Agenda 09/13/2016 R Item #16A47 16.A.47
09/13/2016
EXECUTIVE SUMMARY
Recommendation to approve the Selection Committee's rankings and enter into negotiations for
contracts for RFP# 16-6598,"Fixed Term Landscape Architectural Services."
OBJECTIVE: To procure expert professional landscape architectural services
CONSIDERATIONS: County staff issued Request for Proposal (RFP) 16-6598 in accordance with
Florida Statutes, Section 287.055 (the Consultants' Competitive Negotiation Act) on May 10, 2016, to
solicit a contract for Professional Landscape Architectural Services. Staff sent notices to 701 firms, forty
(40)packages were requested and seven(7) firms submitted proposals by the due date of June 6, 2016. A
selection committee met on July 20, 2016, to review, score and evaluate proposals from the RFP. The
selection committee members selected and ranked by consensus the seven (7) proposals and recommend
negotiating contracts with the top six firms.
The top ranked firms are as follows:
1. McGee&Associates Landscape Architecture
2. Goetz+Stropes Landscape Architects,Inc
3. Johnson Engineering
4. Windham Studio,Inc
5. Q. Grady Minor
6. Urban Green Studio, PLLC
7. Kimley-Horn and Associates
FISCAL IMPACT: The funding for each work order that is assigned under the approved contracts will
come from each user Department.
GROWTH MANAGEMENT IMPACT: While these contracts have no direct growth management
impact,they are consistent with the County's long-term growth plans.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval.-SRT
RECOMMENDATION: To approve the selection committee's rankings and authorize staff to enter into
contract negotiations with the top six (6) ranked firms with direction to bring back negotiated agreements
to the Board for approval.
Prepared by: Pamela Lulich, Landscape Operations Manager, Road Maintenance Division, Growth
Management Department
ATTACHMENT(S)
1.Attachment 1 _16-6598_LandscapeArchitects 5 10 16 (PDF)
2.Attachment 2_Final Ranking Sheet (PDF)
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16.A.47
09/13/2016
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.47
Item Summary: Recommendation to approve the Selection Committee's rankings and enter into
negotiations for contracts for RFP# 16-6598,"Fixed Term Landscape Architectural Services."
Meeting Date: 09/13/2016
Prepared by:
Title: Manager-Landscape Operations—Growth Management Department
Name: Pamela Lulich
08/09/2016 3:27 PM
Submitted by:
Title: Department Head-Growth Management Dept—Growth Management Department
Name: David Wilkison
08/09/2016 3:27 PM
Approved By:
Review:
Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 08/11/2016 8:29 AM
Procurement Services Scott Johnson Level 1 Purchasing Reviewer 1-4 Completed 08/12/2016 1:32 PM
Capital Project Planning,Impact Fees,and Program Management Gloria Herrera Level 1 Sim.Reviewer 1-8Completed
Road Maintenance Travis Gossard Level 1 Sim.Reviewer 1-8 Completed 08/15/2016 8:47 AM
Procurement Services Brenda Brilhart Level 1 Purchasing Reviewer 1-4 Completed 08/15/2016 11:16 AM
Growth Management Department Diane Lynch Level 1 Division Reviewer Completed 08/16/2016 9:53 AM
Procurement Services Allison Kearns Level 1 Purchasing Reviewer 1-4 Completed 08/16/2016 3:50 PM
Growth Management Department Lisa Taylor Level 1 Sim.Reviewer 1-8 Completed 08/17/2016 8:17 AM
Growth Management Department Gene Shue Level 1 Sim.Reviewer 1-8 Completed 08/18/2016 8:46 AM
Growth Management Department Jeanne Marcella Level 2 Division Administrator Completed 08/23/2016 3:27 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 08/26/2016 7:22 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/26/2016 8:10 AM
County Attorney's Office Jeffrey A.Klatzkow Level 3 County Attorney's Office Review Completed 08/26/2016 8:18 AM
Budget and Management Office Mark Isackson Level 3 OMB 1st Reviewer 1-4 Completed 08/29/2016 11:07 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 08/29/2016 1:57 PM
Board of County Commissioners MaryJo Brock Meeting Pending 09/13/2016 9:00 AM
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16.A.47.a
REQUEST FOR PROPOSALS
In accordance with Florida Statute 287.055, Consultants' Competitive Negotiation Act.
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Administrative Services Department
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COLLIER COUNTY
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BOARD OF COUNTY COMMISSIONERS
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CCNA Solicitation
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RFP 16-6598
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Fixed Term Landscape Architectural Services
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Brenda Brilhart, Procurement Strategist
(239) 252-8446 (Telephone) a)
(239) 252-6697 (Fax)
brendabrilhart@colliergov.net(Email) CC
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This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this CO
document made by the Consultant may be grounds for rejection of proposal, cancellation of any �+
subsequent award, or any other legal remedies available to the Collier County Government. t°
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Table of Contents
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LEGAL NOTICE 3
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EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT 4
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EXHIBIT II: GENERAL RFP INSTRUCTIONS 10
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EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS 14 CLI
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EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP 17
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ATTACHMENT 1: CONSULTANT'S NON-RESPONSE STATEMENT 25
ATTACHMENT 2: CONSULTANT CHECK LIST 26
ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT 27
ATTACHMENT 4: CONSULTANT DECLARATION STATEMENT 28 ii
ATTACHMENT 5: IMMIGRATION AFFIDAVIT CERTIFICATION 30
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ATTACHMENT 6: CONSULTANT SUBSTITUTE W—9 31
ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS 32 0
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ATTACHMENT 8: REFERENCE QUESTIONNAIRE 34
ATTACHMENT 9: DEBARMENT/SUSPENSION 35
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Cottier County
Administrative Services Department
Procurement Services Due(on W
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Legal Notice n
Pursuant to approval by the County Manager, Sealed Proposals to provide Landscape
Architectural services will be received until 3:00 PM, Naples local time, on June 2, 2016 at
the Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL
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CCNA Solicitation °-
RFP 16-6598 ti
Fixed Term Landscape Architectural Services
Services to be provided may include, but not be limited to the following: site master planning,
selection and design of annual planting areas, design, maintenance and refurbishment of
existing landscape and irrigation projects, or other County miscellaneous landscape projects.
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A pre-proposal conference is not applicable for this solicitation. All statements should be made
upon the official proposal form which must be obtained only on the Collier County Purchasing
Department Online Bidding System website: www.colliergov.net/bid.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
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disability or marital status.
BOARD OF COUNTY COMMISSIONERS Lr)
COLLIER COUNTY, FLORIDA, N
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BY: /S/ Joanne Markiewicz
Director, Procurement Services Division m
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This Public Notice was posted on the Collier County Purchasing Department website:
www.colliergov.net/purchasinq and in the Lobby of Purchasing Building "G", Collier County
Government Center on May 10, 2016.
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Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Road Maintenance Division (hereinafter, the "Division or Department"), the 1-11
Collier County Board of County Commissioners Procurement Services Division (hereinafter,
"County") has issued this Request for Proposal (hereinafter, "RFP") with the intent of obtaining cn
proposals from interested and qualified Consultants in accordance with the terms, conditions -
and specifications stated or attached. The Consultant, at a minimum, must achieve the
requirements of the Specifications or Scope of Work stated.
The results of this solicitation may be used by other County departments once awarded
according to the Board of County Commissioners Purchasing Policy. a)
Background
Services to be provided shall include, but not be limited to the following: site master planning,
selection and design of annual planting areas, design, maintenance and refurbishment of
existing landscape and irrigation for M.S.T.U. and M.S.T.D. projects, or other County landscape
projects. These services as well as other miscellaneous professional landscape architectural 0
services will be implemented with Work Orders on an as needed basis. Historically, the annual
spend has been approximately $150,000; average individual Work Order is less than o
$10,000.00. The County's intent is to award to no more than-six(6)firms.
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General Description of Specifications or Scope of Work
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The Contractor, at a minimum, must achieve the requirements of the Specifications or Scope of
Work stated herein. Additionally, Proposers may also propose alternate solutions to achieve the
requirements of the Scope of Work.
1. The selected firms will be responsible for knowledge of and compliance with all existing N
Collier County Policies, to include but not be limited to: Land Development Code, Collier
County Beautification Master Plan, building codes and all environmental regulations for
local and state requirements.
