Agenda 09/27/2016 Item #16D19 16.D.19
09/27/2016
EXECUTIVE SUMMARY
Recommendation to approve change order #1 in the amount of $5,683 to Q Grady Minor &
Associates, PA to obtain the required permits for the City of Marco Island for the Tigertail
Restroom addition and make a finding that this expenditure promotes tourism.
OBJECTIVE: To provide additional overflow restroom facilities at the Tigertail Beach south parking lot
by installing separate men's and women's stalls to accommodate peak season and high visitation days.
CONSIDERATIONS: The existing Tigertail Beach Bathroom facilities are inadequate to accommodate
the visitors during peak season and high visitation days. Bathroom facilities are located at the entrance to
the park and an overflow restroom facility was installed at the overflow parking area to accommodate the
high volume of visitors. The expansion is proposed to add a modular prefabricated unit to provide two
additional stalls for men and two additional stalls for women. Two of the four additional facilities will be
ADA compliant, one for men and one for women.
After a meeting with Marco Island city officials it was determined that the Tigertail restroom addition will
be constructed seaward of the Coastal Construction Control Line (CCCL), and therefore a new Florida
Department of Environmental Protection Coastal Construction Control Line (FDEP CCCL) permit for
major structures will be necessary. Also a new Marco Island CCCL variance and Flood Variance (FV)
will be necessary.
FISCAL IMPACT: Funding for the design was approved by the Tourist Development Council (TDC)
under Category "A" Grant Applications on April 28, 2014 for $25,000; the expenditure was also
recommended for approval by the TDC on February 22, 2016. The first work order to Q Grady Minor
was approved by the BCC for$19,263.00 on April 12, 2016. After the increase,the new Work Order total
amount will be $24,946.00 equivalent to a 29.50% increase. Funding for this project is provided in TDC
Beach Park Facilities Fund(183) appropriated under Project No. 88038 (Tigertail Beach Bathroom).
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this
action.
ADVISORY BOARD RECOMMENDATION: On August 22, 2016, the Tourist Development Council
approved, by unanimous vote (8-0), the expenditure of funds for the Q Grady Minor & Associates, P.A.
change order with a recommended finding that this expenditure promotes tourism.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval. - CMG
RECOMMENDATION:: That the Board of County Commissioners approves the proposed change
order using Contract Number 14-6307 to Q Grady Minor & Associates, PA for the Tigertail Restroom
addition, Project No. 90093, in the amount of$5,683.00, and makes a finding that the project expenditure
promotes tourism.
Prepared by: Leandro A. Goicoechea, P.E., Project Manager, Facilities Management Division
ATTACHMENT(S)
1. Cost Proposal CO1 (PDF)
Packet Pg. 1380 I
16.D.19
09/27/2016
2. Change Order#1 Form (PDF)
I Packet Pg. 1381 I
16.D.19
09/27/2016
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.19
Item Summary: Recommendation to approve change order #1 in the amount of $5,683 to Q
Grady Minor & Associates, PA to obtain the required permits for the City of Marco Island for the
Tigertail Restroom addition and make a finding that this expenditure promotes tourism.
Meeting Date: 09/27/2016
Prepared by:
Title:Project Manager—Facilities Management
Name: Leandro Goicoechea
09/20/2016 1:31 PM
Submitted by:
Title: Division Director-Facilities Mgmt—Facilities Management
Name: Dennis Linguidi
09/20/2016 1:31 PM
Approved By:
Review:
Facilities Management Dennis Linguidi Level 1 Sim.Reviewer 1-8 Completed 09/20/2016 2:47 PM
Facilities Management Hank Jones Level 1 Sim. Reviewer 1-8 Completed 09/20/2016 2:50 PM
Procurement Services Bendisa Marku Level 1 Purchasing Reviewer 1-4 Skipped 09/20/2016 2:59 PM
Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 09/20/2016 3:06 PM
Procurement Services Bendisa Marku Level 1 Purchasing Reviewer 1-4 Skipped 09/20/2016 3:20 PM
Parks&Recreation Bendisa Marku Level 1 Sim. Reviewer 1-8 Skipped 09/20/2016 3:21 PM
Procurement Services Adam Northrup Level 1 Purchasing Reviewer 1-4 Completed 09/20/2016 3:55 PM
Public Services Department Bendisa Marku Level 2 Add Division Reviewer Skipped 09/20/2016 4:26 PM
County Attorneys Office Colleen Greene Level 2 Attorney Review Completed 09/21/2016 8:47 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 09/21/2016 8:53 AM
County Attorney's Office Jeffrey A.Klatzkow Level 3 County Attorney's Office Review Completed 09/21/2016 8:58 AM
Budget and Management Office Ed Finn Level 3 OMB 1st Reviewer 1-4 Completed 09/21/2016 10:37 AM
County Manager's Office Leo E.Ochs Level 4 County Manager Review Completed 09/21/2016 4:08 PM
Board of County Commissioners MaryJo Brock Meeting Pending 09/27/2016 9:00 AM
I Packet Pg. 1382 I
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GradyMinor
Civil Engineers • Land Surveyors • Planners • Landscape Architects a
September 13, 2016
Ms. Leandro Goicoechea,P.E.
