Loading...
05/07/2016 Minutes ic-„ -,--,, „cc, SE:,,, i �0 l b BY __� Y MINUTES OF MEETING = a '_ HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was held on Thursday, May 5, 2016 at 9:00 a.m. in the Heritage Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples,Florida. Present and constituting a quorum were: Edwin Hubbard Chairman John May Assistant Treasurer Dennis Gagne Assistant Secretary Richard Brodeur Assistant Secretary Also present were: Calvin Teague District Manager Josh Lockhart District Engineer Gonzalo Ayers Lake&Wetlands Management Ralph Verrastro Bridging Solutions,LLC Resident The following is a summary of the actions taken at the May 5, 2016 Heritage Bay Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr.Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Public Comments on Agenda Items There not being any,the next item followed. THIRD ORDER OF BUSINESS Approval of the Minutes of the March 3,2016 Regular Meeting Mr. Teague stated each Board member received a copy of the minutes of the March 3,2016 regular meeting and requested any additions,corrections or deletions. There not being any, May 5, 2016 Heritage Bay CDD On MOTION by Mr. May seconded by Mr. Gagne with all in favor the March 3, 2016 regular meeting minutes were `approved. FIFTH ORDER OF BUSINESS New Business C. Lakes &Water Monitoring Program • Mr. Lockhart from CPH presented a revised proposal for water quality analysis for all lakes except 30A and 30B. • Discussion ensued and the Board noted they are still considering the project. It was requested Mr. Lockhart present the cost per acre for the work being proposed. The record will reflect Mr. Lockhart left the meeting. FOURTH ORDER OF BUSINESS Old Business B. Umbrella Association Sub-Committee Meeting Update • Mr. May and Mr. Hubbard reported on the Umbrella Association Sub-Committee meeting. • Discussion ensued with regard to sharing responsibilities and it was agreed all items identified in the minutes as being agreed upon were acceptable to the HBCDD; but those areas of dispute will have to be issues for further discussions. Mr.Hubbard will communicate this position to the Sub-Committee. A. Wall Repair Update • Mr. Ralph Verrastro from Bridging Solutions reported the work is complete and the final documents have been submitted to Justin. The project had few problems and was within the contract budget. The record will reflect Mr. Verrastro left the meeting. D. Lake&Wetland Contract Discussion • Mr. Gonzalo Ayers from Lake & Wetlands Management presented a proposal for an increase in the monthly fees to include the control of Illinois Pond Weed in Lakes 30A and 3013. • Discussion ensued with regard to the proposal. The BOS agreed that the contract will be increased to $4,449.55 per month for all HBCDD lakes except Lakes 30A and 30B. Lake & Wetlands will control the Illinois Pond Weed in Lake 30A, 2 May 5, 2016 Heritage Bay CDD On MOTION by Mr. May seconded by Mr. Gagne with all in favor the March 3, 2016 regular meeting minutes were `approved. FIFTH ORDER OF BUSINESS New Business C. Lakes &Water Monitoring Program • Mr. Lockhart from CPH presented a revised proposal for water quality analysis for all lakes except 30A and 30B. • Discussion ensued and the Board noted they are still considering the project. It was requested Mr. Lockhart present the cost per acre for the work being proposed. The record will reflect Mr. Lockhart left the meeting. FOURTH ORDER OF BUSINESS Old Business B. Umbrella Association Sub-Committee Meeting Update • Mr. May and Mr. Hubbard reported on the Umbrella Association Sub-Committee meeting. • Discussion ensued with regard to sharing responsibilities and it was agreed all items identified in the minutes as being agreed upon were acceptable to the HBCDD; but those areas of dispute will have to be issues for further discussions. Mr.Hubbard will communicate this position to the Sub-Committee. A. Wall Repair Update • Mr. Ralph Verrastro from Bridging Solutions reported the work is complete and the final documents have been submitted to Justin. The project had few problems and was within the contract budget. The record will reflect Mr. Verrastro left the meeting. D. Lake&Wetland Contract Discussion • Mr. Gonzalo Ayers from Lake & Wetlands Management presented a proposal for an increase in the monthly fees to include the control of Illinois Pond Weed in Lakes 30A and 3013. • Discussion ensued with regard to the proposal. The BOS agreed that the contract will be increased to $4,449.55 per month for all HBCDD lakes except Lakes 30A and 30B. Lake & Wetlands will control the Illinois Pond Weed in Lake 30A, 2 May 5, 2016 Heritage Bay CDD along the east banks of Lake 30B and spray for weeds within all rip rap areas on the shore line of Lake 30A and along the north and east bank of Lake 30B. In addition they will maintain the littoral areas on both Lake 30A and 3013 for an additional $1,000 per month. The total monthly fee will increase to$5,495.55 per month effective May 1,2016. On MOTION by Mr. May seconded by Mr. Brodeur with all in favor to