Agenda 09/13/2016 R Item #16A43 16.A.43
09/13/2016
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners approve an Adopt-a-Road Program
Agreement for the segment of Immokalee Road from Goodlette Frank Road to Airport Pulling
Road,with two (2) recognition signs and two (2) Adopt-a-Road sponsor signs at a total cost of$200
with the volunteer group,Thomas P.Hale,D.D.S.,P.L.
OBJECTIVE: To approve for execution by the Board of County Commissioners (Board) an agreement
signed by the volunteer group, Thomas P. Hale, D.D.S., P.L. of a certain adopted roadway (Immokalee
Road from Goodlette Frank Road to Airport Pulling Road) under the Collier County Adopt-A-Road
Program.
CONSIDERATIONS: That the volunteer group so named be recognized as the sponsors of the particular
segment of roadway named in the agreement to perform litter removal in accordance with instructions
contained in the agreement. The name on the recognition signs will read"Smiles by Hale, Dr. Thomas P.
Hale,D.D.S"
The Collier County Adopt-A-Road program is an environmental protection program developed through a
public/private partnership that is dedicated to providing safe and clean roads by the removal of roadside
litter. The Collier County Adopt-A-Road program encourages citizens to demonstrate civic pride by
taking group action to help keep county roads beautiful and free of litter. The Adopt-A-Road Program is
an excellent example of the public and private sector working together to solve a community problem.
Through this program, local civic, community, neighborhood and business groups can adopt a two-mile
segment of roadway, whereby they contract with the County to pick up litter on a monthly basis. Groups
are required to attend a meeting, organized by the sponsor, to review safety guidelines and procedures.
The sponsor is provided with literature on safety topics and procedural guidelines reviewed by the county.
FISCAL IMPACT: The County is responsible for acquiring and erecting recognition signage at either
end of the roadway segment. Staff expects to install two (2) new sponsor signs at a cost of$60.00 and
two (2) new Adopt-A-Road logo signs at a cost of $140, total cost for all signs will be approximately
$200.Program expenses are budgeted in the Transportation Services Fund 101.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality, and requires a
majority for Board approval. - SAS
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
RECOMMENDATION: To recognize the volunteer group: Thomas P. Hale, D.D.S., P.L. as the Adopt-
A-Road sponsor of Immokalee Road from Goodlette Frank Road to Airport Pulling Road, and that the
Board authorize its Chairman to execute the attached Adopt-A-Road Program Agreement on behalf of the
County.
Prepared by: Diane Lynch, Supervisor Operations, Road Maintenance Division, Growth Management
Department
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16.A.43
09/13/2016
ATTACHMENT(S)
1.Agreement initialed by SAS -071116 (PDF)
2. Location Map (PDF)
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16.A.43
09/13/2016
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.43
Item Summary: Recommendation that the Board of County Commissioners approve an Adopt-a-
Road Program Agreement for the segment of Immokalee Road from Goodlette Frank Road to Airport
Pulling Road, with two (2) recognition signs and two (2) Adopt-a-Road sponsor signs at a total cost of
$200 with the volunteer group,Thomas P. Hale,D.D.S.,P.L.
