Agenda 09/27/2016 Item #16E 7 16.E.7
09/27/2016
EXECUTIVE SUMMARY
Recommendation to approve Change Order #001 for Life Safety Upgrades in the amount of
$197,476.06 to DEC Contracting Group, Inc. for Contract 15-6488, Courthouse 1st Floor
Renovations, an element of Courthouse Renovations Project#50116.
OBJECTIVE: To correct pre-existing, non-compliant life safety conditions revealed during
construction.
CONSIDERATIONS: The Board approved the award of Contract 15-6488, for $1,747,815.00, to DEC
Contracting Group (DEC), during the October 13, 2015 Board meeting (Agenda Item 11E) to renovate
the 1st floor of the courthouse. Phase-I assembles offices in the unoccupied 3,891 square foot open area
vacated by the Clerk of Courts after the Annex was constructed in 2009. Phase-II builds a new courtroom
in the 2,448 square foot area currently occupied by the Probation Office. The Phase I offices will
consolidate the Probation officers and staff currently scattered throughout the courthouse.
Construction of Phase I was 90% complete when close examination of the exposed deck during
inspections revealed that five(5) shafts carrying HVAC ductwork from the first floor up to the third were
not protected as required by Fire Safety Code. This is a condition which has apparently existed since the
building was first occupied in the early 1990's. Primary construction was suspended on April 18, 2016,
while a Life Safety Code Specialist was consulted. After the consultant's confirmation of the non-
compliant conditions, a corrective rehabilitation was designed and the active permit revised.
The shafts open under the 2nd floor deck. Typically an acoustical ceiling is 9' above the floor; these
openings at the deck are an additional 22' above the 1st floor ceiling. They are as large as 8'x4', and as
small as 4'x2'. They are blocked by pipes, wires, and other horizontal ducts. By code, they must be sealed
off, with appropriate maintenance access, to retard flames or smoke from traveling between floors
through them in the event of a fire. The HVAC ductwork running in the shafts must be fitted with
dampers that will close during a fire to prevent the transmission of smoke or flame throughout the ducts.
To accomplish the rehab work, the AC system must be disabled periodically. Work will therefore be
performed while the Courts are out of session, after hours,and/or on weekends.
This Change Order will authorize the Life Safety rehab to proceed. Concurrently the work suspension will
be lifted so primary construction can resume, and the County can discontinue monthly payments to store
the furniture and equipment that was ready to be installed when the progress was stopped. However,
similar shafts exist in the Phase II space. Once that space is vacated, those shafts will be exposed and their
condition's evaluated. If they are also found to be out of compliance with code, an additional Change
Order will be requested to make the appropriate corrections.
FISCAL IMPACT: Project 50116, Fund 181, was approved during the FY 2015 budget, for a total
cost of$2,277,000. In addition to the cost of the 1st floor renovations, the project includes an estimated
cost of$350,000 for rewiring of the entire courthouse's communications infrastructure, and an estimated
cost of $150,000 for the repair / replacement of the elevator lobby's terrazzo flooring. This Change
Order will temporarily use the funds meant for the flooring, and/or wiring, until their replenishment can
be approved.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
item.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
Packet Pg. 1455
16.E.7
09/27/2016
majority vote for approval. - CMG
RECOMMENDATION: That the Board of County Commissioners approves Change Order #001 for
Life Safety Upgrades, in the amount of$197,476.06, to DEC Contracting Group, Inc., Contract 15-6488,
Courthouse 1st Floor Renovations and authorizes the Chairman to execute the Change Order.
Prepared by: Claude Nesbitt, Project Manager, Facilities Management Division
ATTACHMENT(S)
1. Life Safety Consultant Report (PDF)
2. Change Order#1 (PDF)
I Packet Pg. 1456
16.E.7
09/27/2016
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.7
Item Summary: Recommendation to approve Change Order#001 for Life Safety Upgrades in the
amount of $197,476.06 to DEC Contracting Group, Inc. for Contract 15-6488, Courthouse 1st Floor
Renovations, an element of Courthouse Renovations Project#50116.
