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Agenda 09/27/2016 Item #11D 11.D 09/27/2016 EXECUTIVE SUMMARY Recommendation to approve updated landscaping Best Management Practices for the Landscape Beautification Master Plan, the addition of Radio Road East (Santa Barbara to Davis Blvd.) in fiscal year 2017, and updated ranking of project installation. OBJECTIVE: To review and approve the updated landscaping Best Management Practices (BMP's) for the Landscape Beautification Master Plan and include Radio Road East (Santa Barbara to Davis Blvd.) to the County managed program in fiscal year 2017; and to approve the updated ranking of future landscaping installations. CONSIDERATIONS: On June 28, 2016 (Agenda Item 11.C), the Board of County Commissioners approved the ranking and funding of the Landscape Beautification Master Plan program. As a condition of the approval, the Board requested that the program include Radio Road East (Santa Barbara to Davis Blvd., 1.2 miles) in fiscal year 2017. The Board also directed staff to transfer financial and management responsibility for the Radio Road East of Santa Barbara Boulevard to Davis Boulevard Municipal Service Taxing Unit (the "MSTU") landscape beautification to the reestablished roadway landscape program that is funded from the Unincorporated Area General Fund(111). Another condition of approval was that staff return to the Board prior to the new fiscal year with updated landscaping BMP's. Through the consultation of Ellin Goetz of Goetz + Stropes and subconsultant Jack Lieber, these updated BMP's will be addressed through a Board presentation. The updated table of costs is as follows: Landscape Beautification Master Plan Cost Summary Based on Staff Recommendations for project ranking: FY17 FY18 FY19 FY20 FY21 FY22 Annual $4,000,000 $4,000,000 $4,000,000 $4,000,000 $4,000,000 $2,170,000 Budget Design $ 260,000 $ 230,000 $ 190,000 $ 160,000 $ 60,000 $ - Installation $3,510,000 $3,160,000 $2,660,000 $2,190,000 $2,360,000 $ - (Includes Radio Road Bond Pay Off in FY17) Radio Road $ 124,300 East MSTU (Transfer) Maintenance $ 25,000 $ 580,000 $ 1,070,000 $ 1,490,000 $ 1,830,000 $2,170,000 (111-163801) Balance for $80,700 $30,000 $ 80,000 $ 160,000 $(350,000) $ - Allowances Upon approval of the Landscape Beautification Master Plan program, staff will update the ranking each year based on recently completed roadway projects, grant opportunities, and Board review and approval. Public workshops will be held during the design phase to discuss the plant palette, landscape construction, I Packet Pa.236 11.D 09/27/2016 and methodology to improve the installation and maintenance program. FISCAL IMPACT: The Fiscal Year 2017 budget contains funding for all elements of the landscape capital and operating program described in this report, including payoff of the Radio Road East MSTU debt. GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this Executive Summary. LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval.-SRT RECOMMENDATION: To approve the updated Best Management Practices for the Landscape Beautification Master Plan, the addition of Radio Road East (Santa Barbara to Davis Blvd.) in fiscal year 2017, and the ranking of project installation. Prepared By: Pamela Lulich, Landscape Operations Manager, Road Maintenance Divison, Growth Management Department ATTACHMENT(S) 1. Fiscal Outline of Installation and Maintenance Costs Based on Ranking Schedule(PDF) 2.Beautification Master Plan Ranking Based Staff Recommendation8.2016(PDF) 3. LBMP Ranking-2FTE-FINAL gs 060216revRRE1 (PDF) 4.Final Checklist_9_12_16 FINAL_dsw rev_dated (PDF) Packet Pg.237 I 11.D 09/27/2016 COLLIER COUNTY Board of County Commissioners Item Number: 11.D Item Summary: Recommendation to approve the updated landscaping Best Management Practices for the Landscape Beautification Master Plan,the addition of Radio Road East(Santa Barbara to Davis Blvd.) in fiscal year 2017, and updated ranking of project installation. (David