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2. It shall be understood and agreed that any and all services, materials and equipment
shall comply fully with all Local, State and Federal laws and regulations. Contractor
responsibilities include but not limited to, the following services: ca
• Site Master Planning; of
• Selection and design of annual planting areas;
• Water wise irrigation and landscaping principles;
• Sustainable maintenance solutions for Urban and Rural Collier County;
• Development and design of annual maintenance programs for existing
and new plants, trees, and shrubs; a
• Design, maintenance reporting, and refurbishment of existing landscaping and
irrigation for M.S.T.U. and M.S.T.D. projects and/or other County projects;
• Arterial and collector roadways median landscaping and irrigation construction
documents and specifications;
• Irrigation projects and maintenance consultation;
• New construction for M.S.T.U. and M.S.T.D projects; and/or other County projects;
• Decorative street lighting design;
• CEI roadway projects;
• Provide valuation of existing landscape and irrigation systems;
• Grant applications.
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• Provide reports to County Departments or the MSTU; prepare and present
conceptual design and budgets to the Board of County Commissioners if requested.
Distribution of Work
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Any order entered into on this fixed term County-wide agreement for professional landscape
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architectural services will be utilized on an as-needed basis.
Options for selecting a firm are as follows:
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• MSTU/MSTD committees may select a firm by informally interviewing, scoring and Q
ranking interested firms(all awarded firms will be invited to participate).
• For all other using departments, if project is less than $50,000, then any awarded firm
may be selected. a
• For all using departments, if projects equal to or greater than $50,000, a firm will be
selected by informally interviewing, scoring and ranking the interested firms (all awarded -'
firms will be invited to participate).
Term of Contract
The contract term, if an award(s) is/are made is intended to be for one (1)year with three (1)
one (1) year renewal options. Prices shall remain firm for the initial term of this contract. a
Price adjustments are dependent upon the following: budget availability and program u_
manager approval. Written request shall be submitted prior to the contract anniversary date ••
to the Procurement Director.
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Surcharges will not be accepted in conjunction with this contract, and such charges should
be incorporated into the pricing structure. o
Projected Solicitation Timetable 11.1
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The following projected timetable should be used as a working guide for planning purposes
only. The County reserves the right to adjust this timetable as required during the course of
the RFP process.
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Event Date -cs
Issue Solicitation Notice 5/10/16
Last Date for Receipt of Written Questions 5:00PM 5/26/16 00i
Pre-solicitation meeting N/A
Addendum Issued By 5/29/16
Solicitation Deadline Date and Time 3:00 PM 6/2/16
Anticipated Evaluation of Submittals By 6/30/16
Anticipated Completion of Contract Negotiations By 7/30/16
Anticipated Board of County Commissioner's Contract Approval By 9/30/2016
Response Format
The Consultant understands and agrees to abide by all of the RFP specifications,
provisions, terms and conditions of same, and all ordinances and policies of Collier County. E
The Consultant further agrees that if the contract is awarded the work will be performed in
accordance with the provisions, terms and conditions of the contract.
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To facilitate the fair evaluation and comparison of proposals, all proposals must conform to
the guidelines set forth in this RFP.
Any portions of the proposal that do not comply with these guidelines must be so noted and
explained in the Acceptance of Conditions section of the proposal. However, any proposal
that contains such variances may be considered non-responsive.
Proposals should be prepared simply and economically, providing a straightforward concise
description of the Consultant's approach and ability to meet the County's needs, as stated in
the RFP. All proposals should be presented as described in the RFP in PDF or Microsoft
Word format with Tabs clearly marked. If applicable, the utilization of recycled paper for
proposal submission is strongly encouraged.
The items listed below are to be submitted with each proposal and submitted in the order
shown. Each section should be clearly labeled, with pages numbered and separated by
tabs. Failure by a Consultant to include all listed items may result in the rejection of its
proposal.
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Tab I, Cover Letter/ Management Summary 0
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Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying
philosophy of the firm in providing the services stated herein. Include the name(s), telephone a
number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission
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of a signed Proposal is Vendor's certification that the Vendor will accept any awards as a
result of this RFP.
Tab II, Specialized Expertise of Team Members (Max 20 Points— Max 5 Pages) tD
Rating will be based on the ability of individuals on the proposed project team to perform the
project. Please respond to the nine questions listed below. Brief biographies of key
personnel, (including any subconsultant) and information presented in the section will be
evaluated for ranking the proposer under this item.
Tab III, Corporate Experience and Capacity (Max 40 Points— Max 7 Pages) a
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Ratings will be based on the firm's experience and performance on similar projects. The
typical rating for a firm with significant experience and satisfactory performance on related (13
projects is fifteen (20) points. Additional points will be given up to the maximum allotted for
this item for substantial experience on the same type of projects and outstanding c
performance on previous projects. Little or no experience on the type of project will receive co
fewer points. �I
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Question Yes = 10 Points
No = 0
1 Has your firm provided landscape and irrigation design and services during `t
construction for government or municipal road rights-of-way or median Yes = 10
beautification over the past five (5) years? If so, provide a list projects, No = 0
services provided, and references and their contact information.
2 Has your firm provided landscape and irrigation design services for private
roadways over the past five (5) years? If so, provide a list projects, Yes = 10
services provided, and references and their contact information. No = 0
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3 Has your firm provided landscape and irrigation design services (other than
beautification projects) for government, City, or Municipal Agencies? If so, Yes = 10
provide a list projects, services provided, and references and their contact No = 0
information. v,
4 Does your firm provide total "in-house" landscape and design services? If
so, please describe services. Yes = 10
No = 0 cn
5 Does your firm have the capability of reviewing existing landscape and
irrigation systems and diagnosing pests and diseases? If not, a Yes = 10 aa)
subcontractor may be used. Please provide subcontractor information. List No = 0
projects and length of maintenance consulting and relevant references.
6 Does your firm make public presentations to committees, organizations, or a)
groups? Provide a list of five examples. Yes = 10
No = 0
7 How many landscape and irrigation design projects has your firm been J
involved in the past five (5) years? Provide list specifying your firm's Yes = 10 E
involvement in each project. No = 0 H
8 Does your firm have experience and/or are you currently working with
volunteer committees? Provide a list of Committees and dates of Yes = 10
involvement, and role for each organization. No = 0
9 Provide information on landscape architectural services that your firm offers
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that would benefit Collier County. Please provide references. Yes = 10 ••
No =O o
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TOTAL SCORE
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Vendor Total a
Number of Points Awarded
Vendor Name Projects Maximum 40
Vendor 123 95 40
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Vendor 456 92 38.7
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Vendor 789 84 35.4
Vendor 101 77 32.4
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Tab IV, Ability to Complete Projects on Time/Within Budget (Max 20 Points—Max 3 Pages)
Rating will be based on the proposer's approach to schedule control, proposer's current and
projected workload, and available labor resources, approach to controlling past project costs,
and also, the chart of the costs on previous projects as compared to the estimated costs prior
to bidding. The chart will be considered a measure of the proposer's ability to complete
projects within budget.
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Additional points will be given up to the maximum allotted for this item for proposer's
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extraordinary ability to allocate necessary resources, the priority that this project work will
receive, and a superior approach to schedule and cost control. Reference checks on previous
projects may be reviewed, with points added for completing work on time, and points deleted
for failure to complete work on time.
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Provide information that documents your firm's and subcontractors' qualifications to produce
the required deliverables, including abilities, capacity, skill, and financial strength, and
number of years of experience in providing the required services. Also describe the various
team members' successful experience in working with one another on previous projects.
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List Current Projects in the Format Identified Below Tts
Project Original Final Project Number of
Descri tion Start Date End Date Budget Cost Change
p g Orders
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Tab V, Office Location and Responsiveness—(Maximum 10 Points—Maximum 2 Pages)
Rating will be based on ease of contract administration and responsiveness both during the
projects and after the projects are completed. The proposer with all key personnel located in x
Collier County will receive more points. Proposers' principal offices and/or key personnel in ir.
other areas will receive fewer points.
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Tab VI, References—Completed and Returned (Maximum Ten (10) Points) Ce
In order for the vendor to be awarded any points for this tab, the County requests that the
vendor submits five (5) completed reference forms from clients whose projects are of a
similar nature to this solicitation as a part of their proposal. The County will only use the
methodology calculations for the first five (5) references (only) submitted by the vendor in
their proposal. 145
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Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each vendor's information provided in this area: E
• The County shall total each of the vendor's five reference questionnaires and create
a ranking from highest number of points to lowest number of points. References 0.
marked with an N/A(or similar notation will be given the score of zero (0)). Vendors
who do not turn in reference forms will be counted as zero (0).
