor.
• If all work is coordinated "in-house," place a 25 in the E
space adjacent to the cells. 0
6. Provide the number of years the consultant has used their Q
"acrylic fabrication" subcontractor.
• If subcontractor used, provide the name and address
of the subcontractor.
• If all work is coordinated "in-house," place a 25 in the
space adjacent to the cells.
7. Provide the number of years the consultant has used their
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"metal fabrication" subcontractor.
• If subcontractor used, provide the name and address
of the subcontractor.
• If all work is coordinated "in-house," place a 25 in the
space adjacent to the cells.
8. Provide the number of years the consultant has used their
"metal fabrication" subcontractor.
• If subcontractor used, provide the name and address
of the subcontractor.
• If all work is coordinated "in-house," place a 25 in the
space adjacent to the cells. •E-
9. Provide the number of years the consultant has used their
"glass fabrication" subcontractor.
• If subcontractor used, provide the name and address
of the subcontractor.
• If all work is coordinated "in-house," place a 25 in the
space adjacent to the cells. as
10. Provide the number of years the consultant has used their ci
"electrical components" subcontractor.
• If subcontractor used, provide the name and address
of the subcontractor.
• If all work is coordinated "in-house," place a 25 in the a.
space adjacent to the cells.
11. Provide the number of years the consultant has used their
"audio visual components" subcontractor.
• If subcontractor used, provide the name and address n.
of the subcontractor. u_
• If all work is coordinated "in-house," place a 25 in the
space adjacent to the cells. '
12. Provide the number of years the consultant has used their o
"lighting and fiber optics" subcontractor.
• If subcontractor used, provide the name and address
of the subcontractor. w
• If all work is coordinated "in-house," place a 25 in the
space adjacent to the cells.
TOTAL Experience and Technical Capacity Assigned (Add 1
+ 2 + 3 + 4+ 5 +6+ 7 + g + 9 + 10 + 11 to determine TOTAL)
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Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each vendor's information provided in this area in the requested information 1 - 11
above: (1)
• The County shall total Consultant and Subcontractor Experience by vendor. c
• The highest number of points (30) will be awarded to the vendor who has the greatest
number of Consultant and Subcontractor Experience TOTAL.
• The next highest vendor's Consultant and Subcontractor Experience TOTAL will be
divided by the highest vendor's number of projects which will then be multiplied by 30
points to determine the vendor's points awarded. Each subsequent vendor's number of
project score will be calculated in the same manner.
• Points awarded will be extended to the first decimal point (per Microsoft Excel).
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For illustrative purposes only, see chart for an example of how these points would be
distributed among the six proposers.
Consultant and
Vendor Name Subcontractor Points Awarded
Experience TOTAL
Vendor 123 375 30.0
Vendor 456 350 28.0
Vendor 789 225 18.0
Vendor 101 225 18.0
Vendor 201 111 8.9 =
Vendor 301 50 4.0 5
The Points Awarded by vendor will be distributed to the Selection Committee prior to their >
evaluation of the proposals. The Selection Committee will review the vendor's proposal to
ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per c.i
vendor. The Selection Committee may, at their sole discretion, contact references, and/or
modify the reference points assigned after a thorough review of the proposal and prior to final
ranking by the final Selection Committee.
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3. Tab Ill, Project Management and Staffing (20 Points)
• Identify the consultant's transition plan should a vacancy occur in one of the three positions
identified below: project manager, supervisor of the project manager and designer. a.
• Provide information that documents your firm's project manager skills, and other staff skills,
by responding to the format below. To determine a fraction of a year: if six or more months o
are worked, add up by adding one more full year of experience; if five months or less,
count the total number of years only.
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1. Provide the number of years and months that the project E
manager(who will be assigned to Collier County) has
worked in the firm. Years
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(Attach resume) ir,
2. Provide the number of years and months that the project
manager(who will be assigned to Collier County) has
worked in the design, fabrication or installation of project Years
for museums.
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3. Provide the number of years and months that the
supervisor of the project manager(who will be assigned
to Collier County) has worked in the firm. Years
(Attach resume)
4. Provide the number of years and months that the
designer assigned to this project(who will be assigned to
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Collier County) has worked in the firm. Years
(Attach resume)
TOTAL Experience and Technical Capacity Assigned
(Add 1 + 2 + 3 + 4 to determine Project Management and
Staffing TOTAL Years
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each vendor's information provided in this area in the requested information 1 — 11 c3
above:
C)
• The County shall total Project Management and Staffing TOTAL by vendor.
• The highest number of points (20) will be awarded to the vendor who has the greatest
number of Project Management and Staffing TOTAL.
• The next highest vendor's Project Management and Staffing TOTAL will be divided by
the highest vendor's number of projects which will then be multiplied by 20 points to
determine the vendor's points awarded. Each subsequent vendor's number of project
score will be calculated in the same manner.
• Points awarded will be extended to the first decimal point(per Microsoft Excel).
For illustrative purposes only, see chart for an example of how these points would be t'
distributed among the six proposers. a
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Consultant and t,;
Vendor Name Subcontractor Points Awarded
Experience TOTAL
Vendor 123 375 20.0 LL
Vendor 456 350 18.67
Vendor 789 225 12 ac
Vendor 101 225 12 0
Vendor 201 111 5.92
Vendor 301 50 2.67
The Points Awarded by vendor will be distributed to the Selection Committee prior to their N
evaluation of the proposals. The Selection Committee will review the vendor's proposal to
ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per
vendor. The Selection Committee may, at their sole discretion, contact references, and/or
modify the reference points assigned after a thorough review of the proposal and prior to final
ranking by the final Selection Committee.
4. Tab IV, Quality (20 Points)
The County is interested in providing "high quality" museum exhibits on time and on budget,
with limited changes orders. Historical data is often times the best predictor of a consultant's
performance. By using the five (5) references collected, and submitted with the consultant's
proposals, respond to the following in the format identified below.
1. For the five references submitted, identify the number of
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museum projects that were completed within the timeline
identified by the consultants.
2. For the five references submitted, identify the number of
museum projects that were completed within the budget
identified by the consultants.
3. For the five references submitted, identify the number of
museum projects that change orders needed to be
identified due to the consultant's oversight.
TOTAL Quality(Add 1 + 2 , and then subtract 3 to determine
TOTAL)
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each vendor's information provided in this area in the requested information 1 — 3
above: L
• The County shall TOTAL Quality by vendor. Q
• The highest number of points (20) will be awarded to the vendor who has the greatest
number of TOTAL Quality.
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• The next highest vendor's TOTAL Quality will be divided by the highest vendor's number
of projects which will then be multiplied by 20 points to determine the vendor's points
awarded. Each subsequent vendor's number of project score will be calculated in the
same manner.
• Points awarded will be extended to the first decimal point(per Microsoft Excel). a.
5. Tab V, Cost of Services (10 Points)
a.
Provide the consultant's average square foot charge for the design, fabrication and installation
for permanent museum project in the format identified below. This square foot charge shall
only be used as a cost comparative analysis for the selection of a firm for this request a)
for proposal. Future projects will be proposed at an as needed basis in accordance with
budget requirements once a formal contract is issued and museum projects are identified.
1. Provide the consultant's average square foot charge for w
the design, fabrication and installation for permanent $ E
museum project. (AVG SQ FT Charge) N
2
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each vendor's information provided in this area in the requested information.
• The highest number of points (10) will be awarded to the vendor who has the lowest AVG
SQ FT Charge.
• The next lowest vendor AVG SQ FT Charge will be divided by the lowest vendor's AVG
SQ FT Charge which will then be multiplied by 10 points to determine the vendor's points
awarded. Each subsequent vendor's score will be calculated in the same manner.
• Points awarded will be extended to the first decimal point(per Microsoft Excel).
6. Tab VI, References (10 Points)
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In order for the vendor to be awarded any points for this tab, the County requests that the
vendor submits five (5) completed reference forms from clients whose projects are of a similar
nature to this solicitation as a part of their proposal. The County will only use the methodology
calculations for the first five (5) references (only) submitted by the vendor in their proposal.
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each vendor's information provided in this area:
• The County shall total each of the vendor's five reference questionnaires and create a
ranking from highest number of points to lowest number of points. References marked
with an N/A(or similar notation will be given the score of zero (0)). Vendors who do not
turn in reference forms will be counted as zero (0).
• The greatest number of points allowed in this criterion will be awarded to the vendor who
has the highest score.
• The next highest vendor's number of points will be divided by the highest vendor's points
which will then be multiplied by criteria points to determine the vendor's points awarded.
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Each subsequent vendor's point score will be calculated in the same manner.
• Points awarded will be extended to the whole number per Microsoft Excel.
For illustrative purposes only, see chart for an example of how these points would be
distributed among the five proposers.
Vendor Name Vendor Total Reference Points Awarded a.
Score cc
Vendor ABC 445 10
Vendor DEF 435 9.78
Vendor CHI 425 9.55
Vendor JKL 385 8.65 u°_
Vendor MNO 385 8.65
Vendor PQR 250 5.62 am
Note:Sample chart reflects a 20 point reference criterion.
The points awarded by vendor will be distributed to the Selection Committee prior to their
evaluation of the proposals. The Selection Committee will review the vendor's proposal to
ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per w
vendor. The Selection Committee may, at their sole discretion, contact references, and/or
modify the reference points assigned after a thorough review of the proposal and prior to final
ranking by the final Selection Committee. 2
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7. Tab VII, Acceptance of Conditions
Indicate any exceptions to the general terms and conditions of the RFP, and to insurance c
requirements or any other requirements listed in this RFP. If no exceptions are indicated in this E
tabbed section, it will be understood that no exceptions to these documents will be considered
after the award, or if applicable, during negotiations. Exceptions taken by a Vendor may result co
in evaluation point deduction(s) and/or exclusion of proposal for Selection Committee
consideration, depending on the extent of the exception(s). Such determination shall be at the
sole discretion of the County and Selection Committee.