Collier County Department of Facilities Management
3301 E. Tamiami Trail
Naples,FL 34112
RE: Change Order for P.O.Number 4500168179
Collier County Tigertail Beach Restroom Addition
Dear Mr. Goicoechea:
Thank you for the opportunity to provide this Change Order for Professional Services related to the
site permitting of the proposed addition to the restroom near boardwalk 6. Because the City of
Marco Island is requesting additional flood variance and coastal setback variance, we have prepared
this change order to provide the additional information. As well the FDEP CCCL permit will need
to be modified to allow the new facility.
Task Item lA is a new service that will encompass the additional building information required for
the City to process the variances and this information will be included in the CCCL application.
This information was previously going to be provided by the contractor at the building permit
application stage, but is now required to be provided up front. Thus additional services have been
added to the bidding and construction items.
We propose the following additional fees to cover those services for each task:
FEE SCHEDULE
Task Description Budget Fee Type
1. Project Commencement and Survey $228 Fixed
1A. Building Coordination $4,452 Fixed
2A. Variance Application -$246 Fixed
2C. Public Hearings $294 Fixed
4A. Bidding $615 Fixed
4B. Construction $340 Fixed
Total $5,683.00
This Proposal only includes those items specifically identified above and is intended to be inclusive
of professional services normally provided in the design and permit phase. This Proposal does not
include construction stakeout or record survey,resident inspection during construction or testing.
Q. Grady Minor&Associates, RA. Ph. 239-947-1144 • Fx: 239-947-0375
3800 V'ia Del Rey EB 0005151 • LB 0005151 • LC 26000266
Bonita Springs. FL 34134 WWW gradyminor.conl
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0 Mr.Leandro Goicoechea,P.E. Of
Re: Tigertail Restroom Addition 0'
September 13,2016 d
Page 2 R
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Invoices will be issued monthly,payable per the applicable Collier County Purchasing Policy. Any
government imposed sales taxes or fees shall be added to our fees for services under this Proposal.
This Proposal is subject to the Standard Provisions of the Collier County Fixed Term Engineering
Services Contract(FT13-6164) and the attached Survey Rate Sheet.
This Proposal is void if no Task Authorization or Purchase Order is issued within 90 days of this
date.
Very Truly Yours,
Michael J. Delate,P.E.
Sr. Vice President
MJD
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16.D.19.b6P- +
. • Procurement Services .
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' y Change Order Form
❑Contract Modification ®Work Order Modification ❑Amendment
Contract#: 13-6164 Change#: 1 Purchase Order#: 4500168179 Project#: , 90093
Contractor/Firm Name: O.Grady Minor&Associates,PA. Contract/Project: Tigertall Beach Restroom Addition
Leandro A.Goicoechea Parks&Recreation
Project Manager Name: Division Name:
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Original Contract/Work Order Amount $ stM263:00 ;01ZI36t4+D-2 'Original BCC Approval Date;Agenda Item# ,
Current BCC Approved Amount -r-4- ,- 263,a c4!' 163§.p, Last BCC Approval Date;9enda item# Q
Current Contract/Work Order Amount 6.;;$;:" "z19'263 00 S1t37gi5.i9:, SAP Contrabt Expiration Date(Master) • E
Dollar Amount of this Change r$i = < §pa:_90r 29.50% Total Change from Original Amount - o
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Revised Contract/Work Order Total $ 24,946.00 29.50% Change frorrf Orient BCC Approved Amount -•
Cumulative Changes $ 5,683.00 29.50% Change from Current Amount r� i ai
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Notice to Proceed 06/21/2016 Original : 8/20/2017 Last Approved 4/12/2016 Dat
Revised e 8/2012017 • . a)
Date Completion Date Date f (Includes this change) • 1—
#of Days Added 0 Select Tasks; ®Add new task(s) ❑Delete task(s) ❑Change task(s) 0 Other(see
below)
12.