• The greatest number of points allowed in this criterion will be awarded to the vendor Ct3i
who has the highest score. a
• The next highest vendor's number of points will be divided by the highest vendor's 117
points which will then be multiplied by criteria points to determine the vendor's points
awarded. Each subsequent vendor's point score will be calculated in the same
manner.
• Points awarded will be extended to the first decimal point(per Microsoft Excel).
For illustrative purposes only, see chart for an example of how these points would be
distributed among the five proposers. Note: Sample chart reflects a 10 point criterion.
Vendor Name Vendor Total Reference Points Awarded
Score -c
Vendor ABC 445 10
Vendor DEF 425 9.6
Vendor GHI 388 8.7
Vendor JKL 365 8.2
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The points awarded by vendor will be distributed to the Selection Committee prior to their
evaluation of the proposals. The Selection Committee will review the vendor's proposal to
ensure consistency and completion of all tasks in the RFP, and review the Points Awarded
per vendor. The Selection Committee may, at their sole discretion, contact references,
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and/or modify the reference points assigned after a thorough review of the proposal and .
prior to final ranking by the final Selection Committee. cn
Tab VII, Acceptance of Conditions 3
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Indicate any exceptions to the general terms and conditions of the RFP, and to insurance a-
requirements or any other requirements listed in the RFP. If no exceptions are indicated in L
this tabbed section, it will be understood that no exceptions to these documents will be Q
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considered after the award, or if applicable, during negotiations. Exceptions taken by a C
Consultant may result in evaluation point deduction(s) and/or exclusion of proposal for N
Selection Committee consideration, depending on the extent of the exception(s). Such c
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determination shall be at the sole discretion of the County and Selection Committee.
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Tab VIII, Required Form Submittals 1-
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• Attachment 2: Consultant Checklist x
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• Attachment 3: Conflict of Interest Affidavit o
• Attachment 4: Consultant Declaration Form' a
• Attachment 5: Immigration Affidavit and company's E-Verify profile page and u_
memorandum of understanding ••
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• Attachment 6: Consultant Substitute W9 0
• Attachment 7: Insurance Requirements
• Attachment 8: Reference Questionnaire tc
• Attachment 9: Debarment & Suspension o
• Other: Licenses, certifications, etc. "'
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Exhibit II: General RFP Instructions
1. Questions
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Direct questions related to this RFP to the Collier County Purchasing Department Online
Bidding System website: www.colliergov.net/bid. Consultants must clearly understand that
the only official answer or position of the County will be the one stated on the Collier County
Purchasing Department Online Bidding System website. For general questions, please call
the referenced Procurement Strategist noted on the cover page.
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2. Pre-Proposal Conference a
The purpose of the pre-proposal conference is to allow an open forum for discussion and
questioning with County staff regarding the RFP with all prospective Consultants having an
equal opportunity to hear and participate. Oral questions will receive oral responses, neither
of which will be official, nor become part of the RFP. Only written responses to written
questions will be considered official, and will be included as part of the RFP as an
addendum.
3. Compliance with the RFP o
Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of
the RFP may result in disqualification. ••
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4. Ambiguity, Conflict, or Other Errors in the RFP
It is the sole responsibility of the Consultant if the Consultant discovers any ambiguity,
conflict, discrepancy, omission or other error in the RFP, to immediately notify the
Procurement Strategist, noted herein, of such error in writing and request modification or
clarification of the document prior to submitting the proposal. The Procurement Strategist will a
make modifications by issuing a written revision and will give written notice to all parties who
have received this RFP from the Purchasing Department.
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5. Proposal, Presentation, and Protest Costs
The County will not be liable in any way for any costs incurred by any Consultant in the J
preparation of its proposal in response to this RFP, nor for the presentation of its proposal 00i
and/or participation in any discussions, negotiations, or, if applicable, any protest
procedures. t°
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6. Delivery of Proposals
All proposals are to be delivered before 3:00 PM, Naples local time, on or before June 2,
2016 to: m
Collier County Government
Purchasing Department
3327 Tamiami Trail E s
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Naples FL 34112 F
Attn: Brenda Brilhart, Procurement Strategist
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The County does not bear the responsibility for proposals delivered to the Purchasing
Department past the stated date and/or time indicated, or to an incorrect address by
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Consultant's personnel or by the Consultant's outside carrier. However, the Procurement
Director, or designee, reserves the right to accept proposals received after the posted close
time under the following conditions:
• The tardy submission of the proposal is due to the following circumstances, which
may include but not be limited to: late delivery by commercial carrier such as Fed Ex,
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UPS or courier where delivery was scheduled before the deadline.
• The acceptance of said proposal does not afford any competing firm an unfair
advantage in the selection process.
If not submitting electronically, Consultants must submit one (1) paper copy one (1)
compact disk (CD) with a copy of the proposal. List the Solicitation Number and Title on a)
the outside of the box or envelope. co
7. Validity of Proposals
No proposal can be withdrawn after it is filed unless the Consultant makes their request in
writing to the County prior to the time set for the closing of Proposals. All proposals shall be 1-
valid for a period of one hundred eighty (180) days from the submission date toco
accommodate evaluation and selection process.
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8. Method of Source Selection a
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The County is using the Competitive Sealed Proposals methodology of source selection for ••
this procurement, as authorized by Ordinance Number 2013-69 establishing and adopting
the Collier County Purchasing Policy. If the County receives proposals from less than three
(3) firms, the Procurement Director shall review all the facts and determine if it is in the best cr
interest of the County to solicit additional proposals or request that the Selection Committee o
rank order the received proposals. The County may, as it deems necessary, conduct
discussions with qualified Consultants determined to be in contention for being selected for
award for the purpose of clarification to assure full understanding of, and responsiveness to
solicitation requirements.
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9. Evaluation of Proposals
Collier County will evaluate and select these Services in accordance with Florida Statute
287.055, Consultants' Competitive Negotiation Act. The County's procedure for selecting
is as follows: COI
1. The County Manager or designee shall appoint a selection committee to review all
proposals submitted.
2. The Request for Proposal is issued.
3. Subsequent to the receipt closing date for the proposals, the Procurement
professional will review the proposals received and verify each proposal to determine
if it minimally responds to the requirements of the published RFP. co
4. Selection committee meetings will be open to the public and the Procurement
professional will publicly post prior notice of such meeting(s) in the lobby of the
Purchasing Building and on the County's Procurement Services Internet site.
5. Prior to the first meeting (Organization Meeting) of the selection committee, the
Procurement professional will post a notice announcing the date, time and place of c
the meeting at least three (3) working days prior to the meeting. At the initial
organization meeting, the selection committee members will receive instructions, the
submitted proposals, and establish the next selection committee meeting date and
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time. After the first meeting, the Procurement professional will publically announce
all subsequent committee meeting dates and times. The subsequent meeting dates
and times will be posted with at least one (1)day advanced notice.
6. Selection committee members will independently review and score each proposal
based on the evaluation criteria stated in the request for proposal using the Individual
Selection Committee Score and Rank Form and prepare comments for discussion at cn
the next meeting. The Individual Selection Committee Score and Rank Form is
merely a tool to assist the selection committee member in their review of the F
proposals. a
7. At the scheduled selection meeting, the members will present their independent
findings/conclusions/comments based on their reading and interpretation of the Q
materials presented to each other, and may ask questions of one another. At the a)
conclusion of that discussion, members of the public will be offered an opportunity a.as
(not to exceed three (3) minutes)to provide comments. n
8. At the conclusion of public comments (provided for in number 7), the selection c
committee members will individually rank order each proposer. Collier County
selection committee members may consider all the material submitted by the E
Proposer and other information Collier County may obtain to determine whether the
Proposer is capable of and has a history of successfully completing projects of this 0
type, including, without limitation, additional information Collier County may request, it
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clarification of proposer information, public comments, and/or additional credit
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information.
9. Once the individual ranking has been completed, the Procurement professional will u.
direct selection committee members to read their individual ranking publically. The ..
Procurement professional will record individual rankings on the Final Ranking Sheet o
which will mathematically compile into an overall selection committee rank of
proposers.
