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GG MSTU Agenda 09/20/2016
GOLDEN GATE M,S.T.U. ADVISORY COMMITTEE 3299 East Tamiami Trail, Suite 103 Naples, FL 34112 AGENDA SEPTEMBER 20, 2016 I. CALL TO ORDER II. ATTENDANCE Advisory Committee Patricia Spencer—Chair(10/06/17) Herman"Skip"Haeger—Vice Chair(10/06/2018) Ron Jefferson(10/06/2018) Paula Rogan(10/06/2019) Vacancy(10/06/2017) Staff Dan Schumacher,Harry Sells -Project Managers Landscape Mike McGee—Landscape Architect Janet Acevedo—Hannula Landscaping&Irrigation III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: AUGUST 16,2016 V. LANDSCAPE MAINTENANCE REPORT-HANNULA LANDSCAPING&IRRIGATION • Tropicana Boulevard, Sunshine Boulevard • Coronado Parkway&Hunter Boulevard VI. LANDSCAPE ARCHITECT'S REPORT-MCGEE&ASSOCIATES • Tropicana Boulevard, Sunshine Boulevard • Coronado Parkway&Hunter Boulevard • Collier Boulevard and Golden Gate Parkway VII. PROJECT MANAGER'S REPORT A. Budget Report B. Santa Barbara and Golden Gate Refurbishment status C. Irrigation Status D. Flag Pole Replacement a. Pole&Light—Installed b. Pavers— i. BCC Approval,9/27BCC Meeting ii. Installation date,TBD c. Flag raising date,TBD E. Tree Replacement a. Coronado,Sunshine, and Hunter (Hannula order status) b. Alexander Palm destroyed in Hunter Blvd median#1 VIII. OLD BUSINESS IX. NEW BUSINESS X. PUBLIC COMMENTS XI. ADJOURNMENT NEXT MEETING: OCTOBER 18,2016 AT 4:30PM GOLDEN GATE COMMUNITY CENTER ►`.f ;010,.„ GOLDEN GATE M.S.T.U. ADVISORY COMMITTEE 3299 East Tamiami Trail, Suite 103 Naples, FL 34112 MINUTES I. Call to Order The meeting was called to order at 4:28 P.M. by Ms. Spencer. Attendance was called and a quorum was established. II. Attendance: Patricia Spencer, Chairman; Herman Haeger, Vice Chairman; Ron Jefferson; Paula Rogan; (Vacancy) County: Michelle Arnold, Director; Harry Sells, Project Manager; Dan Schumacher, Project Manager Others: Michael McGee, McGee &Associates; Janet Acevedo, Hannula Landscaping; Dale Hannula, Hannula Landscaping; David Durrell, JuriSolutions III. Approval of Agenda Ms. Haeger moved to approve the Agenda subject to addition Item VIII.A —Decorative Flags. Second by Mr. Jefferson. Carried unanimously 4- 0. IV. Approval of Minutes: June 21, 2016 Mr. Haeger moved to approve the minutes of the June 21, 2016 meeting as presented. Second by Mr. Jefferson. Carried unanimously 4- 0. V. Project Manager's Report A. Budget Report Staff summarized the Golden Gate MSTU Fund Budget 153 dated August 16, 2016 noting: • The current millage rate for the MSTU of 0.369 could be increased to a maximum of 0.50, however approval is required by the Board of County Commissioners and at this point the MSTU has sufficient funds to operate and undertake capital projects given the $317,500 of Reserve Funds held in accounts. • Expending Reserve Funds requires the approval of the BCC and the process to access the funds takes approximately 2 months. 1 • The $11,000 spent on repairs for two street lights damaged by automobile accidents is anticipated to be reimbursed by insurance claims ($5,000+/-has already been received by the MSTU) with the exception of deductibles (+/- $500). B. Santa Barbara and Golden Gate Refurbishment status Mr. Sells reported Staff will be "going back to bid" for the project as no bids were received on the first request issued to vendors. C. Irrigation Status Mr. Sells reported a new controller is being installed at Tropicana Blvd. which will control irrigation components on Sunshine Blvd., Hunter Blvd. and Coronado Parkway. The