S. Wilkison, P.E., Growth Management Department Head) Meeting Date: 09/27/2016 Prepared by: Title: Manager-Landscape Operations—Growth Management Department Name: Pamela Lulich 08/23/2016 5:07 PM Submitted by: Title: Department Head-Growth Management Dept—Growth Management Department Name: David Wilkison 08/23/2016 5:07 PM Approved By: Review: Road Maintenance Travis Gossard Level 1 Sim. Reviewer 1-8 Completed 08/25/2016 3:59 PM Capital Project Planning,Impact Fees,and Program Management Gloria Herrera Level 1 Sim. Reviewer 1-8Completed Growth Management Department Diane Lynch Level 1 Division Reviewer Completed 08/30/2016 11:19 AM Growth Management Department Gene Shue Level 1 Sim. Reviewer 1-8 Completed 08/30/2016 5:32 PM Growth Management Department Jeanne Marcella Level 2 Division Administrator Completed 09/09/2016 10:44 AM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 09/13/2016 2:55 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 09/13/2016 3:29 PM County Attorney's Office Jeffrey A.Klatzkow Level 3 County Attorney's Office Review Completed 09/14/2016 2:12 PM Budget and Management Office Ed Finn Level 3 OMB 1st Reviewer 1-4 Completed 09/16/2016 9:55 AM Budget and Management Office Valerie Fleming Level 3 OMB 2nd Reviewer Completed 09/20/2016 9:13 AM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 09/21/2016 2:21 PM Board of County Commissioners MaryJo Brock Meeting Pending 09/27/2016 9:00 AM I Packet Pg. 238 ' 3 ri — co aQ� N � fl; � = as• _ a c CaOC 0Z © 1, ff 7o °+ z tau 0 = z fl. �' ,3 act 0. = �' -41 n �, y' 0 3 '' A M tit r Z rte,, '` °' n. o '; w 3 at N 0 N F" Q 0 so3 co N - O 0 0 cn VI © 0 0 0 O Q © Oip- N if} ih V 44=. 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O N O O N N H r N O N W A N N In'in +n +n vn +n in N� H h V�In W N N In vv of to W N an�n to W h N to to in W to N vn DEa 3 0 l'',.1. .ils a w .m w mlo ,, a �Ni+ m $ m to ,2N N o 0 o N o 0 0 -Fro",: N m o 0 0 'Io 0 0 ,,, o 0 0 0 0 0 0 0 0 0 0 0 0 E E o ~ K mil V m O� O N N A o m ;8 ; ';' ; ' to v' N N o m ' O o D o o K + ao A e N �c N N . a r,-, °, 4t742 N o m m '^ N m w a INo m 0 o o a .< '.•, ao ao m m FA i0 N N b A ,; W ; N w w A A w to A A O N A 11.D.d COLLIER COUNTY BEST MANAGEMENT PRACTICES FOR LANDSCAPE DESIGN AND PERMITTING WITHIN THE RIGHT-OF-WAY September 13, 2016 N a) DESIGN AND PERMITTING CHECK LIST 0 ea PROJECT NAME: 4, c a> LANDSCAPE ARCHITECT: as c CD DATE SUBMITTED: Design and Maintenance Criteria: Provide Landscape Design to use plant material with the intent of reducing long term maintenance requirements while preserving quality of the design o and installation within the roadways. a 0 I. INITIAL DATA GATHERING: CONSULTANT to obtain Base Plan information from Collier County. Collier County will provide, if available, the following in CAD format: (Autodesk AutoCAD 2014 or later version software, with any associated XREFs provided, using industry standard layer structure). E File to include the following: ❑ Utilities (Sewer, Water, Electric (Overhead and Underground). Telephone/Cable, ce Gas, etc. co E Water source for irrigation co E Grades (embankments, steep slopes/rip-rap areas, etc.) .� ❑ Street lights, including height information ❑ Easements >i ❑ Adjacencies (i.e. shopping plazas signage, canals, signage, Code trees, side �I slopes, etc.) y ❑ Signs (all pertinent traffic signs, traffic signals and associated equipment Ji locations, major commercial signs requiring cone of vision, etc.) E Structures (storm drainage, equipment pads, fences/walls, etc.) �- All relevant roadway information, including ROW lines, curb line work and type, co I EOP line work, Lane /stop bar lines, traffic light/stop sign type (2 way, 3 way, etc.), posted design speed, crown of road elevation at intersections. bd ElMedians and/or Right-of-Way Planting Areas are designed with curbing as ci) indicated on the Engineering plans. U II. LANDSCAPE DESIGN CRITERIA (30% Review) o VISIBILITY: Limit of Clear Sight Distances and Sight Window Details (per Ordinance # 93- iZ 