10. In any of the selection committee meeting deliberations, by consensus, members c
may request to invite proposers in to clarify their proposals, ask for additional �,
information, present materials, interview, ask questions, etc. The members may N
consider any and all information obtained through this method in formulating their 0
individual ranking and subsequent selection committee overall ranking and final s
ranking. "
11. The selection committee's overall rank of firms in order of preference (from highest a)
a.
beginning with a rank of one (1) to the lowest) will be discussed and reviewed by the v
Procurement Strategist. By final consensus, and having used all information 0
presented (proposal, presentation, references, etc.), the selection committee c
members will create a final ranking and staff will subsequently enter into -
negotiations. Award of the contract is dependent upon the successful and full o
execution of a mutually agreed contract, pending the final approval by the Board of
County Commissioners. Ci
P
The County reserves the right to withdraw this RFP at any time and for any reason, and C
to issue such clarifications, modifications, addendums, and/or amendments as it may E
deem appropriate, including, but not limited, to requesting supplemental proposal c
information. V-
Receipt of a proposal by the County or a submission of a proposal to the County offers m
no rights upon the Consultant nor obligates the County in any manner. E
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Acceptance of the proposal does not guarantee issuance of any other governmental
Proposals which include provisions requiring the granting of zoning variances
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approvals.
may not be considered.
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1 6.A.47.a
10. References
The County reserves the right to contact any and all references submitted as a result of this
solicitation.
a)
11. Proposal Selection Committee and Evaluation Factors
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The County Manager or designee will appoint a Selection Committee to review all proposals
submitted. The factors to be considered in the evaluation of proposal responses are listed
below.
Tab II, Specialized Expertise 20 a
Tab Ill, Experience & Capacity 40
Tab IV, Ability to Complete Project 20
Tab VI, Office Location & Responsiveness 10
Tab VI, References 10
TOTAL POINTS 100
I
Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm
with the lowest paid dollars by Collier County to the Consultant (as obtained from the a
County's financial system) within the last five (5) years will receive the higher individual
ranking. This information will be based on information provided by the Consultant, subject
to verification at the County's option. If there is a multiple firm tie in either individual scoring o
or final ranking, the firm with the lowest volume of work shall receive the higher ranking, the
firm with the next lowest volume of work shall receive the next highest ranking and so on.
12. Acceptance or Rejection of Proposals
N
The right is reserved by the County to waive any irregularities in any proposal, to reject any
or all proposals, to re-solicit for proposals, if desired, and upon recommendation and
justification by Collier County to accept the proposal which in the judgment of the County is
deemed the most advantageous for the public and Collier County. Q.
ns
Any proposal which is incomplete, conditional, obscure or which contains irregularities of
any kind, may be cause for rejection. In the event of default of the successful Consultant, or
their refusal to enter into the Collier County contract, the County reserves the right to accept
the proposal of any other Consultant or to re-advertise using the same or revised c
documentation, at its sole discretion.
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16.A.47.a
Exhibit Ill: Collier County Purchase Order Terms and Conditions
1. Offer Unless otherwise provided in Purchase Order,
This offer is subject to cancellation by the no invoices shall be issued nor payments 0
COUNTY without notice if not accepted by made prior to delivery. Unless freight andv
VENDOR within fourteen (14)days of issuance. other charges are itemized, any discount will m
be taken on the full amount of invoice. cn
2. Acceptance and Confirmation c) All shipments of goods scheduled on the same Fs
This Purchase Order (including all documents day via the same route must be consolidated. c
attached to or referenced therein) constitutes Each shipping container must be as
the entire agreement between the parties, unless consecutively numbered and marked to show :iE
otherwise specifically noted by the COUNTY on this Purchase Order number. The container Q
the face of this Purchase Order. Each delivery of and Purchase Order numbers must be a)
goods and/or services received by the COUNTY indicated on bill of lading. Packing slips must f
from VENDOR shall be deemed to be upon the show Purchase Order number and must be
terms and conditions contained in this Purchase included on each package of less than 75
C
Order. container load (LCL) shipments and/or with ca
J
each car load of equipment. The COUNTY E
No additional terms may be added and Purchase reserves the right to refuse or return any d
Order may not be changed except by written shipment or equipment at VENDOR'S E'
instrument executed by the COUNTY. VENDOR expense that is not marked with Purchase m
is deemed to be on notice that the COUNTY Order numbers. VENDOR agrees to declare it
objects to any additional or different terms and to the carrier the value of any shipment made c
conditions contained in any acknowledgment, under this Purchase Order and the full invoice a
invoice or other communication from VENDOR, value of such shipment. u-
notwithstanding the COUNTY'S acceptance or d) All invoices must contain the Purchase Order ..
payment for any delivery of goods and/or services, number and any other specific information as c
or any similar act by VENDOR. identified on the Purchase Order. Discounts co
of prompt payment will be computed from the
3. Inspection date of receipt of goods or from date of receipt `r°
All goods and/or services delivered hereunder of invoices, whichever is later. Payment will 0
shall be received subject to the COUNTY'S be made upon receipt of a proper invoice and to
inspection and approval and payment therefore in compliance with Chapter 218, Fla. Stats., co
shall not constitute acceptance. All payments are otherwise known as the "Local Government w
subject to adjustment for shortage or rejection. All Prompt Payment Act," and, pursuant to the 1E
defective or nonconforming goods will be returned Board of County Commissioners Purchasing 0
pursuant to VENDOR'S instruction at VENDOR'S Policy. a)
expense. c.as
5. Time Is Of the EssenceCO
To the extent that a purchase order requires a Time for delivery of goods or performance of c
series of performances by VENDOR, the services under this Purchase Order is of the ca
COUNTY prospectively reserves the right to essence. Failure of VENDOR to meet delivery a,1
cancel the entire remainder of the Purchase Order schedules or deliver within a reasonable time, as as
if goods and/or services provided early in the term interpreted by the COUNTY in its sole judgment, (D
of the Purchase Order are non-conforming or shall entitle the COUNTY to seek all remedies `,-°i
otherwise rejected by the COUNTY. available to it at law or in equity. VENDOR agrees
4. Shipping and Invoices to reimburse the COUNTY for any expenses c
a) All goods are FOB destination and must be incurred in enforcing its rights. VENDOR further E
suitably packed and prepared to secure the agrees that undiscovered delivery of c
lowest transportation rates and to comply with nonconforming goods and/or services is not a1
all carrier regulations. Risk of loss of any waiver of the COUNTY'S right to insist upon t
goods sold hereunder shall transfer to the further compliance with all specifications. c
COUNTY at the time and place of delivery; m
provided that risk of loss prior to actual receipt 6. Changes E
of the goods by the COUNTY nonetheless The COUNTY may at any time and by written
as
remain with VENDOR. notice make changes to drawings and t
b) No charges will be paid by the COUNTY for specifications, shipping instructions, quantities and
packing, crating or cartage unless otherwise delivery schedules within the general scope of this
specifically stated in this Purchase Order. Purchase Order. Should any such change
RFP16-6598 Landscape Architects
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16.A.47.a
increase or decrease the cost of, or the time arise out of or are incident to the goods and/or
required for performance of the Purchase Order, services to be provided hereunder.
an equitable adjustment in the price and/or ch
delivery schedule will be negotiated by the 11. Warranty of Non-Infringement 0
COUNTY and VENDOR. Notwithstanding the VENDOR represents and warrants that all goods a
foregoing, VENDOR has an affirmative obligation sold or services performed under this Purchase N
to give notice if the changes will decrease costs. Order are: a) in compliance with applicable laws; ra
Any claims for adjustment by VENDOR must be b) do not infringe any patent, trademark, copyright .a
made within thirty (30) days from the date the or trade secret; and c) do not constitute unfair
change is ordered or within such additional period competition.
of time as may be agreed upon by the parties. Q
VENDOR shall indemnify and hold harmless the a,
7. Warranties COUNTY from and against any and all claims, ca.
VENDOR expressly warrants that the goods including claims of negligence, costs and expense, N
and/or services covered by this Purchase Order including but not limited to attorneys' fees, which a
will conform to the specifications, drawings, arise from any claim, suit or proceeding alleging al
samples or other descriptions furnished or that the COUNTY'S use of the goods and/or E
specified by the COUNTY, and will be of services provided under this Purchase Order are m
satisfactory material and quality production, free inconsistent with VENDOR'S representations and
from defects and sufficient for the purpose warranties in section 11 (a). x
intended. Goods shall be delivered free from any ii
security interest or other lien, encumbrance or If any claim which arises from VENDOR'S breach o
claim of any third party. These warranties shall of section 11 (a) has occurred, or is likely to occur, a
survive inspection, acceptance, passage of title VENDOR may, at the COUNTY'S option, procure u
ce
and payment by the COUNTY. for the COUNTY the right to continue using the
goods or services, or replace or modify the goods o
8. Statutory Conformity or services so that they become non-infringing, 00
Goods and services provided pursuant to this (without any material degradation in performance,
Purchase Order, and their production and quality, functionality or additional cost to the `�-°
transportation shall conform to all applicable laws, COUNTY). a.
