Minutes 06/29/2016 PELICAN BAY SERVICES DIVISION _
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LANDSCAPE & SAFETY COMMITTEE MEETING
JUNE 29,2016 By
The Landscape & Safety Committee of the Pelican Bay Services Division met on Wednesday,
June 29 at 1:00 p.m. at the Community Center at Pelican Bay, located at 8960 Hammock Oak
Drive,Naples, Florida 34108. The following members attended.
Landscape & Safety Committee Mike Shepherd
Joe Chicurel, Chairman Scott Streckenbein (absent)
Tom Cravens Gary Ventress
Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst
Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager
Marion Bolick, Operations Manager Barbara Shea, Recording Secretary
Also Present
Jim Can, Agnoli, Barber& Brundage Susan O'Brien, PBSD Board
Ken Dawson, PBSD Board Dave Trecker, PBSD Board
Tom Hollis, Hollis Engineering Consultants
APPROVED AGENDA (AS AMENDED)
1. Call to order
2. Pledge of Allegiance
3. Agenda approval
4. Approval of Landscape & Safety Committee 03/28/16 minutes
5. Audience comments
6. Administrator's report
a. Waterside Shops sidewalk project—are extra poles needed?
7. Pelican Bay street light project presentation and discussion
a. County/state requirements
b. Consultant's report
i. L&S Committee concerns: pedestrian&vehicular safety is#1/our questions:
(1) Do we need more light poles to satisfy safety and/or legal requirements?
(2) LED vs. metal halide bulbs
(3) How many long arms will be needed?
(4) What trees will need to be trimmed/removed?
ii. Are the Commons LED lights consistent with what the Community Lighting
Project will use?
8. Chairman's Report
a. US 41 berm landscape renovation coordination with the PB Foundation
b. CCSO patrols
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Pelican Bay Services Division Landscape & Safety Committee Meeting
June 29,2016
9. Marion's Report
a. *Re-landscaping projects
10. Committee member comments/new business
11. Adjournment
* indicates possible action item
ROLL CALL
Scott Streckenbein was absent and a quorum was established
AGENDA APPROVAL
Mr. Cravens motioned, Mr. Ventress seconded to approve the agenda as amended
with item #8b corrected to "CCSO" patrols. The motion carried unanimously.
F
APPROVAL OF 03/28/16 MEETING MINUTES
Mr. Cravens motioned, Mr. Ventress seconded to approve the 03/28/16 meeting
minutes as presented. The motion carried unanimously.
AUDIENCE COMMENTS
None
ADMINISTRATOR'S REPORT
WATERSIDE SHOPS SIDEWALK PROJECT—ARE EXTRA POLES NEEDED?
Mr. Dorrill provided an update on the Artis-Naples/Waterside Shops sidewalk project.
He has asked our lighting consultant, Mr. Tom Hollis, to amend our proposed lighting plan to
incorporate additional lighting, resulting from the proposed sidewalk project. He expects the
need for an additional 3 or 4 street lights on Laurel Oak Drive and Ridgewood Drive. Mr.
Dorrill and the committee agreed that any new crosswalks would prompt the PBSD to provide
additional lighting for pedestrian safety. Any new street lights would match the existing Pelican
Bay concrete poles and fixtures, but would contain LED bulbs. Mr. Dorrill directed Mr. Hollis
to evaluate the need for bollard lighting on the proposed new pathway from Artis-Naples to the
Waterside Shops.
PELICAN BAY STREET LIGHT PROJECT PRESENTATION AND DISCUSSION
Mr. Tom Hollis reported that his Pelican Bay street lighting project has been completed.
His study included finalizing a complete inventory/mapping of existing Pelican Bay street light
poles. Mr. Hollis has concluded that the existing Pelican Bay street lighting system is a"good
system"which is structurally sound and well engineered, and therefore, the replacement of street
light poles and fixtures is not necessary.
Dr. Chicurel commented that two issues need to be studied: (1) Where do we need more
poles for safety? and (2) Where are the trees in the way of existing street light poles? Mr. Dorrill
commented that a next step could be to complete a conflict analysis of trees vs. lights and
explore the feasibility of moving street light poles to improve lighting in some areas. He will
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Pelican Bay Services Division Landscape & Safety Committee Meeting
June 29,2016
review the PBSD budget to determine whether PBSD funds are available to proceed with this
step.