64.) Shown on Plan. E o DESIGN SPEED: Indicate the design speed and show sightlines at intersections per FDOT Standard Indexes 600 Series. Page 1of9 I Packet Pg.242 11.D.d COLLIER COUNTY BEST MANAGEMENT PRACTICES FOR LANDSCAPE DESIGN AND PERMITTING WITHIN THE RIGHT-OF-WAY September 13, 2016 J- o o SUSTAINABLE PLANT MATERIAL: Identify and select hardy and drought tolerant non- native and native plants that tolerate roadway conditions. C) o STREETSCAPE DESIGN: Simplify plant palette selection within roadway corridors to a` encourage repetition of major trees and palms to identify and establish community character. Minimize variety in understory plant selection to provide appropriate a) roadway/ median appearance and to reduce layering, hedging and overall maintenance. o LOCATION: Select species which achieve mature heights and natural form for specific 11) roadway zones with minimal/ no trimming. a) o MATURE GROWTH: Design using spacing at plant species mature growth to reduce a. a. trimming, hedging and edging during maintenance. Spacing and quantity based on matureplant development, not finished appearance ° p at time of installation. 0 o LOWER MAINTENANCE: Eliminate the use of high maintenance/ high input planting by selecting species with low pesticide/trimming/fertilization/irrigation requirements. E 0 a ZONING: Use Florida Friendly Drought Tolerant Rating to guide selection within planting beds to ensure coordination of water needs and irrigation zones. 1 ao CO CD o HARDSCAPE: Consider hardscape materials (Pavers, pervious pavers, etc.) for narrow bullnose ends of medians and or crosswalk islands for situations where plants cannot survive. Evaluate areas without rainfall such as overpasses for suitability for plantings. -a`0 >1 o WATER WISE: Plant material design to consider the irrigation needs of species selected >i to grow within the confined roadway conditions in Collier County. a o PROHIBITIONS: Follow Prohibited Plant Species or Limited Use List for Collier County. o PLANT MATERIAL STANDARDS: o Minimum Florida #1, or better grade. o Indicate if the plant material is container grown material or field grown. o Soil type pH requirements of each plant selected. c TREE SPECIFICATIONS: Specify proper planting practices for trees. Specifications to 0 include a dominant central leader and no circling root, with the inspection of the roots upon acceptance of the plant material. Specify proper planting methods of trees. 't Page 2 of 9 I Packet Pd. 243 11.D.d COLLIER COUNTY BEST MANAGEMENT PRACTICES FOR LANDSCAPE DESIGN AND PERMITTING WITHIN THE RIGHT-OF-WAY September 13, 2016 o PALMS: Select species suitable for median and roadway conditions, and locate with sufficient setbacks to prevent falling fronds from damaging vehicles and pedestrians; and growing fronds from interfering with power lines, light fixtures, or other structures. @ III. LANDSCAPE PLANTING PLANS: 30% PLANS SUBMITTAL: °- • Drawing set to include: C Drawing Format: Arch D size format (24" x 36") is required, unless otherwise approved, CD a) with the following on every plan sheet: ❑ Project consultant, address, phone/fax/email. CO ❑ TITLE, sheet numbers, drawn/checked by. d C DATE m a) C SCALE: Drawn to appropriate scale for construction purposes, but 1" =20'-0" o scale is maximum recommended, include graphic scale/ north arrow. a ca ❑ SIGN/SEAL area. • Project dimensions and/or base line with station points. C COVER SHEET with site location map/sheet index, with relevant information listed a above. ❑ PLANT SCHEDULE to include graphic plant symbols in key format with the following information: co co ❑ Botanical and common name. co • Plant quantity. ❑ Florida Native Plant status. ▪ Indicate Drought Tolerance Rating per South Florida Water Management District >I Xeriscape Plant Guide II or Latest Edition. °_'I ❑ Plant Spacing (to be depicted to minimize cutting and maintenance of each specific plant.) JI Z ❑ FIELD VERIFICATION: Plan to be field-truthed on site to determine actual conditions and co identify all obstructions. �I N IV. LANDSCAPE PLANTING PLANS: 60%-90%-100%SUBMITTAL: Plans to include the following and be refined at each design stage: 2 ❑ PLANT MATERIAL: all selections to meet height and setback requirements at maturity. a ❑ MULCH ZONE: 12" from back edge of curb to the plant's mature edge. ❑ ENCROACHMENTS: Existing or proposed median encroachments (i.e. existing utilities, structures and signage).