including but not limited to the Occupational u-)
Health and Safety Act, the Federal Transportation 12. Insurance Requirements Y
Act and the Fair Labor Standards Act, as well as The VENDOR, at its sole expense, shall provide ami
any law or regulation noted on the face of the commercial insurance of such type and with such
Purchase Order. terms and limits as may be reasonably associated
with the Purchase Order. Providing and m
9. Advertising maintaining adequate insurance coverage is a a
No VENDOR providing goods and services to the material obligation of the VENDOR. All insurance N
COUNTY shall advertise the fact that it has policies shall be executed through insurers c
contracted with the COUNTY for goods and/or authorized or eligible to write policies in the State ca
services, or appropriate or make use of the of Florida. 001
COUNTY'S name or other identifying marks or ,a;
property without the prior written consent of the 13. Compliance with Laws CD
COUNTY'S Purchasing Department. In fulfilling the terms of this Purchase Order, `,-,
VENDOR agrees that it will comply with all federal,
10. Indemnification state, and local laws, rules, codes, and ordinances c
VENDOR shall indemnify and hold harmless the that are applicable to the conduct of its business. a)
COUNTY from any and all claims, including claims By way of non-exhaustive example, this shall c
of negligence, costs and expenses, including but include the American with Disabilities Act and all Y
not limited to attorneys' fees, arising from, caused prohibitions against discrimination on the basis of Zi
by or related to the injury or death of any person race, religion, sex creed, national origin, handicap, c
(including but not limited to employees and agents marital status, or veterans' status. Further, a)
of VENDOR in the performance of their duties or VENDOR acknowledges and without exception or E
otherwise), or damage to property (including stipulation shall be fully responsible for complying o
property of the COUNTY or other persons), which with the provisions of the Immigration Reform and Q
Control Act of 1986 as located at 8 U.S.C. 1324, et
RFP16-6598 Landscape Architects
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16.A.47.a
seq. and regulations relating thereto, as either breach by VENDOR of the terms and conditions of
may be amended. Failure by the awarded firm(s) this Purchase Order, provided that COUNTY has
to comply with the laws referenced herein shall provided VENDOR with notice of such breach and 0
constitute a breach of the award agreement and VENDOR has failed to cure within 10 days of0
the County shall have the discretion to unilaterally receipt of such notice.
terminate said agreement immediately. Any U)
breach of this provision may be regarded by the 19. General R
COUNTY as a material and substantial breach of a) This Purchase Order shall be governed by the a
the contract arising from this Purchase Order. laws of the State of Florida. The venue for
any action brought to specifically enforce any
14. Force Majeure of the terms and conditions of this Purchase
Neither the COUNTY nor VENDOR shall be Order shall be the Twentieth Judicial Circuit in .:Ca)
responsible for any delay or failure in performance and for Collier County, Florida a.
resulting from any cause beyond their control, b) Failure of the COUNTY to act immediately in 0
including, but without limitation to war, strikes, civil response to a breach of this Purchase Order a
disturbances and acts of nature. When VENDOR by VENDOR shall not constitute a waiver of CZ
has knowledge of any actual or potential force breach. Waiver of the COUNTY by any E
majeure or other conditions which will delay or default by VENDOR hereunder shall not be as
threatens to delay timely performance of this deemed a waiver of any subsequent default by ~
Purchase Order, VENDOR shall immediately give VENDOR. x
notice thereof, including all relevant information c) All notices under this Purchase Order shall be ii
with respects to what steps VENDOR is taking to sent to the respective addresses on the face o
complete delivery of the goods and/or services to page by certified mail, return receipt a.
the COUNTY. requested, by overnight courier service, or by u
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personal delivery and will be deemed effective
15. Assignment upon receipt. Postage, delivery and other ca
VENDOR may not assign this Purchase Order, nor charges shall be paid by the sender. A party 00
any money due or to become due without the prior may change its address for notice by written
written consent of the COUNTY. Any assignment notice complying with the requirements of this `r°
made without such consent shall be deemed void. section. c
d) The Vendor agrees to reimbursement of any u'
16. Taxes travel expenses that may be associated with ,4
Goods and services procured subject to this this Purchase Order in accordance with ai
Purchase Order are exempt from Florida sales Florida Statute Chapter 112.061, Per Diem 1E
and use tax on real property, transient rental and Travel Expenses for Public Officers,
property rented, tangible personal purchased or employees and authorized persons. a)
rented, or services purchased (Florida Statutes, e) In the event of any conflict between or among a
Chapter 212), and from federal excise tax. the terms of any Contract Documents related y
to this Purchase Order, the terms of the c
17. Annual Appropriations Contract Documents shall take precedence as
The COUNTY'S performance and obligation to over the terms of the Purchase Order. To the col
pay under this Purchase Order shall be contingent extent any terms and /or conditions of thisLO
upon an annual appropriation of funds. Purchase Order duplicate or overlap the cA
Terms and Conditions of the Contract to
18. Termination Documents, the provisions of the Terms
This Purchase Order may be terminated at any and/or Conditions that are most favorable to c
time by the COUNTY upon 30 days prior written the County and/or provide the greatest a
notice to the VENDOR. This Purchase Order may protection to the County shall govern. a
be terminated immediately by the COUNTY for ;g
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RFP16-6598 Landscape Architects
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16.A.47.a
Exhibit IV: Additional Terms and Conditions for RFP
1. Insurance and Bonding Requirements
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The Consultant shall at its own expense, carry and maintain insurance coverage from responsible tn
companies duly authorized to do business in the State of Florida as set forth in the Insurance and
Bonding attachment of this solicitation. The Consultant shall procure and maintain property insurance 3
upon the entire project, if required, to the full insurable value of the scope of work. a
The County and the Consultant waive against each other and the County's separate Consultants,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to the fik
proceeds of such insurance. The Consultant and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Consultants, Design Consultants and Subcontractors c
and shall require each of them to include similar waivers in their contracts.
E
Collier County shall be responsible for purchasing and maintaining, its own liability insurance. F
Certificates issued as a result of the award of this solicitation must identify "For any and all work '.
performed on behalf of Collier County." `8
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The General Liability Policy provided by Consultant to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Consultant under this ..
solicitation and shall contain a severability of interests' provisions. c
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Collier County Board of County Commissioners shall be named as the Certificate Holder. The to
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County. The "Certificate 7
Holder" should read as follows:
Collier County Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set forth in
Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and lon
endorsements or their equivalents. If Consultant has any self-insured retentions or deductibles under a
any of the below listed minimum required coverage, Consultant must identify on the Certificate of -'i
Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory o
evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be
Consultant's sole responsibility. CO
Coverage(s) shall be maintained without interruption from the date of commencement of the Work until c
the date of completion and acceptance of the scope of work by the County or as specified in this
solicitation, whichever is longer. c
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The Consultant and/or its insurance carrier shall provide thirty (30) days written notice to the County of '`<
policy cancellation or non-renewal on the part of the insurance carrier or the Consultant. The Consultant d
shall also notify the County, in a like manner, within twenty-four(24) hours after receipt, of any notices of E
expiration, cancellation, non-renewal or material change in coverage or limits received by Consultant
from its insurer and nothing contained herein shall relieve Consultant of this requirement to provide Q
notice. In the event of a reduction in the aggregate limit of any policy to be provided by Consultant
hereunder, Consultant shall immediately take steps to have the aggregate limit reinstated to the full
extent permitted under such policy.
RFP16-6598 Landscape Architects
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16.A.47.a
Should at any time the Consultant not maintain the insurance coverage(s) required herein, the County
may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s)
and charge the Consultant for such coverage(s) purchased. If Consultant fails to reimburse the County
for such costs within thirty (30) days after demand, the County has the right to offset these costs from a
any amount due Consultant under this Agreement or any other agreement between the County and
Consultant. The County shall be under no obligation to purchase such insurance, nor shall it be w
responsible for the coverage(s) purchased or the insurance company or companies used. The decision
of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of
any of its rights under the Contract Documents. 1.5
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the Q
scope of work, the Consultant shall furnish to the County renewal or replacement Certificate(s) of a)
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the f
Consultant to provide the County with such renewal certificate(s) shall be considered justification for the
County to terminate any and all contracts.
2. Offer Extended to Other Governmental Entities
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Collier County encourages and agrees to the successful Consultant extending the pricing, terms and 703,
conditions of this solicitation or resultant contract to other governmental entities at the discretion of the x
ii
successful Consultant.
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3. Additional Items and/or Services u_
Additional items and/or services may be added to the resultant contract, or purchase order, in o
compliance with the Purchasing Policy.
