Lely Beautification MSTU Agenda 09/15/2016 GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East, Suite 103
Naples, FL 34112
AGENDA
SEPTEMBER 15,2016
CALL TO ORDER
II. ATTENDANCE
Tony Branco-Chair (10/1/17)
Robert Slebodnik-Vice Chair (10/1/18)
Kathleen Dammert (10/1/18)
Linda Rae Jorgensen (10/1/17)
Thomas Connolly (10/1/17)
III. APPROVAL OF AGENDA—
IV. APPROVAL OF MINUTES — AUGUST 18,2016
V. CHAIRMAN'S REPORT — TONY BRANCO
VI. PROJECT MANAGERS REPORT—DAN SCHUMACHER,HARRY SELLS
A. Budget Report—
B. Lighting Inspection Report—
C. Status of Irrigation—
D. Warren St. Backflow Preventer Protection—
E. Flag Pole Halyards&Flags—
F. Median 1 Replanting—
1. Selections to be made&availability to be determined.
2. Quote to follow.
VII. LANDSCAPE ARCHITECT'S REPORT—McGEE&ASSOCIATES (09/16/16) —
VIII. LANDSCAPE MAINTENANCE REPORT—COMMERCIAL LAND MAINTENANCE (05/13/17)
IX. OLD BUSINESS
A. CHRISTMAS DECORATIONS-2016
1. Whited Holiday Decor quote received, under$3,000. (Attached)
2. Pre-November 11th installation date confirmed.
3. PO Request submitted and approved.
B. PINEHURST ENTRANCE SIGN LIGHTING
1. Lights kits ordered and delivered to Tony.
2. The two monuments visited during monthly drive-thru to confirm install plans.
C. REFURBISHMENT OF ENTRY MONUMENTS—
1. McGee&Assoc investigating requirements.
2. Prospective styles to be considered.
3. Reports from the field?
D. UNFINISHED BUSINESS
1. Insurance Pebble Beach Light pole.
X. NEW BUSINESS
A. CHRISTMAS DECORATIONS—2016
1. Additional Electrical Outlet—
a. St Andrews Entrance median.
b. Power lighted Garlands on two(2)additional lamp poles.
c. Quote requested from Simmonds Electric.
B. PROJECT PROPOSALS FOR THE FY-17 YEAR
1. Traffic Calming Possible Traffic Ops Presentation—on ongoing St Andrews
2. Study and traffic calming methods.
3. Lighting Pebble Beach Circle, Pebble Beach Cart Crossing,Forest Hills Cart
Crossing. Potential for Doral Circle.
XI. MEMBER COMMENTS
XII. PUBLIC COMMENTS
XIII. ADJOURNMENT
NEXT MEETING:
OCTOBER 20,2016 AT 2:00 PM
September 15, 2016 Lely Golf Estates Beautification MSTU Page 2 of 2
GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East Suite 103
Naples, Fl 34113
Minutes
August 18, 2016
I. Call to Order
Chairman Branco called the meeting to order at 2:00 PM. A quorum was established.
II. Attendance
Members: Chairman Tony Branco, Robert Slebodnik, Kathleen Dammert, Linda Jorgensen,
Thomas Connolly
County: Harry Sells, Project Manager; Dan Schumacher, Project Manager
Others: Mike McGee, Landscape Architect; Gary Gorden, CLM; David Durrell, Juristaff, Mark
Hoffman, Resident.
III. Approval of Agenda
Ms. Dammert moved to approve the Agenda subject to hearing Item VIII—Landscape Maintenance
Report after Item V. Second by Mr. Connolly. Carried unanimously 5-0.
IV. Approval of Minutes—July 21, 2016
Mr. Connolly moved to approve the minutes of the July 21, 2016 meeting as presented. Second by
Mr. Slebodnik. Carried unanimously 5- 0.
V. Chairman's Report—Tony Branco
Chairman Branco reported:
• The landscaping in the MSTU is generally in good condition.
• The flags were reinstalled on the flagpoles.
• Routine maintenance will be field inspected by Staff on a weekly basis after service by the
landscape maintenance contractor—Mr. Gorden to contact Staff to arrange the on site
meeting.