system will have the ability to report water usage to Staff without physically reading a meter. The Committee noted data on the water consumption indicate the usage was abnormally high in July. Staff requested the Hannula Landscaping, Inc. employees to monitor the usage on the next "wet check"so comparisons may be made with the irrigation cycle to ensure the system is operation as intended. Mr. McGee to review records on prior usage over like time frames to determine the quantity of water which should be expected to irrigate the areas. D. Flag Pole Replacement Mr. Sells reported the work is ongoing to replace the flag pole and an Executive Summary will be brought forward to the BCC (anticipated for the 9/27/16 meeting) to approve the paver donation by Solid Rock Pavers, LLC. and installation donation by BSA Troop 2001 and Dan Klein Construction, Inc. A dedication will be scheduled following completion of the project. E. Tree Replacement, Coronado, Sunshine, and Hunter Mr. Sells reported the Purchase Order was issued to Hannula Landscaping, Inc. last week with the Notice to Proceed issued today. The work will be completed in coordination with the placement of mulch in the area which is to occur later this month. VI. Landscape Maintenance Report—Hannula Landscape Ms.Acevedo reported on landscape maintenance as follows: Tropicana Boulevard • Mulch to be placed the week of 8/26/16. • The installation of trees to be undertaken on the weekend to minimize traffic concerns. • Fertilizing to be completed over the next two weeks. • An employee will be designated to train for irrigation system operation. Sunshine Boulevard • County Staff to notify the Code Enforcement Office on an area not being mowed by a homeowner on 18th Ave. adjacent to the tear drop median. • Fertilizing to be completed over the next two weeks. • The price quote for the placement of Perennial Peanut has not been submitted yet as the vendor who supplies the product needs a substantial quantity ordered before delivering to the area. Hannula is waiting other projects to come on line before a sufficient order quantity is obtained. 2 Coronado Parkway and Hunter Boulevard • Weed control for the Mimosa plant areas is ongoing. • Fungicide treatment is ongoing. • VII. Landscape Architect Report A. Maintenance Reports Mr. McGee submitted the "Landscape Observation Report: -FY15-16, August 2016"for information purposes and the following items were discussed: Tropicana Boulevard • He continues work on a landscape plan for removing the turf and replacing with plantings and will present it to the Committee over the coming months. Sunshine Blvd. • The Bougainvilleas in the area around 18th Ave. that were destroyed during an auto accident will be replanted with Perennial Peanut as it is a much more durable plant and can withstand these types of incidents. Coronado Parkway and Hunter Boulevard • The irrigation water consumption will be investigated as discussed above. • The dead Flax Lily foliage on the ground will be removed. Collier Boulevard A & B & Golden Gate Parkway The areas are maintained by the Road and Bridge Division and inspected on behalf of the MSTU. He notifies the County on any deficient issues including the recent emergence of Torpedo Grass on Collier Blvd. medians. VIII. Old Business Decorative Flags Ms.Acevedo reported the small decorative flags (approximately 1,200) were removed as they were in the medians and the areas needed to be mowed. She will make arrangements to have the flags returned to the Committee for reuse. IX. New