4. County's Right to Inspect
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The County or its authorized Agent shall have the right to inspect the Consultant's facilities/project site
during and after each work assignment the Consultant is performing.
5. Vendor Performance Evaluation
The County has implemented a Vendor Performance Evaluation System for all contracts awarded in c
excess of $25,000. To this end, vendors will be evaluated on their performance upon a
completion/termination of this Agreement.
i
6. Additional Terms and Conditions of Contract 0)
Collier County has developed standard contracts/agreements, approved by the Board of County `.21
Commissioners (BCC). The selected Consultant shall be required to sign a standard Collier County
contract within twenty one (21) days of Notice of Selection for Award.
E
The resultant contract(s) may include purchase or work orders issued under one, or any combination of 5
price methodologies by the County's project manager:
Lump Sum (Fixed Price): a firm fixed total price offering for a project; the risks are transferred from a
the County to the contractor; and, as a business practice there are no hourly or material invoices E
presented, rather, the contractor must perform to the satisfaction of the County's project manager
before payment for the fixed price contract is authorized.
Q
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16.A.47.a
Time and Materials: the County agrees to pay the contractor for the amount of labor time spent by
the contractor's employees and subcontractors to perform the work (number of hours times hourly
rate), and for materials and equipment used in the project (cost of materials plus the contractor's
mark up). This methodology is generally used in projects in which it is not possible to accurately a
estimate the size of the project, or when it is expected that the project requirements would most likely
change. As a general business practice, these contracts include back-up documentation of costs; in
invoices would include number of hours worked and billing rate by position (and not company (or
subcontractor) timekeeping or payroll records), material or equipment invoices, and other '5
reimbursable documentation for the project.
The County reserves the right to include in any contract document such terms and conditions, as it
deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract d
is available upon request. The County will not be obligated to sign any contracts, maintenance and/or
service agreements or other documents provided by the Consultant.
The County's project manager shall coordinate with the Contractor the return of any surplus assets, .
including materials, supplies, and equipment associated with the scope or work.
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7. Public Records Compliance a
The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119 (including o
specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes, "-
0.
rules, regulations and requirements of any governmental agencies.
8. Work Orders on Fixed Term Contracts
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The County reserves the right to order such services from selected firms as may be required during said
period, but does not guarantee any minimum or maximum services to be ordered during the period
specified from any given firm. Work Order service assignments shall be at the sole discretion of the
County. N
The contracts are classified as fixed-term Countywide Agreements for various and miscellaneous a
landscape architectural services which will be utilized on an as-needed basis. Assignments shall be
implemented with Work Orders subject to a maximum of $200,000 per Work Order. Work Order
assignments in excess of$200,000 shall be approved by the Board of County Commissioners.
Should any project that is active on a work order extend past the contract termination date, that work order
will be active and extended as necessary until completion of such project. —'i
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9. Payment Method
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, .i
Florida Statutes. Vendor's invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County's 5
cts
purchase order or contract.
Invoices shall be sent to: d
Board of County Commissioners
Clerk's Finance Department R
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700, Naples FL 34112
Or emailed to: bccapclerk(a�collierclerk.com.
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16.A.47.a
Collier County, in its sole discretion, will determine the method of payment for goods and/or services as
part of this agreement.
Payment methods include:
• Traditional — payment by check, wire transfer or other cash equivalent. .,
• Standard — payment by purchasing card. Collier County's Purchasing Card Program is supported by in
standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules
for VISA Merchants and MasterCard Merchant Rules. a
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The County may not accept any additional surcharges (credit card transaction fees) as a result of using E-
the County's credit card for transactions relating to this solicitation. The County will entertain bids Q
clearly stating pricing for standard payment methods. An additional separate discounted price for a,
traditional payments may be provided at the initial bid submittal if it is clearly marked as an "Additional -
Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests may be J
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that
prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for �
payment without prior approval from the Project manager. All invoices should be submitted within the
fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices j
submitted after the close of the fiscal year will not be accepted (or processed for payment) unless o
specifically authorized by the Project Manager. a
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Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and
approval of invoices submitted on the date of services or within six (6) months after completion of o
contract. Any untimely submission of invoices beyond the specified deadline period is subject to non- z:,
payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the 0
essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or other
fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these
debts, the County reserves the right to off-set the amount owed to the County by applying the amount a
owed to the vendor or contractor for services performed of for materials delivered in association with a ci
contract.
Q.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the .
Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance
with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act."
Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for u
work not performed or for unsatisfactory performance of Contractual requirements.
10. Environmental Health and Safety
All Consultants and Sub Consultants performing service for Collier County are required and shall comply c
with all Occupational Safety and Health Administration (OSHA), State and County Safety and 2
Occupational Health Standards and any other applicable rules and regulations. Consultants and Sub 2
Consultants shall be responsible for the safety of their employees and any unsafe acts or conditions that Q
may cause injury or damage to any persons or property within and around the work site. All firewall
penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County facility,
property and/or right-of-way for the purpose of inspection of any Consultant's work operations. This e
provision is non-negotiable by any department and/or Consultant.
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1 6.A.47.a
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination
and Arc Flash Studies where relevant as determined by the engineer. All electrical installations shall be
labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. _
N
11. Licenses
a)
The Consultant is required to possess the correct Business Tax Receipt, professional license, and any 4
other authorizations necessary to carry out and perform the work required by the project pursuant to all
applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. a
Additionally, copies of the required licenses must be submitted with the proposal response
indicating that the entity proposing, as well as the team assigned to the County account, is cd
properly licensed to perform the activities or work included in the contract documents. Failure on Q
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the part of any Consultant to submit the required documentation may be grounds to deem g
Consultant non-responsive. A Consultant, with an office within Collier County is also required to have
an occupational license. c
All State Certified contractors who may need to pull Collier County permits or call in inspections must E
complete a Collier County Contractor License registration form and submit the required fee. After
registering the license/registration will need to be renewed thereafter to remain "active" in Collier County.
If you have questions regarding professional licenses contact the Contractor Licensing, Community
Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions
regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252-2477. .
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12. Survivability
The Consultant agrees that any Work Order that extends beyond the expiration date of Solicitation 16-
6598 will survive and remain subject to the terms and conditions of that Agreement until the completion
or termination of this Work Order.
13. Principals/Collusion
By submission of this Proposal the undersigned, as Consultant, does declare that the only person or a.
persons interested in this Proposal as principal or principals is/are named therein and that no person 2
other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that a
this Proposal is made without connection with any person, company or parties making a Proposal, and
that it is in all respects fair and in good faith without collusion or fraud. .a
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14. Relation of County Ji
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rn
It is the intent of the parties hereto that the Consultant shall be legally considered an independent
Consultant, and that neither the Consultant nor their employees shall, under any circumstances, be (sE'I
considered employees or agents of the County, and that the County shall be at no time legally
responsible for any negligence on the part of said Consultant, their employees or agents, resulting in
either bodily or personal injury or property damage to any individual, firm, or corporation.
15. Termination
Should the Consultant be found to have failed to perform his services in a manner satisfactory to the a
County, the County may terminate this Agreement immediately for cause; further the County may E
terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole 5
judge of non-performance.
RFP16-6598 Landscape Architects
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16. Lobbying
All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be
lobbied, either individually or collectively about a project for which a firm has submitted a Proposal. t
Firms and their agents are not to contact members of the County Commission for such purposes as
meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final cn
Board approval, no firm or their agent shall contact any other employee of Collier County in reference to
this Proposal, with the exception of the Procurement Director or his designee(s). Failure to abide by this
provision may serve as grounds for disqualification for award of this contract to the firm.
17. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a
certificate of authority (www.sunbiz.orq/search.html) prior to execution of a contract. A copy of the
document may be submitted with the solicitation response and the document number shall be identified. .
Firms who do not provide the certificate of authority at the time of response shall be required to provide
same within five (5) days upon notification of selection for award. If the firm cannot provide the document
within the referenced timeframe, the County reserves the right to award to another firm.
18. Single Proposal o
Each Consultant must submit, with their proposal, the required forms included in this RFP. Only one
proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a ..
primary or as part of a partnership or joint venture submitting as primary may not then act as a sub- o
consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a
primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub- co
consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this
requirement will be deemed non-responsive and rejected from further consideration.
In addition, consultants that have participated and/or will participate in the development of
scope, background information or oversight functions on this project are precluded from
submitting a Proposal as either a prime or sub- consultant. i
Q
19. Protest Procedures
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Any prospective proposer who desires to protest any aspect(s) or provision(s) of the solicitation
(including the form of the solicitation documents or procedures) shall file their protest with the --Ii
Procurement Director prior to the time of the bid opening strictly in accordance with the County's then o
current purchasing ordinance and policies.