8. Tab VIII, Required Form Submittals
• Attachment 2: Vendor Check List
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• Attachment 3: Conflict of Interest Affidavit
• Attachment 4: Vendor Declaration Statement
• Attachment 5: Affidavit for Claiming Status as a Local Business
• Attachment 6: Immigration Affidavit Certification
• Attachment 7: Vendor Substitute W-9
• Attachment 8: Insurance and Bonding Requirements
• Attachment 9: Reference Questionnaire
• Other: i.e. signed addenda, licenses or certifications, promotional materials, etc.
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Exhibit II: General RFP Instructions
1. Questions
Direct questions related to this RFP to the Collier County Purchasing Department Online Bidding
System website: www.colliergov.net/bid. Vendors must clearly understand that the only official
answer or position of the County will be the one stated on the Collier County Purchasing
Department Online Bidding System website. For general questions, please call the referenced
Procurement Strategist noted on the cover page.
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2. Pre-Proposal Conference °'
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The purpose of the pre-proposal conference is to allow an open forum for discussion and
questioning with County staff regarding this RFP with all prospective Vendors having an equal
opportunity to hear and participate. Oral questions will receive oral responses, neither of which will :it-
be
be official, nor become part of the RFP. Only written responses to written questions will be >
considered official, and will be included as part of this RFP as an addendum. 7
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All prospective Vendors are strongly encouraged to attend, as, this will usually be the only pre- ti
proposal conference for this solicitation. If this pre-proposal conference is denoted as "mandatory", in
prospective Vendors must be present in order to submit a proposal response. cn
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3. Compliance with the RFP u_
Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the in
RFP may result in disqualification.
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4. Ambiguity, Conflict, or Other Errors in the RFP ce
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It is the sole responsibility of the Vendor if the Vendor discovers any ambiguity, conflict,
discrepancy, omission or other error in the RFP, to immediately notify the Procurement Strategist, o
noted herein, of such error in writing and request modification or clarification of the document prior
to submitting the proposal. The Procurement Strategist will make modifications by issuing a written x
revision and will give written notice to all parties who have received this RFP from the Purchasing W
Department. E
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5. Proposal, Presentation, and Protest Costs 2
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The County will not be liable in any way for any costs incurred by any Vendor in the preparation of
its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in
any discussions, negotiations, or, if applicable, any protest procedures. u
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6. Delivery of Proposals E
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All proposals are to be delivered before 2:30 PM, Naples local time, on or before February 26,
2016 to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Rhonda Cummings, FCCN, CPPB, Procurement Strategist
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The County does not bear the responsibility for proposals delivered to the Purchasing
Department past the stated date and/or time indicated, or to an incorrect address by
Consultant's personnel or by the Consultant's outside carrier. However, the Procurement
Director, or designee, reserves the right to accept proposals received after the posted close
time under the following conditions:
• The tardy submission of the proposal is due to the following circumstances, which may
include but not be limited to: late delivery by commercial carrier such as Fed Ex, UPS
or courier where delivery was scheduled before the deadline.
• The acceptance of said proposal does not afford any competing firm an unfair -43
advantage in the selection process. E
Vendors must submit one (1) paper copy clearly labeled "Master," and six (6) disks
(CD's/DVD's)with one copy of the proposal on each disk in Word, Excel or PDF. List the L
Solicitation Number and Title on the outside of the box or envelope. Q
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7. Validity of Proposals m
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No proposal can be withdrawn after it is filed unless the Vendor makes their request in writing to Qo
the County prior to the time set for the closing of Proposals. All proposals shall be valid for a LI
period of one hundred eighty (180)days from the submission date to accommodate evaluation 0
and selection process. n_
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8. Method of Source Selectionto
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The County is using the Competitive Sealed Proposals methodology of source selection for this
procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier u_
County Purchasing Policy. cc
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The County may, as it deems necessary, conduct discussions with qualified Vendors determined o
to be in contention for being selected for award for the purpose of clarification to assure full
understanding of, and responsiveness to solicitation requirements. 16
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9. Evaluation of Proposals E
The County's procedure for selecting is as follows: c
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1. The County Manager or designee shall appoint a selection committee to review all to
proposals submitted. `°
2. The Request for Proposal is issued.
3. Subsequent to the receipt closing date for the proposals, the Procurement professional will
review the proposals received and verify each proposal to determine if it minimally E
responds to the requirements of the published RFP. o
4. Selection committee meetings will be open to the public and the Procurement professional w
will publicly post prior notice of such meeting(s) in the lobby of the Purchasing Building and Q
on the County's Procurement Services Internet site.
5. Prior to the first meeting (Organization Meeting) of the selection committee, the
Procurement professional will post a notice announcing the date, time and place of the
meeting at least three (3)working days prior to the meeting. At the initial organization
meeting, the selection committee members will receive instructions, the submitted
proposals, and establish the next selection committee meeting date and time. After the
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first meeting, the Procurement professional will publically announce all subsequent
committee meeting dates and times. The subsequent meeting dates and times will be
posted with at least one (1) day advanced notice.
6. Selection committee members will independently review and score each proposal based
on the evaluation criteria stated in the request for proposal using the Individual Selection
Committee Score and Rank Form and prepare comments for discussion at the next
meeting. The Individual Selection Committee Score and Rank Form is merely a tool to
assist the selection committee member in their review of the proposals.
7. At the scheduled selection meeting, the members will present their independent findings/
conclusions / comments based on their reading and interpretation of the materials
presented to each other, and may ask questions of one another. At the conclusion of that
discussion, members of the public will be offered an opportunity(not to exceed three (3)
minutes)to provide comments.
8. At the conclusion of public comments (provided for in number 7), the selection committee
members will individually rank order each proposer. Collier County selection committee
members may consider all the material submitted by the Proposer and other information
Collier County may obtain to determine whether the Proposer is capable of and has a
history of successfully completing projects of this type, including, without limitation,
additional information Collier County may request, clarification of proposer information, CD
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public comments, and/or additional credit information.
9. Once the individual ranking has been completed, the Procurement professional will direct
selection committee members to read their individual ranking publically. The Procurement a
professional will record individual rankings on the Final Ranking Sheet which will
mathematically compile into an overall selection committee rank of proposers.
10. In any of the selection committee meeting deliberations, by consensus, members may
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request to invite proposers in to clarify their proposals, ask for additional information,
present materials, interview, ask questions, etc. The members may consider any and all
information obtained through this method in formulating their individual ranking and
subsequent selection committee overall ranking and final ranking.
11.The selection committee's overall rank of firms in order of preference (from highest
beginning with a rank of one (1)to the lowest)will be discussed and reviewed by the
Procurement Strategist. By final consensus, and having used all information presented
(proposal, presentation, references, etc.), the selection committee members will create a
final ranking and staff will subsequently enter into negotiations. Award of the contract is W
dependent upon the successful and full execution of a mutually agreed contract, pending
the final approval by the Board of County Commissioners. N
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The County reserves the right to withdraw this RFP at any time and for any reason, and to issue
such clarifications, modifications, and/or amendments as it may deem appropriate.
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Receipt of a proposal by the County or a submission of a proposal to the County offers no rights
upon the Vendor nor obligates the County in any manner.
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Acceptance of the proposal does not guarantee issuance of any other governmental approvals.
Proposals which include provisions requiring the granting of zoning variances shall not be
considered.
10. References
The County reserves the right to contact any and all references pertaining to this solicitation and
related proposal.
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11. Proposal Selection Committee and Evaluation Factors
The County Manager shall appoint a Selection Committee to review all proposals submitted. The
factors to be considered in the evaluation of proposal responses are listed below.
Tab II, Consultant and Subcontractor Experience 30
Tab III, Project Management and Staffing 20
Tab IV, Quality 20
Tab V, Cost of Services 10 y
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Tab VI, References 10
Local Vendor Preference 10
TOTAL 100
Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm with ;
the lowest paid dollars by Collier County to the vendor (as obtained from the County's financial a
system)within the last five (5) years will receive the higher individual ranking. If there is a multiple
firm tie in either individual scoring or final ranking, the firm with the lowest volume of work shall
receive the higher ranking, the firm with the next lowest volume of work shall receive the next LO
highest ranking and so on.
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12.Acceptance or Rejection of Proposals u_
The right is reserved by the County to waive any irregularities in any proposal, to reject any or all
proposals, to re-solicit for proposals, if desired, and upon recommendation and justification by
Collier County to accept the proposal which in the judgment of the County is deemed the most a
advantageous for the public and the County of Collier.
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Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind,
may be cause for rejection. In the event of default of the successful Vendor, or their refusal to 0
enter into the Collier County contract, the County reserves the right to accept the proposal of any
other Vendor or to re-advertise using the same or revised documentation, at its sole discretion.
