Lely Beautification MSTU Minutes 07/21/2016 GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East Suite 103
Naples, Fl 34113
Minutes
July 21,2016
I. Call to Order
Chairman Branco called the meeting to order at 2:00 PM. A quorum was established.
II. Attendance
Members: Chairman Tony Branco, Robert Slebodnik, Kathleen Dammert, Linda Jorgensen, Thomas
Connolly
County: Harry Sells - Project Manager; Dan Schumacher—Project Manager
Others: Mike McGee - Landscape Architect; Gary Gorden - CLM; David Durrell—Juristaff
III. Approval of Agenda
Ms. Dammert moved to approve the Agenda subject to the following additions:
Item VLF—Flag Pole Notification
Item IX.A.2—Median #1 Plantings
Second by Mr. Connolly. Carried unanimously 5- 0.
IV. Approval of Minutes—June 16,2016
Mr. Connelly moved to approve the minutes of the June 16, 2016 meeting subject to the following
change:
Page 3,paragraph 4, line 1 from Median 13"to "Median 3"
Second by Mr. Slebodnik. Carried unanimously 5- 0.
V. Chairman's Report—Tony Branco
Chairman Branco reported:
• Simmonds Electrical of Naples, Inc. completed repair work on the Pebble Beach Circle
lighting.
• He attended a Staff meeting convened by Michelle Arnold, (Director of Public Transportation
and Neighborhood Enhancement)to review routine maintenance and new projects—Mr. Sells
reported the meeting was convened as Ms. Arnold has had prior conflicts with the Committee
meeting, could not attend regularly, and wanted to review the status of certain items
pertaining to the MSTU.
• Routine maintenance will be reviewed by Staff on a weekly basis after service by the landscape
maintenance contractor.
• A separate purchase order is not required for routine trimming and pruning however Staff does
require the vendor provide an estimate on the work before it is authorized.
• Investigation is underway to alter the process required for light bulb replacements given the
current policy requires separate purchase orders every time a bulb is change—Mr. Sells
reported the current policy allows for the opening of a purchase order to cover repair of the
lights but must be specific as to what it covers, ie to replace up to 10 bulbs and up to 3 ballasts.
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Once the PO is opened, work that is not supported in the description must be separately
approved.
• Items identified in the monthly maintenance report will be reviewed during the next field
inspections and those now deemed unnecessary will be forwarded to the Committee for
consideration of removing them from the list.
• Capital projects under consideration include refurbishing the monument at the entrance to the
neighborhood and creating an entrance threshold at median #2 (installation of pavers, etc.).
VI. Project Managers Report—Harry Sells
A. Budget Report
Mr. Sells summarized the "Lely MSTU Fund Budget 152 dated July 21, 2016"for information
purposes and provided an overview of the budget noting:
• There is currently $1,100 remaining in total operating expense. There is $15,000 of
encumbered operating funds that can be made available for the remainder of the fiscal year.
• The MSTU currently has at least $195,000 of carry forward funds available for use.
• He will be presenting the FY2017 budget at the next meeting.
B. Lighting Inspection Report
Mr. Sells reported:
• Nine light bulbs needed to be replaced the past month and a photo cell on the Pebble
Beach Controller was replaced to correct the lights failure to turn off the east end of Pebble
Beach .
• Investigation continues on the feasibility of converting existing light fixtures to LED
lamps.
C. Status of Irrigation
Mr. Sells reported Staff worked on the software responsible for scheduling operation of the
Motorola Irrigation Systems.
D. Warren Street Backflow Preventer Protection
Mr. Sells reported the Right-of-Way permit has been issued and the work is anticipated to be
completed by Commercial Land Maintenance over the next 7— 10 days.
E. Tree Pruning Quotes for Commercial Landscape Maintenance
Mr. Sells presented Estimate E1105411 from Commercial Landscape Maintenance dated July 19,
2016 in the amount of$2,350 for tree pruning at Lely, St. Andrews and Forest Hills. The
following was noted during Committee discussions:
• The work is covered under the existing contract and it may be prudent to ascertain bids
from other qualified vendors for the work.
• The Committee previously allocated $2,000 for the work and they could request CLM
complete the work for this amount.
Mr. Connelly moved to direct Staff to contact Commercial Landscape Maintenance and
determine if they can complete the work for$2,000. If so, award the work to the company. If
not, ascertain further price quotes for the work. Second by Mr. Slebodnik. Carried
unanimously 5—0.
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F. Flag Pole Notification
Mr. Sells reported:
• The County is to notify him upon declaring the flags be lowered to Half Staff.
• Price quotes have been obtained for repairing the halyard and other components with the
work to occur before the new flowers are planted in the area.
The Committee requested Staff to acquire smaller State and County flags.
VII. Landscape Architect Report—McGee & Associates
Mr. McGee submitted the `Landscape Observation Report: -FY 15-16, 07/14/16 for information
purposes which outlined various items to be addressed by Staff and the maintenance contractor.
Mr. Sells presented Estimate E1105412 from Commercial Landscape Maintenance dated July 20,
2016 in the amount of$1,220.00 for installing plants at Doral Circle, St. Andrews and US41 Entrance,
Exit 41 between the South and West Bank. He noted the actual amount of the work is $780 as
included in the quote was trimming tree limbs along Rattlesnake Hammock frontage which hang over
bushes on lands controlled by the MSTU. The trees are on private lands and recommended Collier
County Code Enforcement be notified to request the owner trim the trees at his expense.
The Committee:
1. Agreed to undertake the work outlined in the estimate (other than the tree pruning) at a cost of
$780.00.
2. Directed Staff to contact Collier Code Enforcement to notify the owner of the property for the
trees in question and request they be trimmed as required by the County.
VIII. Landscape Maintenance Report—Gary Gorden
Mr. Gorden, Commercial Land Maintenance (CLM), updated the Committee on the landscape
maintenance.
IX. Old Business
A. Unfinished Business
1. Insurance Pebble beach Light pole
None
2. Median#1 Plantings
The Committee discussed the summer planting template for Median#1 and Mr. McGee
recommended either Pentas or Vincas be planted in the area.
The Committee determined:
1. A combination of Cora Strawberry and Cora Pink Vincas should be planted in the area.
2. The existing plants in the area should be removed at this time.
XI. New Business
A. Project Proposals for the year
1. Refurbishment of Entry
None
2. Traffic Calming Possible Traffic Ops Presentation—on ongoing St. Andrews
None
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3. Study and traffic calming methods
None
4. Lighting Pebble Beach Circle,Pebble Beach Cart Crossing, Forest Hills Cart Crossing,
and Pinehurst Entry Sign. Potential for Doral Circle
None
5. Pinehurst HOA Sign Lighting
Mr. Sells provided information on LED solar floodlights which may be utilized in the area.
The Committee briefly discussed the lights and reported the item will be placed on future
meeting agenda for discussion.
XII. Member Comments
None
XIII. Public Comments
None
There being no further business to come before the Committee, the meeting was adjourned by the
Chair at 3:40PM.
LELY GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
Tony ra co, Chairman
The Minutes were approved by the Committee on le.4 IRI / 2016, as presented , or
as amended
NEXT MEETING: AUGUST 18,2016—2:00 PM
EAST NAPLES BRANCH LIBRARY
8787 TAMIAMI TRAIL EAST
NAPLES,FL 34112
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