(Provided by Collier County or survey). RS Page 3 of 9 I Packet Pg. 244 11.D.d COLLIER COUNTY BEST MANAGEMENT PRACTICES FOR LANDSCAPE DESIGN AND PERMITTING WITHIN THE RIGHT-OF-WAY September 13, 2016 w L O E DESIGN SPEED: Indicate the design speed and show sightlines at intersections per FDOT Standard Indexes 600 Series and distinguish planting height restrictions within the v median area. (0 ❑ SPEED LIMITS SIGNAGE: Label existing speed limit/traffic signs and maintain visibility with all proposed plantings. a) ❑ ROOT BARRIER: Label areas where root barriers are required and provide details. 2 PLANT SCHEDULE: Provide a plant schedule to include plant size and shape characteristics (i.e. OA, HT, CT, GW, OC, Full to Base, Standard, etc...) c ❑ DETAILS AND SPECIFICATIONS: Provide details of proposed installation and o specifications as required, including detail(s) of median and/or right-of-way cross- sections. a ❑ MAINTENANCE OF TRAFFIC PLAN: Provide a plan consistent with Collier County MOT E Policy#5807 and F.D.O.T. standard Indexes 600 Series. V UTILITIES: List name and contact information for all existing utilities within the project 00 ca area on coversheet. 00 ❑ EASEMENTS: Show all Easements and provide a description on plan. a) STREET LIGHTING: Indicate the location of all street lighting and show setbacks for planting on the plan (Refer to The Design Guide for Roadway Lighting Maintenance or latest edition.) -ai J V. SOILS CRITERIA (60% Review) LL ❑ SOIL pH: Submit a soil analysis with landscape plan submittal and another of amended soil prior to the landscape installation. cv� rn ❑ IRRIGATION WATER: Submit a water analysis with landscape plan to identify the pH of y� the water, which may elevate the soil's pH. U ❑ PERCOLATION: Submit a soil boring core sample indicating size and type of impermeable Tts materials to determine appropriateness for percolation rates necessary for plant growing conditions. a� E R Page 4 of 9 Packet Pg.245 I 11.D.d COLLIER COUNTY BEST MANAGEMENT PRACTICES FOR LANDSCAPE DESIGN AND PERMITTING WITHIN THE RIGHT-OF-WAY CD September 13, 2016 -c FINISH GRADE: Finish grade at back of curb to be four inches (4") below top of curb within planting beds and three inches below top of curbing in turf areas prior to °' installation of materials. VI. FERTILIZATION CRITERIA: d E APPLICATION: All Collier County Ordinances and Florida Statutes are to be followed. E SPECIFICATION: Fertilize Appropriately o Use UF/IFAS recommended rates: o Slow release (SRN): 1.0 lbs N/1000 sq. ft 0° 0 L VII. MULCH CRITERIA (60% Review) SPECIFICATION: Recommended Natural Mulch to be applied at a minimum two to three c (2" to 3") inch depth consistently throughout the planted area with a Grade "A" product. ❑ SUBSTITUTES: Collier County will review other acceptable mulch material substitutes on E a case by case basis. Material cannot cause vehicular damage and placement will adhere to required setbacks. cp cc co E GRADES: Finished Grades for mulches and other coverings shall be a minimum of two 0 inches (2") below top of curbing/ pavement/sod areas. CD VIII. TURF CRITERIA(60% REVIEW) E MEDIAN WIDTH: Medians with widths of six feet (6') or less shall contain no sod and L shall be planted with groundcover, small shrubs and appropriate trees or plants. This is 3� to reduce edging and heavy maintenance activities. In addition, reduction of narrow ai grass strips within medians to eliminate the need to edge and reduce maintenance. J z U- C CONNECTIVITY: Sod areas to be interconnected within medians when used. 1 N IX. IRRIGATION