The Board of County Commissioners will make award of contract in public session. Award
recommendations will be posted outside the offices of the Purchasing Department on Wednesdays and c
Thursdays. Any actual or prospective respondent who desires to formally protest the recommended
contract award must file a notice of intent to protest with the Procurement Director within two (2) E
calendar days (excluding weekends and County holidays) of the date that the recommended award is LI
posted.
Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be
given instructions as to the form and content requirements of the formal protest. A copy of the "Protest 3
Policy" is available at the office of the Procurement Director.
RFP16-6598 Landscape Architects
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16.A.47.a
20. Public Entity Crime
A person or affiliate who has been placed on the convicted Consultant list following a conviction for a
public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or
services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for
the construction or repair of a public building or public work; may not submit bids, proposals, or replies in
on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not transact E
business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY
TWO for a period of 36 months following the date of being placed on the convicted Consultant list. t
2 L
21. Security and Background Checks ct
If required, Consultant shall be responsible for the costs of providing background checks by the Collier N
County Facilities Management Department, and drug testing for all employees that shall provide services c
to the County under this Agreement. This may include, but not be limited to, checking federal, state and 3
local law enforcement records, including a state and FBI fingerprint check, credit reports, education, E
residence and employment verifications and other related records. Contractor shall be required to F
maintain records on each employee and make them available to the County for at least four(4) years. 0
CZ.
22. Conflict of Interest
Consultant shall complete the Conflict of Interest Affidavit included as an attachment to this RFP I
document. Disclosure of any potential or actual conflict of interest is subject to County staff review and
does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify o
and or preclude conflict of interest situations during contract selection and execution.
to
23. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida a
Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. 1E
Violation of this provision may result in one or more of the following consequences: a. Prohibition by the
individual, firm, and/or any employee of the firm from contact with County staff for a specified period of Q
time; b. Prohibition by the individual and/or firm from doing business with the County for a specified v
period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any contract held by the individual and/or firm for cause.
as24. Immigration Law Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United States `,21
and to employ only individuals who are eligible to work in the United States. The Employment Eligibility
Verification System (E-Verify) operated by the Department of Homeland Security (DHS) in partnership t
with the Social Security Administration (SSA), provides an Internet-based means of verifying E
employment eligibility of workers in the United States; it is not a substitute for any other employment
eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid
(ITB) and Request for Proposals (RFP) including professional services and construction services.
Exceptions to the program: E
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County Commissioners
RFP16-6598 Landscape Architects
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16.A.47.a
Consultants are required to enroll in the E-Verify program, and provide acceptable evidence of their
enrollment, at the time of the submission of the Consultant's/bidder's proposal. Acceptable evidence
consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully
executed E-Verify Memorandum of Understanding for the company. Consultants are also required to ct
provide the Collier County Purchasing Department an executed affidavit certifying they shall comply with •L
the E-Verify Program. The affidavit is attached to the solicitation documents. If the Consultant does in
not comply with providing the acceptable E-Verify evidence and the executed affidavit the
Consultant's proposal may be deemed non-responsive.
Q1
Additionally, Consultants shall require all subcontracted Consultants to use the E-Verify system for all a-
purchases not covered under the "Exceptions to the program" clause above. For additional information Q
regarding the Employment Eligibility Verification System (E-Verify) program visit the following website: a)
http://www.dhs.qov/E-Verify. It shall be the Consultant's responsibility to familiarize themselves with all g
rules and regulations governing this program.
Consultant acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be
fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with g
the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws d
referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and LI
the County shall have the discretion to unilaterally terminate said agreement immediately.
a_
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RFP16-6598 Landscape Architects
Packet Pg.972
16.A.47.a
Col er County
Administrative Services Department
Procurement Services Division rn
a)
Attachment 1: Consultant's Non-Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise
and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Consultants not a
wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the s
reason(s) by checking the item(s) listed below and return this form via email or fax, noted on the cover page,
or mail to Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112.
C2
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We are not responding to CCNA Solicitation 16-6598 Fixed Term Landscape Architectural Services 3
for the following reason(s): J
E
❑ Services requested not available through our company. F
a)
❑ Our firm could not meet specifications/scope of work.
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❑ Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.) 5.ce
❑ Project is too small.
0
❑ Insufficient time allowed for preparation of response. oo
❑ Incorrect address used. Please correct mailing address: o
❑ Other reason(s): a
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CO
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Name of Firm: CO
Address:
City, State, Zip:
f0
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Telephone:
Email:
Representative Signature:
Representative Name: Date
RFP16-6598 Landscape Architects
Packet Pg.973
16.A.47.a
Cooper County
Administrative Services Department
Procurement Services Division U1
a)
U
Attachment 2: Consultant Check List
cn
To
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and
return with your Proposal. Consultant should check off each of the following items as the necessary
action is completed: E
IL] The Proposal has been signed. e
a.
❑ All applicable forms have been signed and included, along with licenses to complete the requirements -Ua
of the project.
❑ Any addenda have been signed and included.
❑ The mailing envelope has been addressed to: -°
Collier County Government
it
Purchasing Department,
3327 Tamiami Trail E. Naples FL 34112 a
Attn: Brenda Brilhart, Procurement Strategist LL-
CCNA Solicitation: RFP 16-6598 Fixed Term Landscape Architectural Services
0
co❑ The mailing envelope must be sealed and marked with RFP#, Proposal Title and Due Date.
• The Proposal will be mailed or delivered in time to be received no later than the specified due date o
and time. (Otherwise Proposal cannot be considered.)
N
a-�
❑ If submitting a manual bid, include any addenda (initialed and dated noting understanding
and receipt). If submitting bid electronically, bidder will need to download all related E
documents on www.colliergov.net/bid. The system will date and time stamp when the
addendum files were downloaded. a
0
ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE c
OUTSIDE OF THE COURIER PACKET
0
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
c
Representative Signature:
Representative Name: Date
RFP16-6598 Landscape Architects
Packet Pg. 974
16.A.47.a
Caber County
Administrative Services Department
Procurement Services Division U)
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Attachment 3: Conflict of Interest Affidavit ci)n
By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to
the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned
interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; LE
and bear on whether the firm (employees, officers and/or agents) has a possible conflict have been fully Q
disclosed.
Additionally, the firm (employees, officers and/or agents) agrees to immediately notify in writing the .�
Procurement Director, or designee, if any actual or potential conflict of interest arises during the contract F
and/or project duration.
Firm:
X
ii
Signature and Date:
Print Name
Title of Signatory o
State of
County of a
SUBSCRIBED AND SWORN to before me this day of , 20 ,
by , who is personally known to me to be the
for the Firm, OR who produced the following identification
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Notary Public CD
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My Commission Expires
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RFP16-6598 Landscape Architects
Packet Pg.975
16.A.47.a
Caber County
Administrative Services Department ai
Procurement Services Division V
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Attachment 4: Consultant Declaration Statement TTts
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112 c.
Ce
RE: CCNA Solicitation: RFP 16-6598 Fixed Term Landscape Architectural Services
Dear Commissioners: CD
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The undersigned, as Consultant declares that this proposal is made without connection or arrangement
with any other person and this proposal is in every respect fair and made in good faith, without collusion
or fraud.
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:«62.
The Consultant agrees, if this proposal is accepted, to execute a Collier County document for the a.
purpose of establishing a formal contractual relationship between the firm and Collier County, for the u_
performance of all requirements to which the proposal pertains. The Consultant states that the ••
proposal is based upon the proposal documents listed by the above referenced CCNA Solicitation. o
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
, 20_in the County of , in the State of o
Firm's Legal Name:
d
Address: s
City, State, Zip Code:
Florida Certificate of
Authority Document
Number -'
Federal Tax oo
Identification Number LO
CCR # or CAGE
Code
Telephone:
FAX: co
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Signature by: c
(Typed and written)
Title: I
RFP16-6598 Landscape Architects
Packet Pg. 976
16.A.47.a
Additional Contact Information
Send payments to:
(required if different from Company name used as payee
above)
Contact name: 'y
a)
Title:
L
Address: C.)
a)
City,State,ZIP
Telephone:
ca
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FAX: w
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Email: -I
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Office servicing Collier H
County to place orders 'a
(required if different from
above) iL
Contact name:
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Title: u_
Address: 0
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City, State,ZIP
0
Telephone:
c.n
Email:
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RFP16-6598 Landscape Architects
Packet Pg.977
16.A.47.a
Collier County
Administrative Services Department
Procurement Ser'ees Division (
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Attachment 5: Immigration Affidavit Certification
vn
CCNA Solicitation: RFP 16-6598 Fixed Term Landscape Architectural Services
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with .2),
formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Consultants are required to
enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the Q
Consultant's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile c
page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Fs
-
Affidavit and acceptable evidence of enrollment in the E-Verify program may deem the Consultant proposal as a
non-responsive.