accept the proposal from Lake & Wetland Management for lake management services broken into two sections; one is to perform lake maintenance service for $4,449.55 per month(approximately$53,400 per year);and second to perform lake management service on Lake 30A and 30B as described in the document for$1,000 per month ($12,000 per year) effective as of May 1, 2016 was approved. C. Discussion on Perimeter Berms • Mr. Hubbard reported on the issue of residents removing plants from the preserve area behind their homes in addition to planting new native plants. • Mr. Hubbard discussed the issue with the HOA President. A Memorandum of Understanding between the CDD and the HOA and follow up emails were discussed;copies of which are attached for the record. • There was no opposition from the BOS with the plan proposed by the Chairman that existing plantings will be "grandfathered in" and any new plantings will be restricted. • Any further action or comments from the HOA will be brought back to the Board for discussion. FIFTH ORDER OF BUSINESS New Business A. Interlocal Agreement • Mr. Teague reported that the Interlocal Agreement to identify responsibilities for Lake 30B as presented was approved by the Quarry CDD. 3 May 5, 2016 Heritage Bay CDD along the east banks of Lake 30B and spray for weeds within all rip rap areas on the shore line of Lake 30A and along the north and east bank of Lake 30B. In addition they will maintain the littoral areas on both Lake 30A and 3013 for an additional $1,000 per month. The total monthly fee will increase to$5,495.55 per month effective May 1,2016. On MOTION by Mr. May seconded by Mr. Brodeur with all in favor to accept the proposal from Lake & Wetland Management for lake management services broken into two sections; one is to perform lake maintenance service for $4,449.55 per month(approximately$53,400 per year);and second to perform lake management service on Lake 30A and 30B as described in the document for$1,000 per month ($12,000 per year) effective as of May 1, 2016 was approved. C. Discussion on Perimeter Berms • Mr. Hubbard reported on the issue of residents removing plants from the preserve area behind their homes in addition to planting new native plants. • Mr. Hubbard discussed the issue with the HOA President. A Memorandum of Understanding between the CDD and the HOA and follow up emails were discussed;copies of which are attached for the record. • There was no opposition from the BOS with the plan proposed by the Chairman that existing plantings will be "grandfathered in" and any new plantings will be restricted. • Any further action or comments from the HOA will be brought back to the Board for discussion. FIFTH ORDER OF BUSINESS New Business A. Interlocal Agreement • Mr. Teague reported that the Interlocal Agreement to identify responsibilities for Lake 30B as presented was approved by the Quarry CDD. 3 May 5, 2016 Heritage Bay CDD On MOTION by Mr. Gagne seconded by Mr. May with all in favor the Chairman was authorized to execute the Interlocal Agreement with the Quarry CDD Relating to SFWMD Permit Requirements. B. Lake 12 Repair Proposals • Proposals to repair washouts and connect downspouts to drainage tubes were discussed. On MOTION by Mr. Brodeur seconded by Mr. Gagne with all in favor the proposal from Copeland Southern Enterprises, Inc. in the amount of$2,975 was approved. C. Lakes & Water Monitoring Program • This item was previously discussed. D. TSI Rip Rap Proposals • Discussion ensued with regard to erosion issues on Lake 30A and proposals from TSI were presented. This project will need to be included in a capital plan for future work. SIXTH ORDER OF BUSINESS Manager's Report Mr.Teague addressed the following: A. Approval of Financials,Check Register and Invoices • The financials for the period ending March 31,2016 were reviewed. On MOTION by Mr. Hubbard seconded by Mr. Brodeur with all in favor the March 31, 2016 financials were accepted. B. Acceptance of FY 2015 Audit • The FY 2015 audit was distributed and due to time constraints the BOS authorized the Chairman to sign the Annual Financial Report (AFR); the audit will be discussed at the next meeting. 4 May 5, 2016 Heritage Bay CDD On MOTION by Mr. Gagne seconded by Mr. May with all in favor the Chairman was authorized to execute the Interlocal Agreement with the Quarry CDD Relating to SFWMD Permit Requirements. B. Lake 12 Repair Proposals • Proposals to repair washouts and connect downspouts to drainage tubes were discussed. On MOTION by Mr. Brodeur seconded by Mr. Gagne with all in favor the proposal from Copeland Southern Enterprises, Inc. in the amount of$2,975 was approved. C. Lakes & Water Monitoring Program • This item was previously discussed. D. TSI Rip Rap Proposals • Discussion ensued with regard to erosion issues on Lake 30A and proposals from TSI were presented. This project will need to be included in a capital plan for future work. SIXTH ORDER OF BUSINESS Manager's Report Mr.Teague addressed the following: A. Approval of Financials,Check Register and Invoices • The financials for the period ending March 31,2016 were reviewed. On MOTION by Mr. Hubbard seconded by Mr. Brodeur with all in favor the March 31, 2016 financials were accepted. B. Acceptance of FY 2015 Audit • The FY 2015 audit was distributed and due to time constraints the BOS authorized the Chairman to sign the Annual Financial Report (AFR); the audit will be discussed at the next meeting. 