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Exhibit Ill: Collier County Purchase Order Terms and Conditions
1. Offer and to comply with all carrier
This offer is subject to cancellation by the regulations. Risk of loss of any goods
COUNTY without notice if not accepted by sold hereunder shall transfer to the
VENDOR within fourteen (14) days of COUNTY at the time and place of
issuance. delivery; provided that risk of loss prior
to actual receipt of the goods by the
2. Acceptance and Confirmation COUNTY nonetheless remain with
This Purchase Order (including all VENDOR. m
documents attached to or referenced b) No charges will be paid by the COUNTY
therein) constitutes the entire agreement for packing, crating or cartage unless E
between the parties, unless otherwise otherwise specifically stated in this c
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specifically noted by the COUNTY on the Purchase Order. Unless otherwise cn
face of this Purchase Order. Each delivery provided in Purchase Order, no invoices 1=
of goods and/or services received by the shall be issued nor payments made a)
COUNTY from VENDOR shall be deemed to prior to delivery. Unless freight and
be upon the terms and conditions contained other charges are itemized, any a
in this Purchase Order. discount will be taken on the full amount 0
of invoice. r'
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No additional terms may be added and c) All shipments of goods scheduled on the Lo
Purchase Order may not be changed except same day via the same route must be
by written instrument executed by the consolidated. Each shipping container a
COUNTY. VENDOR is deemed to be on must be consecutively numbered and "-
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notice that the COUNTY objects to any marked to show this Purchase Order
additional or different terms and conditions number. The container and Purchase ;°
contained in any acknowledgment, invoice Order numbers must be indicated on bill C--
or other communication from VENDOR, of lading. Packing slips must show a
notwithstanding the COUNTY'S acceptance Purchase Order number and must be u.
or payment for any delivery of goods and/or included on each package of less than c
services, or any similar act by VENDOR. container load (LCL) shipments and/or a)
with each car load of equipment. The cu
3. Inspection COUNTY reserves the right to refuse or 0
All goods and/or services delivered return any shipment or equipment at
hereunder shall be received subject to the VENDOR'S expense that is not marked 1E
COUNTY'S inspection and approval and with Purchase Order numbers. W
payment therefore shall not constitute VENDOR agrees to declare to the E
acceptance. All payments are subject to carrier the value of any shipment made N
adjustment for shortage or rejection. All under this Purchase Order and the full =
defective or nonconforming goods will be invoice value of such shipment.
returned pursuant to VENDOR'S instruction d) All invoices must contain the Purchase
at VENDOR'S expense. Order number and any other specific co
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information as identified on the ,
To the extent that a purchase order requires Purchase Order. Discounts of prompt •*
a series of performances by VENDOR, the payment will be computed from the date E
COUNTY prospectively reserves the right to of receipt of goods or from date of E
cancel the entire remainder of the Purchase receipt of invoices, whichever is later. o
Order if goods and/or services provided Payment will be made upon receipt of a 1
early in the term of the Purchase Order are proper invoice and in compliance with
non-conforming or otherwise rejected by the Chapter 218, Fla. Stats., otherwise
COUNTY. known as the "Local Government
4. Shipping and Invoices Prompt Payment Act," and, pursuant to
a) All goods are FOB destination and must the Board of County Commissioners
be suitably packed and prepared to Purchasing Policy.
secure the lowest transportation rates
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5. Time Is Of the Essence and transportation shall conform to all
Time for delivery of goods or performance of applicable laws, including but not limited to
services under this Purchase Order is of the the Occupational Health and Safety Act, the
essence. Failure of VENDOR to meet Federal Transportation Act and the Fair
delivery schedules or deliver within a Labor Standards Act, as well as any law or
reasonable time, as interpreted by the regulation noted on the face of the Purchase
COUNTY in its sole judgment, shall entitle Order.
the COUNTY to seek all remedies available
to it at law or in equity. VENDOR agrees to 9. Advertising
reimburse the COUNTY for any expenses No VENDOR providing goods and services
incurred in enforcing its rights. VENDOR to the COUNTY shall advertise the fact that E
further agrees that undiscovered delivery of it has contracted with the COUNTY for
nonconforming goods and/or services is not goods and/or services, or appropriate or
a waiver of the COUNTY'S right to insist make use of the COUNTY'S name or other 2'
upon further compliance with all identifying marks or property without the Q
specifications. prior written consent of the COUNTY'S >
Purchasing Department. :�.
6. Changes m
The COUNTY may at any time and by U
written notice make changes to drawings 10. Indemnification N.
and specifications, shipping instructions, VENDOR shall indemnify and hold harmless in
quantities and delivery schedules within the the COUNTY from any and all claims, co
general scope of this Purchase Order. including claims of negligence, costs and a,
Should any such change increase or expenses, including but not limited tore
decrease the cost of, or the time required for attorneys' fees, arising from, caused by or
performance of the Purchase Order, an related to the injury or death of any person ,`.°n
equitable adjustment in the price and/or (including but not limited to employees and co,
delivery schedule will be negotiated by the agents of VENDOR in the performance of n.
COUNTY and VENDOR. Notwithstanding their duties or otherwise), or damage to U-
the foregoing, VENDOR has an affirmative property (including property of the COUNTY c
obligation to give notice if the changes will or other persons), which arise out of or are a)
decrease costs. Any claims for adjustment incident to the goods and/or services to be a)
by VENDOR must be made within thirty(30) provided hereunder. o
days from the date the change is ordered or 7
within such additional period of time as may 11. Warranty of Non-Infringement
be agreed upon by the parties. VENDOR represents and warrants that all W
goods sold or services performed under this E
7. Warranties Purchase Order are: a) in compliance with N
VENDOR expressly warrants that the goods applicable laws; b) do not infringe any c
and/or services covered by this Purchase patent, trademark, copyright or trade secret; r--
Order
Order will conform to the specifications, and c)do not constitute unfair competition. co
drawings, samples or other descriptions t°
furnished or specified by the COUNTY, and VENDOR shall indemnify and hold harmless to
will be of satisfactory material and quality the COUNTY from and against any and all c
production, free from defects and sufficient claims, including claims of negligence, costs co
for the purpose intended. Goods shall be and expense, including but not limited to E
delivered free from any security interest or attorneys' fees, which arise from any claim, al
other lien, encumbrance or claim of any third suit or proceeding alleging that the �t
party. These warranties shall survive COUNTY'S use of the goods and/or
inspection, acceptance, passage of title and services provided under this Purchase Order
payment by the COUNTY. are inconsistent with VENDOR'S
representations and warranties in section 11
8. Statutory Conformity (a).
Goods and services provided pursuant to
this Purchase Order, and their production
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If any claim which arises from VENDOR'S beyond their control, including, but without
breach of section 11 (a) has occurred, or is limitation to war, strikes, civil disturbances
likely to occur, VENDOR may, at the and acts of nature. When VENDOR has
COUNTY'S option, procure for the COUNTY knowledge of any actual or potential force
the right to continue using the goods or majeure or other conditions which will delay
services, or replace or modify the goods or or threatens to delay timely performance of
services so that they become non-infringing, this Purchase Order, VENDOR shall
(without any material degradation in immediately give notice thereof, including all
performance, quality, functionality or relevant information with respects to what
additional cost to the COUNTY). steps VENDOR is taking to complete m
delivery of the goods and/or services to the
12. Insurance Requirements COUNTY. E
The VENDOR, at its sole expense, shall —c-
provide commercial insurance of such type 15. Assignment y
and with such terms and limits as may be VENDOR may not assign this Purchase Q
reasonably associated with the Purchase Order, nor any money due or to become due a,
Order. Providing and maintaining adequate without the prior written consent of the w
insurance coverage is a material obligation COUNTY. Any assignment made without 2
of the VENDOR. All insurance policies shall such consent shall be deemed void. (.)
be executed through insurers authorized or
eligible to write policies in the State of 16. Taxes in
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Florida. Goods and services procured subject to this cb
Purchase Order are exempt from Florida a
13. Compliance with Laws sales and use tax on real property, transient u_
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In fulfillingthe terms of this Purchase Order, rental
property rented, tangible personal
VENDOR agrees that it will comply with all purchased or rented, or services purchased
in
federal, state, and local laws, rules, codes, (Florida Statutes, Chapter 212), and from to
and ordinances that are applicable to the federal excise tax. o.
conduct of its business. By way of non- u_
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exhaustive example, this shall include the 17. Annual Appropriations c
American with Disabilities Act and all The COUNTY'S performance and obligation a)
prohibitions against discrimination on the to pay under this Purchase Order shall be a
basis of race, religion, sex creed, national contingent upon an annual appropriation of o
origin, handicap, marital status, or veterans' funds. 25
status. Further, VENDOR acknowledges x
and without exception or stipulation shall be 18. Termination w
fully responsible for complying with the This Purchase Order may be terminated at E
provisions of the Immigration Reform and any time by the COUNTY upon 30 days N
Control Act of 1986 as located at 8 U.S.C. prior written notice to the VENDOR. This c
1324, et seq. and regulations relating Purchase Order may be terminated
thereto, as either may be amended. Failure immediately by the COUNTY for breach by
by the awarded firm(s) to comply with the VENDOR of the terms and conditions of this c?
laws referenced herein shall constitute a Purchase Order, provided that COUNTY has a)
breach of the award agreement and the provided VENDOR with notice of such .:
County shall have the discretion to breach and VENDOR has failed to cure aai
unilaterally terminate said agreement within 10 days of receipt of such notice. E
immediately. Any breach of this provision o
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may be regarded by the COUNTY as a 19. General
material and substantial breach of the a) This Purchase Order shall be governed Q
contract arising from this Purchase Order. by the laws of the State of Florida. The
venue for any action brought to
14. Force Majeure specifically enforce any of the terms and
Neither the COUNTY nor VENDOR shall be conditions of this Purchase Order shall
responsible for any delay or failure in be the Twentieth Judicial Circuit in and
performance resulting from any cause for Collier County, Florida
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b) Failure of the COUNTY to act associated with this Purchase Order in
immediately in response to a breach of accordance with Florida Statute Chapter
this Purchase Order by VENDOR shall 112.061, Per Diem and Travel
not constitute a waiver of breach. Expenses for Public Officers, employees
Waiver of the COUNTY by any default and authorized persons.
by VENDOR hereunder shall not be e) In the event of any conflict between or
deemed a waiver of any subsequent among the terms of any Contract
default by VENDOR. Documents related to this Purchase
c) All notices under this Purchase Order Order, the terms of the Contract
shall be sent to the respective Documents shall take precedence over
addresses on the face page by certified the terms of the Purchase Order. To the
mail, return receipt requested, by extent any terms and /or conditions of
overnight courier service, or by personal this Purchase Order duplicate or overlap
delivery and will be deemed effective the Terms and Conditions of the
upon receipt. Postage, delivery and Contract Documents, the provisions of
other charges shall be paid by the the Terms and/or Conditions that are >
sender. A party may change its address most favorable to the County and/or
for notice by written notice complying provide the greatest protection to the
with the requirements of this section. County shall govern. v
d) The Vendor agrees to reimbursement of
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16.D.10.a
Exhibit IV: Additional Terms and Conditions for RFP
1. Insurance Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in the Insurance and
Bonding attachment of this solicitation. The Vendor shall procure and maintain property insurance
upon the entire project, if required, to the full insurable value of the scope of work.