Business Budgeting of County Reimbursements for Landscape Maintenance Mr. Sells reported the FY17 budget will address the $4,000 +/- expenditure to the County by the MSTU for Golden Gate Parkway median maintenance (tree trimming, etc.). Fences by Bridge on Golden Gate Blvd. Discussion occurred on if the chain link fence installed by the County in the area could be replaced to a more aesthetically acceptable material. Staff reported it was installed by the County it could potentially be replaced with a more decorative treatment upon County approval, however the MSTU would probably bear the cost of the project. Mr. McGee reported there is a plan to landscape the area which should lessen the visual impact of the fence to the traveling public. X. Public Comment None 3 There being no further business to come before the Committee, the meeting was adjourned by the Chair at 5:21P.M. GOLDEN GATE MSTU ADVISORY COMMITTEE Patricia Spencer, Chairman The Minutes were approved by the Committee on , 2016 as presented , or as amended . 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E O @ -O r+ O O A u OO V � EG % ° gdyQ sa a oom0.� � dN ''9 N A 97° N CP 0 ' A -O N N '6 G ti.AJ ? a0p) 'CD xl .6 Q�•y?a �oyraUN do�N °Zt a°� 0 oic5:7 Ns°EbO �%;`ONG;oC�@N•.E@ .10'),.6c,1:"7- O N�stG;39r R?3 4y°n'Z ®�GO 'oewo,9 � �rZ Oy s o0 �' �" � -CA fo oyN A O 7 Gdc� 3 9oGo y U • Willallwalis 1 111 I II '' • ,, OO4. cnN -a - N sa) o y 2 � 0 at 0 c4Zy 'U-1 S 0p� ., o ui > 0. m . y1:oz0 ��Cco=Ots � Q G ;+ NCNN xi riO�++ -o „ ryv\d0G@ � o,V N 0 N 0- 0 0 7 0) r O\1. CC Lls1 Z. SI 0) CI- 0) N Ui Z a ;Q rQ N o Z ; T.: y s, O E dy y� d % Li Z CL U::°:::°E:::.;5:c4::s1-_ '' i-: 154z 0 „-:. aQ GOLDEN GATE MSTU FUND 153 September 20,2016 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (247,900.00) $ - $ (239,012.07) $ (8,887.93) 2 DEL AD VLOREM $ - $ - $ (1,012.39) $ 1,012.39 _ 3 OVERNIGHT INTEREST $ - $ - $ (272.58) $ 272.58 4 INVESTMENT INTEREST $ (1,000.00) $ - $ (5,570.30) $ 4,570.30 5 INTEREST TAX COLL $ - $ - $ (10.89) $ 10.89 6 INS CO REFUNDS $ - $ - $ (5,689.39) $ 5,689.39 7 REVENUE STRUCTURE $ (248,900.00) $ - $ (251,567.62) $ 2,667.62 8 CARRY FORWARD GEN $ (423,700.00) $ - $ - $ (423,700.00) 9 NEG 5%EST REV $ 12,500.00 $ - $ - $ 12,500.00 10 TRANSFERS&CONTRIB $ (411,200.00) $ - $ - $ (411,200.00) 11 TOTAL REVENUE $ (660,100.00) $ - $ (251,567.62) $ (408,532.38) 12 ENG FEES $ 28,000.00 S - $ - $ 28,000.00 13 ENG FEES OTHER McGee&Assoc. Annual Consultant 4500163054 S 6,867.C'. $ 18,843.00 $ (25,710.00) 14 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 3,700.00 $ - $ 3,700.00 $ - Hannula Landscape Landscape Incidentals 4500163108 $ 1,921.20 $ 10,081.21 Hannula Landscape Tropicana Med 4/Sunshine Med E 4500167862 $ - $ 4,064.26 Hannula Landscape Emergency Debris Clean up 4500165626 $ 1,663.22 $ 3,153.25 Collier County-Ins.Claim Storm Damages/Cleanup N/A $ (3,153.25) Hannula Landscape Shrubs for three medians 45000170172 $ 17,893.00 $ - 15 LANDSCAPE INCIDENTALS $ 40,000.00 $ 21,477.42 $ 14,145.47 $ 4,377.11 Hannula Landscape(Old PO Landscape Incidentals 4500154122 $ - $ (8,152.88) FPL Cobra lights-Tropicana 4500167861 $ - $ 1,190.72 Hannula Landscape Grounds Maintenance 4500163108 $ 30,745.77 $ 119,725.83 Hannula Landscape W.Entry Sign Landscaping 4500166450 $ 21,131.00 $ - S&T Holding Inc Furnish&Install Flag Pole 4500168684 $ - $ 4,717.04 16 OTHER CONTRACTUAL $ 177,800.00 $ 51,876.77 $ 117,480.71 $ 8,442.52 17 POST FREIGHT Purchasing Postage Direct Pay $ - $ - $ 1.46 $ (1.46) 18 ELECTRICITY FPL Electricity 