Mr. Shepherd reported on his conversation with Mr. Jose Mendoza, PBSD street lighting
tradesworker, who has observed Pelican Bay light fixtures to be in good shape. Mr. Shepherd
reiterated Mr. Hollis' computation of the payback of replacing all of the PB light fixtures to be
approximately 36 years. Mr. Shepherd suggested that the PBSD look at an alternative of
replacement of light bulbs only. He recommended a trial of replacing metal halide bulbs with
LED bulbs in one section on one side of Pelican Bay Blvd. (near the corner of Gulf Park Dr.).
Board members and residents could provide feedback on this trial LED lighting, with a cost to
the PBSD of less than $500. By consensus, the committee agreed that staff should proceed with
this proposed trial.
Mr. Trent Waterhouse commented on the expected cost reduction of LED lights over the
next 3 years and Li-Fi technology being developed for LED lighting.
CHAIRMAN'S REPORT
US 41 BERM LANDSCAPE RENOVATION COORDINATION WITH THE PB
FOUNDATION
Dr. Chicurel reported on his discussion with Mr. Dave Cook, Pelican Bay Foundation
Chairman, regarding US 41 berm landscape renovation. Takeaways were, (1)both parties, the
PBSD and PB Foundation, need to develop a plan for a good faith process for the renovation of
the US 41 berm landscaping, (2)both parties need to agree to cost sharing percentages for each
party, (3) although the PBSD ordinance states that the PBSD is to finance any US 41 berm
plantings, Mr. Cook is agreeable to PBF cost sharing, since the PBF owns the property, (4) Mr.
Cook would like his architect to develop a 5-year plan for the berm landscaping renovation
which would be reviewed and agreed upon by Mr. Bolick, PBSD Operations Manager, and (5)
both the PBSD and PBF boards will have to agree to and approve any US 41 berm renovation
plans and related cost sharing.
Mr. Dawson reported on his US 41 berm renovation conversation with Mr. Cook who
indicated that the PBF was agreeable to cost sharing and the need for approval of both boards.
Ms. O'Brien commented on the "change of scope" from replacing/adding landscape
plants in barren areas to a complete landscape renovation of the entire US 41 berm.
Dr. Trecker commented on the need to follow the "landscaping principles" recently
developed by the Landscape & Safety Committee.
CCSO PATROLS
Dr. Chicurel spoke favorably of the CCSO patrols and commented that their presence in
Pelican Bay is "preventative" in nature.
Mr. Trent Waterhouse commented on the new manufacturing of LED lighting fixtures
with security cameras housed within them.
MARION'S REPORT
RE-LANDSCAPING PROJECTS
Mr. Bolick provided a schedule of cul-de-sacs to be re-landscaped along with a related
budget of$90,550 required to complete this project.
By consensus, the committee directed staff to change the name of the capital fund for re-
landscaping called "CIP" to landscape improvement projects or"LIP."
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Pelican Bay Services Division Landscape & Safety Committee Meeting
June 29, 2016
Mr. Ventress reported on a conversation he had with North Collier Fire District regarding
cul-de-sacs. The fire district requested that any replacements of harder landscaping be at least
two feet from the curb.
Mr. Cravens motioned, Mr.Ventress seconded to recommend to the full board that
they allocate funds not to exceed $91,000 for the re-landscaping of cul-de-sacs. The
motion carried unanimously.
COMMITTEE MEMBER COMMENTS/NEW BUSINESS
Mr. Shepherd commented on the over 30% higher reclaimed water usage by the Bonita
Bay community in comparison to Pelican Bay.
Dr. Trecker commented on the 06/28/16 Collier County Board of Commissioners
approval of a Landscape Beautification Master Plan.
ADJOURNMENT
The meeting was adjourned at 2:43 p.m.
4 0- ,e---ua/(
oe hicurel, Chairman
Minutes approved [X 1 as presented OR [ 1 as amended ON F ?ANA 1 date
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