Meeting Date: 09/27/2016
Prepared by:
Title: Project Manager—Facilities Management
Name: Claude Nesbitt
09/07/2016 4:18 PM
Submitted by:
Title: Division Director -Facilities Mgmt—Facilities Management
Name: Dennis Linguidi
09/07/2016 4:18 PM
Approved By:
Review:
Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 09/07/2016 4:24 PM
Facilities Management Dennis Linguidi Level 1 Sim. Reviewer 1-8 Completed 09/07/2016 4:33 PM
Procurement Services Adam Northrup Level 1 Purchasing Reviewer 1-4 Completed 09/08/2016 7:41 AM
Facilities Management Hank Jones Level 1 Sim.Reviewer 1-8 Completed 09/08/2016 8:45 AM
Procurement Services Scott Johnson Level 1 Purchasing Reviewer 1-4 Completed 09/08/2016 10:51 AM
Administrative Services Department Pat Pochopin Level 1 Division Reviewer Completed 09/08/2016 2:35 PM
County Attorneys Office Colleen Greene Level 2 Attorney Review Completed 09/08/2016 2:40 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 09/13/2016 8:31 PM
County Attorneys Office Jeffrey A.Klatzkow Level 3 County Attorney's Office Review Completed 09/14/2016 11:05 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 09/15/2016 4:31 PM
Office of Management and Budget Laura Wells Level 3 OMB 1st Reviewer 1-4 Completed 09/16/2016 1:30 PM
Office of Management and Budget Susan Usher Level 3 OMB 1st Reviewer 1-4 Completed 09/19/2016 2:55 PM
County Manager's Office Leo E.Ochs Level 4 County Manager Review Completed 09/20/2016 2:53 PM
Board of County Commissioners MaryJo Brock Meeting Pending 09/27/2016 9:00 AM
Packet Pg. 1457 I
16.E.7.a
JENSEN HUGHES
2222 Gahanc St 1 FL 2
Korai Gables.FL 33134 USA
jensenhug?hes.corn
3D5-401-3261
L-
a)
P.
0
a)
0)
C
ea
0
PASSIVE FIRE PROTECTION czi
o
CODE ANALYSIS FOR
COLLIER COUNTY >,
COURTHOUSE BUILDING co
RENOVATION
w
J
a
0
0
IT
w
w
co
0
C-
c
s
L
0
0
0
NI-
o)
T
Prepared For: o
a
a)
re
Cote r Calsnty
fr0
Facilities Management Division 0
3335 Tamiami Trail East, Suite 101 ''
Naples, FL 34112-5356 March 31, 2016 0
U)
m
J
April 6, 2016 0
E
U
CO
a
I Packet Pg. 1458
16.E.7.a
Collier County Courthouse Building Renovation—Passive Fire Protection Code Analysis PAGE ii
Contents
1. Introduction 1
2. Applicable Code 1
3. Occupancy Classification 1
4. Classification of Work 2
5. Applicable Work Area Provisions 2 a
a. Fire Prevention Code 2
U
b. Florida Building Code 2
6. Conclusions 3ce
Y
ca
a>
VI
a)
W
J
O
0
LL
fA
d
N
0
L
O
U
rn
w
O
0.
