Agenda 09/13/2016 R Item #16D 5 09/13/2016
EXECUTIVE SUMMARY
Recommendation to approve the submittal of a grant application for the FY 15/16 Federal Highway
Administration Flexible Funds in the amount of $497,000 through the Federal Transit
Administration Transit Award Management System (TrAMS), approve a budget amendment and
authorize, pre-award and the execution of the funding award agreement after the new application
is input in TrAMS to allow continuous operation of the Collier Area Transit system.
OBJECTIVE: To obtain grant funds to make day to day operations more efficient and provide for a
better customer experience.
CONSIDERATION: Each year the Collier Metropolitan Planning Organization Board adopts
Congestion Management System project priorities which are provided to the Florida Department of
Transportation (FDOT) for funding in the work program. Collier County has been provided $497,000 in
Fiscal Year 15/16 to acquire and deploy technology such as real-time bus information, mobile ticket
purchasing and use, website upgrades for mobile technology compatibility; Wi-Fi on the buses;
automated interactive voice response telephone system, wireless data communications interfaces as well
as extended warranty for previously purchased hardware and software. In order to utilize these funds for
a transit project,a grant application must be entered into the Federal Transit Administration(FTA)Transit
Award Management System(TrAMS).
After the grant is entered into TrAMS for FTA review,the normal process would be to wait for their
approval before funding is utilized.However,FTA does allow for the utilization of pre-award authority if
the grantee elects to. Staff would like to utilize the pre-award authority in order to avoid a lapse in
warranty coverage for the previously purchased ITS hardware and software. The current warranty will
expire prior to the execution of the grant through normal processes. The grant process requires transit
projects to provide a 20%match. Collier County has requested approval from the FDOT for the use of
toll revenue credits in the amount of$124,250 as a soft match for the grant.
After review and approval by FTA, the grant award is electronically executed in TrAMS by the Collier
County BCC appointed designee, Steve Carrell. Public Transit & Neighborhood Enhancement and
Office of Management and Budget grant compliance staff will also use this electronic system to manage
the projects and submit all required reports.
FISCAL IMPACT: Collier County has approval from the Florida Department of Transportation for the
use of toll revenue credits in the amount of$124,250 as soft match for $497,000 in FY16 Capital Grant
Funds. A budget amendment is required in FY16 in the amount of $497,000 to recognize the grant
revenue funds to CAT Grant Fund(424),Project 33483.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote
for Board approval.JAB
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
Executive Summary.
RECOMMENDATION: That the Board of County Commissioners (1) approves submittal of the grant
09/13/2016
application for the 2015/2016 Federal Highway Administration available flex funds in the amount of
$497,000 through the FTA Transit Awards Management System (TrAMS), (2) approves the necessary
budget amendment,and(3)authorizes,pre-award,the execution of the funding award agreement after the
new application is input in the new TrAMS to ensure uninterrupted transit services.
Prepared by:Yousi Cardeso,Operations Analyst,Public Transit&Neighborhood Enhancement
ATTACHMENT(S)
1.ITS Flex Funds Draft Application (PDF)
2.FDOT Toll Revenue Approval (PDF)
16.D.5
09/13/2016
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.5
Item Summary: Recommendation to approve the submittal of a grant application for the FY 15/16
Federal Highway Administration Flexible Funds in the amount of$497,000 through the Federal Transit
Administration Transit Award Management System (TrAMS), approve a budget amendment and
authorize,pre-award and the execution of the funding award agreement after the new application is input
in TrAMS to allow continuous operation of the Collier Area Transit system.