The County and the Vendor waive against each other and the County's separate Vendors,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to the
proceeds of such insurance. The Vendor and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Vendors, Design Consultants and Subcontractors
and shall require each of them to include similar waivers in their contracts. cf,
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify"For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Vendor under this a
solicitation and shall contain a severability of interests provisions. u_
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County. The o.
"Certificate Holder" should read as follows:
Collier County �'
Board of County Commissioners o
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set forth
in the Insurance and Bonding attachment, with the use of Insurance Services Office (ISO)forms and
endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under
any of the below listed minimum required coverage, Vendor must identify on the Certificate of
Insurance the nature and amount of such self- insured retentions or deductibles and provide
satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or
deductibles will be Vendor's sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work
until the date of completion and acceptance of the scope of work by the County or as specified in this
solicitation, whichever is longer.
The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also
notify the County, in a like manner, within twenty-four(24) hours after receipt, of any notices of
expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor
from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide
notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor
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16.D.10.a
hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full
extent permitted under such policy.
Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County
may terminate the Agreement or at its sole discretion shall be authorized to purchase such
coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the
County for such costs within thirty(30) days after demand, the County has the right to offset these
costs from any amount due Vendor under this Agreement or any other agreement between the
County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it
be responsible for the coverage(s) purchased or the insurance company or companies used. The
decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a .�
waiver of any of its rights under the Contract Documents. °'
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If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the
scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of a
the Vendor to provide the County with such renewal certificate(s) shall be considered justification for >
the County to terminate any and all contracts. r
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2. Offer Extended to Other Governmental Entities ti
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Collier County encourages and agrees to the successful vendor extending the pricing, terms andaD
conditions of this solicitation or resultant contract to other governmental entities at the discretion of a
the successful vendor. u_
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3. Additional Items and/or Services to
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Additional items and / or services may be added to the resultant contract, or purchase order, in a
compliance with the Purchasing Policy. ft
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4. County's Right to Inspect '�
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The County or its authorized Agent shall have the right to inspect the Vendor's facilities/project site
during and after each work assignment the Vendor is performing. x
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5. Vendor Performance Evaluation E
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The County has implemented a Vendor Performance Evaluation System for all contracts awarded in =
excess of $25,000. To this end, vendors will be evaluated on their performance upon
completion/termination of this Agreement.
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6. Additional Terms and Conditions of Contract
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Collier County has developed standard contracts/agreements, approved by the Board of County E
Commissioners (BCC). The selected Vendor shall be required to sign a standard Collier Countyfa
contract within twenty one (21) days of Notice of Selection for Award. Q
The resultant contract(s) may include purchase or work orders issued under one, or any combination
of price methodologies by the County's project manager:
Lump Sum (Fixed Price): a firm fixed total price offering for a project; the risks are transferred
from the County to the contractor; and, as a business practice there are no hourly or material
invoices presented, rather, the contractor must perform to the satisfaction of the County's project
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16.D.10.a
manager before payment for the fixed price contract is authorized. Generally speaking, these
contracts are predictable and cost certain, easy to administer for the County and the Contractor,
and foster higher levels of collaboration, and account for more than fifty (50%) percent of public
sector projects.
Time and Materials: the County agrees to pay the contractor for the amount of labor time spent
by the contractor's employees and subcontractors to perform the work (number of hours times
hourly rate), and for materials and equipment used in the project (cost of materials plus the
contractor's mark up). This methodology is generally used in projects in which it is not possible to
accurately estimate the size of the project, or when it is expected that the project requirements
would most likely change. As a general business practice, these contracts include back-up
documentation of costs; invoices would include number of hours worked and billing rate by
position (and not company (or subcontractor) timekeeping or payroll records), material or
equipment invoices, and other reimbursable documentation for the project. Generally speaking,
the County assumes the project risk, the administration is more time consuming, and the County
pays for the labor efforts and materials used to complete the project, including changes due to
unforeseen conditions.
Unit Price: the County agrees to pay a firm total fixed price (inclusive of all costs, including labor, >
materials, equipment, overhead, etc.)for a repetitive product or service delivered (i.e. installation
price per ton, delivery price per package or carton, etc.). The invoice must identify the unit price
and the number of units received (no contractor inventory or cost verification required). ti
111
The County reserves the right to include in any contract document such terms and conditions, as it
deems necessary for the proper protection of the rights of Collier County. A sample copy of this a
contract is available upon request. The County will not be obligated to sign any contracts, u.
maintenance and/or service agreements or other documents provided by the Vendor.
The County's project manager, shall coordinate with the Vendor/Contractor the return of any surplus
assets, including materials, supplies, and equipment associated with the scope or work. a
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7. Payment Method
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include: x
• Purchase Order Number w
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
2
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department ;
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112 (13
Or emailed to: bccapclerk@collierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and/or services
as part of this agreement.
Payment methods include:
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• Traditional — payment by check, wire transfer or other cash equivalent.
• Standard — payment by purchasing card. Collier County's Purchasing Card Program is
supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is
cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of
using the County's credit card for transactions relating to this solicitation. The County will entertain
bids clearly stating pricing for standard payment methods. An additional separate discounted price
for traditional payments may be provided at the initial bid submittal if it is clearly marked as an
"Additional Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that
prior month. Services beyond sixty(60) days from current monthly invoice will not be considered for
payment without prior approval from the Project manager. All invoices should be submitted within
the fiscal year the work was performed. (County's fiscal year is October 1 - September 30.)
Invoices submitted after the close of the fiscal year will not be accepted (or processed for payment)
unless specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt
and approval of invoices submitted on the date of services or within six (6) months after completion
of contract. Any untimely submission of invoices beyond the specified deadline period is subject to
non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of a
the essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy
these debts, the County reserves the right to off-set the amount owed to the County by applying the nLL
amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract. a>
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Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in
compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt
Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount of w
any payment for work not performed or for unsatisfactory performance of Contractual requirements.
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8. Environmental Health and Safety
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All Vendors and Sub vendors performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub
vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that
may cause injury or damage to any persons or property within and around the work site. All firewall
penetrations must be protected in order to meet Fire Codes. ;a
Collier County Government has authorized OSHA representatives to enter any Collier County facility,
property and/or right-of-way for the purpose of inspection of any Vendor's work operations. This
provision is non-negotiable by any department and/or Vendor.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device
Coordination and Arc Flash Studies where relevant as determined by the engineer.
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All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE
Protective labels.
9. Licenses
The Vendor is required to possess the correct Business Tax Receipt, professional license, and any
other authorizations necessary to carry out and perform the work required by the project pursuant to
all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any
kind. Additionally, copies of the required licenses must be submitted with the proposal
response indicating that the entity proposing, as well as the team assigned to the County
account, is properly licensed to perform the activities or work included in the contract
documents. Failure on the part of any Vendor to submit the required documentation may be
grounds to deem Vendor non-responsive. A Vendor, with an office within Collier County is also
required to have an occupational license. cn
All State Certified contractors who may need to pull Collier County permits or call in inspections must
complete a Collier County Contractor License registration form and submit the required fee. After
registering the license/registration will need to be renewed thereafter to remain "active" in Collier
County.
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If you have questions regarding professional licenses contact the Contractor Licensing, Community
Development and Environmental Services at(239) 252-2431, 252-2432 or 252-2909. Questions a
regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252-
2477.
10. Principals/Collusion c°
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u.
By submission of this Proposal the undersigned, as Vendor, does declare that the only person or
persons interested in this Proposal as principal or principals is/are named therein and that no person
other than therein mentioned has any interest in this Proposal or in the contract to be entered into; to
that this Proposal is made without connection with any person, company or parties making a
Proposal, and that it is in all respects fair and in good faith without collusion or fraud.
11. Relation of County
It is the intent of the parties hereto that the Vendor shall be legally considered an independent N
Vendor, and that neither the Vendor nor their employees shall, under any circumstances, be
considered employees or agents of the County, and that the County shall be at no time legally
responsible for any negligence on the part of said Vendor, their employees or agents, resulting in
either bodily or personal injury or property damage to any individual, firm, or corporation.
12. Termination a
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Should the Vendor be found to have failed to perform his services in a manner satisfactory to the 0
County, the County may terminate this Agreement immediately for cause; further the County may
terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be
sole judge of non-performance.
13. Lobbying
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All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be
lobbied, either individually or collectively about a project for which a firm has submitted a Proposal.
Firms and their agents are not to contact members of the County Commission for such purposes as
meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to
final Board approval, no firm or their agent shall contact any other employee of Collier County in
reference to this Proposal, with the exception of the Procurement Director or his designee(s). Failure
to abide by this provision may serve as grounds for disqualification for award of this contract to the
firm.