PLANS: 60%SUBMITTAL: Q,i E WATER EFFICIENCY DESIGN CRITERIA: N� ❑ Zone Plant Beds and Turf Beds separately. E Low Angle and/or Low Volume Nozzles. C Use of shrub/grass rotator heads as a substitute for spray heads is recommended provided adequate filtering is provided. iZ ❑ Controllers to be wired so zones or valves are in consecutive order. E Use pressure regulating Heads/bubblers and/or valves. ❑ Size mainline and lateral piping to minimize pressure loss and prevent hammering. Page 5 of 9 I Packet Pg. 246 11.D.d COLLIER COUNTY BEST MANAGEMENT PRACTICES FOR LANDSCAPE DESIGN AND PERMITTING WITHIN THE RIGHT-OF-WAY September 13, 2016 Add gate shutoff valves to provide ease of maintenance. N ❑ Minimize sleeving by careful zoning selection. H Incorporate ET sensing systems compatible with controller. ❑ Drawing set to include: ❑ Drawing Format: Arch D size format (24" x 36") is required, unless otherwise approved, cp a) with the following on every plan sheet: ❑ Project consultant, address, and phone/fax/email. ❑ DATE and dates of subsequent revisions. ❑ SCALE: Drawn to appropriate scale for construction purposes; 1" = 20'-0" scale is m maximum recommended; include graphic scale/ north arrow. o TITLE, sheet numbers, drawn/checked by. a Ci SIGN/SEAL AREA. ❑ DIMENSIONS: Project dimensions and/or base line with station points. o ❑ COVER SHEET with Site location map/sheet index with relevant information listed above. as ❑ SECTION 106: The plans and specifications shall be prepared in accordance with Section 106 of the Florida Building Code, Building (Appendix F, Florida Building Code Edition 6). Ci SYSTEM CRITERIA: Plan sheets to include: d ❑ Location of Water source, water meter and/or point of connection, pressure regulator, filtering devices, pump station size, pump station location, etc. with appropriate specifications and details. -0 Field locate all existing sleeves installed during roadway construction Electrical Meter Service and Locations. >1 Location of Reduced Pressure Back Flow Preventer with Installation Detail as per Collier County Utilities Department. Location and type of Mainline Piping, Pipe Sizes, and Wiring if located other than along mainline. Mainlines shall not be Placed in Future Turn Lanes or under Tree Locations. Q ❑ Reclaimed (Non-Potable) Irrigation Piping and Valve Boxes. All piping main line "- and laterals shall be color coded for reclaimed water per Collier County CD I Ordinance 98-37 and State Statues. Where applicable, detail and locate Reclaimed (Non-Potable) Irrigation Signage. ❑ All Pipe Sizes, Strength or Ratings. ❑ Details and Type and Valve Locations (including quick coupler/shutoff/gate valves), � Quick Coupler Valves at each median or on three hundred (300) foot it centers (recommend Rainbird Quick Couplings Valves with Keys and Hose Bib Swivel). ❑ Irrigation zones are recommended to be activated by remote control t valves. } Page 6 of 9 I Packet Pg. 247 I 11.D.d COLLIER COUNTY BEST MANAGEMENT PRACTICES FOR LANDSCAPE DESIGN AND PERMITTING WITHIN THE RIGHT-OF-WAY a) September 13, 2016 C PVC Ball or Gate Type Valves installed prior to the Control Valves within the Control Valve Box or in a separate round box prior to the Control Valve Box. cu C Type/Size of Sleeving and locations (electrical and water). C Details and Type of Controller Approved by Collier County GMD Department- E Road Maintenance Division Landscape Operations Section. a) E Details and type and location of Rain/Freeze Shut-Off Switches with bypasses. C Details and Type and Location of Spray/Rotor/Rotator Heads and Nozzles including flex pipe connections. E Use of Low Angle nozzles as required. E Recommended Pop up head sizes: Grass: 4" or 6". Shrubs: 12" or Fixed (ht. o adjusted as required). a E Details and Type of drip irrigation equipment (Drip irrigation emitters/tubing. o Control Zone Kits, air vacuum relief valves, flush valves. o • Specifications, Details, Material Lists. IC All necessary Specifications and Details per Industry