Meeting Date: 09/13/2016
Prepared by:
Title: Operations Analyst—Public Transit&Neighborhood Enhancement
Name: Yousi Cardeso
07/29/2016 12:27 PM
Submitted by:
Title:Division Director-Pub Tran&Nbrhd Enh—Public Transit&Neighborhood Enhancement
Name: Michelle Arnold
07/29/2016 12:27 PM
Approved By:
Review:
Public Services Department Amanda O.Townsend Level 1 Sim.Reviewer 1-8 Completed 08/05/2016 10:23 AM
Public Transit&Neighborhood Enhancement Caroline Soto Level 1 Add Division ReviewerCompleted
Public Services Department Hailey Margarita Alonso Level 1 Division Reviewer Completed 08/08/2016 3:36 PM
Public Transit&Neighborhood Enhancement Michelle Arnold Level 1 Add Division ReviewerCompleted
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 08/10/2016 1:15 PM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 08/10/2016 4:19 PM
Grants Kimberly Lingar Level 2 Grants Review Completed 08/16/2016 10:04 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/16/2016 10:46 AM
County Attorney's Office Jeffrey A.Klatzkow Level 3 County Attorney's Office Review Completed 08/16/2016 3:57 PM
Grants Therese Stanley Level 3 OMB 1st Reviewer 1-4 Completed 08/26/2016 9:30 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 08/27/2016 10:57 AM
Board of County Commissioners MaryJo Brock Meeting Pending 09/13/2016 9:00 AM
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16.D.5.a
DOT FTA
U.S.Department of Transportation Federal Transit Administration
Application
Federal Award Identification Number(FAIN) 1032-2016-2
Application Name ITS XU Flex Funds �o
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Application Budget Number 0
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Part 1: Recipient Information
Name: Collier, County Of o
Recipient ID Recipient OST Type Recipient Alias Recipient DUNS a
1032 County Agency COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 076997790
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Location Type Address City State Zip Q
Headquarters 3299 TAMIAMI TRL E STE 700: NAPLES FL 34112
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Mailing Address 3299 TAMIAMI TRAIL E NAPLES FL 34112 "a
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Union Information
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Contact Name Kevin Smith
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Contact Name Kevin Smith
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Part 2: Application Information
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Title: ITS XU Flex Funds
FAIN Application Status Application Type Date Created Last Updated Date From TEAM?
1032-2016-2 In-Progress Grant 4/28/2016 4/28/2016 No
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Application Executive Summary
These flex funds will be used to purchase Intelligent Transportation System (ITS) applications and provide for Ci
warranty of previously purchase ITS systems. The life expectancy of the software is less than five years, it is
anticipated the new software will enhance the existing transit intelligence. The total cost of the ITS software is
$621,250 Toll revenue credit from the Florida Department of Transportation will be utilize in the amount of
$124,250, as the soft match.The authorizing Toll revenue Credit letter is attached to this grant. The project will
begin by 9/30/2016 and be completed by 09/30/2018. This is not a research and Development Grant request.
Collier County is the designated recipient for 5307 grant funds. -a
Delinquent Federal Debt
No,my organization does not have delinquent federal debt. u-
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Requires E.O.12372 Review N
No,this application does not require E.O.12372 Review.
Subject to Pre-Award Authority
Yes,this application is subject to Pre-Award Authority.
Application Point of Contact Information
First Name Last Name Title E-mail Address Phone
Michelle Arnold Division Director-Public Transit michellearnold@colliergov.net 239-252-5841
Application Budget Control Totals
Funding Source Section of Statute CFDA Number Amount
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16.D.5.a
49 USC 5307-Urbanized Area Formula(FHWA xfer FY 2007 fwd) 5307-3 20507 $497,000
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Local/In-Kind $0
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State/In-Kind $0
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Transportation Development Credit $124,250
Total Eligible Cost $497,000
Application Budget L
FTA Non-FTA
Total
Project Number Budget Item Eligible Quantity
Amount Amount Amount u-
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1032-2016-2-P1 11.42.10 ACQUIRE-MOBILE $75,000.00 $0.00 $75,000.00 0 it)
FARE COLL EQUIP
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PURCHASE VEHICLE
1032-2016-2-P1 11.52.04 $106,
445.00 $0.00 $106,445.00 0
LOCATOR SYSTEM /^
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PURCHASE MISC
1032-2016-2-P1 11.62.20 COMMUNICATIONS $315,555.00 $0.00 $315,555.00 0
EQUIP
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Earmark and Discretionary Allocations
This application does not contain earmarks or discretionary allocations.
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Part 3: Project Information
Project Title: ITS
Project Number Temporary Project Number Date Created Start Date End Date
1032-2016-2-P1 1032-2016-2-P1 4/28/2016 10/1/2016 1/1/2018
Project Description
These flex funds will be used to purchase Intelligent Transportation System (ITS) applications and provide for
warranty of previously purchase ITS systems. The life expectancy of the software is less than five years, it is
anticipated the new software will enhance the existing transit intelligence. These flex funds will be utilized as a
phase 11 initiative to expand on the existing Phase I of the Intelligent Transportation System (ITS) application.The
project focused on specific and targeted improvements for the customer using data that will be available because
of the deployment of the previously completed Phase I ITS projects.This will improve efficiencies and service for its
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customers,through the utilization of new products and technology. This technology may include,but not limited to
Real-time bus information to provide trip planning,text or other messaging to notify of the bus delays or arrivals;
find a bus location;find out which route service a transit stop;the ability to purchase fare media on a smart card
with a credit card device; mobile payment options; compatible with all mobile devices; website upgrade to be
mobile compatible; on board Wi Fi in addition to CAT website(including support for access from personal mobile
devices); An automated interactive voice response (IVR) telephone system; and Wireless Data Communications—
Interface with on-board voice radio (Closed Mic). This project also includes purchasing of warranties and any
equipment /items required for the functionality of the technology described at each bus stop and within the
transfer stations.Collier County will be using Toll Revenue Credits for the 20%match,a copy of the request to FDOT
for use of Toll Revenue Credits has been provided for FTA.The FDOT TRC is for$124,250.