14. Public Records Compliance
The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119 (including
specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes,
rules, regulations and requirements of any governmental agencies. w
15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and ti
provide a certificate of authority (www.sunbiz.orq/search.html) prior to execution of a contract. A
copy of the document may be submitted with the solicitation response and the document number
shall be identified. Firms who do not provide the certificate of authority at the time of response shall
be required to provide same within five (5) days upon notification of selection for award. If the firm u_
cannot provide the document within the referenced timeframe, the County reserves the right to award
to another firm. LoLo
16. Single Proposal a.
Each Vendor must submit, with their proposal, the required forms included in this RFP. Only one
proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as
a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub- o
consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a 16
primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub-
consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this w
requirement will be deemed non-responsive and rejected from further consideration.
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17. Survivability
Bids (RFP): The Consultant agrees that any Work Order/Purchase Order that extends beyond the
expiration date of Solicitation 16-6567 resultant of this solicitation will survive and remain subject to
the terms and conditions of that Agreement until the completion or termination of any Work L
Order/Purchase Order.
18. Protest Procedures
Any prospective vendor/ proposer who desires to protest any aspect(s) or provision(s) of the
solicitation (including the form of the solicitation documents or procedures) shall file their protest with
the Procurement Director prior to the time of the bid opening strictly in accordance with the County's
then current purchasing ordinance and policies.
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The Board of County Commissioners will make award of contract in public session. Award
recommendations will be posted outside the offices of the Purchasing Department on Wednesdays
and Thursdays. Any actual or prospective respondent who desires to formally protest the
recommended contract award must file a notice of intent to protest with the Procurement Director
within two (2) calendar days (excluding weekends and County holidays) of the date that the
recommended award is posted.
Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be
given instructions as to the form and content requirements of the formal protest. A copy of the
"Protest Policy" is available at the office of the Procurement Director.
19. Public Entity Crime
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A person or affiliate who has been placed on the convicted vendor list following a conviction for a
public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or
services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity
for the construction or repair of a public building or public work; may not submit bids, proposals, or
replies on leases of real property to a public entity; may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not
transact business with any public entity in excess of the threshold amount provided in s. 287.017 for
CATEGORY TWO for a period of 36 months following the date of being placed on the convicted
vendor list.
20. Security and Background Checks u.
If required, Vendor/ Contractor/ Proposer shall be responsible for the costs of providing background
checks by the Collier County Facilities Management Department, and drug testing for all employees
that shall provide services to the County under this Agreement. This may include, but not be limited a
to, checking federal, state and local law enforcement records, including a state and FBI fingerprint u
check, credit reports, education, residence and employment verifications and other related records.
Contractor shall be required to maintain records on each employee and make them available to the
County for at least four(4) years. o
21. Conflict of Interest
Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this RFP
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document. Disclosure of any potential or actual conflict of interest is subject to County staff review
and does not in and of itself disqualify a firm from consideration. These disclosures are intended to
identify and or preclude conflict of interest situations during contract selection and execution.
22. Prohibition of Gifts to County Employees c�
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a. Prohibition by Q
the individual, firm, and/or any employee of the firm from contact with County staff for a specified
period of time; b. Prohibition by the individual and/or firm from doing business with the County for a
specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c.
immediate termination of any contract held by the individual and/or firm for cause.
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23. Immigration Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United
States and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland
Security(DHS) in partnership with the Social Security Administration (SSA), provides an Internet-
based means of verifying employment eligibility of workers in the United States; it is not a substitute
for any other employment eligibility verification requirements. The program will be used for Collier
County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional
services and construction services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County Commissioners
Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of ;
their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptableco
evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of
the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also
required to provide the Collier County Purchasing Department an executed affidavit certifying they
shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the
Bidder/Vendor does not comply with providing both the acceptable E-Verify evidence and the d
executed affidavit the bidder's/vendor's proposal may be deemed non-responsive. u_
Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all 11)
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purchases not covered under the "Exceptions to the program" clause above.
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For additional information regarding the Employment Eligibility Verification System (E-Verify) program rt
visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor's responsibility to
familiarize themselves with all rules and regulations governing this program.
Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be
fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986
as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and w
with the provisions contained within this affidavit. Failure by the awarded firm(s)to comply with the
laws referenced herein or the provisions of this affidavit shall constitute a breach of the award
agreement and the County shall have the discretion to unilaterally terminate said agreement 2
immediately.
24. Collier County Local Preference Policy
Collier County provides an incentive to local business to enhance the opportunities of local
businesses in the award of County contracts. In the evaluation of proposals, the County rewards s
Vendors for being a local business by granting a ten (10) points incentive in the evaluation criterion
points.
Local business means the vendor has a current Business Tax Receipt issued by the Collier County
Tax Collector for at least one year prior to bid or proposal submission to do business within Collier
County, and that identifies the business with a permanent physical business address located within
the limits of Collier County from which the vendor's staff operates and performs business in an area
zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-
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1 6.D.1 0.a
permanent structure such as a construction trailer, storage shed, or other non-permanent structure
shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a
vendor shall not be considered a "local business" unless it contributes to the economic development
and well-being of Collier County in a verifiable and measurable way. This may include, but not be
limited to, the retention and expansion of employment opportunities, support and increase to the
County's tax base, and residency of employees and principals of the business within Collier County.
Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or
proposal to be eligible for consideration as a "local business" under this section. A vendor who
misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will
lose the privilege to claim Local Preference status for a period of up to one year.
Under this solicitation proposers desiring to receive local preference will be invited and required to F
affirmatively state and provide documentation as set forth in the solicitation in support of their
status as a local business. Any proposer who fails to submit sufficient documentation with their
proposal offer shall not be granted local preference consideration for the purposes of that specific
contract award. Except where federal or state law, or any other funding source, mandates to the
contrary, Collier County and its agencies and instrumentalities, will give preference to local
businesses in the following manner. >
For all purchases of commodities and services procured through a competitive proposal process a
and not otherwise exempt from this local preference section, the solicitation shall include a
weighted criterion for local preference that equals 10 percent of the total points in the evaluation
criteria published in the solicitation. Purchases of professional services as defined and identified
under subsection 11 B.2 (which are subject to Section 287.055, F.S.) and subsection 11B.3 (which a
are subject to Section 11.45, F.S.) shall not be subject to this local preference section. u_
The vendor must complete and submit with their proposal response the Affidavit for Claiming Status
as a Local Business which is included as part of this solicitation.
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Failure on the part of a vendor to submit this Affidavit with their proposal response will
preclude said Vendor from being considered for local preference under this solicitation.
A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to
the County will lose the privilege to claim Local Preference status for a period of up to one year.
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16.D.10.a
Collier County
Administrative Services Department
Proc irern-nt Services Division
Attachment 1: Vendor's Non-Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear,
concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective
Vendors not wishing to respond to this solicitation. If your firm is not responding to this RFP, please
indicate the reason(s) by checking the item(s) listed below and return this form via email or fax, noted on
the cover page, or mail to Collier County Government, Purchasing Department, 3327 Tamiami
Trail E, Naples, FL 34112.
We are not responding to Solicitation 16-6567 Museum Exhibit Design for the following reason(s):
❑ Services requested not available through our company.
❑ Our firm could not meet specifications/scope of work.
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❑ Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response. to
❑ Incorrect address used. Please correct mailing address:
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❑ Other reason(s):
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Name of Firm:
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Address:
CD
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name: Date
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Collier County
Administrative Services Department
Procurement Services Division
Attachment 2: Vendor Check List
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces
indicated and return with your Proposal. Vendor should check off each of the following items as the
necessary action is completed:
❑ The Proposal has been signed.
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❑ All applicable forms have been signed and included, along with licenses to complete the
5
requirements of the project.
❑ Any addenda have been signed and included. >
❑ The mailing envelope has been addressed to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E C°
Naples FL 34112 r
Attn: Rhonda Cummings, Procurement Strategist u_
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The mailing envelope must be sealed and marked with Solicitation 16-6567 Museum Exhibit
Design and February 26, 2016.
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❑ The Proposal will be mailed or delivered in time to be received no later than the specified due date u_
and time. (Otherwise Proposal cannot be considered.)
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❑ If submitting a manual bid, include any addenda (initialed and dated noting understanding and
receipt). If submitting bid electronically, bidder will need to download all related documents on 16
www.colliergov.net/bid. The system will date and time stamp when the addendum files were
downloaded. w
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ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE
OUTSIDE OF THE COURIER PACKET.
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Name of Firm: n
Address:
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City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name: Date
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16.D.10.a
Collier County
Administrative Services Department
Procurement Sery ces Division
Attachment 3: Conflict of Interest Affidavit
By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that,
to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned
interest or activity (financial, contractual, organizational, or otherwise)which relates to the proposed
work; and bear on whether the firm (employees, officers and/or agents) has a possible conflict have been °'
fully disclosed.
Additionally, the firm (employees, officers and/or agents) agrees to immediately notify in writing the
Procurement Director, or designee, if any actual or potential conflict of interest arises during the contract
and/or project duration.
Firm:
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Signature and Date:
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Print Name n.
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Title of Signatory
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State of U
County of
SUBSCRIBED AND SWORN to before me this day of , =
20
by , who is personally known to me to be the
for the Firm, OR who produced the following E
identification °'
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Notary Public
My Commission Expires
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Gabel- County
Administrative Services Department
Procurement Services Division
Attachment 4: Vendor Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
CD
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RE: Solicitation: 16-6567 Museum Exhibit Design
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Dear Commissioners:
The undersigned, as Vendor declares that this proposal is made without connection or arrangement with
any other person and this proposal is in every respect fair and made in good faith, without collusion or
fraud.
