Minutes 06/08/2016 PELICAN BAY SERVICES DIVISION BOARD REGULAR Si $:1-1 !
JUNE 8,2016 7,0
The Pelican Bay Services Division Board met on Wednesday, June 8, 2016, at ,,:00 pt?the
Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florid `'- 08.
In attendance were:
Pelican Bay Services Division Board Bohdan Hirniak
Ken Dawson, Chairman Susan O'Brien
Scott Streckenbein, Vice-Chairman (absent) Peggy Pinterich
Joe Chicurel Mike Shepherd
Tom Cravens Dave Trecker
Jacob Damouni Gary Ventress
Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst
Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager
Marion Bolick, Operations Manager (absent) Barbara Shea, Recording Secretary (absent)
Also Present
Jim Carr, Agnoli, Barber&Brundage Jim Hoppensteadt, Pelican Bay Foundation
Dave Cook, Pelican Bay Foundation Brandon Reed, County Legislative Affairs
Mohamed Dabees, Humiston&Moore Jeremy Sterk, Earth Tech
APPROVED AGENDA (AS PRESENTED)
1. Pledge of Allegiance •
2. Roll call
3. Agenda approval
4. Approval of 5/4/16 Regular Session meeting minutes
5. Audience comments
6. Dune swale (20 minutes)
7. Sidewalk connections and lighting from Waterside Shops to Artis-Naples(10 minutes)
8. US 41 berm security and enhancements (30 minutes)
9. Administrator's report (20 minutes)
a. *Renewal of Dorrill Management Group annual contract
b. Clam Pass dredging project closing
c. Phase 2 community signage and decorative posts refurbishment
d. May financial report
10. Committee reports (20 minutes)
a. Ad-Hoc Cost Saving Strategies
b. Clam Bay
c. Landscape & Safety
d. Water Management
i. * Recommendation to restock blue tilapia in Ridgewood Park island and
Community Center lakes
11. Chairman's report
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Pelican Bay Services Division Board Regular Session
June 8,2016
12. Old business
13. New business
14. Adjournment
*indicates action items
ROLL CALL
Mr. Streckenbein was absent and a quorum was established
AGENDA APPROVAL
Mr. Cravens motioned, Dr. Trecker seconded to approve the agenda as presented.
The motion carried unanimously.
APPROVAL OF 05/04/16 REGULAR SESSION MEETING MINUTES
Mr. Henry Bachman commented that the summary of Dr. Raia's comments under
"Approval of the proposed FY17 budget" on page 2, last paragraph, was incorrect. He suggested
the minutes be amended to show that Dr. Raia stated that the Foundation reimbursing the PBSD
for landscape maintenance is impractical. Dr. Raia was not present to comment.
Mr. Cravens motioned, Mr. Hirniak seconded to approve the 05/04/16 regular
session meeting minutes as amended. The motion carried unanimously.
AUDIENCE COMMENTS
Dr. Joseph Doyle commented on the renewal of the Dorrill Management Group contract
and the lack of any annual performance evaluation.
DUNE SWALE
Mr. Jim Carr, with Agnoli, Barber, &Brundage, provided a presentation on the
topographical survey recently completed of the dune swale in Bay Colony. The survey results
were compared to 2003 results which showed little change. He suggested that the next task
should be to obtain a maintenance permit to clear, excavate, and restore the dune swale by
removing the "overgrowth"which is blocking runoff flow.
Mr. Dorrill agreed to obtain pricing and permitting information for clearing and grubbing
the overgrown swale. Additionally, he will follow up with Bay Colony to explore their cost
participation.
SIDEWALK CONNECTIONS AND LIGHTING FROM WATERSIDE SHOPS TO
ARTIS-NAPLES
Mr. Dorrill reported on the proposed sidewalk project planned by Waterside Shops and •
Artis-Naples. He has asked our civil engineer, Agnoli, Barber& Brundage to review the project
plans to determine what additional lighting may be appropriate. The increase in pedestrian
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Pelican Bay Services Division Board Regular Session
June 8,2016
activity, resulting from the completion of this project, may prompt the PBSD to contribute
supplemental lighting.
US 41 BERM SECURITY AND ENHANCEMENTS
Mr. Dorrill reported on recent resident concerns regarding noise and visual pollution
along the US 41 berm. Dr. Chicurel proposed a joint effort of the Landscape & Safety
Committee, Pelican Bay Foundation, and staff to discuss replanting areas of the berm to address
the noise and security issues raised by residents.