a)
Y
4-
N
O
U
w
a>
r-
m
N
a,
J
J
a)
E
V
c9
4-
JENSEN HUGHES
Packet Pg.1459 I
16.E.7.a
Collier County Courthouse Building Renovation—Passive Fire Protection Code Analysis PAGE 1
1. Introduction
The existing courthouse facilities located at 3301 Tamiami Trail, East is currently undergoing
renovation of interior building spaces. Several wall partition locations immediately adjacent to the
work areas were observed during inspections for its construction and passive protection being
provided. These wall partitions separate exit access type circulation spaces from room i
enclosures. As such, these circulation spaces are considered corridors serving the existing -a
building areas and the spaces being renovated. The purpose of this analysis is to evaluate the o
existing conditions within the building with respect to these corridor spaces and determine the a,
effect of the proposed building modifications for conformance with applicable building and fire o
prevention code provisions related to existing buildings. o
2. Applicable Code d
W
The building and fire prevention codes applicable for this project are the following: a
m
a. Florida Building Code, Building, 2010 edition (Referred to as FBC)
w
J
b. Florida Building Code, Existing Building, 2010 edition (Referred to as FBCE)
Q
c. Florida Fire Prevention Code, fifth edition (Referred to as FFPC) o
3. Occupancy Classification y
The existing building use based on the architectural layout of the spaces currently indicated in as- ;
built drawing documents is considered to be primarily a business type occupancy with spaces }
that are administrative type offices serving the judicial function of the courtroom and hearing room E
assembly spaces. The proposed use of the first floor level building areas undergoing renovations 0
converts the work area at the north portion of the floor level currently functioning as an office
space to a courtroom. The work area at south portion of the floor level is an office type space and o
proposed to remain as such after reconfiguration of the area. The following Figure 1.0 illustrates
these two work areas: `
0
D.
CD
X
c.r
CU
NORTH
+fir .)
411111111"11111 >,
l'irco
cnZi
; iti .4., , . - .. A
t_r.
, .: _ 4.-7 : i i si eilb ,;..
ril
illiA a
cis
Q
FIRST FLOOR PLAN
Figure 1.0—Work Areas Undergoing Renovation
JENSEN HUGHES
I Packet Pg.1460
16.E.7.a
Collier County Courthouse Building Renovation—Passive Fire Protection Code Analysis PAGE 2
The FBC chapter 3 provisions were reviewed as per section 401.3 of the FBCE to determine the
appropriateness of occupancy and use. The existing building in the as-built drawing documents
is arranged as a Group B type occupancy consistent with the definition by section 304.1 of the
FBC having office use for service type transactions and storage of records typical of civic
administrative spaces. A Group A-3 type occupancy use consistent with the definition by section
303.1 of the FBC is also included as part of the building for the courtroom, hearing room and other
large assembly areas.
0
4. Classification of Work
A review of the FBCE was completed to determine the level of alteration applicable for the
construction work being proposed. Classification of work was considered to be Level 2 as per
section 404 the FBCE due to the reconfiguration of existing building systems such as lighting, a
sprinkler, and mechanical HVAC systems to accommodate the erection of a new wall assemblies.
The total work area is also less than 50% of the aggregate area of the building and expected to
be completed within a 12-month time period. co
n
5. Applicable Work Area Provisions
The work areas for the renovation are defined by Chapter 2 of the FBCE as portions of the building
consisting of all reconfigured elements, systems or spaces indicated on the construction o
documents. Similarly, the FFPC also recognizes this type of work as part of section 101, Chapter u.
43, Building Rehabilitation. The scope of the renovation is defined by section 101-43.2.2.1.3 of 11)
this chapter as a modification work category and part of the rehabilitation work area defined by y
FFPC section 101-43.2.2.4. These work area descriptions are used to further determine the e
applicability of provisions for each of the codes that require compliance. It should also be noted
that a reconstruction type of work classification as defined by section 101-43.2.2.1.4 of the FFPC o
is not considered for the reconfiguration of the spaces due to the corridors being outside the scope c.)
of the renovation. There is no work planned that would reconfigure the existing corridors spaces
immediately adjacent to the work areas.
a. Fire Prevention Code
a
as
General requirements for building modifications is specified in section 101-43.5 of the FFPC. This
section mandates that the newly constructed elements and components portion of the work area
co
be in accordance with code provisions applicable to new construction. As such, applicable
provisions for the corridor spaces are indicated in section 101-38.3.6 for existing business
occupancies and section 101-13.3.6 for existing assembly occupancies. The applicability of
assembly occupancies is based on the change of occupancy classification for the north work area
from office space to a courtroom as per FFPC section 101-43.7.2.2. This change of occupancy is
within the same hazard classification category (No. 3) specified in FFPC Table 101-43.7.3. cn
The previously referenced FFPC sections for the corridor spaces indicate that fire barrier r
construction for corridors is not required in assembly occupancies and in business occupancies
if the building is protected throughout with an approved automatic sprinkler system. This building
is provided accordingly with this type and coverage of sprinkler protection.