• Staff will be providing an update on the status of the Median 1 plantings during today's
meeting.
VIII. Landscape Maintenance Report—Gary Gorden
Mr. Gorden, Commercial Land Maintenance (CLM),updated the Committee on the landscape
maintenance noting:
• Trimming of the Holly trees was completed on Forest Hills and Saint Andrews.
• The safety posts were installed at the Warren Street backflow preventer.
• Tree trimming occurred at the entrance area which will be followed by Saint Andrews Blvd.
and Forest Hills Blvd.
• Trimming occurred in the area of the cul-de-sacs.
• The Code Enforcement Department was notified about the property owner who has failed to
trim the trees overhanging the MSTU bushes on Rattlesnake Hammock Road. Staff will
determine the status of the item and report their findings to the Committee.
1
VI. Project Managers Report—Dan Schumacher, Harry Sells
A. Budget Report
Mr. Schumacher presented the "Lely MSTU Fund Budget 152 dated August 18, 2016"and
provided an overview of the budget noting:
• There is $8,096 of property tax assessments remaining to be colleted by the MSTU.
• There is $1,561.53 of uncommitted funds remaining in the operating budget through the
end of September.
• There are funds previously committed that will not be spent and the Purchase Orders will
be closed out and the allocations credited to the operating fund.
B. Lighting Inspection Report
Mr. Sells presented the "Lely MSTU Lighting Inspections"which outlines activity through July
29, 2016.
Update on LED Retrofitting
Mr. Schumacher,Mr. Sells, Mr. Hoffman and Mike Haley of SESCO Lighting met to review
the options for retrofitting the existing street lamps with LED lamps. Initial investigation indicates
the retrofit is feasible at a cost of approximately $250 per fixture. The benefits would include a 20
year life span for the lamp and a savings in power consumption.
Staff will provide an update at the next meeting.
C. Status of Irrigation
Mr. Sells reported the system has been functioning as intended.
D. Warren Street Backflow Preventer Protection
Mr. Sells reported the work has been completed.
E. Tree Pruning—Intersection of Augusta& Forest Hills
Mr. Schumacher reported the work has been completed.
F. Flag Pole Halyards and Flags
Mr. Sells reported the ropes were changed out and altered so the Half Staff position on the halyard
is preset. The new flags have been installed as requested by the Committee. (latch covers are on
order to complete the job)
G. Median 1 Replanting
Mr. Gorden reported the plants approved for the front entrance are not available and the options
include changing the template, waiting a month or so until they become available or waiting until
October 1 for the fall planting and treat the area for weed infestations for the time being.
The Committee determined to delay planting the area with flowers until the fall and directed Mr.
Gorden to notify the MSTU on the plant choices when they become available in September so
the area may be addressed as soon as possible.
2
Holiday Lights
Mr. Connolly moved to authorize an expenditure to Whited Holiday in an amount not to exceed
$3,000 for the installation of holiday lights in a similar neighborhood configuration as 2015.
Said work to be completed no later than November 11, 2016. Second by Mr. Dammert. Carried
unanimously 5—0.
VII. Landscape Architect Report—McGee & Associates
Mr. McGee submitted the "Landscape Observation Report: -FY 15-16, 07/14/16 for information
purposes which outlined various items to be addressed by Staff and the maintenance contractor. The
following was highlighted during the discussions:
• A Holly tree at Median 16 is in need of replacement and a proposal will be sought from CLM.
• The Bromeliads at Median 15 are declining in appearance and should be replaced with
Perennial Peanut -A quote will be provided by CLM for consideration at the next meeting.
• The pavers, gutters, curbing, etc. at Doral Circle are in need of pressure washing. The work
should be completed after the rainy season.
• Turf in some areas is in need of replacement—Mr. Schumacher to ascertain price quotes.
• Indications are the volume of irrigation water utilized at Valley Stream Rd. is too high
compared to previous records on usage. The system should be shut down and investigation
take place to determine if it is functioning as intended.
• Treatment for the infestation of Torpedo grass is ongoing.