4700002749 $ 2,500.00 $ 1,207.25 $ 1,922.71 $ (630.00) 19 RENT EQUIPMENT J.M Todd Lease-Copier 4500163346 $ 300.00 $ 266.12 $ 33.88 20 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 600.00 S - $ 600.00 $ - Fla.Irrigation Pumps&Related items 4500164384 $ 3,814.47 $ 685.53 Contemporary Controls Replace PIU&Equip.PTNETAR#16 4500169181 $ 1,108.32 Contemporary Controls TroubleShoot Con 2400&2501 4500165551 $ 1,010.00 $ 490.00 Naples Well Drilling Well Testing Drilling 4500169568 $ 1,700.00 FIS Hydropoint Control!for Tropicana 4500169867 $ 71.56 $ 3,506.29 Harts Electrical Irrigation Controller Install 4500170078 $ 4,230.00 Naples Motor Works Irrigation 4500169921 $ - $ 625.00 Naples Electric Irrigation Parts 4500165529 $ - $ 1,235.00 Contemporary Controls PiccoloXR 4/4 Radio RTU 4500163327 $ - $ 968.75 $ (968.75) 21 SPRINKLER SYSTEM MAINT $ 8,500.00 $ 11,934.35 $ 7,510.57 $ (10,944.92) 22 MULCH Forestry Resources Mulch 4500163326 $ 16,000.00 S 12,600.00 $ - $ 3,400.00 Harts Electrical Remove street light 4500163091 $ - $ 11,504.88 Harts Electrical Trouble Shoot&Repair Lighting 4500166210 S 2.540.00 Harts Electrical Trouble Shoot&Repair Lighting 4500165634 $ - $ 380.80 Hats Electrical New Piccolo Unit-Coronado 4500165501 $ - $ 492.66 Harts Electrical Flag Pole Lights 4500169602 $ 1,998.00 Collier County BOCC Ins.Claim 53-09281403850 N/A $ - $ (5,315.49) 23 LIGHTING MAINTENANCE $ 10,000.00 $ 4,538.00 $ 7,062.85 $ (1,600.85) Collier County Flag Pole Permit Fee IGC $ 1,000.00 Juristaff Transcriptionist 4500162799 $ - $ 625.1' $ 2,174.89 24 OTHER MISCELLANEOUS $ 3,500.00 $ 625.11 $ 3,174.89 $ (300.00) 25 OFFICE SUPPLIES Staples Supplies 4500162385 $ 300.00 0 '487: $ 51.27 $ 100.00 26 COPYING CHARGES J.M Todd Copier-CPC monthly 4500163436 $ 300.00 S 49.47 $ 250.53 $ - 27 MINOR OFFICE EQUIP SHI International Corp Microsoft Desktop Pro 4500163738 $ - $ 189.63 $ (189.63) Florikan Fertilizer 4500163472 S 573.75 $ - Siteone Landscape Fertilizer 4500163473 S '81.20 $ - Diamond Fertilizer Fertilizer 4500163474 S - $ 934.48 Florikan Fertilizer 4500164615 S - $ 1,950.75 28 FERT HERB CHEM $ 7,300.00 $ `54.35 $ 2,885.23 $ 3,659.82 29 OTHER OPERATING SUPPLIES $ 200.00 $ - $ - $ 200.00 30 DUE AND MEMBERSHIPS $ - $ - $ - $ 31 OPERATING EXPENSE $ 299,000.00 $ 112,079.09 $ 178,084.44 $ 8,836.47 32 IMPROVEMENTS GENERAL $ 317,500.00 S $ - $ 317,500.00 33 CAPITAL OUTLAY $ 317,500.00 $ - $ - $ 317,500.00 34 REIMBURSEMENT FOR STAFF SUPPORT $ 33,800.00 $ - $ 33,800.00 $ - 35 Budget Trans from Appraiser $ 3,500.00 $ - $ 2,053.21 $ 1,446.79 36 Budget Trans from Tax Collector $ 6,300.00 $ - $ 4,979.12 $ 1,320.88 37 TRANSFERS $ 43,600.00 $ - $ 40,832.33 $ 2,767.67 38 TOTAL BUDGET $ 660,100.00 $ 112,079.09 $ 218,916.77 $ 329,104.14 Total Available Balance $ 329,104.14 797,305,507 FY 10 Final Taxable Value(2009) Plus Commited And Not Spent $ 112,079.09 548,992,684 FY 11 Final Taxable value(2010) 478,980,702 FY 12 Final Taxable Value(2011) I Estimated Cash $ 441,183.23 516,253,177 FY 13 Final Taxable Value 533,888,677 FY 14 Final Taxable Value 575,541,732 FY 15 Final Taxable Value 611,031,317 FY 16 Final Taxable Value Estimated Cash Less 674,408,481 FY 17 July Taxable Value Uncollected Ad Valorem Taxes $ 432,295.30 10.37%Adj.16 to 17 FY 17 FY 16 Millage 0.3692 0.4063 Maximum=.5000 Extensior 248,992 248,262 Property Tax Limitation Impact FY 17 Gross Taxable Value 674,408,481 Minus:New Const.Annex. 2,016,013 Plus:Amendment#1 TV Component 0 Adj.Taxable Value 672,392,468 16 Levy 248,262 Rolled Back Rate(leas Amend.One) 0.3692