Provide a response to the following:1.)detailed and Specific explanation/rationale of the requestiedchange(s)to the teek(s)and!or . 0
the additional days added(if requested);2.)why this change was not Included in the original contract;and,3.) describe the impact a)
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed, .. c
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1) After a meeting with Marco island city officials It was determined that the Tigertall Beach Rettroom addition will be:constructed 0
seaward of the Coastal Construction Control Line (CCCL) so it new Florida Department of Environmental Protection Coastal . c
Construction Control Line(FDEP CCCL)permit for major structures will be necessary, Also beirause of its location seaward of the im
CCCL,a new Marco island CCCL variance and Flood Variance(FV)will be necessary. To acquire the permit and variance a total '
of$5,683.00 is being added to the work order for additional work as described in the attachedquote. The following modifications 1 L
are being executed. i
Action to Task Description • Amount New Task Tota(, o
Increase 1 Project Commencement and Survey $ 228.00 $1,999.00 2
Add Task 1A Building Coordination $4,452.00 $4,452.09. a.a
Decrease 2A Variance Application -$ 246.00 $2,744.0( Q
increase 2C Public Hearings • $ 294.00 $1,883.00 ••
increase 4A Bidding • $ 615.00 $1,691.00 • .. o
Increase 4B Construction $ 340.00 $3,640.00 • m
2) This change was not included in the original contract because it was assumed that a previouslyacquired permit and variance was 7, . E
able to be used for this project,and has since been proved otherwise by Marco Island officials. o
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3) If this change is not processed,the resulting construction to the Tigertall Beach Restrooms will be non-compliant with Marco
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Island code and could require additional funds,at a later date,tob�g this structure up to compliance: `
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•Prepared by:Leandro A.Goicoechea.Facilities Management Division/4 •) ,Gc.K.�.Date: /i4I(I m
(Project Manager Name and Division)
Acceptance of this Change Order shall constitute a modification to contract!work order identified abov4 and will be subject to nil the same .2
terms and conditions as contained In the contract/Work order Indicated above,as fully as if the same*re stated in this acceptance. The .. 0
adjustment,if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/ w
Design Professional arising out of or related to the change set forth herein,including claims for Impact and delay costs; aa)
Accepted by: �J 4 Date: .o
(Contractor!V_ e, Consultant!Design Professional and Name of Firm,if project applicable) w
Approved by: /t4. Lot` tit\..ac (X.Ca...... l`1:.. c , Date: itlid1( a
(Design Pr(�. ' nal =nd Na, e 1 If project applicable) (� Q
Approved by: __ �`—” Date: ( / / 6
Pp ' / /
(Piaci ement Professional) ,
Revised:10/28/2014 .(Divisions who may require additional signatures may Include on separate sheet.) PROCUREMENT USE ONLY
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Packet Pg. 1385
16.D.19.b .
IN WITNESS WHEREOF, Q Grady Minor and Associates, P.A., and the County, have each,
respectively, by an authorized person or agent, hereunder set their hands and seals on the date and year
first above written.
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BOARD OF COUNTYCOMMISSIONERS w
ATTEST: COLLIER COUNTY, FLORIDA Q
Dwight E. Brock, Clerk of Courts E
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By: By:
Donna Fiala, Chairman a:
Dated: •-
(SEAL)
Q GRADY MINOR&ASSOCIATES,P.A.
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Change Order#1
16-6164—Work Order 4500168179
Tigertail Beach Restroom Addition9
Packet Pg. 1386