4 May 5, 2016 Heritage Bay CDD On MOTION by Mr. May seconded by Mr. Gagne with all in favor the Chairman was authorized to sign the Annual Financial Report(AFR). C. Distribution of Proposed Fiscal Year 2017 Budget and Consideration of Resolution 2016-4 Approving the Budget and Setting the Public Hearing • The fiscal year 2017 proposed budget was discussed. • There are no increase in assessments. On MOTION by Mr. May seconded by Mr. Brodeur with all in favor Resolution 2016-4 approving the proposed budget for fiscal year 2017 and setting a public hearing on August 4, 2016 at 9:00 a.m. in the Heritage Bay Clubhouse was adopted. D. Report on the Number of Registered Voters(585) • A report from the Collier County Supervisor of Elections indicates there were 585 registered voters within the District as of April 15,2016. E. Field Manager's Report • The Field Management Report for site inspections conducted on March 31, 2016 and April 21,2016 was reviewed; a copy of which is attached for the record. • Proposals from Copeland Southern Enterprises and TSI to repair L28L30 identified in the report were presented for review. • Mr. Hubbard recommended Copeland Southern Enterprises proposal be accepted with a new quote to include repair to Lake 22 as well. On MOTION by Mr. May seconded by Mr. Gagne with all in favor the proposal from Copeland Southern Enterprises for control structure L28L30 seal repair and also Lake 22 repair in an amount not to exceed$1,500 was approved. E. Follow Up • Items as previously discussed. 5 May 5, 2016 Heritage Bay CDD On MOTION by Mr. May seconded by Mr. Gagne with all in favor the Chairman was authorized to sign the Annual Financial Report(AFR). C. Distribution of Proposed Fiscal Year 2017 Budget and Consideration of Resolution 2016-4 Approving the Budget and Setting the Public Hearing • The fiscal year 2017 proposed budget was discussed. • There are no increase in assessments. On MOTION by Mr. May seconded by Mr. Brodeur with all in favor Resolution 2016-4 approving the proposed budget for fiscal year 2017 and setting a public hearing on August 4, 2016 at 9:00 a.m. in the Heritage Bay Clubhouse was adopted. D. Report on the Number of Registered Voters(585) • A report from the Collier County Supervisor of Elections indicates there were 585 registered voters within the District as of April 15,2016. E. Field Manager's Report • The Field Management Report for site inspections conducted on March 31, 2016 and April 21,2016 was reviewed; a copy of which is attached for the record. • Proposals from Copeland Southern Enterprises and TSI to repair L28L30 identified in the report were presented for review. • Mr. Hubbard recommended Copeland Southern Enterprises proposal be accepted with a new quote to include repair to Lake 22 as well. On MOTION by Mr. May seconded by Mr. Gagne with all in favor the proposal from Copeland Southern Enterprises for control structure L28L30 seal repair and also Lake 22 repair in an amount not to exceed$1,500 was approved. E. Follow Up • Items as previously discussed. 5 May 5, 2016 Heritage Bay CDD SEVENTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. EIGHTH ORDER OF BUSINESS Engineer's Report There being no report,the next item followed. NINTH ORDER OF BUSINESS Supervisors' Requests and Audience Comment • Mr. Hubbard noted the HOA made repayment for the completed Golf Course work. • He commented on a gutter project within the Coach Homes where the cutters being installed are being run to the street. On MOTION by Mr. Hubbard seconded by Mr. Gagne with all in favor to accept the proposal to install gutters and downspouts in the rear and front of the buildings was approved. TENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Hubbard seconded by Mr. Brodeur with all in favor the meeting was adjourned at 11:07 a.m. 4/00, 1I --� Calvin Teal, Edwin Hubbard Secretary Chairman 6 May 5, 2016 Heritage Bay CDD SEVENTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. EIGHTH ORDER OF BUSINESS Engineer's Report There being no report,the next item followed. NINTH ORDER OF BUSINESS Supervisors' Requests and Audience Comment • Mr. Hubbard noted the HOA made repayment for the completed Golf Course work. • He commented on a gutter project within the Coach Homes where the cutters being installed are being run to the street. On MOTION by Mr. Hubbard seconded by Mr. Gagne with all in favor to accept the proposal to install gutters and downspouts in the rear and front of the buildings was approved. TENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Hubbard seconded by Mr. Brodeur with all in favor the meeting was adjourned at 11:07 a.m. 4/00, 1I --� Calvin Teal, Edwin Hubbard Secretary Chairman 6