The Vendor agrees, if this proposal is accepted, to execute a Collier County document for the purpose ofa.
establishing a formal contractual relationship between the firm and Collier County, for the performance of
all requirements to which the proposal pertains. The Vendor states that the proposal is based upon the
proposal documents listed by Solicitation: 16-6567 Museum Exhibit Design.
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(Proposal Continued on Next Page) a
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16.D.10.a
PROPOSAL CONTINUED
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of , 20
in the County of , in the State of
Firm's Legal Name:
Address:
City, State, Zip Code:
Florida Certificate of iss
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Authority Document Number: E
Federal Tax Identification c
Number
CCR#or CAGE Code
Telephone: >
FAX:
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Signature by:
(Typed and written)
Title:
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Additional Contact Information
Send payments to:
(required if different from above) Company name used as payee
Contact name:
a.
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Title:
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Address:
City, State,ZIP
Telephone:
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FAX: a
Email:
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Office servicing Collier U,
County to place orders (°
(required if different from above)
Contact name:
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Title:
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Address:
City, State,ZIP
Telephone: Email
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16.D.10.a
Caber County
Administrative Services Department
Procurement Serv;ces Division
Attachment 5: Affidavit for Claiming Status as a Local Business
Solicitation: 16-6567 Museum Exhibit Design (Check Appropriate Boxes Below)
State of Florida(Select County if Vendor is described as a Local Business
❑ Collier County
❑ Lee County
Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County
Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing Policy:
Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector
for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the
business with a permanent physical business address located within the limits of Collier County from which the
vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office
Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or
other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition U
to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic
development and well-being of Collier County in a verifiable and measurable way. This may include, but not be
limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base,
and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing d
their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as
a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a
proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to
one year. a.
Vendor must complete the following information:
Year Business Established in ❑Collier County or ❑ Lee County: a'
.y
Number of Employees(Including Owner(s)or Corporate Officers):
:Q
Number of Employees Living in ❑ Collier County or❑ Lee(Including Owner(s)or Corporate Officers):
w
If requested by the County, vendor will be required to provide documentation substantiating the information given in
this affidavit. Failure to do so will result in vendor's submission being deemed not applicable. N
Vendor Name: Date:
Collier or Lee County Address:
Signature: Title:
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STATE OF FLORIDA
❑ COLLIER COUNTY ❑ LEE COUNTY c
ct
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day of
, 20
Notary Public
My Commission Expires:
(AFFIX OFFICIAL SEAL)
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16.D.10.a
Co(>tier County
Administrative Services Department
Proanement Services Division
Attachment 6: Immigration Affidavit Certification
Solicitation:16-6567 Museum Exhibit Design
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid (ITB's)and Request for Proposals (RFP)submittals. Further, Vendors / Bidders are
required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the
time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the
properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum
of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment
in the E-Verify program, may deem the Vendor/Bidder's proposal as non-responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized
alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e)Section
274A(e)of the Immigration and Nationality Act ("INA"). m
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e) U
of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA
shall be grounds for unilateral termination of the contract by Collier County. m
Vendor attests that they are fully compliant with all applicable immigration laws(specifically to the 1986 Immigration a.
Act and subsequent Amendment(s))and agrees to comply with the provisions of the Memorandum of
a:
Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System ••
(E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration
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at the time of submission of the Vendor's/ Bidder's proposal.
Company Name
Print Name Title rn
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Signature Date »�
State of 1=
County of
The foregoing instrument was signed and acknowledged before me this day of ,
20 , by who has produced as identification.
(Print or Type Name) (Type of Identification and Number)
r+
Notary Public Signature
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Printed Name of Notary Public Q
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein,the truth and accuracy
of this affidavit to interrogatories hereinafter made.
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16.D.10.a
Caber Comity
Administrative Services Department
Procurement Services Division
Attachment 7: Vendor Substitute W—9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County(including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name
(as shown on income tax return) d
Business Name
(if different from taxpayer name)
Address City
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State Zipco
Telephone FAX Email
LL
Order Information Remit/Payment Information
Address Address
City State Zip City State Zip n.
u_
FAX FAX
Email Email
N
N
r.+
2. Company Status (check only one)
Individual/Sole Proprietor Corporation Partnership
Tax Exempt(Federal income tax-exempt entity Limited Liability Company
under Internal Revenue Service guidelines IRC cn
501 (c)3) Enter the tax classification
(D=Disregarded Entity, C=Corporation, P=Partnership) r.,
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3. Taxpayer Identification Number(for tax reporting purposes only) m
Federal Tax Identification Number(TIN)
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(Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjury, l certify that the information shown on this form is correct to my knowledge.
Signature Date
Title Phone Number
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16.D.10.a
Cattier County
Administrative Services Department
Procurement Seruces Di nsion
Attachment 8: Insurance and Bonding Requirements
Insurance/Bond Type Required Limits
1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements
2. ® Employer's Liability $ $1,000,000 single limit per occurrence °?
E
3. ® Commercial General Bodily Injury and Property Damage '�
Liability(Occurrence Form) n
patterned after the current $ $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily N
ISO form Injury Liability and Property Damage Liability. This shall include Premises and ::-;C-
Operations;
Operations; Independent Contractors; Products and Completed Operations >
and Contractual Liability a
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4. ® Indemnification To the maximum extent permitted by Florida law, the U
Contractor/Vendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages, ca
losses and costs, including, but not limited to, reasonable attorneys'fees and `o
,--
paralegals'
paralegals'fees, to the extent caused by the negligence, recklessness, or a.
intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone w
employed or utilized by the Contractor/Vendor/Consultant in the performance ca
of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph. a.
This section does not pertain to any incident arising from the sole negligence u_
of Collier County. c
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4. ®Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury& Property Damage, o
Owned/Non-owned/Hired; Automobile Included151
5. ❑ Other insurance as ❑ Watercraft $ Per Occurrence w
noted: E
❑ United States Longshoreman's and Harborworker's Act coverage shall be =
maintained where applicable to the completion of the work.
$ Per Occurrence c
1.--
0
❑ Maritime Coverage(Jones Act)shall be maintained where applicable to m
the completion of the work. m
$ Per Occurrence r-
❑Aircraft Liability coverage shall be carried in limits of not less than a)
$5,000,000 each occurrence if applicable to the completion of the Services c
under this Agreement. .S
$ Per Occurrence cL
❑ Pollution $ Per Occurrence
❑ Professional Liability $ Per Occurrence
• $ 500,000 each claim and in the aggregate
• $1,000,000 each claim and in the aggregate
• $2,000,000 each claim and in the aggregate
❑ Professional Liability $ per claim and in
the aggregate
Packet Pg. 1496
16.D.10.a
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
❑ Valuable Papers Insurance $ Per Occurrence
❑ Employee Dishonesty/Crime $ Per Occurrence
Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss
Payee endorsement naming Collier County.
6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers' check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County E
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the `t
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award. m
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to ti
Owner; provided, however, the surety shall be rated as "A-" or better as to tr,
general policy holders rating and Class V or higher rating as to financial size co
category and the amount required shall not exceed 5% of the reported policy
holders'surplus, all as reported in the most current Best Key Rating Guide, LL
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038. co
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8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to
meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance
provisions. Ix
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9. ® Collier County must be named as"ADDITIONAL INSURED"on the Insurance Certificate for Commercial v,
General Liability where required. °'
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County
Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance ill
must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all E
work performed on behalf of Collier County.
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11. ® Thirty(30) Days Cancellation Notice required.
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RLA 1/12/2016
Vendor's Insurance Statement
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We understand the insurance requirements of these specifications and that the evidence of insurability may be required E
within five(5) days of the award of this solicitation.
Name of Firm Date
Vendor Signature
Print Name
Insurance Agency
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16.D.10.a
Agent Name Telephone Number
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16.D.10.a
Cof tier County
Administrative Services Department
Procurement Services Division
Attachment 9: Reference Questionnaire
Solicitation:
Reference Questionnaire for:
(Name of Company Requesting Reference Information)
(Name of Individuals Requesting Reference Information)
Name: Company:
(Evaluator completing reference questionnaire) (Evaluator's Company completing reference)
U)
Email: FAX: Telephone:
a)
Collier County is implementing a process that collects reference information on firms and their key personnel to be used
in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as
a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the 0
best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the
firm/individual again)and 1 representing that you were very unsatisfied (and would never hire the firm/indivdival again).
If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will ;°
be scored "0." o.
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Project Description: Completion Date:
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Project Budget: Project Number of Days:
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Change Orders - Dollars Added : Change Orders- Days Added: 11-
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Item Citeria Score a'
1 Ability to manage the project costs(minimize change orders to scope). m
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2 Ability to maintain project schedule(complete on-time or early). -�
3 Quality of work, i.e, materials used were of good or high quality; installers were neat W
and ensured that debris was removed immediately after or during performance of
work.
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4 Quality of consultative advice provided on the project.
5 Ability to proficiently manage subcontractors.
6 Project administration(completed documents, final invoice, final product turnover;
invoices; manuals or going forward documentation, etc.)
7 Ability to verbally communicate and document information clearly and succinctly. (.)a
8 Abiltity to manage risks and unexpected project circumstances.
9 Confidence in the firms creative ability of design capabilities, and project installation
10 Overall comfort level with hiring the company in the future(customer satisfaction).
TOTAL SCORE OF ALL ITEMS
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16.D.10.a
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16.D.10.c
AGREEMENT#16-6567
for
Museum Exhibit, Design, Fabrication and Installation
THIS AGREEMENT, made and entered into on this day of 2016,
by and between Creative Arts Unlimited, Inc., authorized to do business in the State of
Florida, whose business address is 3730 70th Avenue North, Pinellas Park, Florida 33781, 3
(the "Contractor") and Collier County, a political subdivision of the State of Florida, (the E
"County"): .-
D
WITNESSETH: a
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1. AGREEMENT TERM. The Agreement shall be for a one (1) year period, commencing
vo
on Date of Board award and terminating one (1) year from the date of the Board award w
or until all outstanding Purchase Orders issued prior to the expiration of the Agreement
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period have been completed or terminated.