IX. Old Business
A. Unfinished Business
1. Insurance Pebble beach Light pole
Staff has not received the payment yet as the typical time frame for reimbursement by the
County's insurance carrier is 6 -12 months.
XI. New Business
A. Project Proposals for the year
1. Refurbishment of Entry
The Committee discussed the condition of the entrance monument noting it is out dated and
consideration should be given to refurbishing the structure. Options include cleaning the
monument, repainting the monument to match its current design or investigating the feasibility
of revamping or replacing the structure. It was noted it would be prudent to clean the
monument at this point and investigate the feasibility of updating the sign. There are funds in
the budget available for design work which could be undertaken by Mr. McGee.
Mr. Connolly moved for Staff to undertake the necessary measures to have the community
monuments at US41 power washed and/or hand washed as necessary to improve their
appearance. Said work to be completed before installation of the holiday lights. Second by
Mr. Slebodnik. Carried unanimously 5— 0.
Chairman Branco moved to direct Mr. McGee to provide an updated design for the
community monuments. The designs to include recommended treatments of the monument,
landscaped areas and the threshold entrance to the community at Median 2. Second by Ms.
Jorgensen. Carried unanimously 5—0.
3
2. Traffic Calming Possible Traffic Ops Presentation—on ongoing St. Andrews
None
3. Study and traffic calming methods
None
4. Lighting Pebble Beach Circle, Pebble Beach Cart Crossing, Forest Hills Cart Crossing,
and Pinehurst Entry Sign. Potential for Doral Circle
None
5. Pinehurst HOA Sign Lighting
Chairman Branco provided information on LED solar floodlight which may be utilized in the
area noting the cost of the light is $199.00, $30.00 for the solar panel and an additional
minimal cost for a power cord.
Chairman Branco moved to authorize the expenditure as proposed by Staff for the
installation of the solar lights for the sign. Second by Ms. Dammert. Carried unanimously
S-0.
Project Manager Dan Schumacher requested Mr. Branco to send product details directly to
him.
XII. Member Comments
None
XIII. Public Comments
Mr. Hoffman reported two street lights on Forest Lakes Blvd. near the entrance to Treasure Point are
in need of replacement.
The Committee reported the fixtures are not the responsibility of the MSTU and are leased from
Florida Power and Light. They requested Mr. Hoffman contact the company and determine what
measures may be taken to address the issue and report back to the Committee.
There being no further business to come before the Committee, the meeting was adjourned by the
Chair at 3:40PM.
LELY GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
Tony Branco, Chairman
The Minutes were approved by the Committee on 2016, as presented , or
as amended
NEXT MEETING: SEPTEMBER 22,2016—2:00 PM
EAST NAPLES BRANCH LIBRARY
8787 TAMIAMI TRAIL EAST
NAPLES,FL 34112
4
LELY MSTU
FUND 152
Septmber 15,2016
Vendor Rem PO# Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (214,000.00) $ - $ (205,903.56) $ (8,096.44)
2 DEL AD VALOREM $ - $ - $ - $ -
3 OVERNIGHT INTEREST $ - $ - $ (115.69) $ 115.69
4 INVESTMENT INTEREST $ (1,000.00) $ - $ (2,690.05) $ 1,690.05