ADMINISTRATOR'S REPORT
RENEWAL OF DORRILL MANAGEMENT GROUP ANNUAL CONTRACT
Mr. Dorrill summarized the Dorrill Management Group annual contract which includes a
request for a cost of living increase, and is the first of three options to renew the 2015 one year
contract. Ms. O'Brien discussed her reasons for not supporting renewal of the contract. Dr. Trecker
pointed out that Mr. Dorrill's management services are not exclusive to Pelican Bay.
Ms. Linda Roth commented on her concerns over the request for a cost of living increase as
well as new board members' lack of knowledge of the performance by Dorrill Management Group.
Mr. Cravens motioned, Dr. Trecker seconded to renew the Dorrill Management
Group annual contract for the upcoming year. The motion carried 9-1,with Ms.
O'Brien dissenting.
CLAM PASS DREDGING PROJECT CLOSING
Mr. Dorrill summarized the success of the Clam Pass dredging project, which ultimately
came in$14,500 under budget and required only one change order for a brief extension of time. He
gave special praise to the efforts of Associate Project Manager Lisa Jacob and Coastal Engineer
Mohamed Dabees. Mr. Dabees summarized the tasks and accomplishments achieved in this project.
Ms. Linda Roth commented on the historical intervals between dredges of Clam Pass.
PHASE 2 COMMUNITY SIGNAGE AND DECORATIVE POSTS
REFURBISHMENT
Mr. Dorrill provided a list of the 17 signs included in phase 2 of our signage and decorative
post refurbishment program. Staff is in the process of obtaining bids for the project. Mr. Dorrill
confirmed that these signs are reflective for better night visibility.
Mr. Shepherd commented on Bonita Bay's sign contractor who continuously
replaces/refurbishes the signs in their entire community for a contracted price of$250/sign. He
suggested that the PBSD obtain a quote from their contractor.
MAY FINANCIAL REPORT
Mr. Cravens motioned, Ms. O'Brien seconded to accept the May financial report.
The motion carried unanimously.
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Pelican Bay Services Division Board Regular Session
June 8,2016
COMMITTEE REPORTS
AD HOC COST SAVING STRATEGIES
Mr. Shepherd reported that the Cost Savings Strategies Committee has had one meeting and
is in the process of exploring alternatives. He expects to report findings back to the board after 3 or
4 committee meetings.
CLAM BAY
Ms. O'Brien provided an update on Clam Bay. Highlights included, (1) both the County lab
and Benchmark lab reported March copper levels at values under 3.7 micrograms/liter(the level for
impairment) at all nine sampling sites, (2) Dr. Tomasko's quarterly report (November and December
2015 and January 2016) shows improvement in total phosphorus and total nitrogen levels in Clam
Bay, (3) real time data is being received from the new tidal gauges; although the Gulf/gage mean
tide ratios show significant improvement after the Clam Pass dredging event at the south end of
Clam Pass (Markers 4 and 14),there is no improvement in the tidal exchange at the north end.
LANDSCAPE & SAFETY
Dr. Chicurel reported that the Landscape & Safety Committee did not meet in June as a result
of scheduling conflicts. A committee meeting is scheduled for June 29 to discuss the US 41 berm,
the street lighting project, and the new Waterside Shops/Artis-Naples pathway proposal. Ms. Jacob
is working on obtaining additional information on a possible censor-trigger device for the Pebble
Creek/north tram station#8 crosswalk.
WATER MANAGEMENT
Mr. Cravens discussed the effectiveness of stocking blue tilapia to combat algae in the
Community Center Lake and the Ridgewood Park Lake and recommended restocking both lakes for
a third time. Dr. Trecker commented on the need for a better method to evaluate the effectiveness of
blue tilapia. Alternatively, Mr. Dawson suggested that staff explore/study the chemical being used
by"The Crescent" for algae control.
Mr. Henry Bachman commented on possible negative environmental effects of blue tilapia.
Mr. Cravens motioned, Dr. Trecker seconded that we direct Marion to restock
both the Community Center Lake and the Ridgewood Park Lake with blue
tilapia. The motion carried 9-1,with Ms. O'Brien dissenting.
CHAIRMAN'S REPORT
Mr. Dawson requested that fellow board members be responsible when using PBSD
resources.
OLD BUSINESS
None
NEW BUSINESS
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Pelican Bay Services Division Board Regular Session
June 8,2016
Mr. Dawson directed staff to go back to the original PBSD board regular session monthly
meeting setup whereby board members could more easily view presentations projected on the
screen.
Mr. Cravens questioned whether the County will reassess beach renourishment needs as a
result of the recent storm which caused severe erosion. Dr. Trecker volunteered to look into this.
ADJOURNMENT
The meeting was adjourned at 4:19 p.m.
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Minutes approved [ ] as presented OR [ /as amended ON [ -.16 ] date
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