Standards. Locate after Plans section. C Material List to include quantity, detailed description, graphic symbol, gpm/gph, 0 psi rating, arc/radius. X. IRRIGATION PLANS: 90%- 100% PLAN SUBMITTAL to include the following information: 00 C EASEMENTS: Description and location of any easements. .a a) f6 C SCHEDULES: Water Use Data/Schedules. °i a2 L C PROVIDE Maintenance of Traffic Plan consistent with Collier County MOT Policy #5807 N� and F.D.O.T. standard Indexes 600 Series. C Other: Include pertinent information that affects the project. XI. SUMMARY (30-60-90-100% REVIEW) �� C DESIGN STANDARDS FOR ROADWAYS: Landscape Architects are required to review all F.D.O.T. and Collier County Codes, Ordinances, and Design Standards prior to beginning the Permitting and Design of a Right-of-way Landscape Project. All ADA Standards for U accessible design are to be followed. Emphasis must be placed on motorist, pedestrian and maintenance personnel safety. i� C REDUCTION OF MAINTENANCE AND WATER CONSERVATION DESIGNS ARE REQUIRED: c Landscape Architects are required to review and implement Florida-Friendly Landscaping. Water conservation is encouraged by utilizing Florida-friendly landscaping caPage 7 of 9 Packet Pg.248 11.D.d COLLIER COUNTY BEST MANAGEMENT PRACTICES FOR LANDSCAPE DESIGN AND PERMITTING WITHIN THE RIGHT-OF-WAY September 13, 2016 principles, installation, and maintenance specifications, and practices for which to achieve measurable and sustainable goals. v ;c3 C SIGHT LINE DISTANCE AT INTERSECTION AND MEDIAN OPENING: All Landscape Designs a` and Installations shall comply with the required clear sight limits and windows per the F.D.O.T. or Collier County Design Standards applicable at the time of Permitting and Approval. CC LONG TERM MAINTENANCE REQUIREMENTS WILL BE REVIEWED AT EACH DESIGN PHASE: Landscape Design to use plant material with the intent of reducing long term m maintenance needs within the roadways. c L O. C PLANTING DETAILS WILL ADDRESS MAINTENANCE ISSUES WILL INCORPORATE BUT ARE LIMITED TO THE FOLLOWING: C C Pruning specifications to prevent top heavy growth on trees and large shrubs to reduce damage under heavy wind and storm conditions such as crown c correction; rootball inspection and analysis. C Proper planting details along steep slopes. C Proper tree plantings along sidewalks. C Soil Modification specifications. co co XII. Requirements for Collier County Permit Submittal (100% Final Submittal) C Complete and Apply for a Right-of-Way Permit ("Right of Way Application"). C. With this application, Submit two (2) sets of signed and sealed final plans to Collier County Development Review Serviccs with the appropriate fees attached. (T)I C: Submit four (4) sets of signed and sealed final plans to GMD — Road Maintenance Q Division Landscape Operations Section. L XIII. AS BUILT LANDSCAPE AND IRRIGATION DRAWINGS (Upon Completion of Installation) r� C Submit as Built/Record Drawings of the landscape installation showing plant quantities rn and/or square footage amounts of mulch and turf installed. y d I Locations and sizes of all irrigation facilities shall be shown on a separate set of plans (To include the directional bore logs; length and description of sleeving) ❑ Plan submittal to be in hard copy full scale prints including all sheets (cover sheet, tc details, etc.) and electronic format compact disk (CD) with the following content: ❑ AutoCAD 2014 or more recent version drawing files and associated XREFs, if any, and associated plot style files. Page 8 of 9 I Packet Pg.249 I 11.D.d COLLIER COUNTY BEST MANAGEMENT PRACTICES FOR LANDSCAPE DESIGN AND PERMITTING WITHIN THE RIGHT-OF-WAY September 13, 2016 t The complete drawing set including the cover sheet, details, and specifications created at full scale (24" x 36") in PDF file form as separate, clearly named files, one file per sheet, or as one PDF file containing all sheets in the drawing set. eL a) a) 0 o. 00 cfl op CD CZ 2..' co N rn a) L li c a) t c.> co Page 9 of 9 Packet Pg. 250 I