5 INS CO REFUNDS $ - $ - $ - $ -
6 INTEREST TAX COLLECTOR $ - $ - $ (9.11) $ 9.11
7 REVENUE STRUCTURE $ (215,000.00) $ - $ (208,718.41) $ (6,281.59)
8 TRANSFERS FROM PROP APP $ - $ - $ - $ -
9 TRANSFERS FROM TAX COLL $ - $ - $ - $ -
10 CARRY FORWARD GEN $ (183,900.00) $ - $ - $ (183,900.00)
11 NEG 5%EST REV $ 10,800.00 $ - $ - $ 10,800.00
12 TRANSFERS&CONTRIB $ (173,100.00) $ - $ - $ (173,100.00)
13 TOTAL REVENUE $ (388,100.00) $ - $ (208,718.41) $ (179,381.59)
14 ENG FEES OTHER McGee&Associates Landscape Architect 4500163037 $ 15,000.00 $ 3.103.80 $ 8,801.20 $ 3,095.00
15 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 2,300.00 $ - $ 2,300.00 $ -
Florida Land Maintenance Emergency Clean up 4500164501 $ 1,090.00
Florida Land Maintenance Plants at entrance 4500163894 $ - $ 2,312.00
16 LANDSCAPE INCIDENTALS $ 10,000.00 $ 1,090.00 $ 2,312.00 $ 6,598.00
Florida Land Maintenance Grounds Maintenance 4500163079 $ 17,654.06 $ 57,145.94
Florida Land Maintenance Install Sod-Valley Stream&Doral Circle 4500167535 $ 50.77 $ 2,174.23
Florida Land Maintenance Installation of plants&palms 4500164536 $ 9.42 $ 5,775.58
17 OTHER CONTRACTUAL $ 81,000.00 $ 17,714.25 $ 65,095.75 $ (1,810.00)
18 ELECTRICITY FPL Electricity 4700002750 $ 5,000.00 $ 894.83 $ 3,625.17 $ 480.00
19 WATER AND SEWER Collier County Utilities Water Usage 4700002786 $ 6,000.00 $ 3,144.04 $ 10,855.96 $ (8,000.00)
20 RENT EQUIPMENT J.M.Todd Shared Copier Lease 4500163346 $ 300.00 $ - $ 133.06 $ 166.94
21 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 600.00 $ - $ 600.00 $ -
22 BUILDING RM ISF Collier County Facilities(Flags) Direct Pay $ - $ - $ 243.38 $ (243.38)
FIS Pumps&related items 4500164385 $ 405.39 $ 794.61
FIS Irrigation Parts Visa $ - $ 324.78
Contemporary Control trouble shooting 4500165702 0 1 137 50 $ 362.50
23 SPRINKLER SYSTEM MAINT $ 3,000.00 $ 1,542.89 $ 1,481.89 $ (24.78).
24 MULCH Forestry Resources Mulch 4500163325 $ 12,000.00 $ 1,441.35 $ 5,875.20 $ 4,683.45
Harts Electric Trouble shoot 4500166211 $ - $ 1,680.60
Harts Electric Doral Sign Light 4500164529 $ - $ 144,50
Harts Electric Trouble shooting 4500163311 $ - $ -
25 LIGHTING MAINTENANCE $ 10,000.00 $ - $ 1,825.10 $ 8,174.90
Juristaff Transcriptionist 4500162798 $ 1,055.24 $ 2,444.76
Simmonds Install 17 lamps&10 Ballast 4500164502 $ 1,468.73 $ 2,526.27
Simmonds Install 13 lamps&10 Ballast 4500167838 $ 3,316.00 $ -
Collier County ROW Permit Direct Pay $ - $ 1,000.00
Signs&Things Service 3 flag poles 4500169603 $ 476.00
Signs&Things Repair Sign on Doral 4500164833 $ - $ 350.00
Whited Holiday Holiday Decor 4500163317 $ - $ 2,185.00
26 OTHER MISCELLANEOUS $ 5,000.00 $ 6,315.97 $ 8,506.03 $ (9,822.00)
27 OFFICE SUPPLIES Staples Advantage Office Supplies 4500162385 $ 300.00 $ 155.21 $ 44.79 $ 100.00
28 COPYING CHARGES J.M.Todd Copier CPC 4500163436 $ 300.00 $ 49.48 $ 250.52 $ -
Florikan Fertilizer 4500163315 $ 382.50 $ 2,180.25
John Deere Fertilizer 4500163367 $ 122.20 $ 220.12
Diamond Fertilizer Fertilizer 4500163316 $ 226.06 $ -
29 FERT HERB CHEM $ 3,000.00 $ 730.76 $ 2,400.37 $ (131.13)
30 MINOR OPERATING Microsoft Windows Pro/Plus Visa $ - $ - $ 189.63 $ (189.63)
31 OTHER OPER SUPPLIES Atlanta Light Bulbs,Inc. Visa $ 100.00 $ 231.56 $ (131.56)
32 OTHER TRAINING New Urban Research Visa $ 34.2$ $ (84.28)