b. Florida Building Code
Provisions for Level 2 alterations are indicated in Chapter 7 of the FBCE. This chapter specifies
requirements for corridors under section 705, Means of Egress. The scope of these provisions as
per section 705.1 is limited to the corridors within the work areas only. It should be noted that the
provisions can extend beyond the work areas as indicated by section 705.5.4 if the total work
JENSEN HUGHES
Packet Pg. 1461
16.E.7.a
Collier County Courthouse Building Renovation—Passive Fire Protection Code Analysis PAGE 3
area exceeds 50% of the floor area. The combined work area however for this floor level is
approximately 34% of the first floor area of the building. As such, there are no applicable
provisions by this code for the existing corridors outside the scope of the work areas being
renovated.
6. Conclusions
a)
72
The code requirements of wall partitions that separate the work areas being renovated from the o`
existing corridor spaces serving as exit access for these work areas were evaluated. Provisions a�
applicable to these existing building elements indicate that fire barrier construction of the corridors ea
is not required if the building is protected throughout with automatic sprinklers. There is also no o
work planned to reconfigure the existing corridor spaces which would mandate compliance with o
corridor separation requirements for new construction. a
cc
Change in occupancy classification was also evaluated and recognized by applicable code 15
provisions to be within the same hazard classification. This allows for the provisions of existing N
construction to be applied as per the code which stipulates no requirements for corridors to be a)
provided. There also is no occupancy separation requirements for areas being renovated and the
existing corridor spaces adjacent to them.
a
It should be noted that this document has been provided with a signature, date and seal in c
accordance with section 471.025 of the state of Florida statutes as validation of the undersigned u.
for the area of practice in fire protection engineering. n
T
a)
N
a
r
0
U
Respectfully Submitted, o
o�
0
n.
a)
ct
Y
a
vs
a
U)
c
Juan Carlos Hernandez 0
U
Professional Engineer r
Florida Certificate No. 63924 v
u)
a)
;,,, k Y�11llhit,riy�
l 1
ti t u 1, tr C
f ':"Vr a• ',�(' N ., ' `{! = E
r
+W k j I „r.yt
'"f r"7r, ' ,4 5�
\i,
ili.hut,
JENSEN HUGHES
Packet Pg. 1462 I
1 6.E.7.b
Ix Procurement Services
CoL 'e7. C01'.lzty Change Order Form
"Contract Modification ❑Work Order Modification ❑Amendment t
Contract rt: 15.6488 i Change#: 001 I Purchase Order#:, 45-164244 Protect#: 50113
ContractoriFirm Name:r DEC C.ontracting Group.Inc j ConiracUAroject: Courthouse 1''Floor Renovations
Claude Nesbitt Facilities Management
Project Manager Name: Division Name: ._]
d
3
Original Contract/Work Order Amount $ 1,747,815.00 10113115, 11E Original BCC Approval Date;Agenda Item# 0
Current BCC Approved Amount S 1,747,815.00 10113115, 11E Lost BCC Approval Date,Agenda Item# m
Current Contract/Work Order Amount $ 1,747,815.00 314/2017 SAP Contract Expiration Date(Master) c
Dollar Amount of this Chance $ 197,476.06 11:30% Total Change from Original Amount t
Revised Contract/Work Order Total $ 1,945,291.06 11,30% Change from Current BCC Approved Amount
Cumulative Changes $ 197,476.06 11 30% Change from Current Amount co
:.___ a)
Completion Date,Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 11/30/2015 Original 3/4/2017 1 Last Approved 3/4/2017 Revised Date L TBD
Date • Completion Date I ca
p Date (Includes this change)
#of Days Added 50 1 Select Tasks 0 Add new task(s) 0 Delete task(s) 0 Change tasks) CI Other(erre ;�
below) J
Provide a response to the following:1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and 1 Q
or the additional days added(if requested); 2.)why this change was not included in the original contract; and,3.) describe the
Impact If this change Is not processed. Attach additional information from the Design Professional and/or Contractor if needed o
Y.