Project Benefits
The project focuses on making day-to-day operations more efficient and provides data and information about the
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performance of CAT service. 4°
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Additional Information
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None provided.
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Location Description
The project will be located in Collier County,Florida.
Security ti
No—our organization will NOT expend at least 1%of the 5307 funds in this application for security-related projects
Project Location (Urbanized Areas)
UZA Code Area Name Q
120000 Florida
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Congressional District Information
State District Representative co
Florida 12 Gus M Bilirakis
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Project Control Totals
Funding Source Section of Statute CFDA Number Amount Q
49 USC 5307-Urbanized Area Formula(FHWA xfer FY 2007 fwd) 5307-3 20507 $497,000
0111e VA
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State/In-Kind $0
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Transportation Development Credit $124,250
Total Eligible Cost $497,000
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Project Budget
FTA Non-FTA Total
Project Number Budget Item Eligible Quantity
Amount Amount Amount
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1032-2016-2-P1 11.42.10 ACQUIRE-MOBILE $75,000.00 $0.00 $75,000.00 0
FARE COLL EQUIP
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PURCHASE VEHICLE N
1032-2016-2-P1 11.52.04 $106,445.00 $0.00 $106,445.00 0 c
LOCATOR SYSTEM c
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PURCHASE MISC
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1032-2016-2-P1 11.62.20 COMMUNICATIONS $315,555.00 $0.00 $315,555.00 0 el
EQUIP
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Project Budget Activity Line Items
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Budget Activity Line Item:11.42.10-ACQUIRE-MOBILE FARE COLL EQUIP 0-
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Scope Name/Code Line Item Custom Item Name Activity Quantity o
BUS:SUPPORT EQUIP AND ACQUIRE-MOBILE FARE ACQUISITION OF BUS SUPPORT -o
FACILITIES(114-00) 11.42.10 COLL EQUIP EQUIP/FACILITIES 0 i
Extended Budget Description d
Acquisition, installation, programming and warranty of a mobile fare system. This may include the ability to T.
purchasefare media with a credit card device via mobile phone or in person or the use of mobile ticketing on the F.N.,
transit system.
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Will 3rd Party contractors be used to fulfill this activity line item? =
Yes,3rd Party Contractors will be used for this line item. Y
Funding Source Section of Statute CFDA Number Amount
49 USC 5307-Urbanized Area Formula(FHWA xfer FY 2007 fwd) 5307-3 20507 $75,000
Loclpi � 3 x S1 3 0 � `r Sw 6t f O 1 'gprOp $
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Local/In-Kind $0
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i+i+t!-� a....4 "� v:.5 � r '.roa%".3�n ` „r.' ",4,a . mo,a .. ; Kr< a: . . �.-?u VEkiR "„
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State/In-Kind $0
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16.D.5.a
Transportation Development Credit $18,750
Total Eligible Cost $75,000
Milestone Name Est.Completion Date Description
RFP/IFB Issued 10/1/2016
Contract Complete 1/1/2018
Budget Activity Line Item:11.52.04-PURCHASE VEHICLE LOCATOR SYSTEM
Scope Name/Code Line Item Custom Item Name Activity Quantity
ELECTRIFICATION/POWER DIST(BUS)(115- 11.52.04 PURCHASE VEHICLE LOCATOR AQUISITION 0
00) SYSTEM
Extended Budget Description
Purchase of extended warranty for previously purchased FTA funded AVL system ti
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Will 3rd Party contractors be used to fulfill this activity line item?
Yes,3rd Party Contractors will be used for this line item.
Funding Source Section of Statute CFDA Number Amount o
49 USC 5307-Urbanized Area Formula(FHWA xfer FY 2007 fwd) 5307-3 20507 $106,445
# :ice r' Lf C^'�E
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Local/In-Kind $0
S� +a xva " i f jS wa` � ` t: RLS
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State/In-Kind $0 -
A � k° �� r>a c' t �
Transportation Development Credit $26,611
Total Eligible Cost $106,445
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Milestone Name Est.Completion Date Description c
Issue Purchase Order 10/1/2016 E
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Budget Activity Line Item: 11.62.20-PURCHASE MISC COMMUNICATIONS EQUIP
Line Item
Scope Name/Code Custom Item Name Activity Quantity
SIGNAL&COMM EQUIPMENT(BUS) 11.62.20 PURCHASE MISC COMMUNICATIONS AQUISITION 0
(116-00) EQUIP
Extended Budget Description
Acquisition, installation and warranty for new products and technology. The technology may include, but not
limited to: Real-time bus information to provide trip planning, text or other message to notify of bus delays or
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arrivals;find a bus location;find out which route services a transit stop;website upgrade to be mobile compatible;
on board wi-fi; automated interactive voice response telephone system; wireless data communications; interface
with on-board radio(close-mic).This project also includes purchasing of warranties and equipment/items required
for the functionality of the technology.