Meeting Date: 09/13/2016
Prepared by:
Title: Supervisor-Operations—Road Maintenance
Name: Diane Lynch
07/08/2016 2:26 PM
Submitted by:
Title: Division Director-Road Maintenance—Road Maintenance
Name: Travis Gossard
07/08/2016 2:26 PM
Approved By:
Review:
Road Maintenance Travis Gossard Level 1 Sim.Reviewer 1-8 Completed 07/11/2016 12:58 PM
Capital Project Planning,Impact Fees,and Program Management Barbara LaPierre Level 1 Sim.Reviewer 1-8Completed
Growth Management Department Diane Lynch Level 1 Division Reviewer Completed 07/13/2016 4:19 PM
Growth Management Department Gene Shue Level 1 Sim.Reviewer 1-8 Completed 07/20/2016 3:53 PM
Growth Management Department Diane Lynch Level 2 Division Reviewer Skipped 07/13/2016 4:19 PM
Growth Management Department Jeanne Marcella Level 2 Division Administrator Completed 08/02/2016 1:37 PM
County Attorney's Office Scott Stone Level 2 Attorney Review Completed 08/15/2016 3:09 PM
Growth Management Department Diane Lynch Level 3 Division Reviewer Skipped 07/13/2016 4:20 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/15/2016 3:42 PM
County Attorney's Office Jeffrey A.Klatzkow Level 3 County Attorney's Office Review Completed 08/15/2016 4:45 PM
Budget and Management Office Mark Isackson Level 3 OMB 1st Reviewer 1-4 Completed 08/22/2016 9:56 AM
Growth Management Department Diane Lynch Level 4 Division Reviewer Skipped 07/13/2016 4:20 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 08/27/2016 9:07 AM
Board of County Commissioners MaryJo Brock Meeting Pending 09/13/2016 9:00 AM
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16.A.43.a
COLLIER COUNTY ADOPT-A-ROAD PROGRAM AGREEMENT
Terms and Conditions
THIS COLLIER COUNTY ADOPT-A-ROAD AGREEMENT entered into this day
of , 2016, by and between Collier County (hereinafter the "COUNTY"),
and the volunteer group, Thomas P. Hale, D.D.S., P.L. (hereinafter the "GROUP") whose
address is 9180 Galleria Ct, Suite 100, Naples FL 34109. T
WITNESSETH:
WHEREAS. the COUNTY and the GROUP recognize the need and desire for litter-free
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roads, and enter this Agreement to permit the GROUP to contribute toward the effort of safely re
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maintaining a litter-free Collier County; and
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WHEREAS, by signature below, the GROUP agrees to adopt the segment of roadway N
known as Immokalee Road from Goodlette Frank Road to Airport Pulling Road and
acknowledges the hazardous nature of picking up litter, and agrees to the following terms and
conditions:
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A. THE GROUP SHALL:
1. Obey and abide by all laws and regulations relating to safety on the Adopted Roadway. °
2. Perform litter removal on the Adopted Roadway in accordance with the Florida
Department of Transportation's Accident Prevention Manual, Safe Field Practices, the Florida E
Manual on Uniform Traffic Control Devices (MUTCD), and the Florida Department of Q
Transportation Design Roadway and Standard Index 601 and 602, all of which by this reference c
are incorporated herein. ct
3. Only allow such persons to participate as are determined by the GROUP to be
responsible enough to safely participate in litter removal activities. Participants must be at least
14 years of age and the GROUP shall provide at least one adult supervisor for every 5 minors
participating in the litter removal. There shall at all times be at least one person 18 years of age
or older who is on site and responsible for supervising all litter removal activities, with no one at
the site under the age of 14 for any reason.
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16.A.43.a
4. Conduct at least two safety procedure meetings per year for its participating members.
Participants must sign the hold harmless agreement provided by the COUNTY, and attend a
safety meeting conducted by the GROUP before participating in a cleanup activity pursuant to
this Agreement.
5. Call the Collier County Adopt-A-Road contact and set up dates and times for their safety
meetings.
6. Remove litter during daylight hours only. in good weather conditions only.
7. Pick up litter on one side of the road at a time. s
8. Not pick up litter at construction sites, in tunnels, on bridges or over-passes. and on
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medians, or where otherwise hazardous to do so.
9. Park all vehicles well clear of the Adopted Roadway, at least 20 feet from the edge of the ce
pavement.
10. Remove litter a minimum of once monthly. and whenever the appearance of the Adopted a
Roadway is objectionable.
11. Obtain required supplies and material from the COUNTY.
12 Place traffic control signs supplied by the COUNTY during trash pickup.
13. Ensure that all participants wear COUNTY supplied or approved safety vests at all times
during the litter removal activity. The local maintenance office should be contacted to obtain u`ti
safety vests, traffic control signs and litter collection bags at least five (5) days prior to litter
removal activity and return the same when activity is complete.