1 During Fire and Life Safety inspections,pre-exisling.non-compliant conditions were found to be concealed within the phase I
construction space where new Probation offices are being built The openings at the bottom of 4 shafts were not sealed,as code r
requires The shafts begin under the floor slab of the 2nd floor,i e, the 31•/oat high ceiling deck of the 1st floor,and carry HVAC
ductwork from the ist floor,up to the 2nd and 3rd floors The HVAC ducts contained within those shafts do not have dampers e)
installed at the required locations where they enter into the shafts This Change Order(CO)is to correct those conditions and any C
other unprotected penetrations that are addressed in the specified remedy Similar existing conditions are suspected to be in .c
phase If,space currently occupied by Probation,and which wilt become a new courtroom. An additional CO will be needed if that
suspicion is confirmed The Construction Contract has been issued a stop work order while the remedies were determined and o
specified Time will be added to include the downtime lost and the time estimated to install the remedies 0
2 Until demolition was completed,and wires,piping,drop ceding tiles, and other obstructions were iemoved,the conditions of the .cs
4.
shafts were nut known. visible,or expected They have apparently existed in their current state since the building was first cn
constructed in the 1990's. t—
r
3 Unless corrected,these non-code compliant conditions will remain, further stating project progress for the new Probation offices *I:
The shafts and any other penetrations must be properly sealed to prevent smoke or fire from possibly traveling between floors
' through those openings Ductwork must have appropriately located dampers that will automatically close off those paths as well -0
O
P y: `moi \ d
Prepared b . -� Date $!1912018 c
(Claude Nesbitt,Project Manager, Facilities Management Division) $
Acceptance of this Chancre Order shall constitute a modification to contract/work order identified above and will be sub)ect to all the same U
terms and conditions as contained in the contract 1 work order indicated above,as fully as if the same were stated in this acceptance The E1
adjustment,if any,to the Co rad shall constitute a full and final settlement of any and all claims of the Contractor(Vendor/Consultant I m
Design Profession,, .isin..tut.f.r r ed to the change set forth herein..including claims for impact and delay costs E
Accepted by l 1/it PP'
} ,' Date g/9'�‘ 0
(D. .aCIF-wit,D ( aeing Group,Inc) QApproved by11 :".r�r.4/ Date6/ (p
(Ronald R' '7_ n : i,P.E,Pr,ett2 •clor,AECOM Technical Services,Inc
Approved by e- L / .,.7 -- _ Date " /77-. i,/
(Math6wCatoef.rocureri'ient Professional) `" i
Y PRbCUREk{ENT USE ONLY
` Admin BCC I acc Es
Revised 10123/2014 (Divisions who may require additional signatures may include on separate thee!)• f Rd I (
S
I Parket Pri 14.n/ I
I6.E.7.b
Page 2, CO#1, 15-6488,4500164244
IN WITNESS WHEREOF,DEC Contracting Group, Inc., and the County,have each,respectively, by
an authorized person or agent, hereunder set their hands and seals on the date and year first above written.
BOARD OF COUNTYCOMMISSIONERS
ATTEST: COLLIER COUNTY, FLORIDA
Dwight E. Brock, Clerk of Courts
L
By: By: 0
Donna Fiala, Chairman a,
Dated: its
(SEAL) o
DEC Contracting Group, Inc.
a)
By: ,a>
First Witness Signature in
J
TType/print witness nameT TType/print signature and titleT
0
Second Witness
Type/print witness nameT .c
Approved as to Form and Legality:
an
•
• :sistant County Attorney Cr)
0
a)
- U
m
c)
ca
w
Q
ObJ
I Packet Pq. 1464