Will 3rd Party contractors be used to fulfill this activity line Item?
Yes,3rd Party Contractors will be used for this line item.
Funding Source Section of Statute CFDA Number Amount
49 USC 5307-Urbanized Area Formula(FHWA xfer FY 2007 fwd) 5307-3 20507 $315,555
F 'z i z x -�' * _ �.:
Local/In-Kind $0
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State/In-Kind $0
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Transportation Development Credit $78,889
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Total Eligible Cost $315,555
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Milestone Name Est.Completion Date Description
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RFP/ITB Issued 10/1/2016
Contract Complete 1/1/2018 •
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Project Environmental Findings
Finding:Class 11(c)-Categorical Exclusions(C-List)
Class Level Description c
Class II(c)consists of projects called categorical exclusions(CEs)which are known not to have,either individually u�
or cumulatively, a significant environmental impact on the human or natural environment and are therefore m
categorically excluded from the requirement to prepare an environmental assessment or an environmental
impact statement.Class II(c)does not require documentation.
Categorical Exclusion Description
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Type 07:Acquisition, installation, rehabilitation, replacement,and maintenance of vehicles or equipment,within
or accommodated by existing facilities,that does not result in a change in functional use of the facilities,such as:
equipment to be located within existing facilities and with no substantial off-site impacts;and vehicles, including Q
buses, rail cars,trolley cars,ferry boats and people movers that can be accommodated by existing facilities or by
new facilities that qualify for a categorical exclusion.
Date Description Date
Class Ilc CE Approved
Part 4: Fleet Details
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16.D.5.a
No fleet data exists for this application.
Part 5: FTA Review Comments
There are no review comments to display at this time.
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Centennial
t 1111111Fr
1915#2Q15
Florida Department of Transportation
RICK SCOTT 801 North Broadway JIM BOXOLD
GOVERNOR Bartow,FL 33830 SECRETARY
November 3, 2015
Ms. Michell Arnold
Executive Director
Public Transit &Neighborhood Enhancement Division
3299 Tamiami Trail E.
Naples, Florida 34112
RE: Transportation Development Credit Request: Fiscal Year 2015/2016
Federal Transit Administration Section 5307 Capital Grant Application x
Federal Grant Management Project Number: FL-95-X103 rz
State Financial Management Number: 429904-1-94-01
Dear Ms. Arnold: 2 f//ckL
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This letter responds to Public Transit&Neighborhood Enhancement Division request of October
30, 2015 to the Florida Department of Transportation for$124,250.00 in Transportation c�
Development Credits (TDCs)to be used as "soft match" for Public Transit &Neighborhood
Enhancement Division Fiscal Year 2015/2016 Section 5307 capital grant application to the
Federal Transit Administration (FTA). This grant will be used for to develop and implement
Intelligent Transportation System (ITS) applications that improve efficiences and service for its
customers. cu
The Department concurs with Public Transit&Neighborhood Enhancement Division request by I'
authorizing the$124,250.00, according to the enclosed Department memorandum of October 30, o
2015 from Gerald O'Rourke, State Freight, Logistics and Passenger Operations Administrator.
The following two actions are very important for Public Transit &Neighborhood Enhancement E
Divisions staff to carry out:
1. The amount and the use of these TDCs,the Department's Financial Management Project
Number and the page in the State Transportation Improvement Plan (STIP) where this
project is listed should be included in Collier County's FTA Section 5307 grant
application project budget sheets, and
2. Please send a copy of this letter and Mr. O'Rourke's authorization memorandum to the
FTA Project Manager for Public Transit &Neighborhood Enhancement Division.
www.dot.state.fl_us
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........... ................
Please feel free to contact me at 239-225-1982 or at Debra.Stephens@dot.state.fl.us should you
need additional information or assistance.
Sincerely,
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Debi Stephens
Transit Projects Coordinator
Enclosure: 1
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CC: Corine Williams, Transit Manager, Collier County d;
Yousi Cardeso, Operations Analyst, Collier County
Richard Shine,Transit Programs Administrator,FDOT
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