CD
The County may, at its discretion and with the consent of the Contractor, renew the a
Agreement under all of the terms and conditions contained in this Agreement for three w
(3) additional one (1) year periods. The County shall give the Contractor written noticeco
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of the County's intention to renew the Agreement prior to the end of the Agreement to
term then in effect.
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The County Manager, or his designee, may, at his discretion, extend the Agreement E
under all of the terms and conditions contained in this Agreement for up to one hundred a,
and eighty (180) days. The County Manager, or his designee, shall give the Contractor y
written notice of the County's intention to extend the Agreement prior to the end of the Q
Agreement term then in effect. .
2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon T.
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the issuance of a Purchase Order.
(i)
3. STATEMENT OF WORK. The Contractor shall provide Museum Exhibit Design E
Fabrication and Installation services in accordance with the terms and conditions of w
Request for Proposal (RFP) #16-6567, which includes Exhibit A - Scope of Work and a
the Contractor's proposal referred to herein and made an integral part of this
Agreement. This Agreement contains the entire understanding between the parties and
any modifications to this Agreement shall be mutually agreed upon in writing by the
Parties, in compliance with the County's Procurement Ordinance, as amended, and
Procurement Procedures in effect at the time such services are authorized.
Page 1 of 13
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4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of
this Agreement upon completion or partial completion of the work tasks as accepted
and approved by the County Project Manager or designee, pursuant to Exhibit B "Fee
Schedule," the price methodology as defined in Section 4.1, and together with Travel
and Reimbursable Expenses as defined in this Agreement. Payment will be made upon
receipt of a proper invoice and in compliance with Chapter 218 Fla. Stats., otherwise
known as the "Local Government Prompt Payment Act."
4.1 Price Methodology:
Time and Materials: the County agrees to pay the contractor for the amount of laborCD
-�
time spent by the contractor's employees and subcontractors to perform the work
(number of hours times hourly rate), and for materials and equipment used in the project
(cost of materials plus the contractor's mark up). This methodology is generally used in
projects in which it is not possible to accurately estimate the size of the project, or when
it is expected that the project requirements would most likely change. As a general CD
business practice, these contracts include back-up documentation of costs; invoices
would include number of hours worked and billing rate by position (and not company (or
subcontractor) timekeeping or payroll records), material or equipment invoices, and ti
other reimbursable documentation for the project. co
4.2 Any County agency may purchase services under this Agreement, provided a
sufficient funds are included in their budget(s).
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4.3 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6)
months after completion of the Agreement. Any untimely submission of invoices beyond Q)
the specified deadline period is subject to non-payment under the legal doctrine of
"laches" as untimely submitted. Time shall be deemed of the essence with respect to the ,
timely submission of invoices under this Agreement.
4.4 Travel and Reimbursable Expenses: Travel and Reimbursable Expenses must
be approved in advance in writing by the County. Travel expenses shall be reimbursed
as per Section 112.061 Fla. Stats. Any trips within Collier and Lee Counties are
expressly excluded. Reimbursements shall be at the following rates:
Mileage $0.445 per mile
Breakfast $6.00
Lunch $11.00
Dinner $19.00
Airfare Actual ticket cost limited to tourist or
coach class fare
Rental car Actual rental cost limited to compact or
standard-size vehicles
Lodging Actual cost of lodging at single
occupancy rate with a cap of no more
than $150.00 per night
Page 2 of 13
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Parking Actual cost of parking
Taxi or Airport Limousine Actual cost of either taxi or airport
limousine
Reimbursable items other than travel expenses shall be limited to the following:
telephone long-distance charges, fax charges, photocopying charges and postage.
Reimbursable items will be paid only after Contractor has provided all receipts.
Contractor shall be responsible for all other costs and expenses associated with
activities and solicitations undertaken pursuant to this Agreement.
5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the .E-
performance
performance of the Work. Collier County, Florida as a political subdivision of the State •
of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter
212, Florida Statutes, Certificate of Exemption # 85-8015966531C-2.
6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if
mailed or faxed to the Contractor at the following Address:
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Creative Arts Unlimited, Inc. Ln
3730 70th Avenue, Pinellas Park, Florida 33781
(727) 525-2066 Telephone; (727) 525-8689 Fax
T.C. Stanmore, CEO
Chuck@creativeartsinc.com
All Notices from the Contractor to the County shall be deemed duly served if mailed or
faxed to the County to:
E
Collier County Government Center CD,
Procurement Services Division
3327 Tamiami Trail, East
Naples, Florida 34112
Attention: Director, Procurement Services Division
Telephone: 239-252-8407
Facsimile: 239-252-6480
The Contractor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Agreement must be in
writing.
7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating
a partnership between the County and the Contractor or to constitute the Contractor as
an agent of the County.
Page 3 of 13
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16.D.10.c
8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. The
County will not be obligated to pay for any permits obtained by Subcontractors.
Payment for all such permits issued by the County shall be processed internally by the
County. All non-County permits necessary for the prosecution of the Work shall be
procured and paid for by the Contractor. The Contractor shall also be solely responsible
for payment of any and all taxes levied on the Contractor. In addition, the Contractor
shall comply with all rules, regulations and laws of Collier County, the State of Florida, or
the U. S. Government now in force or hereafter adopted. The Contractor agrees to
comply with all laws governing the responsibility of an employer with respect to persons
employed by the Contractor.
9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to
use in any manner whatsoever, County facilities for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now in
effect or hereafter enacted or adopted. In the event of such violation by the Contractor CJ
or if the County or its authorized representative shall deem any conduct on the part of
the Contractor to be objectionable or improper, the County shall have the right to
suspend the Agreement of the Contractor. Should the Contractor fail to correct any
such violation, conduct, or practice to the satisfaction of the County within twenty-four u_
(24) hours after receiving notice of such violation, conduct, or practice, such suspension
to continue until the violation is cured. The Contractor further agrees not to commence
co
operation during the suspension period until the violation has been corrected to the
satisfaction of the County.
E
10. TERMINATION. Should the Contractor be found to have failed to perform his services
in a manner satisfactory to the County as per this Agreement, the County may terminate
said Agreement for cause; further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be sole judge of non-
performance.
T.
In the event that the County terminates this Agreement, Contractor's recovery against 0
the County shall be limited to that portion of the Agreement Amount earned through the
date of termination. The Contractor shall not be entitled to any other or further recovery
against the County, including, but not limited to, any damages or any anticipated profit
on portions of the services not performed.
11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as
to race, sex, color, creed or national origin.
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12. INSURANCE. The Contractor shall provide insurance as follows:
A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000
Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage
Liability. This shall include Premises and Operations; Independent Contractors;
Products and Completed Operations and Contractual Liability.
B. Business Auto Liability: Coverage shall have minimum limits of $1,000,000 Per
Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage
Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and
Employee Non-Ownership. •
CDC. Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of $1,000,000 for
each accident. r
a)
Special Requirements: Collier County Government shall be listed as the Certificate
Holder and included as an Additional Insured on the Comprehensive General Liability
Policy.
a.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Contractor during the duration of this Agreement. The Contractor shall Lo;
provide County with certificates of insurance meeting the required insurance provisions. Ln
Renewal certificates shall be sent to the County ten (10) days prior to any expiration
date. Coverage afforded under the policies will not be canceled or allowed to expire
until the greater of: ten (10) days prior written notice, or in accordance with policy
provisions. Contractor shall also notify County, in a like manner, within twenty-four (24)
hours after receipt, of any notices of expiration, cancellation, non-renewal or material
change in coverage or limits received by Consultant from its insurer, and nothing
contained herein shall relieve Contractor of this requirement to provide notice. a)
.175Contractor shall ensure that all subcontractors comply with the same insurance
requirements that he is required to meet.
13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor
shall indemnify and hold harmless Collier County, its officers and employees from any
and all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this
Agreement by Contractor, any statutory or regulatory violations, or from personal injury,
property damage, direct or consequential damages, or economic loss, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduct of the
Contractor or anyone employed or utilized by the Contractor in the performance of this
Agreement. This indemnification obligation shall not be construed to negate, abridge or
reduce any other rights or remedies which otherwise may be available to an indemnified
party or person described in this paragraph.
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This section does not pertain to any incident arising from the sole negligence of Collier
County.
13.1 The duty to defend under this Article 13 is independent and separate from the duty
to indemnify, and the duty to defend exists regardless of any ultimate liability of the
Contractor, County and any indemnified party. The duty to defend arises immediately
upon presentation of a claim by any party and written notice of such claim being
provided to Contractor. Contractor's obligation to indemnify and defend under this
Article 13 will survive the expiration or earlier termination of this Agreement until it is
determined by final judgment that an action against the County or an indemnified party .�
for the matter indemnified hereunder is fully and finally barred by the applicable statute
of limitations.
14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of
the County by the Museum Division. a`
15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner with
the performance of services required hereunder. Contractor further represents that no
persons having any such interest shall be employed to perform those services.
16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the u_
following component parts, all of which are as fully a part of the Agreement as if herein
set out verbatim: Contractor's Proposal, Insurance Certificate(s), Exhibit A - Scope of
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Services, Exhibit B — Fee Schedule and RFP #16-6567 "Museum Exhibit Design
Services."
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17. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between
the parties herein that this Agreement is subject to appropriation by the Board of County
Commissioners.
18. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual
shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other
item of value to any County employee, as set forth in Chapter 112, Part III, Florida U
Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County
Administrative Procedure 5311. Violation of this provision may result in one or more of E
the following consequences: a. Prohibition by the individual, firm, and/or any employee
of the firm from contact with County staff for a specified period of time; b. Prohibition by
the individual and/or firm from doing business with the County for a specified period of
time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any Agreement held by the individual and/or firm for cause.
19. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the
Contractor is formally acknowledging without exception or stipulation that it agrees to
comply, at its own expense, with all federal, state and local laws, codes, statutes,
ordinances, rules, regulations and requirements applicable to this Agreement, including
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but not limited to those dealing with the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended; taxation, workers' compensation, equal employment and safety (including,
but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes), and the Florida
Public Records Law Chapter 119, including specifically those contractual requirements
at F.S. § 119.0701(2)(a)-(b) as stated as follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT: E
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Communication and Customer Relations Division
3299 Tamiami Trail East, Suite 102 •-c-
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Naples, FL 34112-5746 '-
Telephone: (239) 252-8383
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The Contractor must specifically comply with the Florida Public Records Law to:
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1. Keep and maintain public records required by the public agency to perform the
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service. u_
2. Upon request from the public agency's custodian of public records, provide the
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public agency with a copy of the requested records or allow the records to be in
inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in this chapter or as otherwise provided by law. _
3. Ensure that public records that are exempt or confidential and exempt from
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public records disclosure requirements are not disclosed except as authorized P.
by law for the duration of the contract term and following completion of the a
contract if the Contractor does not transfer the records to the public agency. 41
4. Upon completion of the contract, transfer, at no cost, to the public agency all
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public records in possession of the Contractor or keep and maintain public
records required by the public agency to perform the service. If the Contractor
transfers all public records to the public agency upon completion of the contract, 0
the Contractor shall destroy any duplicate public records that are exempt or a
confidential and exempt from public records disclosure requirements. If the
Contractor keeps and maintains public records upon completion of the contract, 0
the Contractor shall meet all applicable requirements for retaining public a
records. All records stored electronically must be provided to the public
agency, upon request from the public agency's custodian of public records, in a
format that is compatible with the information technology systems of the public
agency.
If Contractor observes that the Contract Documents are at variance therewith, it shall
promptly notify the County in writing. Failure by the Contractor to comply with the laws
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referenced herein shall constitute a breach of this Agreement and the County shall have
the discretion to unilaterally terminate this Agreement immediately.
20. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful proposer extending the pricing, terms and
conditions of this solicitation or resultant Agreement to other governmental entities at the
discretion of the successful proposer.
21. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement
shall remain in effect.
22. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to
this Agreement in compliance with the Procurement Ordinance, as amended, and
Procurement Procedures.
23. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by
this Agreement to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be
attended by representatives of Contractor with full decision-making authority and by
County's staff person who would make the presentation of any settlement reached
during negotiations to County for approval. Failing resolution, and prior to the a
commencement of depositions in any litigation between the parties arising out of this
Agreement, the parties shall attempt to resolve the dispute through Mediation before an CO
agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall
be attended by representatives of Contractor with full decision-making authority and by
County's staff person who would make the presentation of any settlement reached at
mediation to County's board for approval. Should either party fail to submit to mediation
as required hereunder, the other party may obtain a court order requiring mediation
under section 44.102, Fla. Stat.
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24. VENUE. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate
federal or state courts in Collier County, Florida, which courts have sole and exclusive
jurisdiction on all such matters.
25. AGREEMENT STAFFING. The Contractor's personnel and management to be utilized
for this Agreement shall be knowledgeable in their areas of expertise. The County
reserves the right to perform investigations as may be deemed necessary to ensure that
competent persons will be utilized in the performance of the Agreement. The
Contractor's shall assign as many people as necessary to complete the required
services on a timely basis, and each person assigned shall be available for an amount
of time adequate to meet the required service delivery dates.
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26. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of
any of the Contract Documents, the terms of the Request for Proposal (RFP), the
Contractor's Proposal, and/or the County's Board approved Executive Summary, this
Agreement shall take precedence.
27. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without
the prior consent in writing of the County. Any attempt to assign or otherwise transfer
this Agreement, or any part herein, without the County's consent, shall be void. If
Contractor does, with approval, assign this Agreement or any part thereof, it shall
require that its assignee be bound to it and to assume toward Contractor all of the
obligations and responsibilities that Contractor has assumed toward the County.
28. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as
amended. Background checks are valid for five (5) years and the Contractor shall be
responsible for all associated costs. If required, Contractor shall be responsible for the
costs of providing background checks by the Collier County Facilities Management
Division for all employees that shall provide services to the County under this >
Agreement. This may include, but not be limited to, checking federal, state and local law
enforcement records, including a state and FBI fingerprint check, credit reports,
education, residence and employment verifications and other related records.
Contractor shall be required to maintain records on each employee and make them
available to the County for at least four (4) years. a
All of Contractor's employees and subcontractors must wear Collier County Government
Identification badges at all times while performing services on County facilities and
properties. Contractor ID badges are valid for one (1) year from the date of issuance and
can be renewed each year at no cost to the Contractor during the time period in which E.
their background check is valid, as discussed below. All technicians shall have on their E
shirts the name of the contractor's business.
The Contractor shall immediately notify the Collier County Facilities Management
Division via e-mail (DL-FMOPSacolliergov.net) whenever an employee assigned to
Collier County separates from their employment. This notification is critical to ensure the
continued security of Collier County facilities and systems. Failure to notify within four
(4) hours of separation may result in a deduction of$500 per incident. 6-
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IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized
person or agent, have executed this Agreement on the date and year first written above.
BOARD OF COUNTY COMMISSIONERS
ATTEST: COLLIER COUNTY, FLORIDA
Dwight E. Brock, Clerk of Courts
By: By:
Donna Fiala, Chairman
Dated:
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EXHIBIT A
SCOPE OF SERVICES
The Contractor shall provide the following services, at the County's request, on an "as
needed basis" subject to budget availability, including but not limited to:
• Meet with County project manager to discuss the exhibit and begin outlining a
scope of work for the project.
• Provide design services for temporary and permanent Museum displays. This
scope of the design, creation and fabrication shall include, but not be limited to the
following:
o Design/Development and Related Services
o Production of Exhibit Fabrication Documents and CAD drawings
o Fabrication Services and Delivery to site
o Installation and Mounting 0)
o Miscellaneous:
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• Survey & Layout
• Permitting
• Job Site Cleanliness
• Management & Supervision
• Project Record Documents; As-Built Surveys
• Drawings u.u.
• Code Compliance
• Temporary Protection va
• Scaffolding
• Coordination with Others
• Owner Furnished/Design/Builder Installed (OF/CI) Items
• Warranties
• Provide the Collier County Museum with a complete and comprehensive exhibit
design and building plan in strict accordance with the design criteria and
specifications set forth in the RFP. The Exhibit Designer/Fabricator/Installer shall
prepare and provide a Conceptual Exhibit Plan, Design Development documents, 2
Fabrication/Shop Drawings, Manufacturer's Specification cut sheets, w
Fabrication/Installation Documents, and Post-Design Services. Conceptual master
plan design documents should include:
o Scaled floor plan with color: 1/4" = 1' (with labeled component description
item numbers for location identification),
o A minimum of three (3) perspective color views 11" x 17," and
o Component descriptions list.
• Provide subcontractors who are able to furnish materials or equipment fabricated to
any special design proposed for such portions of the work as may be designated in
the future proposal(s) for work including, but not limited to:
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o Caseworks,
o Graphics, Graphics design and reproduction,
o Acrylic Fabrication,
o Metal Fabrication,
o Glass Fabrication,
o Electrical Components,
o Audio visual Components, and
o Lighting and Fiber Optics
• Present fabrication and installation services, prices and schedule for the exhibits
identified. Pricing proposals must be inclusive of design, fabrication and mounting,
installation and project management services, including all labor and materials for
contractors and subcontractors.
• Proceed with fabrication once approval has been given by the Museum project
manager and Purchase Order is issued.
• Coordinate the integration and installation of exhibits and historical objects
according to the schedule provided, including, but not limited to:
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o Project manager/Designer must be on-site during the entire installation,
o Project manager shall conduct weekly construction/progress meeting during a
installs,
o Project manager must provide a time schedule for installations,
o Project manager shall address all warranty for the installation for at least
one year; warranty work phone calls to the contractor must be responded to
within eight business hours, and
o All travel expenses shall be included in the quotes provided to the County
and shall not exceed the State of Florida's travel and meal per diem set
forth in section 112.061 Florida Statutes.
• Protect the exhibits and historical artifacts from theft, damage from visible and non-
visible light spectrums, humidity, ambient air quality, temperature and
environmental conditions, corrosive reactions and interacting materials. u
• Provide exhibit elements and caseworks that are flexible in design and provide
techniques for mounting graphics. Themed elements should be of a nature as to
minimize penetrations and damage to the building's original walls, and provide
access for easy and routine maintenance and cleaning by Museum staff.
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Exhibit B "Fee Schedule"
Professional Hourly Rate
Principal $150
Creative Director $125
AN Technology Programmer* $120
Shop Director $120
Graphic Artist/Illustrator* $90
Off-Site Installers $90
Skilled Fabricator* $85
*For every ten (10) worked on each project
the Contractor will charge one (1) hour of
either the Principal or Creative Director, for a`
the supervision of the work-product.
Leased Equipment Actual Cost plus 20% mark-up
Materials Actual Cost plus 25% mark-up
In-House CNC Router and operator $150 per hour
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