CC
J
Collier County will not intentionally award County contracts to any Consultant who knowingly employs unauthorized E
alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 12
274A(e) of the Immigration and Nationality Act("INA"). a
Collier County may consider the employment by any Consultant of unauthorized aliens a violation of Section 274A (e) ii.
of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e) of the INA shall
be grounds for unilateral termination of the contract by Collier County. o-
U-
CL
Consultant attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration ••
Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding c
with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated °r°
by the Department of Homeland Security in partnership with the Social Security Administration at the time of co
submission of the Consultant's/ Bidder's proposal.
Company Name
N
Print Name Title �?
Signature Date
State of cti
a
County of
�I
The foregoing instrument was signed and acknowledged before me this day of _, 20_, by a,
who has produced as identification. ,o
(Print or Type Name) (Type of Identification and Number)
Notary Public Signature e
E
Printed Name of Notary Public
Notary Commission Number/Expiration
a)
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
d
RFP16-6598 Landscape Architects
Packet Pg. 978
16.A.47.a
Co(Cez-County
Administrative Services Decartment
Prnairern nr Sar,ices D.:ision
a)
Attachment 6: Consultant Substitute W—9
Request for Taxpayer Identification Number and Certification cn
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County(including .a)
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and a
return with your quote or proposal. ca
1. General Information (provide all information) CIS
Taxpayer Name J
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address City
U-
State Zip
a
Telephone FAX Email �
Order Information Remit/Payment Information
co
Address Address
City State _ Zip City State Zip
FAX FAX
Email Email
2. Company Status (check only one)
a
_Individual/Sole Proprietor Corporation Partnership
Tax Exempt(Federal income tax-exempt entity Limited Liability Companyca
under Internal Revenue Service guidelines IRC
501 (c)3) Enter the tax classification col
(D=Disregarded Entity, C=Corporation, P=Partnership)
Co
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3. Taxpayer Identification Number(for tax reporting purposes only) �I
Federal Tax Identification Number(TIN) m
E
(Consultants who do not have a TIN,will be required to provide a social security number prior to an award). cc.)
4. Sign and Date Form: Certification: Under penalties of perjury, 1 certify that the information shown on this form is correct to Q
my knowledge. c
Signature Date E
Title Phone Number
RFP16-6598 Landscape Architects
Packet Pg.979
16.A.47.a
0c/tier Gol4nty
Administrative Services Department
Procurement Services Division
rn
CD
Attachment 7: Insurance and Bonding Requirements
Insurance/Bond Type Required Limits
1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements
2. ® Employer's Liability $100,000 single limit per occurrence
3. ® Commercial General Bodily Injury and Property Damagects
Liability(Occurrence Form) cvn
patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations E
and Contractual Liability.
4. ® Indemnification To the maximum extent permitted by Florida law, the Contractor/Consultant
shall indemnify and hold harmless Collier County, its officers and employees
from any and all liabilities, damages, losses and costs, including, but not
limited to, reasonable attorneys'fees and paralegals'fees, to the extent a
caused by the negligence, recklessness, or intentionally wrongful conduct of u.
the Contractor/Consultant or anyone employed or utilized by the
Contractor/Consultant in the performance of this Agreement. c
o
4. ® Automobile Liability $ 500,000 Each Occurrence; Bodily Injury& Property Damage,
Owned/Non-owned/Hired; Automobile Included C°
5. ® Other insurance as ❑ United States Longshoreman's and Harborworker's Act coverage shall be
noted: maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage(Jones Act)shall be maintained where applicable to Q
the completion of the work. Q
$ Per Occurrence ca
U
❑ Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services (71
under this Agreement. of
$ Per Occurrence °'
fD
ElPollution $ Per Occurrence o
r-1
® Professional Liability $1,000,000 per claim and in
the aggregate E
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
❑ Project Professional Liability $ Per Occurrence
a>
❑ Employee Dishonesty/Crime $ Per Occurrence
Including Employee Theft, Funds Transfer Fraud, Include a Joint Losscts
Payee endorsement naming Collier County. Q
RFP16-6598 Landscape Architects
32
Packet Pg. 980
16.A.47.a
6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers' check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
uz
a>
7. ElPerformance and For projects in excess of$200,000, bonds shall be submitted with the u
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the a)
Contract award amount, the cost borne by the Proposer receiving an award. cn
The Performance and Payment Bonds shall be underwritten by a surety Ta
authorized to do business in the State of Florida and otherwise acceptable to 0
U
Owner; provided, however, the surety shall be rated as"A-" or better as to a;
general policy holders rating and Class V or higher rating as to financial size .0
category and the amount required shall not exceed 5% of the reported policy Q
holders' surplus, all as reported in the most current Best Key Rating Guide, a
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New as
York 10038. us
lcc
8. ® Consultant shall ensure that all subcontractors comply with the same insurance requirements that he i; 3
required to meet. The same Consultant shall provide County with certificates of insurance meeting the
required insurance provisions. 1-
9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate fo
Commercial General Liability where required.
0
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board o LL
County Commissioners in Collier County, OR Collier County Government, OR Collier County. Th( E..
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description o
00
or must read: For any and all work performed on behalf of Collier County.
11. ® Thirty(30) Days Cancellation Notice required. o
RLC 3/28/2016 (1)
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Consultant's Insurance Statement a
u
L
We understand the insurance requirements of these specifications and that the evidence of insurability may bE Q
required within five (5) days of the award of this solicitation. g
Name of Firm Date c
-J
Consultant
rn
Signature LO
CID
Print Name r-i
Insurance Agency
E
Agent Name Telephone Number o
as
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a>
E
s
u
ns
Q
RFP16-6598 Landscape Architects
33
Packet Pg. 981
16.A.47.a
Collier County
Administrative Services Department
Procurement Services Division
Attachment 8: Reference Questionnaire
to
Solicitation: RFP 16-6598 Fixed Term Landscape Architectural Services
Reference Questionnaire for: co)
(Name of Company Requesting Reference Information)
a)
a..
(Name of Individuals Requesting Reference Information)
Name: Company:
(Evaluator completing reference questionnaire) (Evaluator's Company completing reference)
U
co)
Email: FAX: Telephone: c
ca
Collier County is implementing a process that collects reference information on firms and their key personnel to be used in m
the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a (-
client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of x
your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual ii
again)and 1 representing that you were very unsatisfied (and would never hire the firm/indivdival again). If you do not
have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored "0." 4-
LL
Project Description: Completion Date:
Project Budget: Project Number of Days: co
cc
Item Citeria Score 0
1 Ability to manage the project costs(minimize change orders to scope). cn
2 Ability to maintain project schedule(complete on-time or early).
a)
3 Quality of work.
4 Quality of consultative advice provided on the project. a
5 Professionalism and ability to manage personnel. c
ns
6 Project administration (completed documents,final invoice, final product turnover; ooi
invoices; manuals or going forward documentation, etc.)
7 Ability to verbally communicate and document information clearly and succinctly.
8 Abiltity to manage risks and unexpected project circumstances.
c
9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. E
10 Overall comfort level with hiring the company in the future (customer satisfaction).
TOTAL SCORE OF ALL ITEMS c
a)
Please FAX this completed survey to: By -�
RFP16-6598 Landscape Architects
34
Packet Pg. 982
16.A.47.a
Collier County
Administrative Services Department
Procurement Services Division
N
a)
v
Attachment 9: Debarment/Suspension
COLLIER COUNTYcn
Certification Regarding Debarment, Suspension, and Other Responsibility Matters
Primary Covered Transactions
U
N
Q
(1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: N
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily 3
excluded from covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, '-
attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a x
public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, j
forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen )-
property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State or local) with commission of any of the offenses enumerated in paragraph (I)(b) of this re
certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public aa;
transactions (Federal, State or local) terminated for cause or default.
(2) Where the prospective primary participant is unable to certify to any of the statements in this certification, o
such prospective participant shall attach an explanation to this proposal.
2.3U
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Name Project Name
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RFP16-6598 Landscape Architects
35
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