07/18/2016 Minutes roupy [E
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MINUTES OF MEETING Byr 41
HERITAGE GREENS
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Greens Community
Development District was held on Monday, July 18, 2016 at the Heritage Greens Community
Center,2215 Heritage Greens Drive,Naples,Florida.
Present and constituting a quorum were:
George Coombs Chairman
Marsha Coghlan Assistant Secretary
Henry Michaelson Assistant Secretary
Also present were:
Calvin Teague District Manager
Larry Bryne Homeserve Representative
Yuri Devibiss FPL Representative
The following is a summary of the minutes and actions taken at the July 18, 2016
Heritage Greens CDD Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Coombs called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Organizational Matters
A. Letter of Resignation from Mr.John Jordan,Seat 1
o Mr. Teague noted a letter of resignation was received from Mr. Jordan for Seat 1. He
submitted a request to be appointed to Seat 3, which still has two years of an unexpired
term. That would create an opening for someone to be appointed.
o We received two applications for that position now.
On MOTION by Mr. Michaelson seconded by Ms. Coghlan
with all in favor the letter of resignation from Mr. Jordan
was accepted by the Board; the Board approved moving
Mr. Jordan from Seat I whose term expires in November
2016 to Seat 3 whose term expires in November 2018.
B. Appointment of Supervisor to Fill the Unexpired Term of Office,Seat 1
o Two letters of interest were received from Mr.John Shelton and from Mr. Bryan Landry
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July 18,2016 Heritage Greens C.D.D.
o Mr. Teague noted come this November, Mr. Landry and Ms. Barbara Pitts are both
running unopposed. Ms. Pitts will assume Seat 1 and Mr.Landry will assume Seat 2.
o Mr. Landry is being considered for Seat 1. He was in the audience. When the Board
offered to appoint him,he withdrew his name.
o This item will be tabled to see if other candidates are interested.
C. Oath of Office of Newly Appointed Supervisor
D. Election of Officers,Resolution 2016-03
o Both the above items will be tabled.
THIRD ORDER OF BUSINESS Approval of the Minutes
A. May 23,2016 Board Meeting
Minor corrections were made to the minutes and will be incorporated hereto.
On MOTION by Ms. Coghlan seconded by Mr. Michaelson
with all in favor the minutes of the May 23, 2016 meeting
were approved as amended.
FOURTH ORDER OF BUSINESS Audience Comments
There not being any,the next item followed.
SEVENTH ORDER OF BUSINESS Manager's Report
A. Homeserve Presentation
o Mr. Teague introduced Mr. Larry Bryne, a representative from Homeserve of
Connecticut.
o Mr. Bryne noted their company partnered with Severn Trent to offer our water and sewer
line program to homeowners.
o His company partners with utility companies, water districts and municipalities around
the country.
o He wanted approval from the Board to send out the program to the homeowners.
o The Board wanted a month to consider.
Let the record reflect Mr. Bryne left the meeting.
FIFTH ORDER OF BUSINESS Old Business
A. Gate Barrier Arm Proposals
o Several proposals were received and reviewed.
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July 18,2016 Heritage Greens C.D.D.
o New IQ, LLC was recommended for total removal of the swing gates and the lift arm
gates with new units.
On MOTION by Mr. Coombs seconded by Ms. Coghlan
with all in favor the proposal by New IQ, LLC for total
removal of the swing gates and the lift arm gates with new
units in the amount of$14,145 was approved.
B. Gate and Camera Maintenance
o The Board discussed proposals received for a maintenance agreement.
o The Board preferred New IQ, LLC.
On MOTION by Mr. Coombs seconded by Ms. Coghlan
with all in favor the proposal by New IQ, LLC for a
maintenance agreement for$450 per year was approved.
C. Security Contract
o The Board decided to delay making a decision on the security contract until they review
the material received from Cambridge Security.
o The Board decided to hold a continued meeting on August 1, 2016 at 6:00 p.m.to further
discuss the security contract.
o Mr.Landry and Ms.Pitts can be invited to the continued meeting.
SIXTH ORDER OF BUSINESS New Business
A. Clicker/Call Box Program
o Mr. Teague noted Severn Trent is currently maintaining the call box program and there
have been no problems.
o A volunteer on-site representative is needed for the clickers program since Mr. Marshall
resigned and no longer handling this.
o Mr.Bryan Landry volunteered.
B. Exit Visibility Enhancement
o Discussion ensued on proposals to remove a portion of the wall and cleaning vegetation
to improve visibility for exiting vehicles going east.
o PJM Lawn submitted a proposal for$880.
o Mr. Michaelson proposed another plan moving vehicles west of the curb, which would
improve visibility without removing the wall.
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July 18,2016 Heritage Greens C.D.D.
At this time, Mr. Yuri Devibiss, of ACRT, Inc., working on behalf of Florida Power &
Light(FPL)joined the meeting.
o Mr. Devibiss noted FPL is requesting permission to remove palm trees affecting power
lines. He noted if he received approval, FPL can remove trees and vegetation in the area
at no cost to the District.
o Staff and Mr. Devibiss will follow up with permits, County requirements and other
issues.
C. Go Daddy Email Mitigation to Office 365
o The Board discussed the Go Daddy email system. This is where the District's current
website is. They are going with Office 365,which is faster,more capable and the cost is
minimal.
I On MOTION by Mr. Coombs seconded by Ms. Coghlan
with all in favor the Board approved the upgrade in email
service to$3.49 month per account.
D. FPL Palm Tree Removal
o This item was already discussed above.
SEVENTH ORDER OF BUSINESS Manager's Report(continued)
B. Review and Discussion of the Fiscal Year 2017 Budget
o There being no questions or comments,the next item followed.
o The budget public hearing will be held on August 15,2016.
C. Financial Statements
o The financials were reviewed. The District is in very good shape financially.
On MOTION by Mr. Coombs seconded by Ms. Coghlan
with all in favor the financial statements were accepted.
D. Follow-Up Items
o Minutes of April 2016 are posted to the website.
o Cambridge Security was informed they need to contact the HGCA if they wanted to
pursue additional services with them.
o The tentative budget is posted on the website.
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July 18,2016 Heritage Greens C.D.D.
EIGHTH ORDER OF BUSINESS Attorney's Report
There being no report,the next item followed.
NINTH ORDER OF BUSINESS Engineer's Report
There being no report,the next item followed.
TENTH ORDER OF BUSINESS Supervisors'Requests and/or Comments
o Mr. Coombs noted he was not running for re-election.
ELEVENTH ORDER OF BUSINESS Audience Comments
o Mr.Jim Marshall commented DAR needs to be monitored by a supervisor.
o Staff will scan and email to the Board the DAR receives every month.
o The Board thanked Mr.Marshall for all his work.
TWELFTH ORDER OF BUSINESS Continuation
There being no further business,
On MOTION by Mr. Coombs seconded by Ms.
Coghlan with all in favor the meeting was continued to
Monday,August 1,2016 at 6:00 p.m.
.rge oombs
Secretary Chairman
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