33 OPERATING EXPENSE $ 153,900.00 $ 36,182.58 $ 114,855.89 $ 2,861.53
34 IMPROVEMENTS GENERAL $ 95,000.00 $ $ - $ 95,000.00
35 CAPITAL OUTLAY $ 95,000.00 $ - $ - $ 95,000.00
36 REIMBURSEMENT FOR STAFF SUPPORT $ 31,700.00 1 $ 31,700.00 $ -
37 Budget Trans from Appraiser $ 2,000.00 $ - $ 1,766.22 $ 233.78
38 Budget Trans from Tax Collector $ 5,500.00 3 - $ 5,129.12 $ 370.88
39 TRANSFERS $ 39,200.00 $ - $ 38,595.34 $ 604.66
40 CATASTROPHE/HURRICANE RESERVE $ 100,000.00 5 - $ - $ 100,000.00
41 RESERVES $ 100,000.00 $ - $ - $ 100,000.00
42 TOTAL BUDGET $ 388,100.00 $ 36,182.58 $ 153,451.23 $ 198,466.19
Total Available Balance $ 198,466.19
119,917,030 FY 10 Final Taxable Value Plus Commited And Not Spent $ 36.182.58
104,325,032 FY 11 Final Taxable Value
95,871,609 FY 12 Final Taxable Value
92,697,303 FY 13 Final Taxable Value I Estimated Cash $ 234,648.77
95,718,423 FY 14 Final Taxable Value
Estimated Cash Less
99,596,489 FY 15 Final Taxable Value Uncollected Ad Valorem Taxes $ 226,552.33
106,888,467 FY 16 Final Taxable Value
116,875,814 FY 17 July Taxable Value
9.34%Adj.16 to 17
FY 17 FY 16
Millage 2.0000 2.0000 2 mill cap
Extension 233,752 213,777
Property Tax Limitation Impact
FY 17 Gross Taxable Value 116,875,814
Minus:New Const.Annex. 1,088,138
Plus:Amendment#1 TV Component 0
Adj.Taxable Value 115,787,676
Prior year FY16 Levy(Proceeds) 213,777
Rolled Back Rate(less Amend One) 1.8463
91%of Rolled Back Rate 1.6801
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Whited Holiday Decor
11000 S. Cleveland Ave. Fort Myers, FL 33907
Phone (239) 939-1430 Fax (239) 939-7633
chris@whitedholidaydecor.com
August 25, 2016
Lely Golf Estates
Dan Schumacher
Dear Dan,
WHITED HOLIDAY DECOR, INC. is Family Owned and Operated. We Specialize in
Commercial Design and Decoration and Retail and Wholesale Christmas Trees.
We Agree to Provide all New Materials and Installation for Lely Golf Estates Christmas
Lighting and Decor for 2016 as Indicated by the Following:
FRONT ENTRANCE
Install 18" Premium Lighted Garland with Bows on (2) Entry Monuments.
Install (2) 60"Premium Lighted Wreaths with Large Bow on Each Sign.
Install Lighted Garland on (4) Lampposts.
DORAL CIRCLE
Install (4) Small Lighted Wreaths with Bows on Doral Signs (2) on each side.
Install Lights on Ground Cover.
Whited Holiday Decor
11000 S. Cleveland Ave. Fort Myers, FL 33907
Phone (239) 939-1430 Fax (239) 939-7633
Service Includes
Installation of premium commercial quality clear lighting, Garlands, and bows.
Periodic nightly inspections through December
Removal early January
We respond within 24 hours of any telephone call for service
*Customer Must Supply Reasonable Power Source
Changes may be made on decor or lighting agreeable to both parties.
The total for the above installation of new materials
Total $ 2,435.00
We do not use sub-subcontractors. All of our employees are covered by both workmans
compensation & 2 million dollar liability insurance for your protection.
If proposal is accepted, we would like the Property Manager to authorize the work by
signing the proposal.
Accepted by Date
Lely Golf Estates
Sincerely,
Chris L. Whited Sr.
Operations Manager
Cell Phone#239-470-2262
Lely MSTU
St Andrews Entrance
New Outlet Location - Proposed
bill
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