14. Not wear clothing that will hinder the sight of participants.
15. Coordinate pickup details with the County's project coordinator at least one week prior to
a pickup. a'
16. Place filled trash bags at the site for pickup and disposal by the COUNTY. a
17. After each pickup, the adopting GROUP coordinator will file a report detailing the
number of people involved, number of bags of litter collected, composition and estimate of
recyclable materials, and hours spent. Pre-printed forms will be furnished by the COUNTY for
making the reports, and filed with the COUNTY project coordinator.
18. The GROUP is encouraged to separate recyclable materials. All proceeds from
redemption of recyclable materials shall become the property of the Group.
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16.A.43.a
19. Unused materials and supplies furnished by the COUNTY shall be returned to the
COUNTY within two workdays following cleanup or, with COUNTY coordinator's permission,
be retained by the GROUP during the term of this Agreement.
B. THE COUNTY SHALL:
1. Provide safety vests, trash bags. pickup sticks, and traffic control signs.
2. Provide GROUP with an outline pertaining to safety regulations. z
3. Remove the filled trash bags as soon as possible after the pickup.
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4. Remove litter from the Adopted Roadways only under unusual circumstances. i.e.. to •
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remove large, heavy or hazardous items.
5. Construct and place a roadside sign stating that the GROUP is responsible for keeping the
area free of litter.
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C. TERM OF AGREEMENT: This is a month-to-month, at-will agreement, terminable by
either party, with or without cause. on 30 days written notice to the other party. This Agreement
creates no rights or interest. If, in the sole judgment of the County Project Coordinator, it is
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found
found that the GROUP is not meeting the terms and conditions of this Agreement, the COUNTY
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may terminate this Agreement effective immediately. The COUNTY reserves the right to
modify or cancel the program at any time. Upon the termination of this Agreement by either
party, the GROUP will immediately return all County-owned materials to the County project f°
coordinator.
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D. HOLD HARMLESS CLAUSE: The GROUP covenants and agrees that it will indemnify
and hold harmless Collier County and its officers, agents and employees from any claim, loss,
damage, cost, charge or expense arising out of any act, action, neglect or omission by the Group
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or by any person performing litter removal as part of the GROUP during the performance of the
Agreement, whether direct or indirect, and whether to any person or property to which Collier
County or said parties may be subject, except that neither GROUP nor any of its members shall
be liable under this provision for damages arising out of injury or damage to persons or property
directly caused or resulting from the sole negligence of Collier County, and its officers,
employees or agents.
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16.A.43.a
E. NO ASSIGNMENT: This Agreement is non-transferable and non-assignable in whole or in
part without the prior written consent of Collier County.
F. MISCELLANEOUS PROVISIONS: This Agreement is the full and complete agreement
between the parties, and may not be modified except by a writing signed by both parties. Any
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and all prior understandings between the parties, either oral or written, with respect to the matters a
set forth above,have been incorporated and merged into this Agreement, and are otherwise of no .0
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further force or effect. This Agreement is for litter removal activities only. No beautification
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activities are authorized by this Agreement. -a
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IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed as of a
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the date written above. a
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to
BOARD OF COUNTY COMMISSIONERS
ATTEST: OF COLLIER COUNTY, FLORIDA co
DWIGHT E. BROCK, Clerk o
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By: By: cn
Deputy Clerk Donna Fiala, Chairman .0
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GROUP: Th P. e, .S., P.L. E
By: , 4 i
Name( int): .;,,a'5 00, glt. t
Title (print): -114.a..t,c, '• [I /t- 0
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Phone # (day): 1 71 - 57 a -0 a" 'c E
Phone # (night): s,4 ,?!../- 9 o 7 a
Approved as to form Zi
and legality:
AA 7/tki 16,
Scott A. Stone,
Assistant County Attorney
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